Fillable Killeen Recreation Services Application for Outdoor Facility Rental (City of Killeen, Texas)

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Killeen Recreation Services Application for Outdoor Facility Rental (City of Killeen, Texas)

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BROWSE CITY OF KILLEEN, TEXAS (TX) FORMS

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1
RV 10.1.2020
Killeen Recreation Services
Application for Outdoor Facility Rental
Return all forms to:
Rosa Hereford Killeen Community Center, 2201 E. Veterans Memorial Blvd. or
Family Recreation Center, 1700 E. Stan Schlueter Lp.
Proposed Date of Event: ______________________________ Facility Requested: ________________________________
Rental Time Frame (30-minute set-up and 30-minute clean-up will be included prior to and after each rental):
Official Name of Event & Description (include details of event, fees, setup, sound etc.):
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Approximate # of Participants Expected: _______________ Approximate # of Vehicles: _______________
(Assembly Permit must be obtained for parties of 150 or more)
Inflatables or Jumping Equipment: ______ Yes ______ No Electricity: ______ Yes ______ No
Amplified Sound: ______ Yes ______ No If Yes, (type used, wattage, etc.): ____________________________
(Must not violate City Ord. Sec. 19-31)
Primary Point of Contact: ___________________________________________________________________________
Mailing Address: ___________________________________________________________________________________
City: ___________________________________________ State: ________________________ Zip: _______________
Home Phone #: (_________)_______________________ Cell Phone #: (_______)___________________________
Email: ____________________________________________________________________________________________
Secondary Point of Contact: ___________________________________________________________________________
Mailing Address: ___________________________________________________________________________________
City: ___________________________________________ State: ________________________ Zip: _______________
Home Phone #: (_________)_______________________ Cell Phone #: (_______)___________________________
Email: ____________________________________________________________________________________________
By signing, you are accepting the rules & regulations of the City of Killeen Recreation Services Department. You are accepting responsibility for, but not limited to:
the event, participants, patrons, etc. By signing, you are now responsible for payment of fees upon approval and also proper cancellation procedures.
Signature: _________________________________________________________ Date: ________________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FOR OFFICIAL USE ONLY - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL RENTAL FEES: $___________________ Date Received: __________________ Staff Initials: __________________
Method of Payment: __________________________________ Receipt #: ________________________________________
□ 8:00 a.m. – 8:00 p.m.
□ 8:00 a.m. – 2:00 p.m.
□ 3:00 – 8:00 p.m.
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2
RV 10.1.2020
Outdoor Facility Rental General Rules and Information
FACILITY
AMENITIES
CAPACITY
(MAX)
RENTAL TIMES
(Monday – Friday)
RENTAL TIMES
(Saturday –
Sunday)
FEES
Andy K. Wells
2201 E. Veterans Memorial
Blvd.
Electricity
30
8:00 am – 8:00 pm
8:00 am – 8:00 pm
$50
Lions Club Park
Crawford Drever
1600 E. Stan Schlueter Lp.
Picnic Tables
Restrooms
20
8:00 am – 8:00 pm
8:00 am – 2:00 pm
3:00pm – 8:00 pm
$50
Conder
810 Conder St.
Picnic Tables
Grills
Restrooms
30
8:00 am – 8:00 pm
8:00 am – 8:00 pm
$50
Long Branch Community Park
Park Pavilion #2
1101 Branch Dr.
Picnic Tables
Electricity
Restrooms
60
8:00 am – 8:00 pm
8:00 am – 2:00 pm
3:00pm – 8:00 pm
$50
Long Branch Community Park
Long Branch #1
1101 Branch Dr.
Picnic Tables
Electricity
Restrooms
Splash Pad
60
8:00 am – 8:00 pm
8:00 am – 2:00 pm
3:00pm – 8:00 pm
$100
Lions Club Park
Lou Hansen
1600 E. Stan Schlueter Lp.
Picnic Tables
Restrooms
30
8:00 am – 8:00 pm
8:00 am – 2:00 pm
3:00pm – 8:00 pm
$50
Amphitheater
2201 E. Veterans Memorial
Blvd.
Electricity
300
8:00 am – 12:00 am
8:00 am – 12:00 am
$325
Conder Skate Park
810 Conder St.
Bleachers
Electricity
100
8:00 am – 12:00 am
8:00 am – 12:00 am
$150
Long Branch Skate Park
1101 Branch Dr.
Benches
Electricity
100
8:00 am – 12:00 am
8:00 am – 12:00 am
$150
AA Lane
400 48
th
St.
Picnic Tables
30
8:00 am – 8:00 pm
8:00 am – 8:00 pm
$50
Marlboro Park Pavilion
2902 E. Veterans Memorial
Blvd.
Picnic Tables
30
8:00 am – 8:00 pm
8:00 am – 8:00 pm
$50
Rotary Park Pavilion
2201 E. Veterans Memorial
Blvd.
Picnic Tables
30
8:00 am – 8:00 pm
8:00 am – 8:00 pm
$50
3
RV 10.1.2020
For athletic and aquatic rentals please contact
Athletics, Rosa Hereford Killeen Community Center, 2201 E. Veterans Memorial Blvd., 254-501-8842
Aquatics, Family Recreation Center, 1700 E. Stan Schlueter Lp., 254-501-6537
FACILITY
AMENITIES
CAPACITY
(MAX)
RENTAL TIMES
(Monday – Friday)
RENTAL TIMES
(Saturday –
Sunday)
FEES
Athletic Fields
Baseball
Softball
500
7:30 am – 11:59 pm
7:30 am – 11:59 pm
Field: $250
Lighting: $25
Family Aquatic Center
Entire Pool Rental
1800 E. Stan Schlueter Lp.
Pool
Picnic Tables
300
N/A
7:00 pm – 9:00 pm
2-hour: $625 (300 ppl)
2-hour: $1,250 (>300
ppl)
Added hours: $300/hr
Family Aquatic Center
Umbrella Rental
1800 E. Stan Schlueter Lp.
Picnic Tables
25
11:00 am – 1:00 pm
1:30 pm – 3:30 pm
Saturday
10:00 am - 12:00 pm
12:30pm – 2:30 pm
3:00 pm – 5:00 pm
Sunday
1:00 pm – 3:00 pm
3:30 pm – 5:30 pm
2-hour: $150
Long Branch Pool
Entire Pool Rental
110 Long Branch Dr.
Pool
250
7:00 pm – 9:00 pm
7:00 pm – 9:00 pm
2-hour: $250
4
RV 10.1.2020
RESERVATION RULES
_______________
INITIALS
1. Reservations are made on a first come, first serve basis at the Family Recreation Center or
Rosa Hereford Killeen Community Center during regular business hours.
2. Reservations must be made at least seven (7) business days in advance of requested event.
All fees associated with the reservation must be paid in full at the time of the reservation.
3. Reservations are based on allotted times as outlined above. Groups may arrive 30
minutes prior to their rental time to begin set-up and must be cleaned up and leaving the
facility by 30 minutes after the rental time has ended.
4. Any group making a reservation under false pretense and/or failing to follow the facility and/or
park rules will forfeit their right to further utilize any facility.
PARK RULES
_______________
INITIALS
1. The individual or group responsible for the reservation is responsible for any damages, which
may occur during the designated reservation time.
2. The individual or group responsible for the reservation is responsible for all set-up and clean-
up of the reserved facility.
3. The individual or group responsible for the reservation is responsible for the actions of the
group and patrons attending the event.
4. All persons or groups making reservations are responsible for providing their own materials
such as, but not limited to, lighting, generators, sound systems, concessions, decorations,
party supplies, extension cords, table, chairs, etc.
5. No literature may be placed in/on poles, lawn, or any other surfaces on the grounds of the
park without approval.
6. Groups may not set up any type of barricades or temporary fencing to block off any area of
the park grounds.
7. No groups or individuals may drive or park on park grounds. (ORD. Sec. 19-30)
EVENT RULES
_______________
INITIALS
1. No groups or individuals will be allowed to use a facility that plans to charge an admission to
an activity or event. However, special arrangements may be made for a person wishing to
accept donations for entrance to their event. This must be indicated at the time of the
reservation and approved by the Recreation Services Department in advance.
2. Groups may not charge for parking, admission fees, vendor fees or profit from the event at
any time.
3. Alterations to a facility are not allowed without approval from the Killeen Recreation Services
Department.
4. Alcoholic beverages and/or abusive language will not be allowed on City of Killeen property
at any time. The individual or group responsible for the reservation must enforce this policy.
5. Failure to abide by these rules, regulations, and/or ordinances will result in the group and/or
individuals’ inability to reserve any outdoor/indoor facilities for one calendar year from the
date of the event.
CITY ORDINANCE
_______________
INITIALS
1. All groups and individuals must adhere to all City of Killeen ordinances. A summary of
ordinances includes, but is not limited to:
DO NOT:
Destroy property. Drive or park on grass.
Build fires. Play music that may disturb others.
Litter. Bring unleashed pets into area.
Bring glass containers. Consume or possess alcoholic beverages.
Drive or stake anything into ground. Tobacco products.
Violations of any ordinances will result in cancellation of pavilion use and revocation of future
privileges.
2. The City of Killeen is not responsible for any accidents regarding the conduct or injury of any
of the Lessee’s agents, help, employees, or patrons at the pavilion or surrounding grounds.
3. Groups may be required to obtain $500,000 in comprehensive general liability insurance
before the scheduled event based on the type of event that will be held at the facility. A copy
5
RV 10.1.2020
of this certificate must be on file at the Recreation Services Department Office at least five (5)
days prior to event.
LARGE GROUPS
_______________
INITIALS
1. Groups of 150 or more people must obtain an approved Assembly Permit.
2. Assembly Permits must be turned into City Hall, 101 N. College St. Killeen, TX, at least 30
days prior to event to ensure approval.
3. Groups must provide a minimum two (2) state certified armed security officers or peace
officers for the duration of the event if 150 people or more are expected. There must be an
additional two (2) officers for every 500 patrons expected to attend the event.
CANCELLATIONS/REFUNDS
_______________
INITIALS
1. The City of Killeen Recreation Services Department reserves the right to modify or cancel
any reservations at any time for any reason. In the event of a cancellation all rentals fees will
be refunded within 3-4 weeks. When possible, the Recreation Services Department will
attempt to notify renter of any modifications or cancellations at least five (5) business days in
advance of the rental date.
2. Groups must cancel seven (7) business days in advance of event in order to receive a
refund.
3. Groups wishing to obtain a refund for cancelations must fill out and turn in an Application for
Cancellation/Refund at least seven (7) business days in advance of event.
4. All approved refunds take 4-6 weeks for processing.
5. There will be a $5.00 administrative fee taken for processing for approved
cancellations/refunds.
6. There will be no refunds for inclement weather.
7. In case of inclement weather, renter may reschedule the rental date at the same rented
facility.
8. In case of inclement weather, renter must submit request to reschedule the rental date in
writing to kpr@killeentexas.gov 24 hours prior to original rental date. Renter must submit
reschedule date of rental date within 72 hours to kpr@killeentexas.gov. Failure to submit
request of reschedule of rental date within 72 hours will result in forfeiture of opportunity to
reschedule and renter will not receive a refund.
9. In the case of rain, groups must cancel event prior to the event start time.
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Killeen Recreation Services Application for Outdoor Facility Rental (City of Killeen, Texas)

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Completed 1 February 2021

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