Fill - Free fillable GRANT APPLICATION GUIDELINES (City of Kannapolis) PDF form

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GRANT APPLICATION GUIDELINES

FY 2020-21 Community Development Block Grant Public Service Activities

Key Information

Total funds available: Estimated amount $55,000

Appl

ication deadline: Must be received by 5:00 pm, April 30, 2020

El

igible applicants: Non-profits registered as 501(c)3 organizations

All requested funds will be evaluated and recommended based upon their own merit. Applying for

funds is in no way a guarantee for future funding. The City Council reserves all rights to fund fully,

partially, or none of agency requests.

Nonprofit agencies may apply for funding under any one or both types of grants but will only

be awarded one grant request:

Sta

rt-up grant for new programs or new nonprofit agencies (up to $15,000)

 A gr

ant for new agencies.

 A grant for new programs within established nonprofit agencies.

 Programs are only eligible within the first two years of existence.

 If a second consecutive year of funding is approved, this amount shall be no more

than 50% of the initial year’s funding.

Sust

aining grant (up to $5,000)

 These grants fund core operational expenses such as overhead costs including

rent, utilities, director’s salaries, phone, etc.

 Agencies must be providing an essential service that the City would have to provide

at a potentially greater expense if the nonprofit agency were not available to do so.

Submission instructions: All applications must be typed. If necessary, provide additional

information as attachments. Separate applications must be submitted for each grant request.

Em

ail applications to: sgordon@kannapolisnc.gov

.

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Hard copies can be mailed to:

City of Kannapolis

ATTN: Sherry Gordon

401 Laureate Way

Kannapolis, NC 28081

NOTE: It is the applicant’s responsibility to confirm receipt of emailed/hard copy applications.

Award date: Estimated June 30, 2020

Timeframe of project implementation: July 1, 2020 through June 30, 2021. No project expenses

incurred prior to or after the time frame are eligible for reimbursement.

Obtaining application: Download from www.kannapolisnc.gov

or request from contact below.

Contact: Sherry Gordon, Community Development Program Administrator

sgordon@kannapolisnc.gov

or 704-920-4332

Overview

The City of Kannapolis receives a Community Development Block Grant (CDBG) annually from the

U.S. Department of Housing and Urban Development (HUD) to fund activities that benefits low and

moderate income (LMI) residents of the city. The CDBG program provides Kannapolis with the

opportunity to develop a strong community by funding activities that provide decent housing and a

suitable living environment and by expanding economic opportunities for low and moderate income

persons. Funds may be used to carry out a wide range of community development activities such as

neighborhood revitalization, economic development, and the provision of improved community

facilities and services.

The City uses a competitive application process to make a portion of its CDBG funds available to

applicants in the form of public service grants.

To help potential applicants determine whether or not their project might be eligible for a grant, it is

important to be familiar with the basic requirements of the Federal program that provides the funding

for the grants. Potential applicants should also review the contractual requirements they will be

expected to meet if they are selected for Federal funding.

CDBG National Objectives

Federal legislation and regulations have established national objectives that all CDBG funded

activities must meet. The City of Kannapolis must assure that all activities meet one of these two

national objectives of the program. Each activity must: 1) benefit people with low and moderate

incomes (LMI); 2) aid in the prevention of slums and blight. Activities that do not meet one of these

two broad national objectives cannot be undertaken with CDBG funds.

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Low and Moderate Income Benefit: Generally, public service activities meet the first requirement –

benefit to LMI persons, or those whose family income is up to 80% of the area median income (AMI).

For an activity to meet this objective, it must either have income eligibility requirements that limit the

activity’s benefits to LMI persons, or the activity must be located in and serve an area that is

predominantly inhabited by LMI residents. Under the CDBG regulations, programs that serve the

elderly or adult persons with disabilities are usually considered to benefit low and moderate-income

persons. The income limits that determine who is considered to have low and moderate incomes are

shown below and are based on AMI:

Low Income Limits (up to 50% AMI) 2019

Kannapolis Residents within:

Cabarrus County

Rowan

County

Household Size (Number of

Household Members)

1-person

$27,650

$20,900

2-person

$31,600

$23,900

3-person

$35,550

$26,900

4-person

$39,500

$29,850

5-person

$42,700

$32,250

6-person

$45,850

$34,650

7-person

$49,000

$37,050

8-person

$52,150

$39,450

Moderate Income Limits (up to 80% AMI) 2019

Kannapolis Residents within:

Cabarrus County

Rowan

County

Household Size (Number

of Household Members)

1-person

$44,250

$33,450

2-person

$50,600

$38,200

3-person

$56,900

$43,000

4-person

$63,200

$47,750

5-person

$68,300

$51,600

6-person

$73,350

$55,400

7-person

$78,400

$59,250

8-person

$83,450

$63,050

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Eligible Activities

The CDBG regulations allow the use of grant funds for a wide range of public service activities,

including, but not limited to:

 Employment services (e.g., job training);

 Crime prevention and public safety;

 Child care;

 Health services;

 Substance abuse services (e.g., counseling and treatment);

 Fair housing counseling;

 Education programs;

 Energy conservation;

 Services for senior citizens;

 Services for homeless persons;

 Welfare services (excluding income payments);

 Homebuyer down payment assistance; and

 Recreational services.

CDBG funds may be used to pay for labor, supplies, and material as well as to operate and/or

maintain the portion of a facility in which the public service is located. This includes the lease of a

facility, equipment, and other property needed for the public service.

Ineligible Activities

The provision of “income payments” is an ineligible CDBG activity if these payments are provided as a

grant. Income payments are payments to an individual or family, which are used to provide basic

services such as food, shelter (including payment for rent, mortgage, and/or utilities) or clothing.

However, such expenditures are eligible if the income payments do not exceed three consecutive

months per client family and the payments are made directly to the provider of such services on

behalf of an individual or family. Income payments that are provided as a loan are permissible within

the public services cap.

Grant funds should be used for grant approved activities only. Funds cannot be used to pay for

food.

Political activities are ineligible.

While faith-based organizations may use CDBG funds to sponsor eligible community activities, the

activities may not be religious in nature, directly or indirectly, or be limited to or predominantly for

members of specific churches or religions.

CDBG funding recipients may not discriminate on the basis of race, gender, nationality, ethnicity,

religion, creed, or disability.

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Award Timeline

The timeline for the application process is expected to be as follows:

 April 1 – Nonprofit organizations notified about application

 April 30 – Applications due by 5:00pm

 May – Staff reviews applications for completeness and eligibility

 May – Community Development Commission reviews applications, invite agencies for

presentations

 By Mid-June – Community Development Commission makes funding recommendations to City

Council

 By June 30 – City Council makes funding decisions

You will be notified as specific dates and decisions are determined.

Evaluation Criteria

Applications will be reviewed by staff and the Community Development Commission (a citizens

advisory group). The applications will be evaluated on the criteria listed below. Recommendations will

be made to City Council for final decision.

 Completeness of application

 Eligibility of proposed service per HUD guidelines and City of Kannapolis direction

 Meeting CDBG national objectives

 Community need for proposed service/program

 Impact of the project in terms of number of people served, progress towards addressing

homelessness or educational services

 Experience and track record of nonprofit agency

Contractual Requirements

Each grantee selected to receive funds is required to sign a contract (subrecipient agreement) with

the City. The contract will specify the amount of the award, the period for which the project is

approved, the contract term and administrative provisions. Special conditions attached to the award

will also be specified in the agreement. No costs incurred prior to the execution of an agreement with

the City are reimbursable. The subrecipient may not change the terms or provisions in the contract or

substitute approved budget line item expenditures without prior written approval by the City.

Grantees will be required to submit and file quarterly reports on expenditures and services. Staff will

provide forms for these reports.

Projects under contract with the City must be in compliance with all applicable federal, state, and local

laws, including nondiscrimination laws.

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All recipients will be required to comply with the federal government’s audit requirements as described

in OMB Circular A-133 (for HUD’s programs, these requirements are codified at 24 CFR Part 84

.) All

recipients must provide the most recent audited financial statement.

Disbursement of Funds

Subrecipients will be reimbursed for expenses incurred in accordance with the contract’s

scope of services and budget. Presentation of paid receipts and paid invoices for eligible

expenses and a detailed description of expenditures will be required. The City makes the final

decision whether a tendered receipt is eligible and valid. Availability of the CDBG funds from

HUD may delay the reimbursement. City staff will make every attempt to reimburse

subrecipients in a timely manner.

Subrecipients will be expected to spend the grant in a timely manner by June 30, 2020. Subrecipients

who cannot spend all or part of their grant must notify the City so that unneeded funds may be

reallocated.

Records and Reports

The subrecipient is required to maintain and report demographics and statistics of its project

beneficiaries, regardless of the amount of the grant, and to make quarterly reports to the City

describing its expenditures and services. The subrecipient must agree to maintain its project records

and copies of reports for a minimum of three years. Subrecipients who are late with reports may be

suspended from applying for future CDBG funds during the next funding round.

Audits, Inspections, and Monitoring

The City will audit and/or monitor the progress of the subrecipient via quarterly reports, telephone

calls, and on-site monitoring visits. The subrecipient must facilitate monitoring visits and have

appropriate records and copies of reports available for inspection upon request by the City and/or

HUD.

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CITY OF KANNAPOLIS

FY 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT

PUBLIC SERVICES: EXTERNAL AGENCY FUNDING APPLICATION

Agency Information

1. Agency Name: ____________________________________________________________________

2. Mailing Address: ___________________________________________________________________

3. Physical Address, if different: _________________________________________________________

4. Main Phone #: _______________________________________

5. Website: ___________________________________________

5. Contact Person and Title: ____________________________________________________________

6. Contact’s Phone #: ___________________________________

7. Contact’s Email: _____________________________________

8. Agency’s Director: ____________________________________

9. Federal Tax ID Number: _______________________________

10. Amount of City Funding Appropriated in FY 2018-2019: __________

11. Amount of City Funding Appropriated in FY 2019-2020: __________

12. Amount of City Funding Requested for FY 2020-2021: ____________

13. Provide a brief overview of your agency and its mission.

____________________________________________________________________________________

14. What type of grant are you requesting: (see Appendix A)

SEPARATE APPLICATIONS MUST BE SUBMITTED FOR EACH GRANT REQUEST

Please specify:

Start-up Grant for a New Program

Start-up Grant for a New Nonprofit Agency

Sustaining Grant

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15. List your agency’s top three to five sources of funding, starting with your largest source of funding. Provide

the name/description of the source and the amount.

____________________________________________________________________________________

Program Information

16. Give a description of the program/project/service for which you are requesting funds.

____________________________________________________________________________________

17. Is this a: New project/program Existing/ongoing project/program

18. If this is an existing program, did your agency receive any funds (other than CDBG) from the City of

Kannapolis for this program between May 15, 2019 and May 15, 2020? Yes

No

19. If yes, please explain the source, amount, and purpose of the funds.

____________________________________________________________________________________

20. Why are City of Kannapolis funds being requested, and how would those funds be used?

____________________________________________________________________________________

21. Provide a summary of your agency’s experience and track record in carrying out the proposed

program/project/services.

____________________________________________________________________________________

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22. For existing programs, provide the accomplishments of your program in terms of the number of clients

served in Kannapolis, impact of your agency’s work, and any other metrics.

____________________________________________________________________________________

23. Describe the population of clients who will be served with the proposed program/project/service. (Discuss

age, gender, race disability, etc along with unique characteristics such as special needs, risk factors,

barriers, etc.)

____________________________________________________________________________________

24. What is the geographic service area of this project/program?

____________________________________________________________________________________

25. Please provide the total number of unduplicated households or persons expected to be served with this

project/program (including non-City funding sources). See HUD income limits in Application Guidelines to

determine income categories for your clients.

Income Level of Clients

(Households or Persons)

City of Kannapolis

Residents or

Households

Non-City Residents

or Households

Total

Total number of clients to be served

Extremely low to low income (0 to

50% of median income)

Low to moderate income (51 to 80%

of median income)

26. Of the City of Kannapolis residents to be served, how many households or residents can be served with the

grant amount you are requesting from the City?__________ How many or these are estimated to be low

and moderate income (LMI) – up to 80% of area median income? __________

27. National Objective Qualifiers: In order to be considered as benefiting low and moderate income (LMI)

persons (up to 80% of area median income), the proposed activity must fall into one of the categories below.

Please check the applicable box.

A: Area Benefit – At least 51% of the residents within the targeted geographic area are LMI income

persons (up to 80% of area median income). The activity may be available to all persons in the area

regardless of income. Be sure to describe the specific geographic area as requested in question 21.

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B: Limited Clientele – To qualify under this subcategory, a limited clientele activity must meet one of the

following tests. Please check the appropriate box.

i: Clientele must be one of the following groups presumed to be LMI: abused children; elderly

persons; battered spouses; homeless persons; adults meeting Bureau of Census’ definition of

severely disabled persons; illiterate adults; persons living with AIDS; or migrant farm workers.

ii: Clientele must be at least 51% LMI.

iii: The activity must have income-eligibility requirements which limit the service to persons

meeting the LMI income requirement, as evidenced by the administering agency’s procedures,

intake/application forms, income limits, and other sources of documentation.

iv: The activity must be of such a nature that it may be reasonable to conclude that the clientele

will be LMI persons.

28. Unless you checked B. i.) above (groups presumed to be LMI), please indicate how you will verify that your

program is serving LMI clientele. (i.e. pay stubs/wage statements, W-2s, income tax returns, social security

documents, bank statements, support check documents, or other)

____________________________________________________________________________________

29. Describe the outcomes you hope to achieve with this project/program.

____________________________________________________________________________________

30. How will you measure whether the outcomes have been achieved? Describe the indicators and how you

plan to track them.

____________________________________________________________________________________

31. What other area agencies provide similar services?

____________________________________________________________________________________

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Financial Management

32. Is your agency:

a. Licensed or Certified by the State of North Carolina? Yes No

b. Chartered as a nonprofit corporation by the State of North Carolina? Yes No

c. A 501(c)(3) organization? Yes No Other: ______________________

33. How is your agency governed and managed?

____________________________________________________________________________________

33. List the names and positions of members of the Board of Directors, officers, or employees of the organization

who are on the City Council, Community Development Commission, or a City employee. If none, check here:

NONE in organization

Name

Position in Organization

Affiliation with City

Provide the name and title of all bonded agency officials responsible for the authorization of expenditures and the

disbursal of funds, if any. Indicate the amount of each bond.

Name & Title Bond Amount

___________________________________________ $ ____________________________________

Does a licensed CPA perform an annual audit for all funds handled by your agency? Yes No

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Budget

Please provide the revenue sources and amounts for the proposed program/project/service in the table below.

Column (A)

Column (B)

Col. (A) + (B)

Sources of Revenues

City of

Kannapolis

Other Sources

Committed - C

or Tentative - T

Total

TOTAL PROGRAM REVENUES

Please provide information about the anticipated expenses for the proposed program/project/service from July 1,

2019 to June 30, 2020. In the Category column, indicate whether the expense is one of the following:

 Personnel services – Mark “P” in category

 Contracted services – Mark “C” in category

 Supplies & miscellaneous – Mark “S” in category

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