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Institutional Review Board (Grambling State University)

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Grambling State University
Institutional Review Board – HSR App/IRB Protocol Submission Instructions
Revised Fall 2016
Institutional Review Board
Human Subjects Review Application/ IRB Protocol Submission Instructions
Requests for Human Subjects Review must be made at least two weeks in advance of scheduled
IRB Meetings. (See meeting schedule and due dates.) This is true for all requests, including
projects not requiring full committee review (exempt studies, modifications, continuing reviews
of existing protocols). Each proposal submitted to the IRB shall consist of the following
components:
• Human Subject Review/IRB Protocol Application Form
• Approved Proposal, including appropriate signatures and detailed study plan
• Informed Consent Form (See the Informed Consent Template.)
• Copies of all instruments (e.g. questionnaires, surveys, interview scripts) to be used
• Examples of recruiting tools to be used (e.g. letters, fliers, advertisements)
• Evidence of completion of human subjects training (CITI) for all investigators and
faculty sponsor(s) listed.
*An IRB webpage with links to required documents and other important information will
be available Fall 2016.
Please electronically submit all required forms to IRB@gram.edu and send the original, signed,
(hard copy) signature page (page 9 of the Human Subject Review/IRB Protocol Application
Form) to the GSU - IRB Chair, Dr. Carolyn Jackson, GSU Box 4305, Grambling, LA 71245.
Reviews cannot be completed until all application components listed above have been
received.
**Please note that faculty and students must show evidence that training has been
completed in the past 3 years. Reviews will not be completed until updated training
certificates are presented for all PIs and faculty sponsors listed, even if they have been
previously submitted with another protocol**
Grambling State University
Institutional Review Board – ’16 – ’17 Submission Information
Revised Fall 2016
2
Institutional Review Board
Submission Checklist
Please supply the HIGHLIGHTED missing items.
Researcher(s): ___________ Date Submitted: __________
All materials should be typed.
1. _____ Completed NEW 2016 HSR/IRB Application
2. _____Approved proposal/prospectus with appropriate signatures (Major Professor, Dept.
Head, Dean, etc.)
3. ____ Informed Consent Form and/or Assent Form and Parental Consent Form, (as applicable)
4. _____CITI research training certificates for ALL members of the research team (no more than
two years old if NIH/can not expire during study period.)
5. ____ ORIGINAL (hard copy) Signature Page (from the IRB/Protocol/HSR application) with
GSU Faculty Mentor/Advisor signature (for Student PI’s).
OR
____ ORIGINAL (hard copy) Signature Page (from the IRB/Protocol/HSR application) with
GSU Department Head signature (for Faculty PI’s).
6. _____ Copies of all questionnaires/surveys, interview scripts, etc.
7. _____Copies of all solicitation letters, recruitments flyers, emails, phone scripts, etc.
8. _____On-site approval letter or form (for research at a non-GSU site, for example, at a
hospital, school, clinic, etc.).
Print
Grambling State University
Institutional Review Board – ’16 – ’17 Submission Information
Revised Fall 2016
3
Institutional Review Board
September 2016-May 2017
Meeting Schedule
The GSU-IRB meets on the first Monday of the month during the academic year. (Fall and
spring semesters, only.) Board meetings are not held nor are applications reviewed during the
summer months. To be added to the agenda and reviewed at a scheduled board meeting,
complete applications and training documentation should be submitted via email to
irb@gram.edu by no later than Noon on the requisite IRB Application Submission Deadline.
IRB Meeting Application Submission Deadline
September 12
th
August 29
th
by Noon
October 3rd September 19
th
by Noon
November 7
th
October 24
th
by Noon
December 5
th
November 21
st
by Noon
January 9
th
December 26
th
by Noon
February 6
th
January 23
rd
by Noon
March 6
th
February 20
th
by Noon
April 3
rd
March 20
th
by Noon
May 1
st
April 17
th
by Noon
Please note that all researchers must complete IRB training and the CITI Training Completion
certificate must accompany all submitted IRB applications. No application will be processed
without the CITI Completion report and other required documents.
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Completed 8 February 2021

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