LARAMIE COUNTY COMMUNITY COLLEGE
Sole Source Justication
Sole source is dened as such that only one supplier or manufacturer can provide the product or service. When and
where possible, every eort shall be made to research alternative products and sources of supply for all purchases.
All sole source justications are to be reviewed and approved by Director of Contracting and Procurement.
Instructions: Equipment, goods, materials, retention of personnel, property, services and/or
supplies which perform a certain function for which no other source is known to exist is classied
as a “sole source” as dened per the LCCC Procurement Procedure Manual. Completion of
this Form in its entirety is required for all such requests, complete with all necessary supporting
documentation as dened below. Completed Form shall be forwarded to the Purchasing Oce.
Requested By
Name Department/
Division
Date of
Request
Phone Ext.
Is the recommended company the manufacturer?
Yes
No
Does the manufacturer sell the item(s) through distributors?
Yes
No
Sole Source Justication:
Schedule:
Identify the date you need delivery
Estimated
Cost
Budget
Code
Sole Source Rationale
Justify why the recommended good/product/material/service and subsequent company/vendor/supplier is the
only source that can meet your request requirements, understanding that said recommendation will result in
a noncompetitive procurement process. In Sole Source Justication above, address the justication for your
request and recommendation. e rational must be clear and convincing, avoiding generalities and unsupported
conclusions. Use one or more of the following as applicable. Check all that apply:
Available only from source because of patents, copyrights, secret processes, territorial rights per manufacturer,
or natural monopolies; or,
Films, manuscripts, papers, library materials, or books published and/or distributed from only source; or,
Electricity, gas, water or other utility services; or,
Captive replacement parts or components for existing equipment, goods, materials and supplies; or,
Sole brand purchase of equipment, goods, materials and supplies which has been selected to standardize
inventory, maintain repair and/or replacement parts, and/or comply with existing systems; or,
Service required to maintain warranty coverage of existing equipment or facilities: or,
Equipment specically engineered and/or manufactured or designed to perform a proprietary function: or,
Used equipment – competitive pricing process waived: or,
Advertising – sole entity for specied audience (radio, TV, or print).
Emergency – goods or services purchased without competition for situations that aect the safety and welfare
of employees, students and the public.
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