Fillable Rosa Hereford Killeen Community Center General Rules and (City of Killeen, Texas)

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Rosa Hereford Killeen Community Center General Rules and (City of Killeen, Texas)

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BROWSE CITY OF KILLEEN, TEXAS (TX) FORMS

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Rosa Hereford Killeen Community Center General Rules and Information
2201 E. Veterans Memorial Blvd., Killeen, TX 76543
P: (254) 501-8889 www.killeentexas.gov/kpr
APPLICATION FOR USE
GENERAL GUIDELINES
The City of Killeen will set and administer rules and rates for the use of the Rosa Hereford Killeen Community Center.
Individuals, non-profits, civic organizations, businesses, government entities and community programs are eligible to rent the
rooms for activities such as workshops, birthdays, weddings, interviews, displays, and sporting events. We do not currently
reserve for political rallies but may host a community forum coordinated through the Rosa Hereford Killeen Community Center
staff. Reservations may not charge admission, but donations may be accepted at the door. Reservations wishing to accept
donations must coordinate through the Rosa Hereford Killeen Community Center Staff.
All uses of the rooms must comply with all City, County, State and Federal Laws.
Use of the rooms does not constitute endorsement by the City of Killeen. No advertisement or announcement implying such
endorsement will be permitted. The Rosa Hereford Killeen Community Center Staff is responsible for implementing this policy.
RESERVATIONS
1. All reservations are made on a first come first serve basis and must be made five business days in advanced. There are no
long-term rental agreements. Individual(s) or groups are only allowed to book two reservations at a time. At the end of the
first reservation an individual(s) or groups may reserve two more reservations.
2. Rosa Hereford Killeen Community Center reservations may be made at the Family Recreation Center Monday-Friday
between the hours of 9:00am and 8:00pm and Saturday 12:30pm-5:00pm. All reservations must be made in person.
3. All deposits and/or fees associated with the reservation must be paid in full at the time the reservation is booked.
Individual(s) or groups booking with the resident rate MUST have proof of residency i.e. driver’s license & utility bill received
within 60 days.
4. The City of Killeen reserves the right to modify, or cancel any reservations, at any time for any reason.
5. Permission to use the rooms and deposits may be withheld from any individual(s) or groups failing to comply with the Rosa
Hereford Killeen Community Center rules, making a reservation under false pretense, cause damages to the room, carpet,
equipment or furniture or cause a disturbance.
6. The individual(s), groups, third parties, as well as the group as a whole will be held responsible for any and all damages that
occur as a result of the use of the rooms. The individual who fills out the Application for Use or his/her designee must be
present throughout the entire duration of the rental.
COVID-19 RESERVATION HOURS
Monday – Friday 10:00 AM – 7:00 PM Saturday 10:00 A.M. – 5:00 P.M. Sunday CLOSED
2
Entity
Capacity
(50%)
Deposit
Non-Profit Rate
Resident Rate
Non-Resident
Rate
Multi-Purpose
Rooms
W100, E300, E400,
G700
W100- 25
E300/400- 29
G700- 17
$50
$ 20/2 hours
$100/day
$30/2 hours
$150/day
$70/2 hours
$205/day
Community Rooms
G500, G600
G500- 17
G600- 33
$50
$20/2 hours
or
$100/day
No charge/2 hours
or
$150/day
$70/2 hours
or
$205/day
W200
75
$100
$ 60/2 hours
$250/day
$75/2 hours
$265/day
$100/2 hours
$295/day
Gym
75
$50/1.5 hours
$500/day
$25/1.5 hours
or
$1,200/day
$35/1.5 hours
or
$1,200/day
$45/1.5 hours
or
$1,400/day
After Hours events
must be completed
by 10:00 pm
CARE AND USE OF FACILITIES
1. The individual(s) or groups are responsible for all set-ups and clean-up of the reserved room(s). The Community Center
Staff will provide trash bags, broom and mop. A clean up checklist will be reviewed and signed by the renter and Community
Center Staff at the beginning and end of reserved time.
2. No overnight storage areas are provided.
3. Events must be confined to the inner space of the reserved room and cannot run over into a public area or lobby. The
individual(s) or groups are responsible for the actions of the group and patrons attending the event.
4. All persons or groups making reservations are responsible for providing their own materials such as, but not limited to,
cleaning supplies for tables and windows/mirrors, painters tape only for attaching decorations to walls, lighting, sound
systems, concessions, office supplies, extension cords, etc.
5. Literature may not be placed in/on bulletin boards, doors, windows, light poles, lawn, or any other surfaces on the grounds
of the Rosa Hereford Killeen Community Center without written approval by the City of Killeen.
6. No fire exits, exit signs or entrances may be blocked at any time.
7. No vehicles are permitted on the walkways, sidewalks or grounds. Vehicles left unattended in the fire lanes or loading areas
will be towed at owner’s expense.
8. Groups may not set up any type of barricades or temporary fencing to block off any area of the Rosa Hereford Killeen
Community Center grounds without written approval from the City of Killeen.
3
9. All groups and individuals must adhere to all Rosa Hereford Killeen Community Center rules.
a. Do not sit or stand on tables
b. Noise must be kept to a minimum and contained to reserved room
c. Cooking is not allowed
d. No open flames
e. Groups may not change rooms without office approval
f. No tobacco products (smoking, vaping or chewing) or alcohol
REFUNDS AND CANELLATIONS
1. Cancellations must be received seven (7) business days in advance of reserved date in writing using the Application for
Refund or Cancellation. Rental fees and deposit may be returned with a $5.00 administrative fee assessed. A refund
request will not be honored if the request is made less than seven (7) business days prior to the reservation.
2. Deposits are refundable based on the condition of the building after the event and compliance of reserved time and rules.
3. Renters must vacate the rented area by the end of the reservation. One dollar per minute over the end of reserved time will
be deducted from the deposit.
4. Cost of damages will be assessed at the end of the event and will be deducted from the deposit.
5. All refunds and deposits are returned within four (4) to six (6) weeks. All refunds must be received using the Application for
Refund or Cancellation.
CLEAN UP EXPECTATIONS
1. All tables & chairs cleaned, stacked appropriately on carts and returned to original place.
2. Floor free of spills, debris and food.
3. All personal items and trash removed.
4. Countertops and tabletops in room free of debris, food and wiped down.
5. Room free of any damages.
Permission to use the meeting room may be withheld from groups failing to comply with Recreation Services policy and from
any group who damages the room, carpet, equipment, or furniture or causes a disturbance. This reservation policy will be
reviewed periodically to determine its effectiveness.
4
Rosa Hereford Killeen Community Center Reservation Agreement
Name of Group (if applicable): ____________________________________________________________
Name of Event: _________________________________________________________________________
Primary Point of Contact: _________________________________________________________________
Mailing Address: ________________________________________________________________________
City: ___________________________________ State: ________________ Zip: ____________________
Home: (_____) _______________ Work: (_____) _______________ Cell: (_____) _________________
Email: _________________________________________________________________________________
Secondary Point of Contact: _______________________________________________________________
Mailing Address: ________________________________________________________________________
City: ___________________________________ State: ________________ Zip: ____________________
Home: (_____) _______________ Work: (_____) _______________ Cell: (_____) _________________
Email: _________________________________________________________________________________
Date of Reservation (1): ______________________ Time of Reservation: ___________ to ______________
*to include setup and clean up
Room Requested: ________________________ Number of Participants Expected: ______________
REQUESTED: # Tables__________ # Chairs__________
Date of Reservation (2): ______________________ Time of Reservation: ___________ to ______________
*to include setup and clean up
Room Requested: ________________________ Number of Participants Expected: ______________
REQUESTED: # Tables__________ # Chairs__________
Please explain what this event will consist of. Include all specific details, including schedule, fees, setup, etc.:
_________________________________________________________________________________________
_________________________________________________________________________________________
Deposit Options (check one): Return after event Return at the end of six months
Deposits will be refunded to the primary point of contact within 6 weeks from deposit request
By signing, I agree that I have read the policy for the Killeen Community Center and agree to be responsible for adhering to all rules and regulations and
informing members of my group. I agree to be financially responsible for any cleaning or repairs costs the City incurs after the use of the reserved room.
Print Name: ______________________________________________________
Signature: _________________________________________________________ Date: ____________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FOR OFFICIAL USE ONLY - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Rental Fee: $________ Deposit Fee: $________ Attendant Fee: $_________ TOTAL FEE: $_________
Date Received: __________ Method of Payment: __________ Receipt #: __________ Staff Initials: ________
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Rosa Hereford Killeen Community Center General Rules and (City of Killeen, Texas)

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Completed 1 February 2021

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