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Suggested Club Bylaws

Arcle I - Name

Section 1: This Club shall be known as the Junior

Optimist International Club of _______

________________________________

__________________ , and is entitled

to full use of this name so long as

approved by the sponsoring Optimist

Club.

Arcle II - Objects

Section 1: The objects of this Club shall be to provide

opportunities for Members individually and

collectively to participate in community

service activities, develop leadership

abilities and prepare for responsible roles

in society.

Arcle III - Membership

Section 1: The membership of this Club

shall consist of boys and/or girls who are:

• Alpha Level – 6 to 9 years old

• Junior Level - 10 to 13 years old

• Octagon Level – 14 to 19

years old

Section 2: Eligible students may apply for

membership, in the form and manner

prescribed by the Board of Directors, and

may be admitted to membership upon

the afrmative vote of a majority of the

membership present at any meeting.

Section 3: The Board of Directors shall be

empowered to suspend or expel a

Member for non-payment of dues, failure

to attend meetings for an extended period

without valid excuse, or for conduct

unbecoming a Member or prejudicial to

the best interests of the Club.

Arcle IV - Ocers

Section 1: The ofcers of this Club shall be a

President, Vice President, a Secretary

and a Treasurer. Terms of ofce shall be

for one year or until their successors

are duly elected.

Section 2: The President shall serve as the

executive ofcer of the Club, preside

at all meetings of the membership and

Board of Directors, be an ex-ofcio

Member of all committees and perform

such other duties as are ordinarily

incumbent upon a President.

Section 3: The Vice President shall perform such

duties as may be assigned by the

President or Board of Directors.

Section 4: The Secretary shall keep and maintain

all records of membership, and minutes

of membership and Board of Directors

meetings, in the form and manner

prescribed by the Board of Directors,

conduct such correspondence as may

be required by the President and Board

of Directors, and generally perform such

duties as are incumbent upon a Secretary.

Section 5: The Treasurer shall keep and maintain

all nancial records and books ordinarily

kept by a Treasurer designated by

the Board. He shall pay all authorized

obligations of the Club and submit

regular nancial statements in the form,

manner and frequency prescribed by

the Board of Directors, and generally

perform such duties as are ordinarily

incumbent upon a Treasurer.

Arcle V - Board of Directors

Section 1: There shall be a Board of Directors which

shall consist of the ofcers of the Club and

one Director from each of the grade levels

represented in Club’s membership.

Section 2: The Board of Directors, with the advice

and counsel of the Advisory Committee,

shall adopt an annual budget, approve all

nancial commitments and the payment

of all obligations and generally supervise

the affairs of the Club and its committees.

Section 3: The Board of Directors shall meet regularly

each month during the school year, or

at the call of the President or any three

Members of the Board of Directors, at a

time, date and place to be xed by the

Board of Directors.

SUGGESTED CLUB BYLAWS

Section 4: A majority of the Board of Directors shall

constitute a quorum for the transaction

of business and a majority vote of those

present shall be necessary to give effect

to any action of the Board.

Arcle VI - Elecon and Nominaons

Section 1: The election of ofcers shall be held at

a regular meeting of the membership

and the names and addresses of the

newly elected ofcers shall be reported

to Optimist International and the District

Club Chairman by September 30.

Section 2: Nominations shall be called for from the

oor by a presiding ofcer. No individual

shall be eligible for nomination or election

unless that individual can assure the Club

membership of their intent to maintain

their membership and be a student during

the next administrative year.

Section 3: A majority of the votes cast will

be required to elect. Voting shall be

by individuals and carried out by

secret ballot. No Member may cast

more than one vote. Proxies shall

not be recognized. Only Members

in good standing shall be eligible for

nomination, election and to vote.

Section 4: In the event that any ofce or Directorship

becomes vacant for any reason

whatsoever, the vacancy shall be lled,

at the next regular Club meeting, by the

regular nominating and election procedure

described in this article.

Section 5: All ofcers shall assume their

responsibilities at the beginning of the

administrative year for which they were

elected. Directors, elected at the rst

regular meeting of the administrative

year, shall assume their positions

upon election.

Arcle VII - Meengs

Section 1: The membership of the Club shall meet

regularly at least once each month of

the school year at such time and place

as may be determined by the Board

of Directors. Special meetings may be

called by the President provided that each

Member shall have received at least three

days’ notice of such meeting and the

nature of the business to be conducted at

such meeting.

Section 2: One-third of the Members in good

standing shall constitute a quorum at any

regular or special meeting of the Club.

Robert’s Rules of Order shall govern all

deliberations of the Club and its Board of

Directors except as otherwise provided in

these bylaws.

Arcle VIII - Revenue

Section 1: Annual dues shall be $________ per

Member, to be paid at the rst Club

meeting of each administrative year.

Section 2: The Board of Directors, with the approval

of the membership, may plan or

recommend the raising or accumulation of

revenue from sources other than dues.

Section 3: The administrative/scal year of the Club

shall be concurrent with the administrative

year of Junior Optimist International,

beginning on Oct. 1 and ending on

Sept. 30.

Arcle IX - Commiees

Section 1: The President shall, no later than the rst

month of the administrative year, appoint

the following standing committees and

name chairs and at least three Members,

including the chair, to each committee:

a. Organization

b. Program

c. Activities

d. Social

Section 2: The duties of the standing committees

shall be to meet, report and make

recommendations to the Board

of Directors, and to conduct such

activities and projects as may be

directed and approved by the Board of

Directors, as follows:

a. The Organization Committee shall

be responsible for the provision and

equipping of facilities for Club meetings.

SUGGESTED CLUB BYLAWS

b. The Program Committee, in

cooperation with the President,

shall plan and provide programs for

regular Club meetings.

c. The Activities Committee

shall seek, plan and direct

the conduct of worthy projects

and activities contributory to the

attainment of the Club’s objectives.

d. The Social Committee shall plan

and supervise the conduct of Club

social activities.

Section 3: Special committees, to serve specic

purposes, may be appointed by the

President with the approval of the Board

of Directors.

Arcle X - Advisory Commiee

Section 1: In recognition that the _______________

__________________________________

____ Junior Optimist Club is sponsored

by the _________________________

_______________________________

Optimist Club it shall be the policy of

the Club, its committees and Board of

Directors, to seek the benets of such

constructive relationship through the

advice and counsel of the sponsor’s

Advisory Committee. Exercise of such

policy shall include invitation of the

Advisory Committee Members to all

meetings of the Club and its Board of

Directors and solicitation of their advice,

counsel and guidance in the selection

and conduct of activities, nancial

transactions, meetings, programs and

other administrative matters to end

that the Club may more effectively and

expeditiously attain its objectives.

Arcle XI - Disbandment Procedure

Section 1: If, for whatever reason, this Club would,

at some future date, become defunct,

all materials, supplies and monies will

become sole property of the sponsoring

Optimist Club, to be used or distributed at

the discretion of the Board of Directors of

that body.

Arcle XII - Amendments

Section 1: Any amendment of these bylaws,

if in conformity with the Policies for

the Governance of Junior Optimist

International and the policies of Optimist

International, may be adopted by a two-

thirds majority of the Members present

at any meeting provided written notice of

the proposed amendment and date of

such meeting shall have been given to all

Members at least two weeks prior thereto.

Cered by:

Club President Date

Club Secretary Date

Optimist Club President Date

SUGGESTED CLUB BYLAWS

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