New Full-Time Faculty
Welcome to Cerritos College! The following documents are required to process new
employees and to be approved by the Board of Trustees. Print and complete all forms and
return to Rebecca Pang in Human Resources by appointment only (562) 860-2451 ext. 2281.
Thank you.
Please bring the following documents with you to the Office of Human Resources:
Current Photo ID (First and Last name must match name on Social Security card)
Social Security card (original)
Work Authorization (if applicable)
Official college transcripts with degree confer date
Proof of test for PPD-Tubersol/Mantoux (TB) or cleared chest X-ray within the last 3 ½ years
Forms to print, complete, and return:
LiveScan memo and form Cerritos College Campus Police fingerprints fee is $32
I-9 Employment Eligibility Click on link and complete page 7
Oath of Allegiance
W-4 Click on the link and complete the Employee's Withholding Allowance Certificate
Emergency Contact
Injury & Illness Prevention Program (IIPP) Acknowledgement form
Workers’ Compensation Pre-Designation of Personal Physician
Direct Deposit option Provide a voided check with the completed form
Mailing Warrants Authorization option
Warrant Recipient Designation
Cal STRS (Retirement) Permissive Membership
Address & Phone Number Disclosure
Retirement Questionnaire
Staff Diversity Questionnaire
Statement Concerning Your Employment in a Job Not Covered by Social Security
Verification of Receipt
Keep the following forms for your reference:
Academic Calendar
Work Calendar
Campus E-mail Instructions
CCFF Letter
AFT Membership
BP 7050 Conflict of Interest Policy
IIPP Packet
Procedure for New Web
AP 3720 Computer & Network Use Policy
AP 3518 Child Abuse Reporting Policy
Personal Safety on Campus
Employee Feedback
Rideshare Information Packet
Parking Permit Instructions
TB Memo & Referral
AP 3050 Code of Ethics Policy
Salary Schedule
New Hire Pamphlet
Employee Assistance Brochure
STRS Handbook Link
STRS Beneficiary Form
MEMO TO: New Academic Employees
FROM: Dr. Adriana Flores-Church, Director of Human Resources/
Risk Management
As a condition of employment, it is required that new academic employees be
fingerprinted for processing a background investigation through the State Department of
Justice (Bureau of Criminal Identification).
In order to comply with this policy it is required that you do the following:
1. Complete the attached Request for Live Scan Services.
2. Take the completed form to the Cerritos College Campus Police
Department to obtain Live Scan fingerprinting services.
3. You must pay the Live Scan Service fee of $32.00 at the time of service,
in the Campus Police Department.
If you have any questions, please contact the college Human Resources office at (562)
860-2451, Ext. 2284.
BCII 8016
(orig. 4/01; rev. 6/09)
Applicant Submission
ORI (Code assigned by DOJ)
Authorized Applicant Type
Type of License/Certification/Permit OR Working Title (Maximum 30 characters - if assigned by DOJ, use exact title assigned)
Contributing Agency Information:
Agency Authorized to Receive Criminal Record Information Mail Code (five-digit code assigned by DOJ)
Street Address or P.O. Box
City State ZIP Code
Contact Name (mandatory for all school submissions)
Contact Telephone Number
Applicant Information:
Last Name First Name Middle Initial Suffix
Other Name
(AKA or Alias)
Last First Suffix
Date of Birth
Driver's License Number
Height Weight Eye Color Hair Color
Place of Birth (State or Country)
Social Security Number
Street Address or P.O. Box City State ZIP Code
(Agency Billing Number)
(Other Identification Number)
Your Number:
OCA Number (Agency Identifying Number)
Level of Service:
If re-submission, list original ATI number:
(Must provide proof of rejection)
Original ATI Number
Employer (Additional response for agencies specified by statute):
Employer Name
Street Address or P.O. Box
City State ZIP Code
Mail Code (five digit code assigned by DOJ
Telephone Number (optional)
Live Scan Transaction Completed By:
Name of Operator Date
Transmitting Agency LSID ATI Number Amount Collected/Billed
ORIGINAL - Live Scan Operator SECOND COPY - Applicant THIRD COPY (if needed) - Requesting Agency
Academic Employee
Cerritos College Human Resources Department
11110 Alondra Blvd
CA 90650
driana Flores-Church
(562) 860-2451
Academic = $32.00
Form I-9
OMB No. 1615-0047
Expires 08/31/2019
Employment Eligibility Verification
Department of Homeland Security
U.S. Citizenship and Immigration Services
Form I-9 11/14/2016 N
Page 1 of 3
START HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically,
during completion of this form.
Employers are liable for errors in the completion of this form.
ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which
document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ
an individual because the documentation presented has a future expiration date may also constitute illegal discrimination.
Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later
than the first day of employment, but not before accepting a job offer.)
Last Name (Family Name) First Name (Given Name)
Middle Initial
Other Last Names Used (if any)
Address (Street Number and Name)
Apt. Number City or Town
ZIP Code
Date of Birth (mm/dd/yyyy)
U.S. Social Security Number
Employee's E-mail Address
Employee's Telephone Number
I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in
connection with the completion of this form.
I attest, under penalty of perjury, that I am (check one of the following boxes):
1. A citizen of the United States
2. A noncitizen national of the United States (See instructions)
3. A lawful permanent resident
4. An alien authorized to work until
(See instructions)
(expiration date, if applicable, mm/dd/yyyy):
(Alien Registration Number/USCIS Number):
Some aliens may write "N/A" in the expiration date field.
Aliens authorized to work must provide only one of the following document numbers to complete Form I-9:
An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.
1. Alien Registration Number/USCIS Number:
2. Form I-94 Admission Number:
3. Foreign Passport Number:
Country of Issuance:
QR Code - Section 1
Do Not Write In This Space
Signature of Employee
Today's Date (mm/dd/yyyy)
Preparer and/or Translator Certification (check one):
I did not use a preparer or translator. A preparer(s) and/or translator(s) assisted the employee in completing Section 1.
(Fields below must be completed and signed when preparers and/or translators assist an employee in completing Section 1.)
I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my
knowledge the information is true and correct.
Signature of Preparer or Translator
Today's Date (mm/dd/yyyy)
Last Name (Family Name) First Name (Given Name)
Address (Street Number and Name)
City or Town
ZIP Code
Employer Completes Next Page
Form I-9 11/14/2016 N
Page 2 of 3
Form I-9
OMB No. 1615-0047
Expires 08/31/2019
Employment Eligibility Verification
Department of Homeland Security
U.S. Citizenship and Immigration Services
Section 2. Employer or Authorized Representative Review and Verification
(Employers or their authorized representative must complete and sign Section 2 within 3 business days of the employee's first day of employment. You
must physically examine one document from List A OR a combination of one document from List B and one document from List C as listed on the "Lists
of Acceptable Documents.")
Last Name (Family Name)
First Name (Given Name)
Employee Info from Section 1
Citizenship/Immigration Status
List A
Identity and Employment Authorization
Employment Authorization
OR List B AND List C
Additional Information
QR Code - Sections 2 & 3
Do Not Write In This Space
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee,
(2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the
employee is authorized to work in the United States.
The employee's first day of employment (mm/dd/yyyy):
(See instructions for exemptions)
Signature of Employer or Authorized Representative
Today's Date(mm/dd/yyyy)
Title of Employer or Authorized Representative
Last Name of Employer or Authorized Representative First Name of Employer or Authorized Representative
Employer's Business or Organization Name
Employer's Business or Organization Address (Street Number and Name)
City or Town
ZIP Code
Section 3. Reverification and Rehires (To be completed and signed by employer or authorized representative.)
A. New Name (if applicable)
Last Name (Family Name)
First Name (Given Name) Middle Initial
B. Date of Rehire (if applicable)
Date (mm/dd/yyyy)
Document Title Document Number
Expiration Date (if any) (mm/dd/yyyy)
C. If the employee's previous grant of employment authorization has expired, provide the information for the document or receipt that establishes
continuing employment authorization in the space provided below.
I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if
the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual.
Signature of Employer or Authorized Representative
Today's Date (mm/dd/yyyy)
Name of Employer or Authorized Representative
All documents must be UNEXPIRED
Employees may present one selection from List A
or a combination of one selection from List B and one selection from List C.
2. Permanent Resident Card or Alien
Registration Receipt Card (Form I-551)
1. U.S. Passport or U.S. Passport Card
3. Foreign passport that contains a
temporary I-551 stamp or temporary
I-551 printed notation on a machine-
readable immigrant visa
4. Employment Authorization Document
that contains a photograph (Form
5. For a nonimmigrant alien authorized
to work for a specific employer
because of his or her status:
Documents that Establish
Both Identity and
Employment Authorization
6. Passport from the Federated States of
Micronesia (FSM) or the Republic of
the Marshall Islands (RMI) with Form
I-94 or Form I-94A indicating
nonimmigrant admission under the
Compact of Free Association Between
the United States and the FSM or RMI
b. Form I-94 or Form I-94A that has
the following:
(1) The same name as the passport;
(2) An endorsement of the alien's
nonimmigrant status as long as
that period of endorsement has
not yet expired and the
proposed employment is not in
conflict with any restrictions or
limitations identified on the form.
a. Foreign passport; and
For persons under age 18 who are
unable to present a document
listed above:
1. Driver's license or ID card issued by a
State or outlying possession of the
United States provided it contains a
photograph or information such as
name, date of birth, gender, height, eye
color, and address
9. Driver's license issued by a Canadian
government authority
3. School ID card with a photograph
6. Military dependent's ID card
7. U.S. Coast Guard Merchant Mariner
8. Native American tribal document
10. School record or report card
11. Clinic, doctor, or hospital record
12. Day-care or nursery school record
2. ID card issued by federal, state or local
government agencies or entities,
provided it contains a photograph or
information such as name, date of birth,
gender, height, eye color, and address
4. Voter's registration card
5. U.S. Military card or draft record
Documents that Establish
8. Employment authorization
document issued by the
Department of Homeland Security
1. A Social Security Account Number
card, unless the card
includes one of
the following restrictions:
2. Certification of Birth Abroad issued
by the Department of State (Form
3. Certification of Report of Birth
issued by the Department of State
(Form DS-1350)
4. Original or certified copy of birth
certificate issued by a State,
county, municipal authority, or
territory of the United States
bearing an official seal
5. Native American tribal document
7. Identification Card for Use of
Resident Citizen in the United
States (Form I-179)
Documents that Establish
Employment Authorization
6. U.S. Citizen ID Card (Form I-197)
Page 3 of 3
Form I-9 11/14/2016 N
Examples of many of these documents appear in Part 8 of the Handbook for Employers (M-274).
Refer to the instructions for more information about acceptable receipts.
It is a requirement of employment to fill out Form W-4.
Please fill out and print.
Please Click Here to Retrieve Form W-4
Thank you
Y: Forms: Oath of Allegiance
(Government Code Section 3102)
I, __________________________________, do solemnly swear (or affirm) that I will support and
defend the Constitution of the United States and the Constitution of the State of California
against all enemies, foreign and domestic; that I will bear true faith and allegiance to the
Constitution of the United State and the Constitution of the State of California; that I take this
obligation freely, without any mental reservation or purpose of evasion; and that I will well and
faithfully discharge the duties upon which I am about to enter.
____________________________________ ___________________________________
Signature of Employee Title of Position
Taken, subscribed and sworn to before me this ______ day of __________________, 20______
___________________________________ ___________________________________
Signature of Administrator Title
This oath must be signed by a Cerritos Community College District administrator involved in the
hiring and payroll process of management, faculty, classified, and student assistance employees
of the District
Last Name First Name MI
Home/Mailing Address
Home Phone Number Cell Phone Number
Full-Time Faculty
Part-Time Faculty
Signature of Employee Date
Please provide the name(s) of a person(s) (and other information requested below) the District
should contact in case of an emergency (serious injury, sudden illness, etc.).
Last Name First Name MI Relationship
Home Address City State Zip
Home Phone Number Work Phone/Cell Phone Number Place of Employment
Last Name First Name MI Relationship
Home Address City State Zip
Home Phone Number Work Phone/Cell Phone Number Place of Employment
The Cerritos Community College District Board of Trustees, the District, and its
management pledge
to support the Injury Illness Prevention Program (IIPP) and to
ensure that it remains a viable method
of protecting all employees and all other site
occupants, as well as to meet its obligations of
maintaining a safe and healthful work
The IIPP is a basic written workplace safety program. Title 8 of the California Code of
(T8CCR) section 3203, requires every employer to develop and implement
an effective IIPP. It is
the District's responsibility to communicate the IIPP to all its
employees and it is the employee's
responsibility to read and comply with the provisions
of the IIPP and health and safety regulations.
By signing this form, I acknowledge receipt of Cerritos College's Injury Illness
Prevention Program. I
understand that any questions about the IIPP or any safety
related concerns should be directed to the
Risk Manager, Site Manager, or
representative in the Safety Committee.
Employee's Full Name (print)
Date Employee's Signature
Adriana Flores-Church, Ed.D.
Risk Management
(562) 860-2451 Ext 2283
Injury Illness Prevention Program
Acknowledgement Form
Form 122012
Cerritos College
Workers’ Compensation: Pre-Designation of Personal Physician
If you have health insurance and you are injured on the job you have the right to be treated immediately by your personal physician
(M.D., D.O), or medical group, if you notify your employer, in writing, prior to the injury. Per Labor Code 4600 to qualify as the your
predesignated, personal physician, the physician must agree, in writing, to treat you for a work related injury, must have
previously directed your medical care and must retain your medical history and records. Your predesignated physician must be a
family practitioner, general practitioner, board certified or board eligible internist, obstetrician-gynecologist or pediatrician. Your
“personal physician” may be a medical group if it is a single corporation or partnership composed of licensed doctors or medicine or
osteopathy, which operates an integrated multi-specialty medical group providing comprehensive medical services predominantly for
non-occupational illnesses and injuries.
This is an optional form that can be used to notify your employer of your personal physician. You may choose to use another form, as
long as you notify your employer, in writing, prior to being injured on the job and provide written verification that your personal
physician meets the above requirements and agrees to be predesignated. Otherwise, you will be treated by one of your employers’
designated workers’ compensation medical providers.
EMPLOYEE NAME: ______________________________________________________________________________
I acknowledge receipt of this form and elect not to predesignate my personal physician at this time. I understand that I will receive
medical treatment from my employers’ medical provider. I understand that, at any time in the future, I can change my mind and
provide written notification of my personal physician. I understand that the written notification must be on file prior to an industrial
Employee Signature: __________________________________________________________ Date: ______________
If I am injured on the job, I wish to be treated by my personal physician*:
of Physician or Medical Group ________________________________________ Phone Number ___________________
Address _________________________________________________________________________
*This physician is my personal primary care physician who has previously directed my medical care and retains my medical history and
Employee Signature: __________________________________________________________ Date: ______________
A Personal Physician must be willing to be predesignated and treat you for a workers’ compensation injury.
The remainder of this form is to be completed by your physician and returned to your Employer.
Per Labor Code 4600 to qualify you must meet the criteria outlined above. You are not required to sign this form, however, if you or your
designated employee, does not sign, other written documentation of the physicians’ agreement to be predesignated will be required
pursuant to Title 8, California Code of Regulations, section 9780.1(a)(3).
PERSONAL PHYSICIAN OR MEDICAL GROUP NAME: _________________________________________________________
I agree to treat the above named employee in the event of an industrial accident or injury. I meet the criteria outlined above. I
agree to adhere to the Administrative Director’s Rules and Regulations, Section 9785, regarding the duties of the employee-
designated physician.
I do not agree to treat the above employee in the event of an industrial accident or injury.
I do not qualify as the employees’ personal physician. I am not an M.D. or D.O. or do not meet the criteria outlined above.
______________________________________________________ _______________________
(Physician or Designated Employee of the Physician or Medical Group) Date
Please return completed form to:
Cerritos College 11110 Alondra Blvd., Norwalk, CA 90650 (562) 860-2451
Cerritos College Employee’s Direct Deposit
Information and Instructions
1. Direct deposit is a voluntary program
which will transfer your net pay directly to your checking
or savings account. Instead of a pay warrant, you will receive an advice of the amount
deposited attached to your pay stub. The entire net check amount must be deposited, and
the deposit can only be direct to one checking or savings account per employee.
2. Things to consider:
bank, S&L, or credit union must be a member of a National Automated
Clearinghouse Association, which most institutions are.
A garnishment order will temporarily suspend direct deposit status.
If you have more than one assignment with the District on regular payroll cycles, all
pay will go direct deposit.
Retroactive checks and adjustments checks which are paid on a supplemental
schedule, will not be direct deposited. When regular pay is reissued on a supplemental
schedule, you will receive an actual payroll warrant.
3. How to sign up:
Complete Employee’s Direct Deposit Authorization form. Attach a voided check for
verifying routing numbers and/or account numbers.
Return the completed form to the Payroll Office
Payroll will enter the information in the county’s payroll system for a test run. An
advice (direct deposit) will issue for $0.00 which will be forwarded to the employee.
Employee should verify the account number for accuracy. If there is a discrepancy,
please contact the Payroll Office immediately.
The first check to be direct deposited will be on or after the start-up date indicated on
the pre-notification.
4. Submit a new authorization form to Payroll when:
you change the name on the account
you close the account or move the account from one branch to another
you are absent for more than a semester or year
5. Additional provisions (Please read carefully):
Employees will be responsible for any fees, charges or costs assessed by Los Angeles
County Office of Education and/or my bank institution due to my failure to cancel or
modify my Direct Deposit Authorization. Such fees, charges or costs will be deducted
from my payroll warrant.
Employees understand and agree that a replacement payroll warrant will not be issued
to said employee, or on behalf of said employee, if a Direct Deposit Authorization is
invalidated by a transfer of banking account(s) or banking institution until/unless Los
Angeles County Office of Education has confirmed the receipt of the returned
funds/payroll warrant. Please not the return of incorrect Direct Deposit funds could
delay issuance of a replacement payroll warrant for approximately 10 to 15 working
Direct deposit is not automatically canceled when you close the account to which your
pay is being deposited. You must cancel direct deposit with the Payroll Office before you
close the account at the financial institution.
Cancelling your direct deposit can be accomplished via email to the Payroll Office.
(Deanna Hart, Payroll Manager)
(John Thein, Payroll Technician)
(Barbara Young, Payroll Technician)
(Karla Duate, Payroll Technician)
Payroll Unit
deposits and, as necessary, debit corrections to previous deposits to my account.
I understand:
Direct deposit status is not activated until 10 days following a Direct deposit will also be suspended if a a certificated
$0 test transaction for new or change authorization. employee's credential expires.
I must submit a new Employee's Direct Deposit Authorization, Direct deposit status may be suspended or rescinded by
Form No. 501-508, if I change my account the district or LACOE and payment made by county
(name, institution, branch, type account, etc.). warrant, if necesasry, to meet payroll deadlines or under
extreme conditions.
Direct deposit status will be temporarily suspended if wages
are garnished.
I agree to hold harmless and indemnify the district and Los Angeles County Office of Education and its officers, employees, and agents
from any claim or demand of whatever nature, including those based upon negligence of LACOE and its officers, employees, and
agents for failure or delay in making deposits and/or corrections to deposits as herein authorized.
This authorization replaces any previously made by me and is to remain in effect until changed or canceled by submission of a new
Employee's Direct Deposit Authorization.
Refer to the Direct Deposit Reference Guide
GR 9/2007
ew Change
Direct Deposit Authorization
I hereby authorize the district and the Los Angeles County Office of Education (LACOE) and/or its agents to initiate electronic
Cerritos Community College District
Authorization for Mailing Payroll Warrants
This form must be completed and submitted to the District Payroll Department if you
wish to have your payroll warrants mailed to you at your home (mailing) address at the
District's expense. Please complete the following information:
Please Print
(Last) (First) (MI)
Full-Time Faculty Part-Time Faculty Management
Classified Confidential Student/Adult Hourly
I understand that this authorization applies to all warrants (regular, part-time, overload,
summer school, and/or student/adult hourly). No deviation will be made from the
method of delivery authorized herein for the remainder of this academic year. Changes
in the method of delivery of warrants can only be made at the beginning of a new
academic year unless otherwise approved by the Payroll Department.
The warrants will be mailed on the same day on which they are received from the Los
Angeles County Office of Education.
Please Note: The District is not responsible for payroll warrants lost in the mail. It
is the employee's responsibility to notify the District of changes of address.
Date Signature of Employee
The following section is to be used only for the purpose of an employee requesting to
rescind his/her authorization for mailing of payroll warrants.
I hereby request that the District discontinue the mailing of my
payroll warrants as previously authorized.
Please Print (Last) (First) (MI)
Full-Time Faculty Part-Time Faculty Management
Classified Confidential Student/Adult Hourly
Date Signature of Employee
In accordance with the provisions of Section 53245 of the California Government Code, in the event
of my death, I hereby designate the following persons (designees) to receive any and all warrants
payable to me.
Designee #1
Name ___________________________________________ Relationship: _______________________
Address: ______________________________ City: ____________________ State: ____ Zip: _______
OR, in the event of the death of Designee #1,
Designee #2
Name ___________________________________________ Relationship: _______________________
Address: ______________________________ City: ____________________ State: ____ Zip: _______
This designation form cancels and replaces any designation form previously signed for this purpose
and shall remain in effect until cancelled in writing by me.
It is understood and agreed that the Cerritos Community College District is not obligated to deliver
said warrants to the designee unless the designated person claims such warrants from the District
and provides sufficient proof of identity. A person so designated may negotiate the warrant(s) as if
the payee.
Employee Name (print): _____________________________________________
Employee Signature: ______________________________________ Date: _____________
Management Faculty Classified Short-Term Hourly
School District/Agency: Cerritos Community College District
Submit this completed form to the Office of Human Resources
PeopleSoft: ___________
Maiden Name:
Social Security Number:
Date of Birth:
What year did you first teach in California Public Schools?
In what county did you last teach?
In what District did you last teach?
1. Are you a member of the State Teachers’ Retirement System? ____________
Have you withdrawn your retirement funds? ______. If yes, give date of withdrawal. __________.
Have you redeposited these funds? ____________
Are you contributing into the State Teachers’ Retirement System in any other District? _______. If yes,
where? ___________________________________
Full-Time ______ or Part-Time ______. What was the effective date of your membership into the
System? ___________________________.
2. A
re you a member of the California Public Employees’ Retirement System? ______ Have you withdrawn
your retirement funds? _________. If yes, give date of withdrawal. __________. Have you redeposited
these funds? _______________
Are you contributing into the California Public Employees’ Retirement System in any other state or
governmental agency? _____. If yes, where? ___________
Full-Time _______ or Part-time _______. What was the effective date of your membership into the
System? ________________________.
3. A
re you employed in any other District during this school year? ____. If so, list:
% of Full-Time
In accor
dance with the provisions of the California State Education Code:
1. If
you are a member of the State Teachers’ Retirement System, each District in which you are
employed must deduct an amount equivalent to eight percent (8%) of your salary earned.
2. If you are not a member, you will become a member by rendering 100 full days of service in a District
as a substitute employee within a school year.
3. If you are a part-time hourly employee (not substituting), you become a member by serving 60 hours or
more in a pay period in a District. If employed on a part-time daily basis you become a member by
serving 10 or more days in a pay period in a District.
4. Employees will also qualify for membership if they serve 600 or more hours on a substitute hourly
5. Employees filling a vacancy created by the death or resignation of an employee become members of
STRS as of the first day of such service and deductions must be taken.
6. Part-time employees, who serve less than 60 hours or 10 days per pay period and substitutes, may
elect IRREVOCABLY to become members of the System.
7. Acceptance of employment in a position requiring membership in the system is your consent to
have deductions from salary taken for the system.
8. It is the employee’s responsibility to notify the District of any changes in his/her employment or
retirement system status through other employing Districts to insure that appropriate deductions from
salary warrants for retirement system plans and also District payments for such plans on behalf of the
employee are made. Failure to do so on the part of the employee may result in retroactive salary
deductions to correct such errors.
ature Date
Revised 6/16
Permissive Membership
ES 0350
rev 02/17
California State Teachers’ Retirement System
P.O. Box 15275, MS 17
Sacramento, CA 95851-0275
Employees who are employed to perform creditable service, but who are excluded from mandatory membership pursuant to Education Code sections
22601.5, 22602, or 22604, are eligible to permissively elect membership in the California State Teachers’ Retirement System (CalSTRS) Defined
Benefit Program pursuant to Education Code section 22515. This form enables eligible employees to make this election or decline to make this
election. This form must be received by CalSTRS within 30 days of the date on which the employee signs and dates the form. Contributions may not be
submitted to the system until CalSTRS has received the completed election form. If the employee elects membership in the CalSTRS Defined Benefit
Program, the membership date shall be the first day of the pay period following the date on which the employee signs and dates this form.
Section 1: Employee Information, Election and Certification
(to be completed by employee)
GENDER (circle one)
I elect membership in CalSTRS Defined Benefit Program
I understand this membership election is irrevocable and applies to all future employment to perform creditable service
with the same or another employer, and may be canceled only by terminating all such employment and receiving a refund of
my accumulated retirement contributions from CalSTRS.
I decline membership in CalSTRS Defined Benefit Program at this time
I understand I can elect membership in the Defined Benefit Program at any time while I am employed to perform creditable
I certify I have received information from my employer concerning the CalSTRS Defined Benefit Program and understand the criteria for membership in
the program.
I understand it is a crime to fail to disclose a material fact or to make any knowingly false material statements for the purpose of altering or receiving a
benefit administered by CalSTRS and it may result in up to one year in jail and/or a fine of up to $5,000 pursuant to Education Code section 22010.
Section 2: Employer Certification
(to be completed by employer)
I certify that the above-named part-time or substitute employee has been provided with CalSTRS Defined Benefit Program membership criteria as
required pursuant to Education Code section 22455.5, and if applicable, informed of his or her right to elect into membership in the CalSTRS Defined
Benefit Program.
COUNTY (or other employing agency)
ASSIGNMENT (circle one)
Part-Time Substitute
* Effective January 1, 2017, permissive membership in the Defined Benefit Program shall become effective as of the first day of the pay period following
the employee’s election.
Cerritos College
Human Resources Office
TO: Faculty, Management, Classified & Confidential Employees
FROM: Human Resources Office
SUBJECT: Home Address/Telephone Number Restriction From Disclosure to
Requesting Employee Organizations
The District in accordance with the provisions of Government Code Section 6254.3
maintains home address and telephone information for employees as confidential
information. Government Code Section 6254.3 provides for the disclosure of this
information to requesting employee organizations unless an employee requests that
such information not be disclosed.
In accordance with the provisions of Government Code Section 6254.3, upon a written
request by an employee, the District shall not disclose the employee's home address or
home telephone number to requesting employee organizations.
This is to request that you complete the section below and indicate whether or not you
wish to restrict your home address and/or home telephone number from disclosure to
requesting employee organizations.
In accordance with the provisions of Government Code Section 6254.3, I hereby
request that my home address and telephone number are to be handled in the following
manner for requests from employee organizations:
Home Address:
Restricted from disclosure
Not restricted from disclosure
Home Telephone Number:
Restricted from disclosure
Not restricted from disclosure
Print Name Date
Signature 2014
Cerritos Community College District
Staff Diversity Information Questionnaire
This form is to be completed by all employees of the District. This information is required by the
District for research, evaluation, and federal/state reporting purposes. Please print and check
the appropriate boxes to provide the following information:
(Last, First, MI)
Date of Birth:
Ethnic Group (with which you most closely identify):
Asian or Pacific Islander
Mexican, Mexican-American, Chicano
Central American
South American
Other Hispanic
Asian Indian
Pacific Islander Other
Asian Other
American Indian/Alaskan Native
African American/Black
Disabilities - Substantially limited to one or more major life activities and having a
record of a vision, mobility, hearing, speech, learning or mental impairment or being
regarded as having such impairment.
Yes, please identify
Vietnam Era Veteran (August 4, 1964 - May 5, 1975):
List any relative(s) employed by the District:
Signature of Employee
TO: Academic Employee
FROM: Human Resources
SUBJECT: Employment Not Covered by Social Security
Cerritos Community College District is required to provide you this notice, Form SSA-
1945, to read and sign at the beginning of your employment with our organization. We
are required to do so under federal law, Section 419(c) of Public Law 108-203, the Social
Security Protection Act of 2004.
This notice must be provided to you because you are serving in a job or position, in which
you as employee and Cerritos Community College District as employer will not be
contributing to Social Security on your behalf.
You must do the following (See Reverse Side):
Read the notice
Sign the notice
Return the notice to Human Resources
What is the purpose of the notice?
The purpose of the notice is to inform you about how Social Security law may impact
public employees who work in positions not covered by Social Security. This can be a
complicated issue, so we encourage you to seek out additional information to determine
whether the laws mentioned in the notice pertain to you by doing the following:
Check the Social Security website at www.socialsecurity.gov.
Employees in the PARS Plan can obtain further information on this plan by
contacting PARS at www.parsinfo.org or (800) 540-6369.
Neither STRS, PARS nor Cerritos Community College District provides tax,
accounting, or legal advice. You should see your tax consultant, accountant or
attorney for advice.
Why will I not be in Social Security?
Not all employees working in public employment participate in Social Security through
such employment. Instead of participating in Social Security academic employees
participate in either the State Teachers’ Retirement System (STRS) or the Public Agency
Retirement Services (PARS) Plan. Full-time employees participate in STRS. Temporary
part-time and/or substitute hourly employees have the option to voluntarily elect into
STRS or if not electing STRS such employees participate in the PARS Plan. Full-time
long-term substitute employees also have the option to elect into STRS and if not electing
STRS such employees participate in PARS except upon rendering 100 full days of service
in a school year such employees are required to become members of STRS. Part-time
hourly employees are also required to become members of STRS upon rendering 60 or
more hours of service in a pay period.
Statement Concerning Your Employment in a Job
Not Covered by Social Security
Employee Name ______________________________ Employee ID # ______________
Employer Name Cerritos Community College District Employer ID# 95-6005521
Your earnings from this job are not covered under Social Security. When you retire, or if you
become disabled, you may receive a pension based on earnings from this job. If you do, and
you are also entitled to a benefit from Social Security based on either your own work or the work
of your husband or wife, or former husband or wife, your pension may affect the amount of the
Social Security benefit you receive. Your Medicare benefits, however, will not be affected.
Under the Social Security law, there are two ways your Social Security benefit amount may be
Windfall Elimination Provision
Under the Windfall Elimination Provision, your Social Security retirement or disability benefit is
figured using a modified formula when you are also entitled to a pension from a job where you
did not pay Social Security tax. As a result, you will receive a lower Social Security benefit than
if you were not entitled to a pension from this job. For example, if you are age 62 in 2005, the
maximum monthly reduction in your Social Security benefit as a result of this provision is
$313.50. This amount is updated annually. This provision reduces, but does not totally
eliminate, your Social Security benefit. For additional information, please refer to the Social
Security publication, “Windfall Elimination Provision.”
Government Pension Offset Provision
Under the Government Pension Offset Provision, any Social Security spouse or widow(er)
benefit to which you become entitled will be offset if you also receive a Federal, State or local
government pension based on work where you did not pay Social Security tax. The offset
reduces the amount of your Social Security spouse or widow(er) benefit by two-thirds of the
amount of your pension.
For example, if you get a monthly pension of $600 based on earnings that are not covered
under Social Security, two-thirds of that amount, $400, is used to offset your Social Security
spouse or widow(er) benefit. If you are eligible for a $500 widow(er) benefit, you will receive
$100 per month from Social Security, $500 - $400 = $100. Even if your pension is high enough
to totally offset your spouse or widow(er) Social Security benefit, you are still eligible for
Medicare at age 65. For additional information, please refer to the Social Security publication,
“Government Pension Offset.”
For More Information
Social Security publications and additional information, including information about exceptions
to each provision, are available at www.socialsecurity.gov. You may also call toll free 1-800-
772-1213, or, for the deaf or hard of hearing, call the TTY number 1-800-325-0778, or contact
your local Social Security office.
I certify that I have received Form SSA-1945 that contains information about the possible
effects of the Windfall Elimination Provision and the Government Pension Offset
Provision on my potential future Social Security benefits.
Signature of Employee ________________________________ Date ______________
Form SSA-1945 (12-2004)
Cerritos Community College District
Verification of Receipt of New Employee Information
(Full-Time Academic Employees)
Y:Beryl_Donna/Processing Forms for New Hires/Receipt New FT Faculty 2014 2014
I hereby certify that I have received the following items from the Human Resources office as
part of my new employment processing:
Academic and Fiscal Calendars
AP 3050 Institutional Code of Ethics
AP 3518 Child Abuse & Neglect Reporting
BP 7050 Conflict of Interest Notice
Campus Map
Campus E-mail Instructions
CCFF Letter and AFT Membership Form
CCFF Collective Bargaining Agreement (online)
Computer & Network use Administrative Policy
Direct Deposit Information (Pay Warrant)
Employee Assistance Program Brochure
Employee Feedback Form
Faculty Handbook (online)
Faculty Salary Schedule
ID Card and Instructions
Injury Illness Prevention Program
Non-Discrimination Policy & Procedures Brochure
Personal Physician Designation Form (Work Related Injury) & New Hire Pamphlet
Personal Safety on Campus Brochure
Request for Transfer of Sick Leave
Rideshare Bulletin
Staff Parking Permit Instructions
State Teachers’ Retirement System Handbook/Beneficiary Designation Form
Student Health & Wellness Center Brochure
Tuberculin Test Memorandum
Employee Name (Print)
Signature of Employee
Signature of Human Resources Office
Cerritos College Academic Calendar 2016-2017
May 23 August 12
May 30 Memorial Day
July 4 Independence Day
August 15 December 16
August 15 October 14 First 9-Week Session
September 5 Labor Day
September 6 December 16 15-Week Intrasession
October 17 December 16 Second 9-Week Session
November 11 Veteran’s Day
November 24 27 Thanksgiving
December 10 16 Final Exams
January 9 May 19
January 2 6 Flex Week
January 9 March 10 First 9-Week Session
January 16 Martin Luther King, Jr.’s Birthday
January 30 May 19 15-Week Intrasession
February 17 Lincoln’s Birthday
February 20 Washington’s Birthday
March 13 March 19 Spring Recess
March 20 May 19 Second 9-Week Session
May 13 19 Final Exams
May 22 August 11
May 29 Memorial Day
July 4 Independence Day
Dates are subject to renegotiation if the District adopts a
compressed calendar.
May 2016
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
July 2016
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
August 2016
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
September 2016
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
October 2016
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 .31
November 2016
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
January 2017
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
February 2017
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
March 2017
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
April 2017
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
May 2017
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
July 2017
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 .31
August 2017
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
June 2016
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
December 2016
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
June 2017
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
Semester Start Days
Semester End Days
click to sign
click to edit
1 1 2 3 4 5 6 Jul 4 Independence Day
2 3 4 5 6 7 8 7 8 9 10 11 12 13
9 10 11 12 13 14 15 14 15 16 17 18 19 20 Sep 4 Labor Day
16 17 18 19 20 21 22 21 22 23 24 25 26 27
23 24 25 26 27 28 29 28 29 30 31 Nov 10 Veteran's Day
30 31
Nov 23 Thanksgiving Day
1 2 3 4 5 1 2 3 Nov 24 Board Approved Holiday
6 7 8 9 10 11 12 4 5 6 7 8 9 10 (Friday after Thanksgiving)
13 14 15 16 17 18 19 11 12 13 14
15 16 17
20 21 22 23 24 25 26 18 19 20 21 22 23 24 Dec 22 Board Approved Holiday
27 28 29 30 31 25 26 27 28
Dec 25 Christmas Day
Dec 26 Board Approved Holiday
1 2 1 2 3 Dec 27 Board Approved Holiday
3 4 5 6 7 8 9 4 5 6 7 8 9 10
10 11 12 13 14 15 16 11 12 13 14 15 16 17 Dec 28 Board Approved Holiday
17 18 19 20 21 22 23 18 19 20 21 22 23 24
24 25 26 27 28 29 30 25 26 27 28 29 30 31 Dec 29 Board Approved Holiday
Jan 1 New Year's Day
S M T W TH F S S M T W TH F S Jan 15 Dr. Martin Luther King, Jr. Day
1 2 3 4 5 6 7 1 2 3 4 5 6 7
8 9 10 11 12 13 14 8 9 10 11 12 13 14 Feb 16 Abraham Lincoln Day
15 16 17 18 19 20 21 15 16 17 18 19 20 21
22 23 24 25 26 27 28 22 23 24 25 26 27 28 Feb 19 George Washington Day
29 30 31 29 30
Mar 16 Board Approved Holiday
(Friday of Spring Break)
S M T W TH F S S M T W TH F S May 28 Memorial Day
1 2 3 4 1 2 3 4 5
5 6 7 8 9 10 11 6 7 8 9 10 11 12
12 13 14 15 16 17 18 13 14 15 16
17 18 19
19 20 21 22 23 24 25 20 21 22 23 24 25 26
26 27 28 29 30 27 28 29 30 31
1 2 1 2
3 4 5 6 7 8 9 3 4 5 6 7 8 9
10 11 12 13 14 15 16 10 11 12 13 14 15 16
17 18 19 20 21 22 23 17 18 19 20 21 22 23
24 25 26 27 28 29 30 24 25 26 27 28 29 30
Adopted by the Board of Trustees
January, 2018
February, 2018
March, 2018
September, 2017
May, 2018
November, 2017
December, 2017
June, 2018
May 3, 2017
Cerritos College
Mandated and Board Approved Holidays
July, 2017
August, 2017
April, 2018
October, 2017
2017-2018 Work Calendar
(Classified & Confidential Employees)
1. Contact division/department secretary or
your immediate manager to make sure
request has been made for you to have
access to the computer system.
2. Get your user ID and temporary password
from either the division/department
secretary or your immediate manager.
3. Call the innovation center at extension
#2797 to set up a training appointment.
The innovation center will train you on how to
gain access into the computer system and your
email account.
Cerritos College Campus Map
It is 2017 And We Are Just
Getting Started!
The Cerritos College Faculty Federation (CCFF) had a historic
2016. We intended to negotiate a contract, but ended up in
impasse. Then we showed our visible people power and the
district saw! A strong contract, strong representation, and a
significant raise were long overdue. But, we are not done
fighting! When we work together, we win!
Our Union Fights for Respect
Our collective bargaining agreement defends faculty rights and
quality education. Together our voices give us power that no
individual has alone. Last year we won:
More salary steps so increased experience = more pay
10% raise for FT and 16% raise for PT over three years
Paid office hours for everyone during summer and
increase in paid PT office hours during academic year
Seniority rights for PT faculty
Strong definition of academic freedom
Retained fully-paid health benefits for FT faculty
Our Union Supports You
On our website, www.ccffcerritos.org, you will find a copy of
your contract along with information on how to contact union
officers in case you have any questions or problems.
Excellent working conditions equal excellent learning
conditions. This is OUR school and our union is a path for us
to create and support a professional and respectful learning
environment. Get involved today! Sign a membership form.
Facebook.com\ccffunion @cffflocal6215
Full and part-time faculty
working at Cerritos
College are automatically
part of our bargaining
unit but are NOT
members of the union.
All faculty at the college are part of
of the bargaining unit
administered by CCFF. This
means all faculty pay the union
an agency fee via payroll
deduction. This fee is the cost
of negotiating and administering
the contract.
Faculty only become members
of CCFF when they sign a
membership form. Becoming a
member allows you to vote
in union elections, accept or
reject the contracts we
negotiate, and weigh in on
political endorsements.
More importantly, your
membership shows that we, the
faculty, are united in our desire
for excellent working and
learning conditions.
There is
NO additional cost to
join the union. The same
amount is deducted from your
check for union dues or agency
Please PRINT CLEARLY on all sections. PRESS HARD to print on four copies. Make sure the Date of Birth field with blue asterisks (**) is completed.
I hereby request and voluntarily accept membership in The Local and I agree to abide by its Constitution and Bylaws. I authorize The Local to act as my
exclusive representative in collective bargaining over wages, benefits, and other terms and conditions of employment with my employer.
I hereby request and voluntarily authorize my employer to deduct from my earnings and pay over to The Local the regular monthly dues uniformly
applicable to members of The Local. This authorization will remain in effect and shall be irrevocable unless I revoke it by sending written notice to
The Local during the period not less than 30 days and not more than 45 days before 1) the annual anniversary date of this agreement or 2) the date of
termination of the applicable contract between the employer and The Local, whichever occurs sooner. This authorization shall be automatically renewed
as an irrevocable check-off from year to year unless I revoke it in writing during the window period, irrespective of my membership in The Local.
Union dues may not be deductible for federal income tax purposes; however, under limited circumstances dues may qualify as a business expense.
I hereby authorize my employer to deduct from my salary the sum of $10 $15 $25 $ ____________________ (other amount) per pay
period and forward that amount to The Local’s Committee On Political Action (COPE). This authorization is signed freely and voluntarily and not out of
any fear of reprisal, and I will not be favored or disadvantaged because I exercise this right. I understand this money will be used by AFT/COPE to make
political contributions. AFT/COPE may engage in joint fundraising efforts with the AFL-CIO. This voluntary authorization may be revoked at any time by
notifying The Local’s COPE in writing of the desire to do so.
Contributions or gifts to AFT/COPE are not deductible as charitable contributions for federal income tax purposes.
o Yes!, I am a new member within the last 12 months and I elect $5,000 of Group Term Life Insurance which is available to me at no cost
for one full year as a new AFT member. I want to be covered under the group plan for the benefits which I am or may become eligible for, as requested
below. The AFT provides this insurance for one year as a benefit of AFT membership.
I am actively at work. (Retirees are not eligible.)
The $5,000 coverage will be reduced by 50 percent at age 65 and by 75 percent at age 70.
My beneficiary is to be (PLEASE PRINT)____________________________________________________________ Relationship_____________________
I hereby certify that all statements and answers in this form are full, complete, and true to the best of my knowledge and belief. I understand that to
be eligible for coverage I must be a new AFT member, actively working, and not currently insured under the Group Term Life Insurance plan for AFT
members. In no event will I be eligible for this coverage beyond 12 months from my AFT membership date. I understand that my coverage will become
effective on the first day of the month following the date this application is signed. Any person who knowingly and with intent to defraud any insurance
company or other person files an AFT application for insurance or a statement of claim containing any materially false information or conceals, for the
purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which may be a crime and may subject
such person to criminal and civil penalties. For questions, phone toll-free (888) 423-8700 or visit www.aftbenefits.org.
( )
( )
Benefit of Membership
To promote high-quality education
To negotiate better working and learning conditions
California Federation of Teachers, AFT, AFL-CIO February 2017
Annual Notice/2016
Cerritos Community College District
Nondiscrimination and Sexual Harassment
All members of the campus community, including you, have the right to work and study
in an environment free of discrimination and sexual harassment.
What is sexual harassment?
Board Policy 3430 contains the District’s zero tolerance policy against all forms of harassment, including sexual
harassment. Sexual harassment is a form of unlawful discrimination. District Board Policies, state and federal laws
prohibit all forms of unlawful discrimination.
Board Policy 3410 and Administrative Procedure 3410 describes the District’s commitment to nondiscrimination
and Administrative Procedure 3435 explains how reports and complaints of discrimination are filed and
investigated. You may contact the Office of Human Resource Services with questions and to make reports at (562)
860-2451, extension 2284.
The District’s Board Policies and Administrative Procedures may be found on the District’s website at
http://cms.cerritos.edu/board/policies/. Excerpts of District Board Policy 3410: Nondiscrimination, and Board
Policy 3430: Prohibition of Harassment are included below.
You should know that you have a duty to report discrimination or sexual harassment if:
You have become aware of acts of discrimination or sexual harassment.
You have witnessed acts of discrimination or sexual harassment.
Any member of the campus community has reported acts of discrimination or sexual harassment to you.
If you need to ask questions, get information, or make a report, you may contact:
Ms. Frances Gusman
Interim Dean of Student Services
Student Activities Office
(562) 860-2451, extension 2476
Mr. Harry Joel
Interim Vice President of Human Resources
Office of Human Resource Services
(562) 860-2451, extension 2280
Dr. Stephen Johnson
Vice President, Student Services/
Assistant Superintendent
Student Services Office
(562) 860-2451, extension 2236
Dr. Lucinda Aborn
Dean, Disabled Student Programs and
Services (DSP&S)
DSP&S Office
(562) 860-2451, extension 2334
Individuals with concerns about discrimination or sexual harassment may also contact any manager for immediate
assistance. For disability concerns, please contact Dr. Mary Anne Gularte or Dr. Lucinda Aborn. If you are
interested in Sexual Harassment Training, you may contact the Office of Human Resource Services at (562) 860-
2451, extension 2284. Information concerning discrimination and complaints of discrimination can also be
obtained from:
U.S. Equal Employment California Department of Fair
Opportunity Commission Employment and Housing
www.eeoc.gov www.dfeh.ca.gov
Annual Notice/2015
U.S. Department of Education (for discrimination in student or educational matters) Office for Civil Rights
Cerritos College provides an EAP to help its employees and their immediate families with problems related to
stress; marital, working and relationship difficulties; financial and legal problems; alcohol and drug use or
addiction. Information concerning the District-paid EAP Plan may be obtained through the Office of Human
Resource Services, (562) 860-2451, extension 2284.
It is hard to be alone when you or someone you care for is having problems. Our employees are our most valuable
asset and the District encourages its employees to seek assistance when facing problems.
Board Policy 3410: Nondiscrimination
The District is committed to equal opportunity in educational programs, employment, and all access to
institutional programs and activities.
The District, and each individual who represents the District, shall provide access to its services, classes, and
programs without regard to national origin, religion, age, gender, gender identity, gender expression, race or
ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or
mental disability, pregnancy, or military and veteran status, or because he or she is perceived to have one or more
of the foregoing characteristics, or based on association with a person or group with one or more of these actual
or perceived characteristics.
The President/Superintendent shall establish administrative procedures that ensure all members of the College
community can present complaints regarding alleged violations of this policy and have their complaints heard in
accordance with the Title 5 regulations and those of other agencies that administer state and federal laws
regarding nondiscrimination.
Board Policy 3430: Prohibition of Harassment
All forms of harassment are contrary to basic standards of conduct between individuals and are prohibited by
state and federal law, as well as this policy, and will not be tolerated. The District is committed to providing an
academic and work environment that respects the dignity of individuals and groups. The District shall be free of
sexual harassment and all forms of sexual intimidation and exploitation including acts of sexual violence. It shall
also be free of other unlawful harassment, including that which is based on any of the following statuses: race,
religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic
information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person,
or military and veteran status, or because he or she is perceived to have one or more of the foregoing
The District seeks to foster an environment in which all employees and students feel free to report incidents of
harassment without fear of retaliation or reprisal. Therefore, the District also strictly prohibits retaliation against
any individual for filing a complaint of harassment or for participating in a harassment investigation. Such conduct
is illegal and constitutes a violation of this policy.
Any student or employee who believes that he or she has been harassed or retaliated against in violation of this
policy should immediately report such incidents by following the procedures described in AP 3435 titled
Discrimination and Harassment Investigations. Supervisors are mandated to report all incidents of harassment
and retaliation that come to their attention.
Cerritos Community College District Policy No. 7050
Human Resources
References: 2
Government Code, Sections 1126, 82029, 87100, 87302; 3
CCR, Title 2, Section 18705 4
The following policy pertains to all employees of the Cerritos Community College 5
District. 6
No employee or consultant/contractor of the Cerritos Community College District 8
shall make, participate in making, or in any way attempt to influence a decision of 9
the Cerritos Community College District in which he or she knows or has reason 10
to know will have a financial effect, distinguishable from its effect on the public 11
generally, on the employee or his or her “immediate family.” Immediate family 12
shall mean spouse and dependent children of an employee of the District 13
(Government Code, Section 82029), which includes: 14
1. Any business entity in which the employee, consultant/contractor or15
his/her immediate family has an investment;16
2. Any business entity in which the officer, employee, consultant/contractor17
or his/her immediate family is a director, officer, partner, trustee,18
employee, or holds any position of management; or,19
3. Any real property in which the officer, employee, consultant/contractor or20
his/her immediate family has a direct or indirect interest.21
In accordance with Government Code, Section 1126, no designated employee 23
filing an Annual Statement shall accept money or gifts from any current 24
contractor providing facilities, grounds, or construction services to the District. 25
Designated employees are required to disclose on the Annual Statement any 26
money or gifts in any amount from any current contractor providing facilities, 27
grounds, or construction services to the District. For purposes of this section, a 28
‘current contractor’ refers to any business entity or individual including 29
contractors, suppliers, architects, attorneys, engineers, and insurers, providing 30
services related to the construction of facilities or grounds for the District during 31
the year covered by the Annual Statement. 32
Any employee who shall make, participate in making, or in any way attempt to 34
use his or her relationship with the Cerritos Community College District to 35
influence a decision of the Cerritos Community College District in which he or 36
she knows or has reason to know he or she has a prohibited financial interest 37
shall be subject to discipline, including up to dismissal. 38
In the area of academic decisions, the Fair Political Practices Commission has 40
established certain specific exemptions from conflict of interest provisions which 41
are applicable to the Cerritos Community College District. Academic decisions 42
with respect to textbook utilization and other educational materials are also 43
subject to the District’s written guidelines for textbooks which appear in the 44
Faculty Handbook. The regulations for academic decisions adopted by the 45
California Fail Political Practices Commission, at Title 2 Code of the California 46
Code of Regulations (CCR), Section 18705, provide as follows: 47
Section 18705. Academic Decisions. 48
“(a) Except as provided in subsection (b), neither disclosure of financial 49
interests nor disqualification is required under Government Code, Sections 50
87100, 87302, or any Conflict of Interest Code, in connection with: 51
“(1) Teaching decisions, including the selection by a teacher of books or 52
other educational materials for use within his or her own school or 53
institution, and other decisions incidental to teaching; 54
“(2) Decisions made by a person who has teaching or research 55
responsibilities at an institution of higher education to pursue personally a 56
course of academic study or research, to apply for funds to finance such a 57
project, to allocate financial and material resources for such academic 58
study or research, and all decisions relating to the manner or methodology 59
with which such study or research will be conducted. Provided, however, 60
that the provisions of this subsection (2) shall not apply with respect to 61
institution- or campus- wide administrative responsibilities respecting the 62
approval or review of any phase of academic research or study conducted 63
at the institution or campus. 64
“(b) Disclosure shall be required under Government Code, Section 87302 65
or any Conflict of Interest Code in connection with a decision made by a 66
person or persons at an institution of higher education with principal 67
responsibility for a research project to undertake such research, if it is to 68
be funded or supported, in whole or in part, by a contract or grant (or other 69
funds earmarked by the donor for a specific research project or for a 70
specific researcher) from a nongovernmental entity, but disqualification 71
may not be required under Government Code, Sections 87100, 87302, or 72
any Conflict of Interest Code in connection with any such decision if the 73
decision is substantively reviewed by an independent c
ommittee 74
established within the institution.” 75
Copies of this policy shall be distributed by the Human Resources Office to all 77
current and future employees. 78
See also BP/AP 2710 titled Conflict of Interest and BP 2712 titled Conflict of Interest 79
Code. 80
Office of Primary Responsibility: Human Resources 81
Date Adopted: December 10, 2008
(Replaces former Cerritos CCD Policy 5000.1)
Cerritos College
11110 Alondra Blvd.
Norwalk, CA 90650
(562) 860-2451
Page 2
Injury & Illness Prevention Policy .................................................................................................................. 3
Definitions .......................................................................................................................................................... 3
Responsibilities ................................................................................................................................................... 4
Plan Review......................................................................................................................................................... 5
Occupational Safety & Health Work Practices – Compliance .................................................................... 5
Communication .................................................................................................................................................. 6
Evaluation, Investigation, & Correction of Workplace Hazards ................................................................ 7
Employee Training ............................................................................................................................................ 9
Recordkeeping .................................................................................................................................................. 10
Reporting Job-related injuries/illness ........................................................................................................... 10
APPENDIX I ................................................................................................................................................... 11
Identification of District IIPP Coordinators
Page 3
The District will develop and implement an Injury and Illness Prevention Program to meet its
obligations of maintaining a safe and healthful work place. The Cerritos Community College
District Board of Trustees, the District, and its management pledge to support this program and to
ensure that it remains a viable method of protecting all employees and all other site occupants, as
well as meet our compliance requirements.
The legal educational agency consists of Cerritos College.
References the area of operations to which an employee is assigned (i.e., Cerritos College or District
Page 4
The Injury and Illness Prevention Program (IIPP) Coordinator for the Cerritos Community College
District is the President/Superintendent. The President/Superintendent has designated the Risk
Manager as the IIPP District Coordinator and the Division Deans as the IIPP Site Coordinators
with site specific responsibility for the IIPP. The President/Superintendent is responsible for
ensuring that District policies and practices are implemented, employees are provided a safe and
healthful workplace, and that operations are in compliance with the Injury and Illness Prevention
Program and applicable federal, state, and local regulations and standards.
The Risk Manager is responsible for the IIPP and implementation of program requirements for the
The Division Deans are responsible for the IIPP and implementation of program requirements for
their divisions.
The Administrators, Department Directors, and Managers are designated as site managers and are
responsible for ensuring that their direct reports and employees implement and follow the IIPP and
associated programs and practices required to meet all applicable regulatory requirements. The site
managers will be responsible for maintaining a safe and healthful workplace, conducting safety
inspections, and ensuring compliance with all Cal/OSHA and other applicable federal, state, and
local safety and health standards and regulations.
Employees must comply with the provisions of the IIPP and health and safety regulations, promptly
report unsafe activities and conditions to management, and actively participate in safety and health
training and other related activities.
Contractors must have their own IIPP and their program must complement the District’s IIPP.
Contractors must meet all regulatory requirements and actively participate in site health and safety
activities as required in contracts and purchase orders.
All others under the purview of this IIPP (e.g., associated student officers, student aides and hourly
employees) must comply with the provisions of the program and health and safety regulations,
promptly report unsafe activities and conditions to management, and actively participate in safety
and health training and other related activities.
Visitors and guests must comply with site health and safety requirements and participate in IIPP
activities as required.
Page 5
The IIPP District Coordinator will be responsible for ensuring the IIPP is accessible via the
www.cerritos.edu website and it is reviewed at least once during the first year after implementation
and then at least annually, thereafter.
The review will be to ensure that the written plan is appropriate for the District at the time of the
review and for any anticipated future changes. The IIPP Site Coordinators will be required to
provide written notice to the IIPP District Coordinator. The IIPP District Coordinator will then
provide written notice to the President/Superintendent that the review was conducted and
communicate changes, suggested modifications, and improvements, if any.
The President/Superintendent, through the IIPP District Coordinator and IIPP Site Coordinators,
will implement a system or systems to ensure that all employees comply with workplace safety and
health practices.
The system or combination of systems will include any one or combination of the following:
1. Training and retraining programs: training and retraining needs have been identified and
published in the annual schedule of safety and health training.
2. The IIPP procedure and updates pertaining to safety will be published annually.
3. Administrators and classified leadership will monitor ongoing pe
rformance and participation
as required in the IIPP through the performance appraisal process as identified in the
administrative procedures and collective bargaining agreements.
Employees found violating workplace safety practices or found jeopardizing the safety of
any other employee, student, or visitor shall be subject to disciplinary action in accordance
with the existing District policies, administrative procedures, and collective bargaining
agreements. Disciplinary action shall be taken for violations of management directives, rules,
regulations, work practices, or policies. Any action taken will not violate employee rights
under Cal/OSHA regulations and will be enforced in a non-discriminatory fashion.
4. Safety and health procedures and practices will be published and communicated to
Page 6
Communication to employees and between employees and the District on matters relating to
occupational safety and health is an important aspect of ensuring the success of the District’s Injury
and Illness Prevention Program. Therefore, through the IIPP District Coordinator and the IIPP
Site Coordinators, the District will implement a system or combination of systems intended to
accomplish the following:
1. Provide a means for the District to communicate to employees, in a readily understandable
form, matters relating to occupational safety and health; and
2. Encourage employees to inform the District Facilities Department of workplace safety
The communication portion of this IIPP will consist of any one or combination of the following:
1. TRAINING AND RETRAINING PROGRAMS. Safety training and retraining classes
provide a forum for the discussion of specific and general safety, health, and compliance
best practices.
2. MEETINGS. Site managers will conduct safety meetings or staff meetings, which may
include the discussion of safety issues or specific safety topics. These meetings are intended
to discuss one or more safety items and encourage open discussions between employees and
3. SAFETY COMMITTEE. The Safety Committee is considered an important part of the
overall system of communication. The recommended committee make-up may include
representatives from the following:
Academic Staff
Classified Staff
Safety and Security/Campus Police
Expert Consultants
The Safety Committee will ensure that the following requirements are met:
a. The committee meets regularly, but not less than quarterly.
b. Minutes or written records are prepared for each meeting showing the safety and
health issues discussed. These records shall be made available to all affected
employees through the use of postings, newsletters, or other appropriate written
Page 7
materials. Records of the meetings will be kept on file and be accessible via the
www.cerritos.edu website for at least 5 years.
c. Reports of safety inspections, investigations of occupational accidents, and causes of
any incident resulting in injury, illness, or exposure to hazardous substances are
reviewed. Where necessary or appropriate, the committee will submit suggestions to
management for the prevention of future incidents.
4. ANONYMOUS NOTIFICATIONS. Notifications can be made in open forums or
training sessions, as well as through inter-departmental mail sent to management,
supervisors, union representatives, or Human Resources. Site Managers will submit all
anonymous notifications to the Safety committee.
5. MISCELLANEOUS. When appropriate, the District may use written communications
such as inter-District memos, electronic media, envelope stuffers, newsletters, and workplace
postings to supplement the previously described systems and further communicate to
employees matters relating to workplace safety and health.
A major component in the effectiveness of the Injury and Illness Prevention Program depends on
the ability to properly identify, evaluate, and correct workplace hazards. The main system for
identifying and evaluating workplace hazards will be ongoing evaluations, inspections, and meetings.
The purpose of these inspections and meetings will be to identify and correct unsafe conditions and
work practices.
Workplace inspections will be scheduled and can be conducted on an as needed basis using the
following criteria:
An initial inspection when the program is first established;
An inspection of affected areas whenever a new substance, process, procedure, or piece of
equipment that potentially presents a new occupational safety and/or health hazard is
introduced to the workplace;
An inspection of affected areas whenever the management is made aware of a new or
previously unrecognized hazard; and
When occupational illnesses and injuries occur, the IIPP Site Coordinator or designee will
conduct the investigation.
1. ONGOING INSPECTIONS. The annual workplace inspection is an important part of
the overall inspection program. Site Managers are responsible for ensuring safety
inspections are conducted per schedule. These inspections will be conducted with the
following considerations:
Page 8
a. The IIPP Site Coordinator in conjunction with the Site Manager will designate
management personnel conducting the inspections.
b. Inspections may be accomplished using check-off forms or other means of
c. Copies of the completed check-off forms or other documents will be distributed as
IIPP Site Coordinator
Site Manager
Safety Committee
2. ANNUAL INSPECTIONS. The District will use outside safety consultants to
supplement the in-house inspection program. Inspections by outside safety consultants will
be conducted annually. The party conducting the professional inspections must have
professional qualifications and safety expertise, e.g., Certified Safety Professional (CSP), a
professional member of the American Society of Safety Engineers (ASSE), or a registered
Professional Engineer (PE) in safety with demonstrated experience at educational
institutions and must carry liability insurance. Copies of consultant’s inspection reports will
be maintained at least 5 years at the District’s Business Office.
3. SAFETY ACTIVITIES. Job Safety Analysis (JSA), employee safety training, or issue
specific assessments (e.g., department ergonomic studies) may be used in lieu of or to
supplement the scheduled workplace inspections.
4. ACCIDENT INVESTIGATIONS. The injured employee’s immediate manager will
conduct the accident investigations to identify and correct unsafe conditions and practices.
These investigations will be conducted for all work-related injuries and illnesses resulting in
employees being unable to work.
unhealthy work conditions, practices, or procedures shall be corrected in a timely manner
based on the severity of the hazards. Hazards shall be corrected according to the following
a. When observed or discovered.
b. When an imminent hazard exists that cannot be immediately abated without
endangering employee(s) and/or property, all exposed employees, except those
properly trained or qualified to correct the existing condition, will be evacuated from
the area impacted.
c. Following an accident investigation or hazard assessment (e.g., JSA) when unsafe
acts or conditions are identified.
Page 9
d. When evidence of repeated unhealthful situation is documented and reported in
specific areas.
All such actions taken to correct hazards and corresponding dates of completion shall be
documented on the appropriate forms. The responsible Administrators, Deans, Directors,
and Managers shall be notified of unsafe conditions and corrective action recommended.
The IIPP District Coordinator and the IIPP Site Coordinators units will implement and maintain an
Occupational Safety and Health Training Program for their respective employees. The training
program is intended to train and instruct employees in general safety and health work practices, and
to provide instruction with regard to hazards specific or unique to each employee’s job.
The IIPP Site Coordinators shall ensure that all Site Managers are knowledgeable of the safety and
health hazards to which employees under their immediate direction and control may be exposed.
Employee training may include the following elements:
1. All employees will receive training and instruction when the Injury and Illness Prevention
Program is first established and when modifications and revisions are completed. All
employees will receive information on the IIPP at the time of hire.
2. All affected or potentially affected employees will receive appropriate safety training prior to
assignments, when potentially exposed to new hazards, when assigned new work tasks, or
when a new chemical/material, equipment, or process is introduced into the workplace.
3. Employees will receive refresher training when new or previously unrecognized hazards are
identified, when the District feels it is appropriate, or as mandated by regulatory
4. Employees attending or receiving training mandated by this Program will sign attendance
sheets and actively participate in training.
5. Specific employee training will be determined/identified by the IIPP District Coordinator,
IIPP Site Coordinators, and the Site Managers in consultation with safety consultants. This
training will be designed to address department and task specific compliance and accident
prevention needs.
6. IIPP District Coordinator and District Workers’ Compensation Coordinators will receive
appropriate training to ensure compliance with OSHA regulations.
Page 10
Records of hazard assessments, safety and hazard inspections, safety meetings, accident
investigations, and safety and health training for each employee will be maintained for at least 5
The hazard assessments, health and safety inspections, and accident investigation records will
identify the person conducting the inspection/activity, any unsafe conditions or practices identified,
and the corrective action(s) taken to eliminate or control the hazard.
Health and safety training records shall include the name of the employees trained, date and type of
training provided, and the provider of the training.
Page 11
IIPP Coordinator President/Superintendent
IIPP District Coordinator Human Resources/Risk Management
IIPP Site Coordinators Instructional Dean, Business Ed/Humanities/Social Sciences
Instructional Dean, Fine Arts/Communications
Instructional Dean, Health Occupations
Instructional Dean, Liberal Arts
Instructional Dean, Physical Education/Athletics
Instructional Dean, Science, Engineering & Mathematics
Instructional Dean, Technology
Dean of Academic Affairs
Dean of Academic Success & Institutional Effectiveness
Dean of Admissions, Records & Services
Dean of Counseling
Dean of DSPS
Dean of Student Support Services
Dean of the Library, Special Programs & Services
Site Managers Exec Director of Foundation & Community Advancement
Director of Adult Education/Diversity Programs
Director of Advance Transportation Technology Project
Director of Career and Assessment Services
Director of Child Development
Director of Community Advancement
Director of Community Education
Director of Employment, Diversity & Legal Services
Director of Fiscal Services
Director of Foster & Kindship Care Educational Program
Director of Information Technology
Director of International Student Services
Director of Pathway Programs
Director of Physical Plant
Director of Public & Government Relations
Director of Purchasing
Director of Student Activities
Director of CalWORKS Services
Director or Research and Planning
Accounting Manager
Associate Dean of Student Health, Wellness & Veterans Services
Page 12
Budget Manager
Chief of Campus Police
EOPS Assistant Director
Facilities Manager
Manager of Information Technology
Operations Manager
Payroll Manager
PeopleSoft Database Administrator
Web Administrator
Cerritos College
Public Affairs
Procedure for a New Cerritos College Web
To req
uest a Cerritos College web:
1) Along with your dean or manager, request a new computer account from IT by submitting the
new computer account form found on the IT web, www.cerritos.edu/it
2) Request a new web from Samuel Chavez in Public Affairs at x2966 or schavez@cerritos.edu or
contact Ty Bowman at tbowman@cerritos.edu
and tell us your username or Cerritos email
3) Set up a one-hour training appointment with Samuel Chavez to get started.
4) Refer to the Web Handbook, www.cerritos.edu/webhandbook
, to learn our standards,
understand your responsibilities as a web author and gain technical knowledge of how to use
the Cerritos Web Content Management System web authoring tool.
e web administration team is part of the Public Affairs department. We are responsible for all aspects
of the college’s public information web. Internally, we provide tools and training to Cerritos College
employees to allow you to update web page content easily. We are available to assist you with your
web site during the week via telephone, email and in person. Appointments are scheduled in the
Innovation Center (LRC201) to meet and discuss any questions or concerns you may have so please
don’t hesitate to contact us.
a public institution, Cerritos College has mandates from the federal government and state of
California to follow Web accessibility guidelines also known as Section 508, www.section508.gov
. Every
employee has the responsibility to make sure that all pages and content associated with the Cerritos
College Web is accessible to persons with disabilities. The Cerritos College Board, President and
administrators have a long standing commitment to Web Accessibility which is seen as vital to student
success. Web content posted by any employee of the District that is used for college business is the
liability of Cerritos College no matter where the content resides. Web Administration is committed to
helping you create web pages that meet Web Accessibility guidelines and all Cerritos College web
r goal is to assist you in helping students at Cerritos College succeed in their academic pursuits by
providing tools and training that enable you to provide information to all students via the web. We
would like to thank you for your time and look forward to meeting and working with you.
Cerritos Community College District Procedure No. 3720
General Institution
References: 2
Education Code, Section 72400; 3
Government Code, Section 3543.1(b); 4
Penal Code, Section 502; 5
17 U.S.C., Sections 101 et seq.; 6
Cal. Constitution Article 1, Section 1; 7
Federal Rules of Civil Procedure, Rules 16, 26, 33, 34, 37, and 45 8
These standards and administrative procedures defining and governing acceptable and 10
unacceptable use will apply to anyone who uses any computer system, network system, 11
Internet connectivity or intranet site or other data processing resources provided by the 12
District. It is considered a violation of District policy to use the District’s network and/or 13
Internet access in such a way that it interferes with or is incompatible with the user’s 14
performance, duties, or responsibilities. 15
As a condition for receiving and exercising computing privileges, a user of District 16
computing systems must read, understand, and comply with the standards and 17
procedures outlined herein and to any further guidelines provided by the administrators 18
of each area and/or system. 19
Unacceptable use is prohibited and can become grounds for loss of computing 20
privileges, disciplinary action up to and including termination or expulsion and/or legal 21
actions under local, state and federal laws. 22
The District is committed to providing access to computing resources to all members of
its current student body, faculty, staff and members of the Board of Trustees and other 24
authorized community members. While the fullest possible open access to District 25
computing facilities and systems is consistent with the educational and service missions 26
of the District, such access to this valuable and vulnerable District resource is a 27
privilege. The District is responsible for securing its network and computing systems to 28
a reasonable degree against failure, loss of data, and unauthorized access, while 29
making them accessible to the largest possible group of authorized and legitimate users 30
and uses within the financial and educational constraints of the District. 31
An individual user must respect the rights of other users, respect the integrity of the 33
systems he/she is using, and observe all relevant laws and regulations. 34
Users do not own either District computers or accounts, but rather are granted the use 35
of such computers and accounts. The District owns the computers and accounts and 36
grants individuals the privilege of using them. 37
District employees may apply for user IDs to utilize email and restricted Internet
services. Connectivity to the Internet from off-campus locations is not provided for by 39
the District. 40
Each user is held accountable for his/her actions while using District resources. By 42
using his/her District provided resources, each user acknowledges and agrees to abide 43
by and conform to the following: 44
Computers and networks are provided to support District related research, 45
instruction, learning, communication, distribution of scholarly information, and 46
administrative activities. 47
A user shall not attempt to modify any system or network or attempt to crash or 48
“hack” into District systems. A user shall not tamper with any software protections or 49
restrictions placed on computer applications or files to protect shared assets, assets 50
managed by others, or software or data not part of a learning or research program in 51
approved curriculum. Unless properly authorized, a user shall not attempt to access 52
restricted portions of any operating system or security software. Improperly 53
accessing or attempting to access confidential information concerning students or 54
employees is prohibited. A user shall not attempt to remove existing software or add 55
his/her personal software to District computers and systems unless authorized by 56
the Director of Information Technology or his/her designee. 57
Prior to the purchase and installation of new software or hardware, the authorizing 58
Dean/area manager should contact the Information Technology Department to verify 59
licensing restrictions and compatibility of new software with the computer(s) and the 60
network. 61
An authorizing Dean/area manager must also contact the Information Technology 62
Department to verify software accessibility for students with disabilities prior to the 63
purchase and installation of any new software or hardware for educational programs. 64
A user shall use only his/her designated computer account. An account is non-65
transferable: a user shall not use another individual’s ID, password or account. A 66
user should respect the privacy and personal rights of others and not access or copy 67
another user’s email, data or files without permission. A user is responsible for 68
his/her own computer account(s) and shall not allow others to use his/her 69
account(s). A user should take precautions, such as locking the computer on which 70
he/she is working when he/she is not able to physically control access, so that 71
others may not access his/her computer resources. A user should select a secure 72
password, one that cannot be found within the dictionary, or easily guessed. The 73
use of upper/lower case letters in conjunction with numbers in selecting a password 74
is highly recommended. 75
A user is responsible for using software and electronic materials in accordance with 76
copyright and licensing restrictions and applicable District policies. Both District 77
policies and the law expressly prohibit the copying of software in violation of their 78
copyrights. 79
An authorized user is entitled to due process rights as described in Board Policies, 81
Administrative Procedures and collective bargaining agreements. 82
The District will respect the exercise of academic freedom as described in Board Policy 83
and an individual user’s right to free speech provided that the exercise of such right 84
does not violate any existing District Board Policy, Administrative Procedure, local, state 85
or federal laws. Individual rights to free speech do not overrule or preclude the express 86
prohibition of harassment of individuals on or off campus. 87
The District and its authorized users shall respect individual ownership rights to 88
intellectual property, subject to existing District Board Policies, Administrative 89
Procedures and collective bargaining agreements. 90
Virtually no online activities or services guarantee absolute privacy. It is impossible for 91
the District to protect the privacy of email messages and other electronic files or 92
documents. A user should be aware that electronic mail, documents and files are not 93
entirely private and are more analogous to an open postcard than to a letter inside a 94
sealed envelope traveling through the U.S. mail. A user should exercise appropriate 95
care and caution. 96
The District cannot protect an individual against the receipt of material that may be 97
offensive to him/her. A user of District electronic computing is warned that he/she may 98
receive material that is offensive. Likewise, an individual who uses email or those who 99
place personal information on the Internet should know that the District cannot protect 100
an individual from an invasion of privacy. The District will make every reasonable 101
attempt to honor the privacy of an individual using the District’s computing resources 102
for District business within the guidelines of the Electronic Communications Privacy Act 103
(ECPA), which makes it illegal to intercept electronic communications on a public or 104
private network without proper authorization, and state and federal students records 105
laws including the Family Educational Rights and Privacy Act (FERPA), and the Health 106
Insurance Portability and Accountability Act (HIPAA). 107
The District reserves the right, for an extraordinary reason (e.g., basic system security, 108
the safety of the campus or of an individual member of the campus community, the 109
interception of suspected illegal or inappropriate activity), to access and monitor all files, 110
and Internet and email use. 111
The District’s computing facilities and network systems are provided to support the 113
instructional, cultural, research, professional and administrative activities of the District. 114
An employee may use District computers and the network for union activities in 115
accordance with applicable collective bargaining agreements and policies and 116
procedures governing the use of District equipment. A user is required to behave in a 117
responsible, ethical and legal manner and to follow this procedure and existing Board 118
Policies, Administrative Procedures and local, state and federal laws. 119
Individual divisions or areas within the District may define additional conditions of use 120
for information resources under their control. These statements must be consistent with 121
this overall procedure but may provide additional detail, guidelines and/or restrictions. 122
Copyright/License Infringement/Mass Mailings 124
A user may not participate in any activities knowingly and/or carelessly that have the 125
potential to interfere with or disrupt network users, services, or equipment. The 126
distribution or “forwarding” of spam or unsolicited advertising is strictly prohibited. The 127
District equipment may not be used to violate copyright laws or license agreements. No 128
one may inspect, change, copy or distribute proprietary data, programs, files, disks or 129
software without the proper authority. The prohibited transmission of copyrighted 130
material is forbidden without the express written authorization of the copyright holder. 131
Computer software protected by copyright must not be copied into, away from, or with 132
the use of campus computing facilities, except as permitted by law or by the terms of 133
the copyright. This means that such computer software may only be copied in order to 134
make back-up copies. The number of copies and distribution of copies may not be 135
done in such a way that the number of simultaneous users in a department exceeds the 136
number of original copies purchased by that department unless concurrent licensing 137
applies. 138
Defamation/Libel/Slander 139
Creating or transmitting any false statement that causes injury to an individual’s 140
reputation is strictly prohibited. Any user creating or transmitting defamatory statements 141
shall have sole liability for any damages resulting from such defamatory statement. Any 142
user may also be subject to the District disciplinary procedures for such action. 143
The user agrees never to attempt to transmit, or cause to be transmitted, any message 144
in which the origination is deliberately misleading. 145
Commercial and Political Use 146
Commercial use of the District computing systems for personal gain is prohibited. Use 147
for commercial and illegal purposes is unacceptable (e.g. inappropriate mass mailing or 148
“spamming”). This is in direct violation of the Cenic policy under which the District 149
obtains its access to the Internet. (See section 10 of the procedure.) 150
Personal use may be restricted if the resources consumed interfere with equitable 151
access by other users and the utilization of the system for school business purposes. 152
Direct marketing of personal products and services of any kind is prohibited. 153
Transmitting any unsolicited advertising, promotional materials or other forms of 154
soliciting is prohibited without authorization from District administration. 155
Links to external sites that market required or recommended instructional materials are 156
allowed only if such links appear in the context of other required and recommended 157
instructional materials, more than one source for such materials is listed, and the 158
materials are available at the campus bookstore and shelved with instructional items. 159
References on individual web pages to external sites that market non-instructional 160
products and services such as consulting services, etc. are allowed only in the context 161
of a résumé listing. 162
Links to external sites using direct marketing language such as “consulting services” is 163
not permitted. 164
The District is a non-profit, tax-exempt organization and, as such, is subject to specific 165
local, state and federal laws regarding sources of income, political activities, use of 166
property and similar matters. District information resources must not be used for 167
partisan political activities that urge the support or defeat of any ballot measure or 168
candidate, or where such use would otherwise be prohibited by local, state, or federal 169
laws, Board Policy or Administrative Procedures. 170
Use of District Computing System and Resources
Creating, accessing, transmitting, uploading, downloading, printing, or storing sexually
explicit, obscene, pornographic, indecent, or lewd material or messages is prohibited, 173
except to the extent that such actions are in furtherance of research or a project that is 174
reasonably and legitimately related to an employee’s position or a student’s coursework. 175
Processing, transmitting, downloading, or publishing any material in violation of any
local, state or federal law is prohibited, including but not limited to the following: 177
1. Creating, accessing, transmitting, uploading, downloading, printing, or178
storing sexually explicit, obscene, pornographic, indecent, or lewd material or179
messages, except to the extent that such actions are in furtherance of research 180
or a project that is reasonably and legitimately related to an employee's position 181
or student's coursework. 182
2. Creating, accessing, or transmitting material or messages that could be 183
considered discriminatory, offensive, threatening, harassing, intimidating, vulgar, 184
profane, or violent. 185
3. Creating, accessing, or transmitting material or messages that could be 186
considered defamatory. 187
4. Violating any state or federal statute or District policy or regulation. 188
5. Creating, forwarding, or exchanging spam, chain letters, mass postings, 189
solicitations, or advertising. 190
6. Using District computers, networks, or Internet access for partisan political 191
activities that urge the support or defeat of any ballot measure or candidate, or 192
where such use would otherwise be prohibited by local, state or federal laws, 193
Board Policy or Administrative Procedures. 194
7. Unauthorized use, duplication, or transmission of copyrighted material or other 195
intellectual property (including software license agreements). 196
8. Accessing or communicating another individual's password, personal 197
identification number, or other information or files without permission. 198
9. Using District computers, networks, or Internet access for illegal or unethical 199
activities or unauthorized purposes. 200
10. Using District computers, networks, or Internet access for private or personal 201
financial gain, or in connection with non-District consulting, business, or 202
employment. 203
11. Gaining, attempting to gain, or instructing others as to how to gain unauthorized 204
access to District computers, networks, or Internet access. 205
12. Obscuring or instructing others as to how to obscure the true identity of a user. 206
13. Attempting to modify, reconfigure, add, or remove computer equipment, software, 207
hardware, or peripherals without proper authorization. 208
14. Downloading software onto District computers, hardware, or equipment, or 209
through the District network or Internet connectivity without proper authorization. 210
15. Vandalizing, damaging, disabling, or destroying District property or the property 211
of another individual or organization. 212
16. Knowingly engaging in any activity harmful to the District's computers, networks, 213
or Internet access, or to the security or integrity of such systems. 214
17. Creating, installing, or propagating a computer virus, worm, or other 215
surreptitiously destructive program on any District computer, network, or via 216
District Internet access, regardless of whether any demonstrable harm results. 217
18. Circumventing or subverting any District computer, network, or Internet security 218
measures or logon procedures. 219
19. Violating any software license or copyright, including copying, redistributing, 220
storing, or transmitting copyrighted software without the written authorization of 221
the software owner. 222
20. Sending any fraudulent electronic communication. 223
21. Willfully interfering with another's authorized computer, network, or 224
Internet usage. 225
22. Connecting any computer, hardware, or equipment to the District's network, 226
Internet connection, or peripherals without authorization and/or without 227
confirmation that the computer/hardware/equipment meets the technical and 228
security standards set by the District. 229
23. Unauthorized distribution of District data and/or proprietary information. 230
24. Performing any activity that could cause the loss or corruption of, or prevent 231
rightful access to District data or information, or which will interfere with the 232
normal operation of computer, networks, Internet connectivity, or other 233
resources. 234
25. Creating, accessing, or participating in online gambling. 235
26. Non-work related or coursework-related uses such as playing games or 236
participating in dating services. 237
27. Uses in the furtherance of academic dishonesty. 238
28. Forging, fraudulently altering or falsifying, or otherwise misusing District records 239
or documents. 240
Viruses and “Hacking” 241
A user may not upload, transmit, intentionally download, or participate in any manner in 242
the creation, promulgation, publication or use of computer viruses on District resources 243
not designated for such research purposes. A user may not knowingly or carelessly 244
introduce or distribute (i.e. by “forwarding”) any invasive or destructive programs (such 245
as viruses, worms, Trojan Horses) in the District computing system. 246
Engaging in any form of “hacking” (i.e. gaining illegal access) while using the District 247
computing or network systems is prohibited. “Hacking” includes, but is not limited to, 248
gaining access to restricted computer systems/sites and/or viewing, copying, 249
downloading or altering the computer programs, data files, and other materials 250
contained therein. 251
Improper Use of Private Passwords and Security Devices 252
A user shall use only his/her designated computer account(s) or an appropriate 253
authorized “generic” account to which he/she is entitled to access. A user is 254
responsible for his/her computer account(s) and shall not allow others to use his/her 255
computer account(s). Individual password security is the responsibility of each user. A 256
user may not use any passwords, recognition codes, security access information, or 257
physical locking devices such as locks on any part of the computing system without the 258
District’s prior written consent. A user must inform the Director of Information 259
Technology in writing all electronic security devices the user wishes to use prior to using 260
them and provide electronic keys, passwords, access codes and/or other security 261
information or materials to permit the District to obtain access to the user’s secured 262
areas. The District reserves the right to remove any such device at any time at the 263
District’s discretion. 264
Users should always maintain their own backups of their protected data as the removal 265
of any private protection systems, of which the District was not aware, could result in 266
unrecoverable data loss. It is a violation for users to protect any assets to which the 267
District has an interest with such systems if the keys are not placed in a proper, 268
authorized escrow with the Director of Information Technology. 269
System Alterations 270
Modifying or altering the computing system (except in approved research or for 271
instructional purposes) in any way is prohibited. This includes but is not limited to 272
altering or attempting to alter system software or hardware configurations on either 273
network systems or local computing devices; installing unauthorized software programs 274
on District local computing devices or network systems and/or using such programs; 275
and/or attempting to circumvent local or network system security measures. 276
Modification and alteration of the computing system does not include ordinary 277
operations involving the saving and deleting user generated files that are created in 278
furtherance of District business or educational purposes. 279
Nondiscrimination/Discriminatory Harassment 280
A user has the right to be free from any conduct connected with the use of the District’s 281
computer and network resources which discriminates against any person on the basis 282
of the categories contained in BP 3410 titled Nondiscrimination. Using the District 283
computer and network resources to transmit any message, create any kind of 284
communication, or store information which violates District policies or procedures 285
regarding discrimination or harassment is prohibited. 286
Unauthorized Use/Failure to Follow Procedures 287
Use of the computer and network systems is a privilege extended to students and 288
employees and not a right. An employee user will provide acknowledgement of receipt 289
of the terms and conditions in Administrative Procedure 3720 to the District before the 290
District will provide use privileges. The written acknowledgement will be retained in the 291
employee’s personnel file. A student user will be provided notice of the terms and 292
conditions of this Administrative Procedure through the class schedules, the District 293
website and applicable instructional materials. 294
If substantial amendments, modifications and/or a revocation of the terms and
conditions of this Administrative Procedure are made, an employee user will be required 296
to provide a written acknowledgement of receipt of notice of these changes to the 297
Human Resources Office within a reasonable period of time, not to exceed 60 days. 298
Failure to comply with this requirement may result in restriction from computer privileges 299
until the District has received the written acknowledgement. A student user will be 300
notified through the class schedule, the District website and applicable instructional 301
materials. 302
Each employee or student user is responsible for his/her authorized use of the 303
computers and network as described in this Administrative Procedure. Unauthorized 304
use of the computer and/or network system includes: 305
Failure to follow the procedures set forth in this procedure and/or306
Engaging in the activities described in Section 6, Prohibited Uses of District307
Computer Resources, of this procedure and/or308
Use of the computer and/or network system in a manner which violates local,309
state, or federal laws, Board Policy, Administrative Procedures or reasonable310
rules and regulations of the District or a department and/or311
Use of the computing and/or network system in a manner which damages or312
harms any person and/or the property of the District.313
An employee user who engages in unauthorized or prohibited use of the computer 314
and/or network system may lose computer privileges and/or may be subject to 315
disciplinary action up to and including termination from employment. A student user 316
who engages in unauthorized or prohibited use of the computer and/or network system 317
may lose computer privileges and/or may be subject to disciplinary action up to and 318
including suspension or expulsion. 319
If allegations of unauthorized or prohibited use are made against a user and the District 320
pursues disciplinary action, disciplinary procedures in this action will follow the 321
applicable Education Code sections and Board Policies. 322
If a user engages in unauthorized or prohibited use which constitutes a violation of local, 323
state, or federal laws, such violation will be reported to the appropriate law enforcement 324
agency for prosecution as deemed appropriate by the law enforcement or regulatory 325
agency. 326
Additional Guidelines
The District retains the right to revoke, amend, or change the provisions of this 328
Administrative Procedure for Computer and Network Use. However, any such changes 329
to these procedures will first be reviewed by the Information Technology Standards 330
Committee and the college community shall be informed of such changes through 331
email. 332
Any defects discovered in computing and network system accounting or system security 333
must be reported promptly to the Director of Information Technology so that steps can 334
be taken to investigate and solve the problem. 335
A user should be aware that he/she does not have an expectation of privacy in the use 337
of District computing and network resources. The District reserves the right to monitor 338
all use of District computer and network system to assure compliance with these 339
procedures. The District will only exercise this right for legitimate District purposes, 340
including but not limited to ensuring compliance with this procedure and the integrity 341
and security of the computing system. 342
A user is advised that there is the possibility of unintended disclosure of
communications. A user is advised that it is possible to retrieve information entered on 344
or transmitted via computer and communication systems, even if a user deletes such 345
information. 346
The California Public Records Act (Government Code, Sections 6250 et seq.) includes 347
computer transmissions in the definition of “public records” and communications made 348
on the District network or computing system which is not defined by law as exempt must 349
be disclosed if requested by a member of the public. 350
Computer transmissions and electronically stored information may be discoverable in 351
litigation. 352
“Cenic” Policy
Cenic is the District’s Internet Service Provider (ISP). District faculty, staff and students 354
are users of the services provided by Cenic and, therefore, must agree to abide by all 355
policies established by Cenic for the use of its network. The latest revision of the Cenic 356
policy is available for viewing at www.cenic.org which may be accessed by using the 357
“Network” tab and selecting “Policies.” This Cenic policy is available as a reference for 358
faculty, staff and students to review. 359
Offices of Primary Responsibility: Vice President, Business Services 360
Human Resources 361
Date Approved: November 26, 2007
(Replaces former Cerritos College Policy 3032
Annual Security Report - 2016
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The Campus Police Department prepares this report to comply with the Jeanne Clery Disclosure of Campus
Security Policy and Crime Statistics Act. The full text of this report can be located on our website at
Copies of this report may also be obtained at the Campus Police Station located
on the south side of campus at 11090 New Falcon Way, Cerritos CA or by calling (562) 924-3618. Notification of
the availability of this report is provided to students and potential students in the Class Schedule each semester.
Students are also notified via email of the availability of this report by October 1
of each year. Faculty and staff
receive similar notification via interoffice mail by October 1
of each year.
The Board of Trustees has established the Cerritos College Police Department (CCPD), which has primary
responsibility for patrolling district property. The Police Departments jurisdiction includes other grounds or
properties owned, operated, controlled, or administered on behalf of the Cerritos Community College District as
outlined in the Education Code, Section 72330. CCPD is committed to the safety and security of all students, staff,
and faculty, as well as others visiting Cerritos College. CCPD is responsible for patrolling district grounds, facilities,
and parking lots to protect persons and property and enforce applicable laws and ordinances.
CCPD police officers have complete police authority to apprehend and arrest anyone involved in illegal acts,
pursuant to California Penal Code Section 830.32 and Education Code Section 72330. Having met all state
standards for selection and training, the officers have authority equal to a municipal police officer or county deputy
CCPD personnel work closely with local, state, and federal police agencies and have direct radio communication
with the Los Angeles County Sheriffs Department as well as other local, state, federal, and military agencies which
participate in the Los Angeles Regional Tactical Communication System (LARTCS). CCPD is also part of the State
of California 911
In addition to police officers, CCPD employs police cadets who patrol the campus on foot,cart and by bicycle.
not police officers, cadets each have radio contact with CCPD and can summon assistance when necessary.
Cerritos College has a formal Memorandum of Understanding” (MOU) with the Los Angeles County Sheriffs
Department for its assistance with incidents that require resources not available on-site. This agreement also
clarifies operational responsibilities for investigations of Part 1 violent crimes and delineates the specific
geographical boundaries of each agencys operational responsibility. This written agreement is public record and is
made available for inspection by members of the public upon request to the Chief of the Cerritos College Police
Department. Resources from other local, state and federal agencies are also available for incidents requiring
special personnel or equipment.
Members of the district, guests and the general public are strongly encouraged to
report all crimes and
public safety related incidents to the Campus Police Department (AP §3515). Crimes should be reported,
regardless of the victims desire for prosecution, to ensure inclusion in the annual crime statistics and to aid in
providing timely safety warnings to the community, when appropriate.
The Cerritos College Police Department is staffed 24 hours a day, 7 days a week. A person may report any
criminal activity, suspected criminal activity, or any other emergency by calling the police department. The
police department can be reached by calling (562) 860-2451, ext. 2325 for routine inquiries, or in case of
emergency, by dialing 911 from any campus extension or pay phone on campus. There are also Emergency
Phones located throughout the campus which directly dial the police department. Emergency calls can also be
made via cell phone by dialing (562) 402-3674. Reports may be made in person at the police department, which is
located on the south side of campus at the 11090 New Falcon
ay, Cerritos CA 90703.
All CCPD incident reports will be investigated and those with sufficient information to warrant
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criminal filing will be submitted to the District Attorneys office for consideration. Reports involving students in
violations of the law or the Student Standards of Conduct are forwarded to the Office of Student Conduct and
Grievance for review and potential action.
The Cerritos College Police Department does not consider any report of a missing person to be routine and assumes
that the missing person is in need of immediate assistance until the facts reveal otherwise. The Cerritos College
Police Department gives missing person cases priority over property related cases and will not require any time frame
to pass before beginning a missing person investigation. (Penal Code 14205)
The Cerritos College Police Department maintains a daily crime log which is a record of all crimes reported to the
police department which have occurred either on campus property, non-campus building/property or public property
immediately adjacent to campus. The log reflects the time and date the crime was reported to the police department,
the location and nature of the reported incident, along with a case disposition. The police department may withhold
information from the daily crime log if the release of such information would jeopardize an ongoing criminal
investigation, the safety of an individual, cause a suspect to evade detection or flee, and/or result in the destruction of
evidence. The police department’s crime log is open for public inspection in the front lobby at anytime.
Cerritos College does not have off-campus student organizations. Crimes which occur at off-campus district
approved events, such as athletic competitions, should be reported to the law enforcement agency with
jurisdiction over the area the crime takes place.
If you are the victim of a crime but do not want to pursue action within the criminal justice or college system, you
may still want to consider making a confidential report.
ith your permission, the Vice-President of Human
Resources or a designee of can file a report on the details of the incident without revealing your identity. The
purpose of a confidential report is to comply with your wish to keep the matter confidential, while taking steps to
ensure the future safety of yourself and others. With such information, the college can keep an accurate record of
the number of incidents on campus, determine where there is a pattern of crime with regard to a particular location,
method or assailant, and alert the campus community to potential danger. Reports filed in this manner are counted
and disclosed in the annual crimes statistics for the institution.
On-campus counselors and mental health professionals are encouraged to inform persons they are counseling of
the procedures to report crimes on a voluntary, confidential basis for inclusion in the annual crime statistics.
Cerritos College will, upon written request, disclose to the alleged victim of a crime of violence, or a non-forcible sex
offense, the results of any disciplinary hearing conducted by the college against the student who is the
alleged perpetrator of the crime or offence. If the alleged victim is deceased as a result of the crime or offence, the
college will provide the results of the
hearing to the victims next of kin, if so requested. The request will
be made through the Office of Student Conduct and Grievance.
The District publishes timely safety warnings to the campus community any time a situation arises, either on or off
campus that, in the judgment of the President/Superintendent or designee, represents an ongoing or continuing
threat to students and employees. These warnings are disseminated by the Campus Police Department in a timely
manner, without delay, so as to aid in the prevention of similar crimes. (See Administrative Procedure 3515.)
Page 3 of 15
Warnings will be issued through the college e-mail system to students, faculty, staff and the campus student
newspaper Talon Marks”.
In the event of circumstances that could pose an immediate threat to the community and individuals, the Campus
Police Department may also alert the community via text messaging utilizing Nixle, as well as posting a notice
on the electronic bulletin board accessible at
Copies of the notice are also posted
throughout campus.
Anyone with information warranting a timely safety warning should report the circumstances to the Campus Police
Department, by phone at (562) 924-3618 or in person at the Campus Police Station located on the south side of
campus at 11090 New Falcon
ay, Cerritos CA 90703.
Cerritos College enjoys a crime rate much lower than that of the surrounding area, but, in todays society, no
community can be totally risk-free. The Campus Police Department recognizes that safety on campus is everyones
concern. Campus Police partners with students, staff and faculty in creating an atmosphere that is safe and
encourages learning. Working together with student government, staff and f aculty groups and various clubs on
campus, the police department strives to provide education while identifying specific concerns of the campus
Page 4 of 15
throughout the year, CCPD officers, in cooperation with other campus departments and student clubs,
present crime prevention awareness sessions on sexual assault, theft, vandalism, and personal safety.
CCPD has participated in numerous Campus Safety Forums which provided an overview of campus safety resources
and emergency protocols for students and staff, installed several Blue Emergency Phones in high traffic areas of
campus and began a comprehensive safety initiative to install security cameras in multiple buildings across campus.
The district hired a Director of Diversity, Compliance, and Title IX Coordinator who will continue to improve our
reporting process for incidences of Sexual Assault, Sexual Harassment, Stalking, and Dating and Domestic Violence.
The CCPD, in concert with the Student Health and Wellness Clinic, established the Falcon Safe training initiative,
holding a dozen presentations for students regarding affirmative consent, bystander intervention, and Sexual
Violence Prevention. They also created a partnership with the Women’s Studies Program to offer events, panels, and
workshops with a focus on violence prevention, including but not limited to Rape Aggressive Defensive (RAD)
training, a nationwide self-defense class for women. CCPD also coordinated a series of campus wide events to
celebrate the national Campus Safety Awareness month.
In the last year, CCPD has provided almost a dozen training sessions on Emergency Preparedness and Disaster
Response to the campus community. CCPD assisted in c o n d u c t i n g a campus wide e v a c u a t i o n drill.
Efforts to educate the community will continue, along with expanded,
The Campus Police Department has made focused efforts to educate and inform the campus community about its
number one crime problem, w h i c h i s the theft of unattended property. By using various media outlets on
campus, the police department has increased awareness and solicited the help of campus members in protecting
personal property.
Our theme remains that all awareness and crime prevention programs are to encourage students and employees
to be aware of their
responsibility for their
own security and the security of others.
In addition to seminars, information is disseminated to students and employees through crime prevention
awareness fliers, security alerts, and articles in the campus and student newspapers.
In addition to routine vehicle patrol, campus police officers and police cadets participate in bicycle patrols and
foot patrols, allowing better
by students as well as more effective patrol of inner portions of the campus.
Crime prevention programs on personal safety and theft prevention are sponsored by various campus
organizations throughout the year. CCPD personnel facilitate programs for students, faculty and new employees
providing a variety of educational strategies and tips on how to protect themselves from sexual assault, theft and
other crimes.
At least once a year, the police department and members of the student government team up for a “safety walk of
the campus. These safety walks supplement ongoing efforts to evaluate areas such as lighting, landscaping,
building access, and
phones to best increase security.
The department provides an escort service 24 hours a day, 7 days a week. In addition, personnel are available to
assist with dead car batteries or keys locked in cars.
Stay alert and be aware of your surroundings. Know what is typical and what is not.
Report all crimes and suspicious activity to Campus Police immediately.
Avoid walking alone after dark. Make
to travel with friends along a well-lit route, or request
Page 5 of 15
an escort from Campus Police.
Most crimes on campus are thefts of unattended property. Do not leave purses, backpacks, books, etc.
unattended, even for a minute.
Know the location of
Phones and Pay Phones in the areas you frequent.
Never leave valuables visible from outside your vehicle. Lock all property including books, purses and
backpacks in your trunk or take them with you.
Lock your office door if working after hours
Let others know where you are going,
if you might be there alone.
If you are
go to where there are other people.
Headphones can eliminate your ability to be aware of your surroundings.
at a steady pace and make eye contact with people.
Page 6 of 15
Keep keys in hand when walking to a vehicle.
Keep windows and doors locked.
Check the interior of a vehicle before getting in.
Go to the nearest open business or police station if you are being followed.
The Cerritos College Board of Trustees has adopted numerous policies addressing safety issues on campus. Some
of these include:
During business hours, the District will be open to students, employees, contractors, and
During non-business hours, access to all District facilities is by key, if issued, or by admittance via the Campus
In the case of periods of extended closing, the District will admit only those with prior written
approval to all facilities. Cerritos College does not have student housing.
Some facilities may have individual hours, which may vary at different times of the year. In these cases, the
facilities will be secured according to schedules developed by the department responsible for the facility.
may necessitate changes or alterations to any posted schedules. Areas that are revealed as
problematic will have regular periodic
surveys. The Vice Presidents of Student Services and Business
Services, and managers from the Campus Police
Facilities Department, and other concerned areas
review these results. These surveys examine security issues such as landscaping, locks, alarms, lighting, and
Additionally, the Director of Physical Plant and Construction Services, and the Chief of Campus
Police, co-chair the District Committee on Safety which consists of
from the various constituencies
on campus and meets on a monthly basis to discuss issues of pressing concern. (AP §3501)
Firearms, knives, explosives, or other dangerous objects, including but not limited to any facsimile firearm, knife, or
explosive, are prohibited on all District grounds, except as authorized by law.
The possession, sale or the furnishing of alcohol on campus is governed by California state law and these
procedures. The possession, sale, consumption or furnishing of alcohol is controlled by the California Department
of Alcohol and Beverage Control. However, the
of alcohol laws on-campus is the
of the Campus Police Department. The campus has been designated Drug free” and only under certain
circumstances is the consumption of alcohol permitted. The possession, sale, manufacture or distribution of any
controlled substance is illegal under both state and federal laws. Such laws are strictly enforced by the Campus
Police Department. Violators are subject to disciplinary action, criminal prosecution, fine and/or imprisonment. It
is unlawful to sell, furnish or provide alcohol to a person under the age of 21. The possession of alcohol by
anyone less than 21 years of age in a public place or a place open to the public is illegal. It is also a violation of
this policy for anyone to consume or possess alcohol in any public or private area of campus without prior District
or groups violating alcohol or substance policies or laws may be subject to sanctions by the
Alcoholic beverages on campus are permitted if:
The alcoholic beverage is for use in connection with a course of instruction, sponsored dinner or meal
demonstration given as part of a culinary arts program, and the instructor or individual has been authorized
to acquire, possess, use, sell, or consume it by the President/Superintendent;
The alcoholic beverage is possessed, consumed or sold during a special event, which is sponsored by the
Cerritos College Foundation and authorized by the President/Superintendent, where the principal
attendees are members of the general public or invited guests and not students.
Page 7 of 15
The District is committed to providing its employees and students with an alcohol and drug-free
campus and workplace environment. It emphasizes prevention and intervention through education.
The District provides education and maintains programs and services designed to aid students,
employees and their families in receiving assistance for alcohol and/or drug abuse problems. Included
in these educational and assistive programs and services are:
Notification of the dangers of drug use and
in the class schedule;
Mental health services provided to students through the Student Health Services; and
An Employee Assistance Program (EAP) for employees and their families:
The unlawful manufacture, distribution, dispensing, possession, or use of alcohol or any controlled
substance is prohibited on District property, during District-sponsored field trips, activities or
workshops, and in any facility or vehicle operated by the District.
Violation of Board Policy 3550, Drug and Alcohol Free Environment and Drug and Alcohol Abuse
Prevention Program, will be addressed by the District. The District will take appropriate action
designed to address each specific violation, which may include, but is not limited to:
Termination of employment,
Referral to Campus Police or other law
agency for prosecution as permitted by law
participation in an alcohol or drug abuse assistance or rehabilitation program
The Campus Police Department vigorously enforces Federal and State underage drinking laws as well
as Federal and State drug laws.
General information about the emergency response and evacuation procedures for the District is
publicized each
year as part of the Districts Clery Act compliance efforts and that information is
available at www.cerritoscollege.us.
All members of the campus community are notified on an annual basis that they are required to notify
the Campus Police Department of any incident on campus that involves a significant emergency or
dangerous situation that may involve an immediate or ongoing threat to the health and safety of
students and employees on campus. The Campus Police Department has the responsibility of
responding to, and summoning the necessary resources, to mitigate, investigate, and document any
situation that may cause a significant emergency or dangerous situation. In addition, Campus Police
has a responsibility to respond to such incidents to determine if the situation does in fact, pose a threat
to the community. If so, federal law requires that the institution immediately notify the campus
or the
segments of the
that may be affected by the situation.
Upon confirmation or verification by the District that a legitimate emergency or dangerous situation
involving an immediate threat to the health or safety of students or employee occurring on campus,
the District will determine the content of the message and will use some or all of the systems
described below to communicate the threat to the campus community or to the appropriate segment
of the community, if the threat is limited to a particular building or segment of the population. The
District will, without delay, take into account the safety of the community, determine the content of the
Page 8 of 15
notification and initiate the notification system, unless issuing a notification will, in the judgment of the
first responders (including, but not limited to Campus Police), compromise the efforts to assist a victim
or to contain, respond to, or otherwise mitigate the emergency.
In the event of a serious incident that poses an immediate threat to members of the campus community,
the District has various systems in place for communicating information quickly. Some or all of these
methods of communication may be activated in the event of an immediate threat to the campus
community. These methods of communication include network emails, emergency text messages that
can be sent to a phone or Personal Digital Assistant (individuals can sign up for this service on the
District website), public address system, District website and emergency messages that scroll across
display screens in campus buildings. The District will post updates during a critical incident on the
District website at www.cerritos.edu. Individuals can call the Districts recorded information telephone
line at (562) 860-2451 for updates. Cerritos College students, staff, faculty and others can sign up
for emergency text message alerts at
or text keyword "CCALERTS" to 888777
from their mobile phones.
The Districts Director of Public & Governmental Relations will be responsible for the dissemination of
emergency information to the larger
through media alerts.
An evacuation drill is coordinated by the Campus Police Department at least once per year for all
facilities on campus. Students learn the locations of the emergency exits in the buildings and are
provided guidance about the direction they should travel when exiting each facility for a short-term
building evacuation.
Evacuation drills are monitored by the Campus Police Department and District administration to
evaluate egress and behavioral patterns. Reports are prepared by participating departments which
identify deficient equipment so that repairs can be made immediately. Recommendations for
improvements are also submitted to the appropriate departments and offices for consideration.
Campus Police and District administration coordinate announced and unannounced evacuation drills
at least once per year, as described above, to test the emergency response and evacuation
procedures, and to assess and evaluate the
evacuation plan s a n d capabilities. For each
test conducted, Campus Police will document a description of the exercise, the date, time, and
whether it was announced or unannounced. The District will publish a summary of its emergency
response and evacuation procedures in conjunction with at least one drill or exercise each calendar
In the event of an emergency, natural disaster or the occurrence of a hazardous condition the District
will activate its plan and procedures to protect and govern employees, students, visitors, and children
in childcare programs on campus and/or in district-owned or operated facilities. The District shall
maintain an emergency management team to aid in the creation, maintenance, updating, and
of its
plan and procedures.
Any sexual assault or physical abuse, including, but not limited to, rape, domestic violence, dating
violence, sexual assault, or stalking, as defined by California law, whether committed by an employee,
student, or member of the public, occurring on District property, in connection with all the academic,
educational, extracurricular, athletic, and other programs of the District, whether those programs take
place in the Districts facilities or at another location, or on an off-campus site or facility maintained by the
District, or on grounds or facilities maintained by a student organization, or at a District-sponsored activity
on non-District property is a violation of District policies and regulations and is subject to all applicable
Page 9 of 15
punishment, including criminal procedures and employee or student discipline procedures. (Also see BP
5500 titled Standards of Conduct and AP 5520 titled Student Discipline Procedures.)
Sexual assault” includes but is not limited to, rape, forced sodomy, forced oral copulation, rape by a
foreign object, sexual battery, or threat of sexual assault.
Dating violence” means violence committed by a person who is or has been in a social relationship of a
romantic or intimate nature with the victim.
Domestic violence” includes felony or misdemeanor crimes of violence committed by:
a current or former spouse of the victim;
by a person with whom the victim shares a child in common;
by a person who is cohabitating with or has cohabitated with the victim as a spou