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OFFICE OF STUDENT EN AGEMENT AND LEADERSHIP

REQUIREMENTS, POLICY, AND PROCEDURES FOR STUDENT ORGANIZATION

CONSTITUTIONS

All University student organizations except organization that are members of the National

Panhellenic Council, Kappa Kappa Psi, Phi Mu Alpha, Sigma Alpha Iota and Tau Beta Sigma,

must follow the sample constitution as written below.

Membership is open to any student enrolled in a degree program at GSU who meets the eligibility

requirements for the organization. Exceptions to these requirements are except that:

1. No student shall be excluded from membership based on race, color, national origin, religious

creed, age, political views, sexual orientation, or handicap, except where legal via state and

federal laws as with Greek sororities and fraternities.

2. No student shall be excluded from membership based on sex, unless:

a. the organization is a fraternity or sorority

b. the primary purpose of the organization is to engage in sports, and/or the major

purpose or activity involves bodily contact

c. All constitutions of registered student organizations and affiliated organizations

must not contain any provisions for discrimination as stipulated in the rules and

regulations contained in this outline.

OFFICE OF STUDENT EN AGEMENT AND LEADERSHIP

Sample Student Organization Constitution

Article I (Name of Organization)

The Name of the organization shall be____________________________________

Article II (Objectives, Aims, Purpose)

It shall be the purpose of _________________________________Organization to

______________________________________________________________________________

_____________________

And shall be

dedicated______________________________________________________________________

______________________________________________________________________________

____________________________

Article III (Membership and Eligibility Criteria)

Section A: Membership is open to any enrolled University student who:

1. __________________________________________________

2. __________________________________________________

3. __________________________________________________

Section B: Dues and Collection Procedures (if any)

The fiscal year of the _____________, shall be from

_________(Month/date)

to ____________________(Mo/Date).

The amount of annual dues shall be determined each year by a majority vote of the

membership each year.

Dues shall not exceed $_______________per year.

The disbursement of dues shall not be based on race, creed, religion, sex or national

origin.

Article IV. (Voting)

Section A: A quorum will be _________________________________

Section B: Each member in good standing may vote.

OFFICE OF STUDENT EN AGEMENT AND LEADERSHIP

Section C: Proxy votes are allowed. Two letters must be written, or a letter must be

sent to the Executive V-President before the meeting and the other must be

presented at the meeting by an appointed member.

Article V. (Officers)

Section A: The __________________________organization shall have a President,

vice President, and secretary/and or treasurer. (Advisor may be included in

this section). These officers comprise the executive

Section B: All officers must be members of ______________organization

Section C: The term of office shall be from ______________(mo./

Date) to _________________________ (mo./date).

Section D: Election of officers shall be held __________(annually/month)

At least two weeks’ notice shall be given before the election meeting. Nomination shall be

initiated from the floor, and elections done by ballot. The person receiving majority vote will be

elected.

Section E: Any officer may be removed from membership in ________

By two-thirds vote of the Executive. Any officer removed may appeal to

the general membership. Said officer shall be considered reinstated with

two-thirds approval of the members of

_________________________organization.

Section F: Any vacancy which may occur in an office shall be filled by appointment

by the remaining members of the Executive Board pending ratification at

the next group meeting.

Article VI. (Duties of Officers)

Section A: The President

1. The President shall be the chief executive officer of

the______________.

2. The President shall appoint all Committee chairpersons

3. The President, with approval of the Executive Board, directs

the budget of the ____________organization.

4. Vacancies in offices will be filled by appointment of the

President with approval of the Executive Board.

OFFICE OF STUDENT EN AGEMENT AND LEADERSHIP

Section B: The Vice President

1. The Vice President shall be the parliamentarian for

the_________________________ organization.

2. The Vice President shall assume the duties of the President

should the office become vacant, or in the absence of the

President.

3. The Vice President will have current the constitution and its

bylaws.

4. The Vice President should perform other duties as directed by

the President.

5. The Vice President will be responsible for scheduling

programs.

Section C: Secretary

1. The secretary shall be responsible for keeping the minutes of

all meetings and the meetings of the Executive Board.

2. The Secretary will provide a copy of the minutes for each

officer and for the ____________________________file.

3. The Secretary shall maintain a complete and accurate account

and file all _______________activities.

Section D: Treasurer

1. The Treasurer shall make a quarterly report containing a list of

receipts and disbursements and the location of property in these

figures.

2. The Treasurer shall keep current record of all financial

transactions.

3. The Treasurer will provide a copy of the quarterly reports for

each officer of ________________________organization

4. The Treasurer shall perform other duties as directed by the

President.

5. The treasurer must maintain a University student account to

deposit/disburse funds belonging to the organization.

Section E. Advisor

1. The Advisor shall assist the group in the execution of roles and

responsibilities

2. The Advisor shall provide feedback to the organization

regarding its operation and functioning.

OFFICE OF STUDENT EN AGEMENT AND LEADERSHIP

3. The Advisor shall serve as a resource for alternatives with

regards to decision making or ideas

4. The Advisor should be aware of the organization’s status and

all financial transactions.

5. The Advisor should be aware of all procedures and regulations

affecting the group and should assist in the organization’s

adhering to them.

6. The Advisor(s) will be non-voting members of the Executive

Committee but will attend the meetings of the organization.

Article VII. (The Structure of Group Committees)

Section A: Committee Identification and Appointment

The following committees (other than the Executive Committee or Board) shall

appoint the President subject to ratification of the organization during regular

business meeting.

1. _______________________________________________

2. ________________________________________________

3. ________________________________________________

4. ________________________________________________

Section B: The duties of the standing committees shall include: (Provide details

of responsibilities respective to the Committee).

Article VIII. (Notice of Meetings)

Section A: The times for regularly scheduled meetings shall be:

Section B: At least _______________days’ notice shall be given for each

regular business meeting of the organization

Section C: Special or emergency meetings may be called with less than

_________days’ notice by Executive Committee.

Section D: The meetings shall include a quorum, order of business, and

disposition of minutes.

Article IX. Parliamentary Procedures

OFFICE OF STUDENT EN AGEMENT AND LEADERSHIP

Section A: Example: Roberts Rules of Order/revised edition/shall be followed by the

organization in all cases involving parliamentary procedures when it does

not conflict with the constitution.

Section B: The rules may be suspended by two-thirds vote of present members.

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