Fillable Form 452016 Agenda (City of Cayce)

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Form 452016 Agenda (City of Cayce)

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ITEM I. B.
DATE PREPARED: DEPT. Billing
DATE REV #1: DEPT CODE 30-1909
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
30-1909-101 $339,635
$329,905 2.9%
SALARIES & WAGES
30-1909-102 $27,200
$16,000 70.0%
OVERTIME EXPENSE
30-1909-210 $5,000 $5,000 0.0%
PRINTING/OFFICE SUPPLIES
30-1909-211 $55,000 Postage for Billing, Debt set-off, and final bills. $49,000 12.2%
POSTAGE EXPENSE
30-1909-214 $1,940
ABPA, AWWA,
WA, SCUBA, WEASC memberships $1,465 32.4%
DUES & MEMBERSHIPS
30-1909-215
$1,560
$1,560 0.0%
TRAVEL EXPENSE
30-1909-217 $20,000 $17,500 14.3%
AUTO OPERATING EXPENSE
30-1909-221 $11,228
$8,977 25.1%
TELEPHONE EXPENSE
30-1909-226 $17,750 $29,250 -39.3%
SERVICE CONTRACTS
1. Edmunds $8,000
2. Itron $6,500
3. MailFinance $1,250
4. Ricoh USA $2,000
Total $17,750
2 Smart phones and 5 $30/mo reimb for office and tech smart phones, 1 tablet, reimb . of $30/mo for
Cust acct Mgr's($3480). Telephone and internet services provided by TWC ($7268/yr for 6 phones).
$648 for 9 emails.
CITY OF CAYCE
BUDGET JUSTIFICATION
Overtime due to meter replacement. Also meter techs having to fill in during sick leave, annual
leave and holidays. Weekend On-call has been added. OT for on-call meter techs.
Travel expenses to schools and seminars. Out of town travel, meals and lodging for the SCUBA (SC
Utility Billing Assoc.) ($1,300); and miscellaneous travel ($200).
Maintenance of 5 vehicles assigned to the Meter Techs (1 Spare Truck-4115) with a projected
increase in fuel prices and maintenance.
Justification
The purchase of materials used in the daily Billing administrative operations. i.e.:forms, water bills,
work orders, purchase orders, stationary, copier paper, envelopes, pens, pencils, file folders,
subsciptions, printer cartridges and supplies, etc. 3 New Chairs.
Salary for 9 full time employees. Increases include backflow certifications for 2 Meter Techs and
Manager, "C" License for 3 Meter Techs.
No longer paying Harris $10,000
FY1617 1909 Billing 3-2-16.xlsm Page 1
DATE PREPARED: DEPT. Billing
DATE REV #1: DEPT CODE 30-1909
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 9 full time employees. Increases include backflow certifications for 2 Meter Techs and
Manager, "C" License for 3 Meter Techs.
30-1909-227 $1,000 $0 #DIV/0!
EQUIPMENT REPAIRS
30-1909-231 $3,000 $2,000 50.0%
HAND TOOLS AND SUPPLIES
30-1909-238 $2,250 $1,750 28.6%
SAFETY SUPPLIES
30-1909-241 $2,000 $1,750 14.3%
UNIFORM EXPENSE
Shirts for office, Sweatshirts for techs.
30-1909-244 $0
$0 #DIV/0!
JANITORIAL
30-1909-262 $3,800 $2,500 52.0%
VEHICLE INSURANCE EXP
30-1909-264 $6,500 $6,500 0.0%
TRAINING
30-1909-272 $85,000
SI Solutions (billing company), SunTrust (VSA/MC), BB&T, SC Interactive
$85,000 0.0%
SPEC DEPT FEES - COLL,
CHG CARD & ONLINE
30-1909-271 $0 $0 #DIV/0!
SPEC CONTRACT-COPIER
30-1909-385
$136,500
$1,200 11275.0%
MACHINES & EQUIP.
ITEM # 1
500 3/4" Meters for AMR Replacement Program $83,000
ITEM # 2
500 100W ERTs to replace failing ERTs $40,000
ITEM # 3
25 1" meters for replacement $5,500
ITEM # 4
Camera for Plugging $8,000
Items listed in order of priority
$136,500
Uniforms for 5 Meter Readers @ $298.48/person/year. Jackets and shirts for meter techs.
Insurance for five vehicles. $742/Vehicle x 5 = $3,800
Replacement tools such as: Curb stop wrenches, shovels, cameras, hand pumps, metal detector, spray
paint and misc tools for meter readers.
SCUBA Spring/Fall Conferences, ABPA Conference/Certification and training books/manuals.
Equipment such as: Gloves, goggles,binoculars,vests and steel toe boot reimbursement for meter
techs.
FY1617 1909 Billing 3-2-16.xlsm Page 2
DATE PREPARED: DEPT. Billing
DATE REV #1: DEPT CODE 30-1909
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 9 full time employees. Increases include backflow certifications for 2 Meter Techs and
Manager, "C" License for 3 Meter Techs.
30-1909-386
$5,400
ITEM # 1 Desktop Computer $2,400 0 #DIV/0!
EQUIPMENT NON-CAPITAL
ITEM # 2
Security Camera System
$3,000
$5,400
30-1909-805 $40,022 $37,967 5.4%
SC STATE RETIREMENT
CONTRIBUTIONS
30-1909-810 $550 $522 5.4%
SC STATE PRE-
RETIREMENT DEATH
BENEFIT
30-1909-814 $28,063 $27,155 3.3%
SOCIAL SECURITY
30-1909-820 $5,250 $5,000 5.0%
GENERAL INSURANCE
EXPENSE (PROPERTY &
TORT)
30-1909-821
$7,000 $5,100 37.3%
WORKERS COMP
INSURANCE EXPENSE
30-1909-822 $74,281 $74,741 -0.6%
MEDICAL INSURANCE
EXPENSE
30-1909-825 $1,000 $1,000 0.0%
UNEMPLOYMENT COMP
EXPENSE
30-1909-828 $6,000 $7,500 -20.0%
HEALTH REIMBURSEMENT
ACCOUNT EXPENSE
TOTAL $886,928 $718,342 23.5%
FY1617 1909 Billing 3-2-16.xlsm Page 3
Number of
Persons
Cost Per
Person
CEUs Per
Person
Travel
Expense
Total Cost
9 $75 0 No $675
5 $30 0 No $150
4 $200 0 No $800
9 $35 0 No $315
Total Cost
$1,940
2 $150 0 Yes $300
3 $50 0 No $150
3 $300 0 No $900
5 $625 not set No $3,125
4 $95 12 No $380
3 $375 12 No $1,125
3 $125 0 No $375
3 $125 0 No $375
1 $0 0 No $0
Total Cost
$6,730
Number of
Nights
Hotel Cost
Per Person
Per Day
Number of
Days
Food Cost
Per Person
Per Day
SC Utility Billing Assoc.
Conference
2 3 $150 3 $50 $65 $1,330
Misc Short School Travel 2 $100 $200
CM's Christmas Luncheon 1 0 $0 1 $30 $0 $30
Total Cost
$1,560
FY 1617 Billing - Dues, Memberships & Training Expense Budget Justification
Training Expense
SCUBA Conference Spring
SCUBA Conference Fall
ABPA Conference/Certification
AWWA Customer Service Certification
Item
Dues & Memberships Expense
AWWA Membership
SCUBA
ABPA
WEASC
Travel Expense Budget Justification
Short Schools, Seminars, Training Books & Manuals
Management Training
Operator License Exams
Software Training (MS Word)
Software Training (MS Excel)
Total Cost
Item
Number of
Persons
Lodging Expense
Meals Expense
Travel Cost
Per Person
Description Quantity
Unit Price
Total Expense
Meter Replacement Program
3/4" Meters including sales tax
500 $160
$83,000
100W ERTs to replace failing ERTs
500 $75 $40,000
1" meters for replacement
25 $220 $5,500
Total Expense $128,500
Description Quantity
Unit Price
Total Expense
Security Cameras for Water Billing
Security Cameras and accessories
4 $750
$3,000
Total Expense $3,000
1909 FY 1617 Billing Equipment Justification
The Meter Replacement Program includes 500) 3/4" meters, 500) ERTs, and 25) 1" meters to replace
manual and defective meters in the field. The 3/4" and 1" meters have been added to the Water Billing
Department because the Meter Techs are in WB. Replacing the old meters will continue the ongoing
effort to have all of the meters electronically read. This will allow the eventual restructuring of billing
cycles to allow for a more accurate and efficient billing for the City, Residents and all Customers. It is
also a recommendation of the City Auditors to go to monthly billing, which will only be possible when
all meters are electronically read. The AR and write-offs will be possitively imapacted by monthly
billing by as much as 25%, totaling $110,000 for accounts greater than 90 days over a one year period.
The meter replacement program also includes a fixed network system which would allow readings to
be gathered at the office. This would allow current staff to focus on restructuring billing cyles,
collection of past due accounts, and to make the sytem more efficient. It could also reduce or
restructure current staff. This could result in a savings of over $45,000 per year. The system will also
pinpoint when a customer experienced a leak and give data valuable to customer service.
The security cameras will replace the four cameras that were in water billing before the remodel. This
is the minimuam that would ensure coverage of the ingress/egress areas as well as the cash tills and
safe. The cameras that were in place will be used in the server room due to new requirements. The
cameras serve as a deterant to potential external and internal theft as well as the protection of City
employees and customers. The cameras are useful in tracking errors, customer payments and the
apprehention of potential criminals.
Description Quantity
Unit Price
Total Expense
Camera for Plugging/Unplugging
Camera , accessories and tax
1 $8,000
$8,000
Total Expense $8,000
A new position was added to Water Billing this year for the purpose of plugging and unplugging sewer
accounts. In order to properly identify where some of the elder valves are located, the Meter Techs
must camera the line to see where it goes and whether or not the linecan be plugged or if it needs to be
unplugged. This will aid in recovering past due amounts on sewer only accounts and will reduce
liability due to not being able to find an elder valve.
DATE PREPARED: DEPT. Admin
DATE REV #1: DEPT CODE 30-1910
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
30-1910-101 $273,327
$256,790 6.4%
SALARIES & WAGES
30-1910-102 $1,006
$1,000 0.6%
OVERTIME EXPENSE
30-1910-210 $5,500
$5,000 10.0%
PRINTING/OFFICE SUPPLIES
30-1910-211 $6,600
$6,000 10.0%
POSTAGE EXPENSE
30-1910-214 $630 Professional memberships in Utility & Engineering & Electrical related organizations. $665 -5.3%
DUES & MEMBERSHIPS
30-1910-215
$3,540
$3,540 0.0%
TRAVEL EXPENSE
30-1910-217 $8,000 Funds for fuel, oil, lubricants, maintenance & repair parts for 3 vehicles. $10,000 -20.0%
AUTO OPERATING EXPENSE
30-1910-221 $6,500
$7,500 -13.3%
TELEPHONE EXPENSE
30-1910-226 $16,457
$18,972 -13.3%
SERVICE CONTRACTS
1. ESRI Mapping Software - Arcview $642
2. Bentley Systems, Inc. - WaterCAD $2,260
3. DLT Solutions, Inc. - AutoCAD $736
4. Edmonds $10,000
5. Harris $0
6. MailFinance $1,250
7. Communication Specialists Radio Service $514
8. ARC Annual Maintenance Contract for Plotter Equipment $1,055
Total $16,457
Mailings: letters, checks, purchase orders, etc…. Increase due to higher postage costs.
Expenses associated with transportation, lodging, meals, & registration for attendance to meetings,
seminars, conferences & training.
CITY OF CAYCE
BUDGET JUSTIFICATION
Overtime expense for City Electrician.
Justification
Salary for 4 full time employees. Salary increases due to passing upcoming Operator's Testing.
The purchase of materials used in the daily O&M administrative operations. i.e.: forms, purchase
orders, stationary, envelopes pens, pencils, file folders, subscriptions, printing supplies, etc.
4 Verizon cellular phones. Telephone and internet services provided by TWC.
Provide for service, support, & maintenance of office equipment, ie: PC’s, main computer, meter
reading equipment, software support and upgrades, Edmunds, etc.
FY1617 1910 Admin 3-2-16.xlsm Page 1
DATE PREPARED: DEPT. Admin
DATE REV #1: DEPT CODE 30-1910
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 4 full time employees. Salary increases due to passing upcoming Operator's Testing.
30-1910-227 $900 Parts & repair of equipment not covered under line item 226.
$900 0.0%
EQUIPMENT REPAIRS
30-1910-238 $3,500
$3,500 0.0%
SAFETY SUPPLIES
30-1910-241 $600 Uniform clothing for staff.
$550 9.1%
UNIFORM EXPENSE
30-1910-249 $4,100
$4,100 0.0%
MEDICAL, DOC, PHYSICAL
EXPENSE
30-1910-261 $1,000 Position available classified advertisements, employee recruitment department wide.
$1,000 0.0%
ADVERTISING
30-1910-262 $2,300 Vehicle Insurance for 3 vehicles. $2,000 15.0%
VEHICLE INSURANCE
EXPENSE
30-1910-264 $3,035
$3,035 0.0%
EMPLOYEE TRAINING
30-1910-265 $43,000 Annual audit expense department wide. $40,000 7.5%
PROFESSIONAL SERVICES -
AUDIT
30-1910-266 $55,000 Legal services department wide. $55,000 0.0%
PROFESSIONAL SERVICES -
ATTORNEY
30-1910-267 $25,000 Outside engineering consultant services department wide. $25,000 0.0%
PROFESSIONAL SERVICES -
ENGINEER
30-1910-268 $43,000
$50,000 -14.0%
CONSULTANT FEES
Provides for pre-employment physicals, drug testing of CDL drivers, spirometer testing, HBV shot
series & Flu shots department wide.
Continued education for required re-certification training to obtain required CEUs for Water
Admin.
Consulting services fees for the City’s public relations consultant and to allow the city to sponsor a
WEASC District meeting yearly and provide support to other Utility related organization functions
and meetings. i.e.: purchase of or share in the purchase of food and/or purchase of items to be
given as door prizes for meetings, conferences or training secessions. +$20,000 for public relations
services. +20,000 for miscellaneous auditing. +$3,000 for District Meeting
Purchase of PPE (Personal Protective Equipment) for WA. $3000 for Safety Committee. $500 for
WA
FY1617 1910 Admin 3-2-16.xlsm Page 2
DATE PREPARED: DEPT. Admin
DATE REV #1: DEPT CODE 30-1910
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 4 full time employees. Salary increases due to passing upcoming Operator's Testing.
$3,000 for District Meeting
30-1910-271 $2,675
$2,675 0.0%
SPECIAL CONTRACT -
COPIER
30-1910-385
$0
$3,725 -100.0%
MACHINES & EQUIP.
30-1910-386
$2,500
$0 #DIV/0!
EQUIPMENT NON- CAPITAL ITEM # 1 Electrician's Equipment/Misc. Office Equipment $2,500
$2,500
30-1910-805 $29,930 $27,554 8.6%
SC STATE RETIREMENT
CONTRIBUTIONS
30-1910-810 $412 $379 8.6%
SC STATE PRE-
RETIREMENT DEATH
BENEFIT
30-1910-814 $20,987 $19,710 6.5%
SOCIAL SECURITY
30-1910-820 $5,200 $5,200 0.0%
GENERAL INSURANCE
EXPENSE (PROPERTY &
TORT)
30-1910-821
$7,074 $5,825 21.5%
WORKERS COMP
INSURANCE EXPENSE
Consulting services fees for the City’s public relations consultant and to allow the city to sponsor a
WEASC District meeting yearly and provide support to other Utility related organization functions
and meetings. i.e.: purchase of or share in the purchase of food and/or purchase of items to be
given as door prizes for meetings, conferences or training secessions. +$20,000 for public relations
services. +20,000 for miscellaneous auditing. +$3,000 for District Meeting
50% of the annual rental contract for the copier that is located in the hallway between P&D and
the Utilities/Public works section of the City Hall building. P&D supply the other 50% of the
annual rental fee for this copier. This copier is available for use by all city departments.
FY1617 1910 Admin 3-2-16.xlsm Page 3
DATE PREPARED: DEPT. Admin
DATE REV #1: DEPT CODE 30-1910
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 4 full time employees. Salary increases due to passing upcoming Operator's Testing.
30-1910-822 $33,014 $33,152 -0.4%
MEDICAL INSURANCE
EXPENSE
30-1910-825 $1,500 $1,500 0.0%
UNEMPLOYMENT COMP
EXPENSE
30-1910-828 $3,000 $3,000 0.0%
HEALTH REIMBURSEMENT
ACCOUNT EXPENSE
30-1910-899 $8,000 $8,000 0.0%
PAYING AGENT FEE/BONDS
TOTAL $617,286 $605,272 2.0%
Each Line Item request must be thoroughly justified, explained and documented. This means, if the request is under prior year, explain why. If above prior year, explain in
detail. This means for any budget increase documentation of specific departmental objectives, projects or additional activities that warrant or necessitate additional cost must be
given. Use as many sheets as necessary to explain justification.
FY1617 1910 Admin 3-2-16.xlsm Page 4
Number of
Persons
Cost Per
Person
CEUs Per
Person
Travel
Expense
Total Cost
2 $35 0 No $70
1 $125 0 No $125
1 $35 0 No $35
2 $100 0 No $200
1 $100 0 No $100
Electrician License 1 $100 0 No $100
Total Cost
$630
2 $210 12 Yes $420
2 $50 3 No $100
1 $35 13.5 Yes $35
1 $800 12 No $800
1 $1,000 0 No $1,000
2 $125 0 No $250
2 $125 0 No $250
1 $180 6 No $180
Total Cost
$3,035
Number of
Nights
Hotel Cost
Per Person
Per Day
Number of
Days
Food Cost
Per Person
Per Day
SC Environmental Conf 2 4 $190 4 $50 $200 $2,320
SC Operators Conference 1 4 $190 4 $50 $200 $1,160
CM's Christmas Luncheon 2 0 $0 1 $30 $0 $60
Total Cost
$3,540
Software Training (MS Word)
Software Training (MS Excel)
Administrative Professionals Conference
Travel Expense Budget Justification
Item
Number of
Persons
Lodging Expense
Meals Expense
Travel Cost
Per Person
(Mileage)
Total Cost
8 Operator License Exams
GPS Equipment Training
Training Expense
SC Environmental Conference
Pine Island Workshops
SC Operators Conference
BB&T Bankcard Corp
WEASC Membership
PE License Renewal
FY 1617 UT Admin - Dues, Memberships & Training Expense Budget Justification
Item
Dues & Memberships Expense
WWC Operator License Renewal
WEF Membership
DATE PREPARED: DEPT. WTP
DATE REV #1: DEPT CODE 30-1911
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
30-1911-101
$452,930 $438,340
3.3%
SALARIES & WAGES
30-1911-102 $43,209 $41,377
4.4%
OVERTIME EXPENSE
30-1911-210
$700 $650
7.7%
PRINTING/OFFICE
SUPPLIES
30-1911-211
$350
Mailing SCDHEC and EPA reports on monthly basis. Increase in postage rates for 2016.
$275
27.3%
POSTAGE EXPENSE
30-1911-213
$24,000 $24,000
0.0%
STATE OF S.C PERMIT FEES
30-1911-214
$887
Professional licenses. AWWA & WEASC membership dues for plant personnel.
$857
3.5%
DUES & MEMBERSHIPS
30-1911-215
$2,600 $2,600
0.0%
TRAVEL EXPENSE
30-1911-217
$4,000 $4,000
0.0%
AUTO OPERATING EXPENSE
30-1911-220
$360,000 $345,000
4.3%
ELECTRIC & GAS EXPENSE
30-1911-221
$8,621 $6,933
24.3%
TELEPHONE EXPENSE
Fees are based on the number of service connections the City has. This includes treatment plant
and laboratory certifications ($370) and all the inspections, analysis, and monitoring done by
DHEC during the year ($22,830). Other permits include 3 NPDES permits ($300), lab fees ($500)
Electrical power service for operating the WTP, raw water pump station and high service pumps.
Natural gas is used to heat the filter bay area.
CITY OF CAYCE
BUDGET JUSTIFICATION
Overtime due to shift changes and operators being on duty 36 hours one week and 48 hours the
next. Also operators having to fill in during sick leave, annual leave and holidays.
Travel expenses to schools and seminars. Out of town travel, meals and lodging for the WEASC
Annual Environmental Conference ($1,400); the WEASC Operators Conference ($1,030); and
miscellaneous travel ($495).
Log books, toner catridges, printed forms that are use on a daily basis for record keeping, as well
as, complaince with DHEC and EPA regulations and requirements.
Justification
Salary for 10 full time employees. We have 2 operators that may be upgrading their license in the
upcoming fiscal year.
2 Verizon cellular phones for plant operations ($1028). Telephone and internet services provided
by TWC ($7377). Email service for Office 365 for three users @$72 = $216
Maintenance of 3 vehicles assigned to the WTP for maintenance.
FY1617 1911 W TP 3-2-16.xlsm Page 1
DATE PREPARED: DEPT. WTP
DATE REV #1: DEPT CODE 30-1911
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 10 full time employees. We have 2 operators that may be upgrading their license in the
upcoming fiscal year.
30-1911-223
$950 $950
0.0%
LUBRICATION SUPPLIES
30-1911-226
$157,974 $51,307
207.9%
SERVICE CONTRACTS 1. Hach Instrumentation Service to meet DHEC requirements $6,800
2. Laboratory Deionized Water System Service $1,100
3. Communication Specialists Mobile Phone Maitenance Service $515
4. Collins Controls specialized instrumentation maintanence and repair $3,000
5. Chlorinator Sales Annual Chlorine System Preventative Maintenance $7,500
6. Blanchard WTP & RWPS GENSETS Maintenance $3,525
7. Yearly Hoist inspection and preventative maintanence $500
8. WTP Crom Tanks (Utility Services Inc Maint Program 4yrs) $32,000
9. Garbage Service $3,120
10. Landscaping Service For WTP $25,764
$150
12. Claricone Renovation (Utility Services Inc.Maint. Schedule 4yrs) $73,000
$1,000
$157,974
30-1911-227
$65,000 $65,000
0.0%
EQUIPMENT REPAIRS
30-1911-228
$8,000
Maintenance and general upkeep of the buildings at the WTP and of the outlying buildings.
$6,500
23.1%
BUILDING REPAIR EXPENSE
HVAC contract services Carolina Comfort and pest control by Cayce Exterminating
Install new stainless steel cabinet in Laboratory ($6300)
30-1911-231
$900 $900
0.0%
HAND TOOLS & SUPPLIES
30-1911-236
$600 $600
0.0%
ELECTRIC & LIGHT
SUPPLIES
30-1911-238
$1,850
Respirators, safety glasses, rubber boots, aprons, rubber gloves and steel toed boots.
$1,600
15.6%
SAFETY SUPPLIES
Total
Maintenance on WTP and RWPS to include pumps, motors, valves, VFDs, chemical dosing pumps,
fittings, diaphrams, tubing, PVC repair supplies, electrical circuit boards, rotor and stators, hoses,
spray nozzles, HDPE chemical feed lines for lime, alum, flouride and carbon systems, pump rental
and day labor for Reservoir cleaning .
Small hand tools for the maintenance of the WTP and RWPS (e.g. drill bits, wrenches for special
jobs, etc.)
Light bulbs for the WTP, RWPS and various instrument panels that require light sources. Also
including high pressure sodium bulbs for the WTP and RWPS.
13. Annual Maintenance on Liquid Lime System
Oils and greases for air compressors, sludge thickener drives, chemical feed pumps, raw water
pumps and high service pumps. Increase due to additional pumps and motors we now have. This
will provide for one oil, gear lube, and compressor oil change per year.
11.Balance calibration for lab
FY1617 1911 W TP 3-2-16.xlsm Page 2
DATE PREPARED: DEPT. WTP
DATE REV #1: DEPT CODE 30-1911
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 10 full time employees. We have 2 operators that may be upgrading their license in the
upcoming fiscal year.
30-1911-241
$2,500 $2,400
4.2%
UNIFORM EXPENSE
30-1911-244
$600
Mops, cleaning supplies, waxes, bleach, buckets, etc.
$600
0.0%
JANITORAL SUPPLIES
30-1911-248
$268,606 $229,000
17.3%
CHEMICAL EXPENSE
surcharges. Directly related to quality of water coming out of the river.
30-1911-249
$29,000 $29,000
0.0%
LABORATORY SUPPLIES
30-1911-262
$2,300
Insurance on 3 vehicles assigned to the Water Treatment Plant.
$1,560
47.4%
VEHICLE INSURANCE
EXPENSE
30-1911-264
$3,135 $2,750
14.0%
EMPLOYEE TRAINING
30-1911-267 $19,000 $8,500
123.5%
CONSULTANT & LAB
TESTING
LT2 Cyrptosporidium testing begins 07/2016 through 07/2018 ($9000)
30-1911-385
$380,000
1. High Service Transmission Pump
$60,000
$159,853
137.7%
MACHINES & EQUIP.
2. Raw Water Transmission Pump
$90,000
3.Surface Wash Valves Replacement Filter One thru Filter Four
$25,000
4. Variable Frequency Drives replacement WTP and RWPS
$200,000
5. Decant Station Control Panel Replacement
$5,000
Items listed in order of priority.
$380,000
Outside laboratory analysis for metals, TCLP, toxicity, aluminim, phosphate, and total organic
carbon. These analysis have to be done by a State of SC Certified Laboratory. Continuation of
EPA required surface water testing for DBP2. If DHEC losses funding to continue testing, the City
will have to pay an additional for testing (Est. $5,100). Testing for DPB in distribution system.
Reagents and supplies for the analysis of the raw and finished water including chlorine, color,
aluminum, fluoride, NTU, iron, potassium premanganate, and bacteriological analysis that are
required by DHEC and EPA.
SC LLR examination fees for two operators this coming year $ 225
Short schools, seminars and outside training materials ($750). LLR now requires that 50% of the
contact hours/CEUs obtained by the operators must be directly related to their job duties and the
training must be performed through an outside agency. The other 50% of training can be obtained
through in house safety training. Pine Island $100. WEASC Annual Environmental Conference
$400; WEASC Operators Conference $50; WEA/AWWA Lab Workshop $300;
Purchase of chlorine, fluoride, carbon, lime, polymer, potassium permanganate, polyphosphate,
aluminum sulfate all used in the treatment process of the raw and finished water. Increase due to
projected liqiud carbon increased cost and petroleum based chemicals and fuel
Replacement of old uniforms and the purchase of uniforms for new employees including winter
jackets.
FY1617 1911 W TP 3-2-16.xlsm Page 3
DATE PREPARED: DEPT. WTP
DATE REV #1: DEPT CODE 30-1911
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 10 full time employees. We have 2 operators that may be upgrading their license in the
upcoming fiscal year.
30-1911-386
$11,095
1. WTP Laboratory Computer $900
$0
#DIV/0!
EQUIPMENT NON-CAPITAL
2. WTP Laboratory Refrigerator
$900
3. WTP Furniture for Offices $1,500
4. WTP pH Meter $2,800
5. WTP Foxcroft Chlorine Analyzer $4,995
Items listed in order of priority $11,095
30-1911-805
$54,129 $51,399
5.3%
SC STATE RETIREMENT
CONTRIBUTIONS
30-1911-810
$744 $707
5.3%
SC STATE PRE-
RETIREMENT DEATH
BENEFIT
30-1911-814
$37,955 $36,765
3.2%
SOCIAL SECURITY
30-1911-820
$17,432 $17,432
0.0%
GENERAL INSURANCE
EXPENSE (PROPERTY &
TORT)
30-1911-821 $26,635 $22,455
18.6%
WORKERS COMP
INSURANCE EXPENSE
30-1911-822
$82,535 $82,535
0.0%
MEDICAL INSURANCE
EXPENSE
FY1617 1911 W TP 3-2-16.xlsm Page 4
DATE PREPARED: DEPT. WTP
DATE REV #1: DEPT CODE 30-1911
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary for 10 full time employees. We have 2 operators that may be upgrading their license in the
upcoming fiscal year.
30-1911-825
$550 $550
0.0%
UNEMPLOYMENT COMP
EXPENSE
30-1911-828
$3,000 $1,500
100.0%
HEALTH REIMBURSEMENT
ACCOUNT EXPENSE
TOTAL $2,071,786 $1,637,895
26.5%
FY1617 1911 W TP 3-2-16.xlsm Page 5
Number of
Persons
Cost Per
Person
CEUs Per
Person
Travel
Expense
Total Cost
1 $82 0 No $82
11 $35 0 No $385
14 $30 0 No $420
Total Cost
$887
2 $230 12 Yes $460
2 $25 12 Yes $50
3 $50 3 No $150
4 $100 12 No $400
3 $150 5 No $450
2 $125 0 No $250
2 $125 0 No $250
3 $375 12 No $1,125
Total Cost
$3,135
Number of
Nights
Hotel Cost
Per Person
Per Day
Number of
Days
Food Cost
Per Person
Per Day
SC Environmental
Conference
2 3 $145 3 $50 $175 $1,520
SC Operators Conference 2 3 $120 3 $50 $175 $1,370
CM's Christmas Luncheon 1 0 $0 1 $35 $0 $35
Total Cost
$2,925
Operator License Exams
Software Training (MS Access)
Software Training (MS Excel)
Operator License Renewal
Training Expense
SC Environmental Conference
SC Operators Conference
Pine Island Workshops
SCDHEC Laboratory Workshop
FY 1617 WTP - Dues, Memberships & Training Expense Budget Justification
Item
Dues & Memberships Expense
AWWA Membership
WEASC Membership
Short Schools, Seminars, Training Books & Manuals
Travel Expense Budget Justification
Item
Number of
Persons
Lodging Expense
Meals Expense
Travel Cost
Per Person
Total Cost
Chemical Units
Estimated
Annual
Quantity
Unit Price
Including
Freight
Total Annual
Cost
Primary Use Supplier
Aluminum Sulfate, 48% Tons 313.99125 $299.000 $93,883
Raw Water Coagulant Univar
Chlorine - 1 Ton Cylinders Tons 12.775 $500 $6,388
Finished WaterDisinfection Jones Chemical
Activated Carbon Tons 35 $2,440 $85,400
TOC Removal Brenntag
Polymer Lbs 8389.16 $1.150 $9,648
Coagulant Aid SNF/Polydyne
Fluoride Lbs 4380 $0.460 $2,015
Fluoride Addition Univar
Phosphate Lbs 46510 $0.41 $19,069
Corrosion Control Brenntag
Caustic Soda Lbs 1000 $2.25 $2,250
pH Adjustment Lhoist North America
Lime, Liquid Tons 68.4375 $332 $22,721
pH Adjustment Burnett Lime
Potassium Permangate Lbs 4600 $2.100 $9,660
Oxidizier, TOC Removal Brenntag
Subtotal $251,034
7% Tax $17,572
Total $268,606
FY 1617 WTP Chemical Budget Justification
Description Qty Unit Price
Total Expense
High Service Pump 1 $60,000 $60,000
Description Quantity Unit Price
Total Expense
Raw Water Transmission Pump 1 $90,000 $90,000
FY 1617 WTP Equipment Justification
All seven pumps were originally installed in 2001, and have been in near continuous service since
that time. We have replaced one High Service Pump in FY14-15, one Reservoir Pump in FY 14-15,
and one Raw Water Pump in FY11-12. We are in the process of repairing/replacing a High Servcie
Pump this FY 15-16. So in the last four years we have replaced three of the seven pumps/motors.
Keeping on schedule, we can replace/repair the remaining four units over the next two to three
budget cycles.
All seven pumps were originally installed in 2001, and have been in near continuous service since
that time. We have replaced one High Service Pump in FY14-15, one Reservoir Pump in FY 14-15,
and one Raw Water Pump in FY11-12. We are in the process of repairing/replacing a High Servcie
Pump this FY 15-16. So in the last four years we have replaced three of the seven pumps/motors.
Keeping on schedule, we can replace/repair the remaining four units over the next two to three
budget cycles.
Therse valves are to replace the original surface wash valves installed in 1990. These are the last of
the air actuated valves at the WTP, as we replaced the majority in FY 11-12. These will be electric
operated actuators identical to the Auma Actuators currently on site. Cost is for valves and possible
SCAD work needed to function correctly.
Description Quantity Unit Price
Total Expense
Surface Wash Valves Filter 1 thru 4 4 $6,250 $25,000
Description Quantity Unit Price
Total Expense
Altivar 66 Variable Frequency Drive 3 $66,666 $200,000(estimate)
WTP and RWPS
Description Quantity Unit Price
Total Expense
Decant Station Control Panel 1 $5,000 $5,000
These Varaible Frequency Drives (VFD) were originally installed during the 2000-01 WTP upgrade
are antiquatied technology in the VFD/pump industry. Increasing scarcity of parts and high cost of
available parts has become a major issue. We have a Replacement would be on a two year cycle,
meaning replacing the three at the WTP in total of seven VFD's that are in need of replacement;
three at the WTP and four at the Raw Water Station. FY 16-17, and the four at the Raw Pump
Station in FY 17-18. This will help spread out cost of the units. Also, current staffing is capable of
in-hous installation, so we can save cost on that.
The decant station control panel has been in service since 2001, and is in need of repalcement. The
figerglass cabinet is disintergrating and the electrical comntrols are obsolete. We have replaced
both of the decant pumps over the last two years, and need to upgrade the controls and cabinet to
match the new pumps. That keeps us current with technology.

DATE PREPARED: DEPT. WD
DATE REV #1: DEPT CODE 30-1912
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
30-1912-101
$527,129
$510,035 3.4%
SALARY AND WAGES
30-1912-102
$51,814
$46,067 12.5%
OVERTIME
30-1912-210 $3,000 $2,500 20.0%
PRINTING & OFFICE
SUPPLIES
30-1912-214 $1,387 $1,374 0.9%
DUES AND MEMBERSHIP
30-1912-215 $6,200 $4,080 52.0%
TRAVEL EXPENSE
30-1912-217 $45,000 $50,000 -10.0%
AUTO OPERATING EXPENSE
30-1912-220 $50,000 $50,000 0.0%
ELECTRIC & GAS EXPENSE
30-1912-221 $10,000 $12,000 -16.7%
TELEPHONE EXPENSE
Electricity & Gas expense for operating 2-booster pump stations, 5 water tanks and the Utility Field
Operation Center.
Travel Expenses to schools, seminars and conferences including out of town travel, meals, and
rooms if overnight stay is required. Increase is to support employee training when out of town.
Specifically to send two operator to operators conference in October 2016 and two employees to the
environmental conference in March 2017. To send Utility Field Manager to the annual
ABC/AWWA conference as a board member. This will also support ongoing training opportunities
to prepare lower grade operators for higher grade certification exams. To send Field Manager to
have boom truck recertification.
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Office supplies for Utility Field Manager, Crew Leaders, Waste Water Asst. Field Manager. All
positions will be utilizing the same printer, to cover cost of jet ink cartridges, pens, staples, paper
clips and various other office supplies.
For (10) telephone service lines/internet, at Utility Field Operation Center, CAE Tele-metering and
to pay for the use of our Verizon, and Time Warner Cable phone services. $432 will be alloted for
six employees to have City email.
Time worked after hours, other than 40 Hr. per week and not being able to leave the task over for
the next day due to the nature of the work. Also, to provide service 365 days per year and 24 hours
per day, much time is spent attending to service line repairs, water main breaks and water turn offs.
To allow personnel to join and participate in work related organizations. (i.e., AWWA, SCAWWA,
WEASC, etc. And annual fees to LLR ($50.00/person and $30.00/renewal)
For fuels, oils, lubricants, parts, maintenance, and repair of vehicles.
Salary and wages for 13 employees. Increases for employee water distribution certification.
FY1617 1912 W D 3-2-16.xlsm Page 1

DATE PREPARED: DEPT. WD
DATE REV #1: DEPT CODE 30-1912
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees. Increases for employee water distribution certification.
30-1912-226 $107,101 $210,185 -49.0%
SERVICE CONTRACTS 1. Two-way radios $56
$3,090
3. P.U.P.S. Contract $3,462
4. Utilities Service Inc. Storage Tank Maintenance Agreement $100,493
30-1912-227 $20,000 $25,000 -20.0%
EQUIPMENT REPAIR
30-1912-228 $500 Maintenance of buildings at the Utility Field Operations Center. To cover building additions. $500 0.0%
BUILDING REPAIRS
30-1912-231 $8,000
$8,000 0.0%
HAND TOOLS AND SUPPLIES
30-1912-234 $7,000 $4,500 55.6%
MASONRY/CEMENT
SUPPLIES
30-1912-235 $55,000 $45,000 22.2%
ASPHALT/GRADING
SUPPLIES
30-1912-237 $250 Miscellaneous parts/service for mobile radios. $250 0.0%
RADIO SUPPLIES
30-1912-238 $7,000 $7,000 0.0%
SAFETY SUPPLIES
30-1912-241 $7,000 $6,500 7.7%
UNIFORM SUPPLIES
30-1912-248
$736
$736 0.0%
CHEMICAL EXPENSE
Raingear, boots, safety glasses, rubber gloves, hard hats, traffic cones, barricades. The size of our
staff has grown and to account for employee turn over.
For gravel, asphalt, and flowable fill to repair roads per SCDOT guidelines, driveways and
sidewalks after new installations or repairs.
To purchase chemicals for disinfection of storage tanks (CAE & 321), new water lines and repairs.
.
2. Electric Guard Dog fence contract
For cement, concrete mix, mortar, sand, bricks, ect. Used to repair driveways , sidewalks, build
kicker blocks, etc. To cover cost of workload increase.
To purchase tools as replacements or as additional as needed, to be used by personnel in the
performance of their daily jobs. To replace outdated tools with more efficient and updated tools.
Rental of uniforms as needed for 13 employees.
For repair parts and repairs of non titled equipment i.e. pumps, electric motors, saws, tamps,
electric control panels, ect.
FY1617 1912 W D 3-2-16.xlsm Page 2

DATE PREPARED: DEPT. WD
DATE REV #1: DEPT CODE 30-1912
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees. Increases for employee water distribution certification.
30-1912-256 $85,000 $65,000 30.8%
WATER DIST. REPAIR
EXPENSE
30-1912-262 $8,162 For vehicle insurance. $742 Per vehicle 11 Units. $6,500 25.6%
VEHICLE INSURANCE
30-1912-264 $11,834 $9,034 31.0%
EMPLOYEE TRAINING
30-1912-381 $15,000 $15,000 0.0%
WATER DIST. EQUIP. METERS
30-1912-385 $33,350 $15,500 115.2%
MACHINES & EQUIPMENT Item #1 Ditch Witch Excavation Vacuum Machine $28,000
Item #2 Camera Security System $5,350
Items In Order Of Importance
$33,350
30-1912-386 $900 $900 0%
EQUIPMENT NON-CAPITAL
30-1912-805 $63,163 $59,848 5.5%
SC STATE RETIREMENT
CONTRIBUTIONS
30-1912-810 $868
$823 5.5%
SC STATE PRE-RETIREMENT
DEATH BENEFIT
30-1912-814 $44,289
$42,805 3.5%
SOCIAL SECURITY
Certification for employees as keeping up the number of CEU hours required for operator renewal
of their certifications. Asbestos initial and annual training, annual confined space and competent
person training. To send the Feild Manager for boom truck recertification. To account for extra
training due to turn over in our department personnel.
For purchase of water meters for new installations at new business/sub-divisions. For increase cost
to purchase AMR Meters verses direct read water meters.
For the purchase of all materials used for the repair and installation of all sizes of water lines,
hydrants & for new water line installations, as well as other water related work materials, etc.
$8,000 will be allotted for 4 ruggedized laptops for mapping.
For the purchase of a desktop computer that falls under the five year replacement plan.
FY1617 1912 W D 3-2-16.xlsm Page 3

DATE PREPARED: DEPT. WD
DATE REV #1: DEPT CODE 30-1912
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees. Increases for employee water distribution certification.
30-1912-820 $13,000
$9,700 34.0%
GENERAL INSURANCE
EXPENSE
30-1912-821 $30,480
$26,290 15.9%
WORKERS COMP INSURANCE
EXPENSE
30-1912-822 $107,295
$107,295 0.0%
MEDICAL INSURANCE
EXPENSE
30-1912-825 $2,000
$2,000 0.0%
UNEMPLOYMENT
COMPENSATION EXPENSE
30-1912-828 $3,000
$1,000 200.0%
HEALTH REIMBURSEMENT
ACCOUNT EXPENSE
TOTAL 30-1912 $1,325,458 $1,345,422 -1.5%
Workers Compensation Program Code #7580, Rate = 0.0487
FY1617 1912 W D 3-2-16.xlsm Page 4
Number of
Persons
Cost Per
Person
CEUs Per
Person
Travel
Expense
Total Cost
1 $82 0 No $82
1 $65 0 No $65
10 $50 0 No $500
10 $35 0 No $350
13 $30 0 No $390
Total Cost
$1,387
1 $209 12 Yes $209
1 $300 12 Yes $300
1 $2,500 24 Yes $2,500
2 $25 13.5 Yes $50
27 $150 8 No $4,050
13 $125 8 No $1,625
13 $125 8 No $1,625
5 $95 12 No $475
2 $125 0 No $250
2 $125 0 No $250
1 $500 20 No $500
Total Cost
$11,834
Operator License Application
FY 1617 WD - Dues, Memberships & Training Expense Budget Justification
Item
Dues & Memberships Expense
AWWA Membership
Asbestos Group License
Confined Space
Competent Person
WEASC Membership
Operator License Renewal
Training Expense
SC Environmental Conference
SC Operators Conference
Asbestos Certification
ABC/AWWA Annual Conference
Boom Truck Recertification
Software Training (MS Excel)
Management Training
Operator License Exams
Software Training (MS Word)
Number of
Nights
Hotel Cost
Per Person
Per Day
Number of
Days
Food Cost
Per Person
Per Day
SC Environmental
Conference
1 4 $230 4 $50 $220 $1,340
Boom Truck Recertification 1 4 4 $50 $500
ABC/AWWA Conference 1 4 $230 4 $50 $500 $1,620
SC Operators Conference 2 4 $230 4 $50 $220 $2,680
CM's Christmas Luncheon 2 0 $0 1 $30 $0 $60
Total Cost
$6,200
Travel Expense Budget Justification
Item
Number of
Persons
Lodging Expense
Meals Expense
Travel Cost
Per Person
Total Cost
Chemical Units
Estimated
Annual
Quantity
Unit Price
Including
Freight
Total Annual
Cost
Primary Use Supplier
HTH Powered Chlorine Lbs 430 $1.600 $688
Tank & Line Disinfection Brenntag
Subtotal $688
7% Tax $48
Total $736
FY 1617 WD Chemical Budget Justification
Description Quantity Unit Price Total Expense
Video Camera Security System
Video Camera 6 $500 $3,000
Accessories 1 $1,000 $1,000
Installation 1 $1,000 $1,000
SC Sales Tax 1 $350 $350
Total Expense $5,350
Description Quantity Unit Price Total Expense
Ditch Witch Excavation Vacuum Machine
FX20 Vac System 1
FX20 Standard: 150gal spoil, 80gal water 1
Lunette 3" 1
2.6 GPM Turbo Spray Nozzle 1
FX20 Uptime Kit 1
Two in One Tool 1
S4S Trailer Ass'y 1
Fender Kit Installation Charge 1
Sub Total 1 $23,420
Sales Tax 7% 1 $1,874
Total Expense $25,294
Budget Expense $28,000
FY 1617 WD Equipment Justification
Items will be used for security of the Utility Field Operation Center. The Operation Center
houses a million plus dollars worth of material and equipment at any one time. The current
security is an electric fence. A video security system will help identify a person or persons
in the event of any type of security incidents.
Item will be used for the daily uses in locating/potholing water and sewer mains and
services. Currently we are manually hand digging all of our utilities because most of our
system does not have tracer wire. The only way that our locators can positively locate our
utilities are by manually hand digging them. The water and sewer mains can be anywhere
from three to ten plus feet deep. Some of the locate tickets called in require our locators to
locate thirteen hundred feet of water and sewer lines at a time. There is not enough time in
the day to locate these lines when hand digging. This unit will be used on a daily basis to
help aid in the daily activities of locating.

DATE PREPARED: 2/06/15 DEPT. WWTP
DATE REV #1: DEPT CODE 30-1916
DATE REV #2:
Account Line Item
FY 16/17
Request
FY 15/16
Appropriation
Percent
Change
30-1916-101 $599,669 $574,150 4.4%
SALARY AND WAGES
30-1916-102 $42,920 $20,000 114.6%
OVERTIME
30-1916-210 $800 $680 17.6%
PRINTING & OFFICE SUPPLIES
30-1916-211 $350 $270 29.6%
POSTAGE EXPENSE
30-1916-213 $3,250 $3,250 0.0%
STATE OF SC PERMIT FEES
30-1916-214 $1,617 $1,500 7.8%
DUES AND MEMBERSHIP
30-1916-215 $6,974 $5,000 39.5%
TRAVEL EXPENSE
Mailing SCDHEC and EPA reports on monthly basis.
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Travel Expenses to schools, seminars and conferences including out of town travel, meals, and
rooms if overnight stay is required. Specifically to send 2 operators to the Operators Conference in
October 2013, the SC Environmental Conference in March 2014, and to attend the Ovivo MBR
Operator's Workshop. This will also support ongoing training opportunities to prepare lower grade
operators (3) for higher grade certification exams. Additional training for WWTP maintenance
personnel to travel and attend equipment repair training classes for new 25 MGD WWTP.
Professional membership dues for wastewater treatment personnel (ie, AWWA, SCWEA, WEF,
annual certification fees for existing personnel ; and additional monies for lower grade operators
(3) to sit for certification tests
Log books, printed forms, label maker supplies, data sheets, laserjet cartridges for lab and treatment
plant. DHEC and EPA record keeping and monthly reporting. Increase due to increased printing
of documents from multiple LaserJet printers and increased use of log books to document
operations and maintenance of various WWTP systems.
Salary and wages for 13 employees.
Time worked after hours, other than 40 Hr. per week for coverage of holiday and weekend duties
@ WWTP (ie: after hours emergency calls for WWTP, Pump Station #1 & #2 for emergency
repairs to equipment). Current overtime expenditures reflect increasedsolids dewatering operations
due to additional flows received into the WWTP (membranes, centrifuges, and digesters) to achieve
target MLSS concentrations for carousels, additional hauling of solids to landfill, and overtime for
WWTP maintenance staff (additional employee added this fiscal year)for possible after hours
electrical/mechanical troubleshooting and corrective maintenance.
These fees includes treatment plant and laboratory certififcation, and covers inspection, analysis,
and monitoring done by DHEC over the year.
FY1617 1916 W W TP 3-2-16.xlsm Page 1

DATE PREPARED: 2/06/15 DEPT. WWTP
DATE REV #1: DEPT CODE 30-1916
DATE REV #2:
Account Line Item
FY 16/17
Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees.
30-1916-217 $37,000 $37,000 0.0%
AUTO OPERATING EXPENSE
30-1916-218 $474,000 $430,000 10.2%
WATER EXPENSE
30-1916-220 $942,000 $939,000 0.3%
ELECTRIC & GAS EXPENSE
30-1916-221 $28,060 $27,700 1.3%
TELEPHONE EXPENSE
30-1916-223 $2,000 Oils and greases for blowers, pumps, clarifier drives and wastewater pump stations #1 & #2. $3,000 -33.3%
LUBRICATION SUPPLIES
30-1916-226 $141,975 $133,305 6.5%
SERVICE CONTRACTS 1. Annual radio service contract charge. $450
2. Generators and Switchgear Service Agreement $11,000
3. Lawn service agreemment $55,500
4. Elevator Service Agreement $1,740
5. Annual Industrial Scientific Gas Detector iNET Insite usage fee $1,020
6. Hach WWTP Lab & Process Control peventative maintenance agreement $20,200
$1,440
8. Plant garbage service $10,000
9. Aquarium maintenance service $4,200
10.True up and wwtp audit expenses $25,000
11.Xylem Effluent Pump Service contract (Bronze) $6,600
$4,825
Electric power service for operating the WWTP and solids handling facility. Increase due to
addition of 2 LCJMW&SC force main metering station operations & one Town of Lexington
metering station.
Telephone/Internet service, Verizon cellular/direct connect phone service,. Added $72 e-mail
expence per user (5).
Potable Water Usage @ WWTP @ $4.25/thousand gallons. 7-1-15 thru 12-31-15 water usage @
55,745,000 gallons.
Maintenance of vehicles and equipment assigned to the WWTP including fuel, oil, lubricants for 1
sedan ,3 pickup trucks, 2 service trucks, & 3 tractor trailers. Total of 9 vehicles. Also supports a
John Deere tractor and Gator utility vehicle, a KutKwik slopemower, and a gasoline utility golf
cart. Vehicle expence includes weekly routes for Town of Lexington & Joint Municipal
Commission sampling.
7. Fire Alarm Service (Operations & Chlorine Buildings)
12. WWTP HVAC service agreement
FY1617 1916 W W TP 3-2-16.xlsm Page 3

DATE PREPARED: 2/06/15 DEPT. WWTP
DATE REV #1: DEPT CODE 30-1916
DATE REV #2:
Account Line Item
FY 16/17
Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees.
30-1916-227 $151,000 $66,000 128.8%
EQUIPMENT REPAIR
30-1916-228 $500 $500 0.0%
BUILDING REPAIRS
30-1916-229 $260,000 $200,000 30.0%
SULDGE DISPOSAL FEES
30-1916-231 $3,000
$2,000 50.0%
HAND TOOLS & SUPPLIES
30-1916-236 $2,000 $2,000 0.0%
ELECTRIC & LIGHT SUPPLIES
30-1916-237 $200 Miscellaneous parts/service for mobile radios. $200 0.0%
RADIO SUPPLIES
30-1916-238 $6,700 $6,000 11.7%
SAFETY SUPPLIES
30-1916-241 $6,000
$5,600 7.1%
UNIFORM SUPPLIES
30-1916-244 $1,000 $1,000 0.0%
JANITORIAL SUPPLIES
30-1916-248 $214,852 Purchase of chlorine, sulfur dioxide, polymer, lime, and alum . Increase additional chemical $150,996 42.3%
CHEMICAL EXPENSE usage due to increased flows into WWTP. So far FY15/16 average flows into WWTP is 28%
higher than FY14/15.
Hand soaps, mops, brooms, paper towels, bath tissue and floor cleaning supplies.
Landfilling of sludge that is generated in the wastewater treatment process and water plant alum
sludge. Additional flows from winter rain events and additional flow from the Town of Lexington
contribute to increase in solids removal from WWTP processes.
Raingear, boots, safety glasses, and rubber gloves. New safety equipment needed for the ongoing
safety program including calibration gas, parts and repair for portable gas monitor.
Small tools and implements to repair and maintain the WWTP. Additional tool expense to outfit
new Maintenance Tech.
Rental of uniforms as needed for 13 employees Purchase Cayce logo jackets as needed.
Maintenance of buildings at the WWTP and pump station #1
Light bulbs, ballasts, and replacement fixtures for the WWTP and pump stations.
Equipment repairs for the maintenance of pumps, couplings, drives, blowers, pump stations, bar
screen, valves, gererators and switchgear,etc. and annual hoist inspection and repair.
FY1617 1916 W W TP 3-2-16.xlsm Page 5

DATE PREPARED: 2/06/15 DEPT. WWTP
DATE REV #1: DEPT CODE 30-1916
DATE REV #2:
Account Line Item
FY 16/17
Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees.
30-1916-249 $38,200
$35,900 6.4%
LABORATORY SUPPLIES
30-1916-262 $8,162 Insurance on 11 Vehicles/Trailers assigned to the WWTP. $6,900 18.3%
VEHICLE INSURANCE
30-1916-264 $7,795 $6,000 29.9%
EMPLOYEE TRAINING
30-1916-267 $28,000
$25,100 11.6%
PROFESSIONAL SERVICES
30-1916-268 $25,000 $0 #DIV/0!
PROFESSIONAL SERVICES -
ENGINEERING
Reagents & supplies for the analysis of influent, effluent and pretreatment samples that are required
by DHEC and EPA including chlorine, CODs, BODs, fecal coliform, quality control standards and
pH reagents. Purchase of unknown WP interlaboratory PT study samples as mandated by
EPA/DHEC. Analytical balance calibration. Special sampling projects. Resumption of
phosphorous analysis required for 25 MGD NPDES limits. Additional costs associated with Town
of Lexington & Joint Municipal Commission BOD, TSS & NH3 analysis, new E-Coli analysis
supplies, increase for laboratory water purification system operations, and purchase of additional
disposable sample bottles. Additional monies adjusted for 5.0% anticipated laboratory supply
price increases .
Outside Laboratory analysis for metals, TCLP, toxicity, total phosphorous, PCB's, total nitrogen
and monitoring of Cayce's pretreatment accounts. This analysis has to be done by a State of South
Carolina ceritified laboratory. Also extra sampling to investigate any potential operational
problems in WWTP water quality.
Short schools, seminars and outside training materials. Certification for employees as keeping up
the number of CEU hours required for operator renewal of their certifications. Additional training
required to prepare lower grad operators (3) for higher level cerification exams. Training for new
maintenance technician on WWTP systems.
Engineering for headworks and pretreatment
FY1617 1916 W W TP 3-2-16.xlsm Page 6

DATE PREPARED: 2/06/15 DEPT. WWTP
DATE REV #1: DEPT CODE 30-1916
DATE REV #2:
Account Line Item
FY 16/17
Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees.
30-1916-385 $68,050 $57,000 19.4%
MACHINES & EQUIPMENT Item #1
ArgusHazco QRAE 3 gas detectors with calibration equipment
$11,800
Item #2
Replacement Chassis/ Body for 2000 Chevy 3500 HD
$28,200
Item #3
BioRem Odor control Recirculation pump/motor assembly
$5,350
Item #4
Headworks rotating screen wash impellor pump
$13,200
Item #5
Carousel WiLo submersible mixer
$9,500
TOTAL
$68,050
30-1916-386 $4,720 Item #1
Laboratory printer/scanner
$400 (new budget line item)
#VALUE!
EQUIPMENT NON- CAPITAL Item #2
Hach rugged PH probe
$630
Item #3
Hach rugged LDO probe
$820
Item #4
LBOD probe
$1,050
Item #5
Laboratory benchtop ph meter
$1,820
TOTAL $4,720
30-1916-805 $70,106 $65,433.00
7.1%
SC STATE RETIREMENT
CONTRIBUTIONS
30-1916-810 $964 $900.00 7.1%
SC STATE PRE-RETIREMENT
DEATH BENEFIT
30-1916-814 $49,158
$46,800 5.0%
SOCIAL SECURITY
30-1916-820 $86,000
$86,000 0.0%
GENERAL INSURANCE EXPENSE
30-1916-821 $32,433
$27,170 19.4%
WORKERS COMP INSURANCE
EXPENSE
FY1617 1916 W W TP 3-2-16.xlsm Page 7

DATE PREPARED: 2/06/15 DEPT. WWTP
DATE REV #1: DEPT CODE 30-1916
DATE REV #2:
Account Line Item
FY 16/17
Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 13 employees.
30-1916-822 $107,295
$99,042 8.3%
MEDICAL INSURANCE EXPENSE
30-1916-825 $2,000
$2,000 0.0%
UNEMPLOYMENT COMPENSATION
EXPENSE
30-1916-828 $1,500
$1,500 0.0%
HEALTH REIMBURSEMENT
ACCOUNT EXPENSE
30-1916-830 $6,615
$6,615 0.0%
OPEB EXPENSE
30-1916-950 $550,000
$550,000 0.0%
DEPRECIATION
TOTAL 30-1916 $4,011,865 $3,625,511
10.7%
FY1617 1916 W W TP 3-2-16.xlsm Page 8
Number of
Persons
Cost Per
Person
CEUs Per
Person
Travel
Expense
Total Cost
1 $82 0 No $82
2 $88 0 No $176
12 $35 0 No $420
21 $30 0 No $630
3 $103 0 No $309
0 $100 0 No $0
Total Cost
$1,617
2 $240 12 Yes $480
2 $35 14 Yes $70
4 $75 3 No $300
1 $65 6 No $65
1 $125 5.25 No $125
4 $75 4.25 No $300
5 $99 9 No $495
1 $210 NA No $210
2 $125 12 No $250
2 $125 12 No $250
2 $125 12 No $250
1 $4,000 NA Yes $4,000
2 $500 20 No $1,000
Total Cost
$7,795
Certification test fees
WEASC Membership
Operator License Renewal
FY 1617 WWTP - Dues, Memberships & Training Expense Budget Justification
Item
Dues & Memberships Expense
AWWA Membership
WEF Membership
WEF MOP 11 Operation of WWTP
SC Operators Conference
Pine Island Workshops
WEASC Specialty Pretreatment Conf
WEA/AWWA Safety Seminar
PE License Renewal
Training Expense
SC Environmental Conference
WEA/AWWA Lab Workshop
Self Study Course & Manual
Software Training (MS Access)
Software Training (MS Word)
Software Training (MS Excel)
Maintenance Tech pump training
Management Training
Number of
Nights
Hotel Cost
Per Person
Per Day
Number of
Days
Food Cost
Per Person
Per Day
SC Environmental
Conference
2 3 $173 3 $51 $60 $1,464
SC Operators Conference 2 2 $141 3 $51 $200 $1,270
Maintenance Tech Pump
Training
1 5 $100 5 $60 $1,400 $2,200
Ovivo MBR Operator's
Workshop
2 2 $150 3 $30 $600 $1,980
CM's Christmas Luncheon 2 0 $0 1 $30 $0 $60
Total Cost
$6,974
Travel Expense Budget Justification
Item
Number of
Persons
Lodging Expense
Meals Expense
Travel Cost
Per Person
Total Cost
Chemical Units
Estimated
Annual
Quantity
Unit Price
Including
Freight
Total Annual
Cost
Primary Use Supplier
Lime Lbs 5000 $0.180 $900
Disinfection of SSO's &
stormwater catchbasins
Brenntag
Chlorine - 1 Ton Cylinders Tons 40 $390 $15,600
Effluent Disinfection Brenntag
Sulfur Dioxide - 1 Ton Cylinders Tons 20 $695 $13,900
Effluent De-chlorination Brenntag
HTH Powered Chlorine Lbs 0 $1.740 $0
Clarifier Weir Maintenance Brenntag
Sodium Hypochlorite Gal 660 $1.790 $1,181
Sludge Thickener Membrane
Cleaning
Univar
Polymer Tankers 9 $17,550 $157,950
Dewatering Coagulant Polydyne
Polymer Solvent Gal 15 $17.000 $255
Polymer Spill Cleanup Polydyne
Aluminum Sulfate, 48% Tons 36 $300 $10,800
Phosphorus Removal Univar
Chlorine scrubber defoamer Gal. 4 52.5 $210 Chlorine scrubber operation Evoqua
Subtotal $200,796
7% Tax $14,056
Total $214,852
FY 1617 WWTP Chemical Budget Justification
Description Quantity Unit Price Total Expense
Argus Hazco QRAE3 gas detectors with calibration equipment
QRAE 3 Pumped 4 gas detector 4 $1,038 $4,152
QRAE3 Calibration cradle 4 $989 $3,956
EchoView Host 2 $1,299 $2,598
116 liter Quad Bottle Cal Gas 1 $249 $249
Hazmat shipping $39
SC Sales Tax 1 $770
Total Expense $11,764
Description Quantity Unit Price Total Expense
Purchase: NEW 2016 Ford F350 Service Truck $28,200
Budget Expense $28,000
The purchase of a new 2016 Ford F350 Service Truck is needed to replace #4124, a
2000 Chevrolet 3500 HD service Truck with 122,000 miles currently used by the new
WWTP Maintenance Technician. The AutoCrane currently on #4124 will be mounted
on the new service truck
FY 1617 WWTP Equipment Justification
The WWTP requests to purchase 4 Argus Hazco QRAE# gas detectors. These are 4 gas
detection units that will provide specific gas detection monitoring for each individual
entering a confined space. These units will be linked remotely with an EchoView Host
unit that will remotely monitor multiple units that are attached to personnel in a
confined space. As well additional equipment will be purchased that allows these units
to be calibrated automatically while maintaining a fully charged state for unplanned
confined space entry at any hours. The OSHA standard for Confined Space Entry now
requires monitoring of each individual in a confined space that is greater than 5 feet
away from any stationary gas detection equipment.
Cayce’s Public Safety department already utilizes this specific brand of equipment. The
purchased of these detectors will standardize the equipment used between the Utility
department (WWTP, WTP, and Utility Field Crews) & the Fire Department. These
units will be kept at the Public Safety’s Fire House and checked out as needed by the
Utility Department personnel.
Description Quantity Unit Price Total Expense
BioRem Odor Control Recirculation Pump/Motor assembly $5,350
Budget Expense $5,350
Description Quantity Unit Price Total Expense
Headworks Rotating Screen Impellor Drive Unit Egger Pump $13,200
Budget Expense $13,200
Description Quantity Unit Price Total Expense
Wilo Anaerobic Mixer, TR60-2.41-4/12, 6.4hp 1680rpm 460 ~3 $9,500
Budget Expense $9,500
The WWTP Maintenance Dept. would like to purchase a Ovivo Proprietary
IMPELLER DRIVE UNIT EGGER PUMP to be a spare backup unit for the headworks
rotating screen units (3). The pump is a German brand and there is a long lead time for
parts to rebuild a failed pump. The placement of the pump also acts as a barrier to flow
short-circuiting under the screen, so when a failed pump is pulled for rebuild, the entire
screen has to be isolated and is not available for operation. The spare unit will allow for
quick exchange and get the down unit back up and operational in a matter of hours.
The WWTP Maintenance Dept. would like to purchase a proprietary Wilo 6000250
Mixer, TR60-2.41-4/12, 6.4hp 1680rpm 460 ~3 to be a spare backup unit for the
Carousel Anaerobic Tanks (12). The submersible mixer is a German brand and there is
a long lead time for parts to rebuild a failed mixer. The tank is utilized for phosphorus
removal of the WWTP influent upstream of the aerobic section of the activated sludge
process. Proper mixing without introduction of oxygen is critical to the process of
binding phosphorus into the bacteria biomass. The spare unit will allow for quick
exchange and get the down unit back up and operational in a matter of hours.
The WWTP Maintenance Dept. would like to purchase a replacement BioRem Odor
Control recirculation pump/motor assembly. The current pump/motor assembly is
heavily corroded due to the low PH water solution that it pumps. The recirculation
pump is critical to the system as it keeps the biomass moist and alive that grows in the
tanks upper media area. The air contaminated with H2S and Methane gases is pulled
out of the Headworks Tanks upper voids and circulated through the BioRem’s biomass
to neutralize the corrosive gases. The pump/motor and/or support brackets are expected
to fail at some point.

DATE PREPARED: DEPT. WWC
DATE REV #1: DEPT CODE 30-1917
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
30-1917-101 $562,746 $545,470 3.2%
SALARY AND WAGES
30-1917-102 $65,732
$55,000 19.5%
OVERTIME
30-1917-214 $1,250 $1,390 -10.1%
DUES AND MEMBERSHIP
30-1917-215 $3,640 $3,140 15.9%
TRAVEL EXPENSE
30-1917-217 $60,000 $60,000 0.0%
AUTO OPERATING EXPENSE
30-1917-220 $125,000 $115,000 8.7%
ELECTRIC & GAS EXPENSE
30-1917-221 $25,000 $40,000 -37.5%
TELEPHONE EXPENSE
30-1917-223 $300 Oils and greases used for pump operation and maintenance. $300 0.0%
LUBRICATION SUPPLIES
30-1917-226 $16,908 $17,878 -5.4%
SERVICE CONTRACTS 1. Two way radio contract $63
$6,710
3. Pump station 1 gas detector service contract. $1,500
4. Guard Dog Electric Fence Contract $3,090
5. P.U.P.S. Contract $3,245
6. Garbage Service $1,680
7. Flow Minitoring Service
$620
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
For fuels, oils, lubricants, parts, maintenance and repair of vehicles. Increase due to larger
service area.
To pay for travel and living expenses while attending "out of town" and overnight seminars,
meetings, and training sessions.
To allow personnel to join and participate in work related organizations. i.e. WEF, WEASC,
and Waste Water Collection Certification fees.
Time worked after hours, other than 40 Hr. per week and not being able to leave the task over
for the next day due to the nature of the work. Also, to provide service 365 days per year and
24 hours per day.
Salary and wages for 14 employees. Increases for wastewater collection certifications.
Electric power service for operating sewer pump stations. Increase to account for new pump
stations to come on line.
Telephone service, Verizon cellular/ phone service, (cell and monitoring services for sewer
pump stations and Flow Meter monitoring.)
For repair parts and repair of non-titled equipment i.e. pumps, electric motors, saws, tamps,
electric control panels, etc. The number of sewer pumps increase annually (130+pumps at
present). A line item has been added to accomadate for Pump Station # 1 pump rebuild at the
cost of $25,000. Per Glemmie.
2. Generator set maintenance and inspection agreement.
FY1617 1917 WWC 3-2-16.xlsm Page 1

DATE PREPARED: DEPT. WWC
DATE REV #1: DEPT CODE 30-1917
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 14 employees. Increases for wastewater collection certifications.
30-1917-227 $200,000 $159,606 25.3%
EQUIPMENT REPAIR
30-1917-231 $8,000 $8,000 0.0%
HAND TOOLS & SUPPLIES
30-1917-234 $1,500 $1,500
0.0%
MASONRY/CEMENT
SUPPLIES
30-1917-235 $35,000 $25,000 40.0%
ASPHALT/GRADING
SUPPLIES
30-1917-237 $250 Miscellaneous parts/service for mobile radios. $250 0.0%
RADIO SUPPLIES
30-1917-238 $7,500
$7,500 0.0%
SAFETY SUPPLIES
30-1917-241 $6,200
$6,200 0.0%
UNIFORM SUPPLIES
30-1917-244 $1,000 $500 100.0%
JANITORIAL SUPPLIES
30-1917-248 $47,534
$18,687 154.4%
CHEMICAL EXPENSE
To purchase lime for sterilization at sewer spills and various other chemicals used for odor,
grease and gas formation control. Weed Killer.
For repair parts and repair of non-titled equipment i.e. pumps, electric motors, saws, tamps,
electric control panels, etc. The number of sewer pumps increase annually (130+pumps at
present). A line item has been added to accomadate for Pump Station # 1 pump rebuild at the
cost of $25,000. Per Glemmie.
For cement, concrete mix, mortar, sand, bricks,ect. Used to repair driveways , sidewalks,
build kicker blocks, etc. To cover cost of workload increase.
To purchase tools as replacements or as additional as needed, to be used by personnel in the
performance of their daily jobs. To replace outdated tools with more efficient tools.
For gravel, asphalt, and flowabile fill to repair roads per SCDOT guidelines, driveways and
sidewalks after new installions or repairs.
For cleaning products to be used at the Utility Field Operation Center
Rental of uniforms as needed for 14 employees.
Raingear, boots, safety glasses, rubber gloves, hard hats, traffic cones, barricades. The size of
our staff has grown and to account for employee turn over.
FY1617 1917 WWC 3-2-16.xlsm Page 2

DATE PREPARED: DEPT. WWC
DATE REV #1: DEPT CODE 30-1917
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 14 employees. Increases for wastewater collection certifications.
30-1917-256 $90,000 $86,688 3.8%
WW COLL. REPAIR EXPENSE
30-1917-257 $5,000 $5,000 0.0%
TRANSMISSION LINE O&M
30-1917-262 $11,130 For vehicle insurance.(15 vehicles) $742 Per Vehicle $8,850 25.8%
VEHICLE INSURANCE
30-1917-264 $6,459 $4,418 46.2%
EMPLOYEE TRAINING
30-1917-385 $87,683 $29,500 197.2%
MACHINES & EQUIPMENT
Item #1 Panel Upgrade for Magnolia Ridge Pump Station $7,000
Item #2 Ridged camera push systems x 2 $32,314
Item #3 Inspection Camera on Vaccon $38,369
Item #4 Emergency By-Pass pumping hoses and fittings $10,000
Items Are In Order Of Importance
$87,683
30-1917-386 $900 $900 0%
EQUIPMENT NON-CAPITAL
30-1917-805 $68,567
$65,181 5.2%
SC STATE RETIREMENT
CONTRIBUTIONS
30-1917-810 $943
$896 5.2%
SC STATE PRE-RETIREMENT
DEATH BENEFIT
For the purchase of all materials used for sewer repair and installation of all sizes of sewer
lines and manholes, as well as, all other sewer related work.
For continued education of personnel. WW Collection certification examination fees.
Confined space and competent person training. To send the Asst. Field Manager to the SC
Environmental Conference and for boom truck recertification.
For the purchase of a desktop computer on the five year replacement plan.
FY1617 1917 WWC 3-2-16.xlsm Page 3

DATE PREPARED: DEPT. WWC
DATE REV #1: DEPT CODE 30-1917
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for 14 employees. Increases for wastewater collection certifications.
30-1917-814 $48,079
$46,620 3.1%
SOCIAL SECURITY
30-1917-820 $15,000
$15,000 0.0%
GENERAL INSURANCE
EXPENSE
30-1917-821 $32,347
$28,120 15.0%
WORKERS COMP
INSURANCE EXPENSE
30-1917-822 $115,549
$115,549 0.0%
MEDICAL INSURANCE
EXPENSE
30-1917-825 $1,000
$1,000 0.0%
UNEMPLOYMENT
COMPENSATION EXPENSE
30-1917-828 $3,000
$1,000 200.0%
HEALTH REIMBURSEMENT
ACCOUNT EXPENSE
30-1917-879 $105,194
$105,194 0.0%
SPRINGDALE CONTRACT
EXPENSE
TOTAL 30-1917 $1,758,409 $1,579,337
11.3%
Workers Compensation Program Code #7580, Sewage Treatment Plant Rate = 0.0464;
Includes 20% discount.
FY1617 1917 WWC 3-2-16.xlsm Page 4
Number of
Persons
Cost Per
Person
CEUs Per
Person
Travel
Expense
Total Cost
10 $35 0 No $350
8 $60 0 No $480
14 $30 0 No $420
Total Cost
$1,250
2 $125 24 Yes $250
14 $125 8 No $1,750
1 $2,500 24 Yes $2,500
14 $125 8 No $1,750
1 $209 12 Yes $209
Total Cost
$6,459
Number of
Nights
Hotel Cost
Per Person
Per Day
Number of
Days
Food Cost
Per Person
Per Day
WWC Short School 2 4 $160 4 50 60 $1,800
Boom Truck Recertification 1 4 4 50 $500
SC Environmental
Conference
1 4 $230 4 $50 $220 $1,340
Total Cost
$3,640
WWC Short School
Confined Space
SC Environmental Conference
Travel Expense Budget Justification
Item
Number of
Persons
Lodging Expense
Meals Expense
Travel Cost
Per Person
Total Cost
Competent Person
Boom Truck Recertification
Operator License Renewal
Training Expense
FY 16/17 WWC - Dues, Memberships & Training Expense Budget Justification
Item
Dues & Memberships Expense
WEASC Membership
Operator License Application
Chemical Units
Estimated
Annual
Quantity
Unit Price
Including
Freight
Total Annual
Cost
Primary Use Supplier
Deodorant Blocks 3Blocks $208 $623
Masking Agent ATCO
Lime 150 Bags $4 $687
Clean Sewer Overflows Lowes
Carbon 1Ton $6,000 $6,000 Control Sewer Oder Brentag
Z-Blocks 3Blocks $423 $1,269 Odor Control ATCO
Weed Killer 55 Gal. $2,200 $2,200 Weed Killer ATCO
Six Mile Creek Chemical $36,000 $36,000 Control Sewer Oder
Subtotal $46,779
7% Tax $755
Total $47,534
FY 16/17 WWC Chemical Budget Justification
Description Quantity Unit Price Total Expense
Duplex Control Panel 1 $5,875 $5,875
SC Sales Tax 1 $411
Total Expense $6,286
Budget Expense $7,000
Description Quantity Unit Price Total Expense
Ridgid Kit, CS10 Monitor w/2 Batteries, one charger 2 $5,100 $10,200
Ridgid Reel 200' Color Self Level 2 $8,400 $16,800
Ridgid Navitrack Scout w/Case 2 $1,600 $3,200
SC Sales Tax 7% 1 $2,114 $2,115
Total Expense $32,315
Description Quantity Unit Price Total Expense
Inspector Camera complete Assembly 1 $33,754 $33,754
Labor 24 $104 $2,080
Shop Supplies 1 $25 $25
SC Sales Tax 7% 1 $2,510 $2,510
Total Expense $38,369
Item is for Magnolia Ridge pump station. The current control panel at this location has had multiple
problems and is also outdated. Also there is no protection against seal and thermal failure in the
existing panel which puts the pumps at risk of premature failure.
FY 16/17 WWC Equipment Justification
Items to replace Both our current units that have had multiple repairs. Our current units have been in
service for over 3 year. These units are a crucial part of the WWC system in inspections and early
detection of sewer problems on a daily basis. Both current units are getting to costly to repair rather
than replace.
Item is a turnkey cost to retrofit a camera system to the new vaccon vacuum truck. This camera system
will be an invaluable piece of equipment to the inspection and preventive maintenance of the City of
Cayce’s sewer system. This unit can also cut cost of other crews having to come out to the job to
inspect problem lines. This addition will do everything in one package, inspect, clean, locate and video
Description Quantity Unit Price Total Expense
Godwin By-Pass Piping 3 $245 $734
4"x20' Light Weight Helix Hose w/Godwin QD Fittings
10 $461 $4,613
4"x50 Heavy Duty Layflat Hose w/Godwin QD Fittings
10 $197 $1,973
4"x20' QD Pipe 5 $173 $866
4-1/4" Degree Godwin QD Bend 3 $92 $277
4" 90 Degree Godwin QD Bend 3 $92 $277
4" Godwin QD O-Ring 21 $6 $126
Delivery Motor FRT BR 010 Partial Load 1 $500 $500
SC Sales Tax 7% 1 $656 $656
Total Expense $10,020
Due to the age of the city’s sewer system and the past problems we have had I am asking for
additional emergency bypass pumping hose, so we can eliminate some of the cost of renting hoses for
any future problems we may have. This pipe can be used for a number of problems with the 65 pump
stations or the 270 miles of sewer line we have in our system.

DATE PREPARED: 1/27/15 DEPT. Pre-Treatment
DATE REV #1: 2/24/2015 DEPT CODE 30-1920
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
30-1920-101 $182,833
$133,460 37.0%
SALARY AND WAGES
30-1920-102 $16,187
$3,000 439.6%
OVERTIME
30-1920-210 $2,000
$1,000 100.0%
PRINTING & OFFICE SUPPLIES
30-1920-211 $700 Correspondence to potential customers, SCDHEC and EPA and pretreatment industries $600 16.7%
POSTAGE EXPENSE
30-1920-214 $380
$315 20.6%
DUES AND MEMBERSHIP
30-1920-215 $2,322
$1,829 27.0%
TRAVEL EXPENSE
30-1920-217 $5,000
$5,000 0.0%
AUTO OPERATING EXPENSE
30-1920-220 $3,000
$4,000 -25.0%
ELECTRIC & GAS EXPENSE
30-1920-221 $4,000
$3,280 22.0%
TELEPHONE EXPENSE
30-1920-223 $1,000 Oils and greases for pumps, motors and beltpress. $700 42.9%
LUBRICATION SUPPLIES
30-1920-226 $1,440 1- 6 yard dumpster for receiving station screenings 3 x per week $1,440 $1,440 0.0%
SERVICE CONTRACTS
Telephone/Internet service and Verizon cellular phone service for manager and 3-operators
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
General office supplies, printing, log books, printed forms, data sheets, inkjet cartridges.
Equipment repair for mantenance of pumps, motors, screening equipment and grinders.
Time worked after hours,other than 40 hr. per week due to equipment failure or delay in
unloading of vacuum trucks.
Travel Expenses to schools, seminars and conferences including out of town travel, meals,
and rooms if overnight stay is required.
Maintenance of vehicles and equipment assigned to the Septage & Grease Facility including
fuel, oil, lubricants for 1 auto and 1 pickup truck.
Estimated power/gas cost for twelve months.
Professional membership dues for septage and grease personnel (ie, SCWEA, WEF) and
annual certification fees for existing personnel.
Salary and wages for Manager and three Operators
FY1617 1920 Pretreatment 3-2-16.xlsm Page 1

DATE PREPARED: 1/27/15 DEPT. Pre-Treatment
DATE REV #1: 2/24/2015 DEPT CODE 30-1920
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for Manager and three Operators
30-1920-227 $35,000
$6,000 483.3%
EQUIPMENT REPAIR
30-1920-228 $1,000 Maintenance of office ,pump room and beltpress building. $1,000 0.0%
BUILDING REPAIRS
30-1920-229 $95,000
$98,000 -3.1%
SLUDGE DISPOSAL FEES
30-1920-231 $2,500 Purchase of hand tools for new employees
$2,000 25.0%
HAND TOOLS & SUPPLIES
30-1920-236 $500 Light bulbs for office,pumproom and beltpress building. $500 0.0%
ELECTRIC & LIGHT SUPPLIES
30-1920-238 $2,000
$1,100 81.8%
SAFETY PROGRAM & SUPPLIES
30-1920-241 $2,900
$2,000 45.0%
UNIFORM SUPPLIES
30-1920-244 $500
$500 0.0%
JANITORIAL SUPPLIES
30-1920-248 $78,296 Polymer addition for sludge dewatering.
$78,000 0.4%
CHEMICAL EXPENSE Lime to adjust Ph.
30-1920-249 $750
$500 50.0%
LABORATORY SUPPLIES
30-1920-262 $1,500
$1,000 50.0%
VEHICLE INSURANCE
30-1920-264 $945
$925 2.2%
EMPLOYEE TRAINING
Hand soaps,mops,brooms,paper towels,bath tissue and floor cleaning supplies.
Reagents and supplies for in line ph and conductivity meters at receiving station.
Based 2-3 truck loads of sludge per week for 12 months.
Uniform rentals for 4 employees.
Equipment repair for mantenance of pumps, motors, screening equipment and grinders.
Short schools, seminars and outside training materials. Certification for employees as as
keeping up the number of CEU hours required for operator renewal of their certifications.
Insurance on 2 Vehicles assigned to the Septage & Grease Facility.
PPE for manager and 3-Operators
FY1617 1920 Pretreatment 3-2-16.xlsm Page 2

DATE PREPARED: 1/27/15 DEPT. Pre-Treatment
DATE REV #1: 2/24/2015 DEPT CODE 30-1920
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for Manager and three Operators
30-1920-268 $20,000
$8,214 143.5%
PROFESSIONAL SERVICES LAB
TESTING
30-1920-385 $72,657
$0 #DIV/0!
MACHINES & EQUIPMENT
Item #2
Holding Tank Mixer; for either the Grease or Septage Tank $33,190
Item #3
SOG Station Muffin Monster Grinder $9,774
Item #4
Auger Assembly $21,168
Item #5
SOG Station Wet Well Pump w/cable $8,525
Items listed in order of priority.
$72,657
30-1920-386 $3,239 $0 #DIV/0!
EQUIPMENT NON-CAPITAL Standard lap top 15" $1,264
HQ30d HACH pH Meter $1,975
$3,239
30-1920-805 $21,713 $15,212 42.7%
SC STATE RETIREMENT
CONTRIBUTIONS
30-1920-810 $299
$209 42.8%
SC STATE PRE-RETIREMENT
DEATH BENEFIT
30-1920-814 $15,225
$10,880 39.9%
SOCIAL SECURITY
30-1920-820 $3,200
$2,400 33.3%
GENERAL INSURANCE EXPENSE
30-1920-821 $10,592
$1,530 592.3%
WORKERS COMP INSURANCE
EXPENSE
Outside analysis for oil and grease on FSEs and test for disposal from pump trucks.
FY1617 1920 Pretreatment 3-2-16.xlsm Page 3

DATE PREPARED: 1/27/15 DEPT. Pre-Treatment
DATE REV #1: 2/24/2015 DEPT CODE 30-1920
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
CITY OF CAYCE
BUDGET JUSTIFICATION
Justification
Salary and wages for Manager and three Operators
30-1920-822 $24,760
$18,570 33.3%
MEDICAL INSURANCE EXPENSE
30-1920-825 $0
$0 #DIV/0!
UNEMPLOYMENT
COMPENSATION EXPENSE
30-1920-828 $3,000
$1,500 100.0%
HEALTH REIMBURSEMENT
ACCOUNT EXPENSE
TOTAL 30-1920 $614,439 $404,664
51.8%
Each Line Item request must be thoroughly justified, explained and documented. This means, if the request is under prior year, explain why. If above prior year,
explain in detail. This means for any budget increase documentation of specific departmental objectives, projects or additional activities that warrant or
necessitate additional cost must be given. Use as many sheets as necessary to explain justification.
FY1617 1920 Pretreatment 3-2-16.xlsm Page 4
Number of
Persons
Cost Per
Person
CEUs Per
Person
Travel
Expense
Total Cost
4 $35 0 No $140
8 $30 0 No $240
Total Cost
$380
1 $250 12 Yes $250
2 $30 13.5 Yes $60
3 $75 3 No $225
1 $150 13.75 Yes $150
1 $130 12 No $130
1 $130 12 No $130
Total Cost
$945
Number of
Nights
Hotel Cost
Per Person
Per Day
Number of
Days
Food Cost
Per Person
Per Day
SC Environmental
Conference
1 2 $160 3 $51 $60 $533
SC Operators Conference 2 2 $160 3 $51 $60 $1,066
WEASC Bio-solids /
Residual Training
1 3 $160 3 $51 $60 $693
CM's Christmas Luncheon 1 0 $0 1 $30 $0 $30
Total Cost
$2,322
Operator License Renewal
Training Expense
SC Environmental Conference
SC Operators Conference
FY 1617 Pretreatment - Dues, Memberships & Training Expense Budget Justification
Item
Dues & Memberships Expense
WEASC Membership
Software Training (MS Word)
Pine Island Workshops
Software Training (MS Excel)
Travel Expense Budget Justification
Item
Number of
Persons
Lodging Expense
Meals Expense
Travel Cost
Per Person
Total Cost
WEASC Bio-solids / Residual Training
Chemical Units
Estimated
Annual
Quantity
Unit Price
Including
Freight
Total Annual
Cost
Primary Use Supplier
Lime pallets 15 $450
$6,750
Polymer Tankers 3 $20,808 $62,424
Dewatering Coagulant polydyne
Misc. 1 4000
$4,000
Subtotal $73,174
7% Tax $5,122
Total $78,296
FY 1617 Pre-Treatment Budget Justification
Description Quantity Unit Price Total Expense
Holding Tank Mixer (Grease or Septic Tank)
Submersible Mixer 1 $31,039 $31,039
SC Sales Tax 1 $2,151 $2,151
Total Expense $33,190
Description Quantity Unit Price Total Expense
SOG Station "Muffin Monster" Grinder
SOG Station Grinder 1 $9,153 $9,153
Sales Tax 7% 1 $621
Total Expense $9,774
a Description Quantity Unit Price Total Expense
Auger Assembly
Auger Assembly 1 $19,686 $19,686
Sales Tax 7% 1 $1,482 $1,482
Total Expense $21,168
Description Quantity Unit Price Total Expense
SOG Station Wet Well Pump w/Cable
SOG Station Wet Well Pump w/Cable 1 $8,325 $8,325
Sales Tax 7% 1 $200 $200
Total Expense $8,525
FY 1617 PRETREATMENT Equipment Justification
This mixer is the only method of mixing the contents of the grease or septic holding tank.
If this mixer fails, the tank contents cannot be mixed and solids will accumulate on the
bottom. It is shipped from Europe and takes 2 months to arrive in this country.
This grinder shreds all solids in the hauled waste. There is the only unit on the installation
line. IF this unit fails, we have to halt operations at the receiving facility. Another
cartridge unit needs to be on site in the event of failure of the grinder installed.
This auger collects the solid waste from the muffin monster grinder and transports solids
to the dumpster. If this auger unit fails, we have to halt operations at the receiving facility.
Another unit needs to be on site in the event of failure of the unit installed.
If this Wet Well Pump fails, we cannot pump to the holding tanks. Another pump needs to
be on site in the even of failure.
DATE PREPARED: 1/30/16 DEPT. Non Dept
DATE REV #1: DEPT CODE 30-1990
DATE REV #2:
Account Line Item
FY 16/17 Request
FY 15/16
Appropriation
Percent
Change
30-1990-822 $0
$13,233 -100.0%
RETIREE INSURANCE
EXPENSE
30-1990-875 $200,000
$100,000 100.0%
CAPITAL IMP PROJ
RESERVE
30-1990-877 $200,000
$100,000 100.0%
CAPITAL EQUIP RESERVE
TRN
30-1990-880 $11,213 $0 0.0%
DEBT SERVICE INTEREST Interest on lease purchase of equipment
30-1990-990 $152,926 $0 0.0%
DEBT SERVICE PRINCIPAL Principal on lease purchase of equipment
30-1990-950 $0
$298,607 -100.0%
DEPRECIATION EXPENSE
30-1990-993 $1,600,000 $1,600,000 0.0%
O&M ACTUAL INDIRECT
COST
TOTAL $2,164,139 $2,111,840
2.5%
CITY OF CAYCE
BUDGET JUSTIFICATION
To begin to replenish reserves.
Justification
Insurance for one retiree.
To begin to replenish reserves.
FY1617 1990 Non Departmental 3-2-16.xls Page 1
ITEM III. A.
ITEM III. D.
________________________________________________________________________
Memorandum
________________________________________________________________________
To: Mayor and Council
From: Rebecca Vance, City Manager
Shaun Greenwood, Asst. City Manager
Layne West, Director of Planning and Development
Date: March 31, 2016
Subject: First Reading of an Ordinance Amending Section 6.10-1 (“Design
Overlay District Creation; definition”) of the Zoning Ordinance of the
City of Cayce (as it pertains to definition of the Knox Abbott Drive
Overlay District).
__________________________________________________________
ISSUE
Council approval is needed for the First Reading of an Ordinance Amending
Section 6.10-1 (“Design Overlay District Creation; definition”) of the Zoning
Ordinance of the City of Cayce (as it pertains to definition of the Knox Abbott
Drive Overlay District).
BACKGROUND/DISCUSSION
Staff is requesting to amend Section 6.10-1 (“Design Overlay District Creation;
definition”) to add language applicable to the definition of the Knox Abbott Drive
Overlay District (OD). Currently, the Knox Abbott OD begins at the Blossom
Street Bridge and ends at 12
Th
Street. Staff is requesting adoption of the
Ordinance to extend the Knox Abbott Drive OD to include the entirety of Knox
Abbott Drive from the Blossom Street Bridge to the Cayce City Limits Line. The
adoption of the Ordinance will add properties with a C-4 (Highway Commercial)
zoning designation. Previously an Ordinance was adopted to regulate all signage
in the OD to conform to C-3 signage regulations. The C-3 zoning district permits
signs to have a maximum height of 7 feet. Staff believes the extension of the OD
creates a more cohesive shopping district.
The Planning Commission considered the request for the text amendment at its
regular meeting on March 21, 2016. The text amendment request was opened
for public hearing. No one from the public was present to speak for or against the
text amendment.
ITEM IV. A.
The Planning Commission voted unanimously to recommend the requested text
amendment.
RECOMMENDATION
The Planning Commission recommends that Council approve First Reading of an
Ordinance amending Section 6.10-1 (“Design Overlay District Creation;
definition”) of the Zoning Ordinance of the City of Cayce (as it pertains to
definition of the Knox Abbott Drive Overlay District).
STATE OF SOUTH CAROLINA )
)
COUNTY OF LEXINGTON )
)
CITY OF CAYCE )
ORDINANCE 2016-05
Amending Section 6.10-1 (“Design
Overlay District Creation”) of the
Zoning Ordinance of the City of
Cayce
WHEREAS, the Council has determined that it is in the interest of the public in
understanding the provisions of the Zoning Ordinance, and in the interest of the City in
administering and enforcing the Zoning Ordinance, to amend Section 6.10-1 (“Design
Overlay District Creation; definition”) of the Zoning Ordinance to add language to include
regulations to extend the Knox Abbott Drive Design Overlay District to encompass Knox
Abbott Drive, in its entirety; and
WHEREAS, the Planning Commission held a public hearing on this request to
receive comments from the public; and
WHEREAS, the Planning Commission met on March 21, 2016, to review public
comments and vote on recommending the text amendment and unanimously decided that
they do recommend this text amendment,
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the City of
Cayce, in Council, duly assembled, that Section 6.10-1 (“Design Overlay District
Creation”) of the Zoning Ordinance of the City of Cayce is hereby amended to read as
follows:
Section 6.10-1 Creation; definition
There are hereby created two design overlay districts:
(1) Knox Abbott Drive Design Overlay District, which shall parallel Knox Abbott Drive and
shall extend from the street right-of-way the depth of each contiguous lot or 200',
whichever is less.
(2) 12th Street Extension Design Overlay District, which shall parallel 12th Street
Extension from Poplar Street to the I-77 Interchange, and shall extend from the street
right-of-way the depth of each contiguous lot or parcel or 500', whichever is less.
This Ordinance shall be effective from the date of second reading approval by Council.
DONE IN MEETING DULY ASSEMBLED, this ______ day of _________2016.
______________________________
Elise Partin, Mayor
Attest:
______________________________
Mendy Corder, Municipal Clerk
First Reading: _____________________
Second Reading and Adoption: ____________
Approved as to form: __________________________
Danny C. Crowe, City Attorney
1
Name Request Recomm Approved Notes Request Received
Ad Specialties (replenish stock) $1,200 $1,200 $1,200 $1,200
Airport High School Boys Soccer Tournament $2,500 $2,500 $2,500 $2,500
Airport High School Girls Soccer Tournament $2,500 $2,500 $2,500 $2,500
Brookland-Cayce High School Boys Soccer $5,000 $2,500 $3,000 $2,500
Cayce Museum - 25th Anniversary Event $2,500 $2,500 N/A N/A
Cayce Museum - Christmas Traditions 2016 $3,350 $3,350 $3,350 $3,350
Cayce Museum Aide's Salary $11,500 $11,500 $11,500 $11,500
Cherokee Trail Riverfest N/A N/A $8,000 $2,500
Christmas In Cayce Festival of Lights $10,000 $10,000 $8,500 $8,500
Columbia Metro Convention & Visitors Ctr $3,000 $1,000
Or up to 30% according to State law
$3,000 $1,000
Congaree Bluegrass Festival $20,000 $20,000 $16,700 $16,700
Guided Nature Tours $500 $500 $500 $500
The River Alliance/Tartan Day South $5,000 $5,000 $5,000 $4,000
West Metro Visitors Center $18,000 $18,000 Or up to 30% according to State law $18,000 $18,000
TOTAL FUNDS REQUESTED/APPROVED $85,050.00 $80,550 $83,750 $74,750
ACCOMMODATIONS TAX FUNDING REQUESTS
FY16-17
FY 15-16
ITEM V. A.
1
Memo
To: Accommodations Tax Committee
From: Kara Carmine, Administrative Coordinator
Date: March 8, 2016
Re: FY16-17 Accommodations Tax Request
We are requesting $1,200 in funding for FY16-17 to replenish our supply of advertising
specialty items. These imprinted items include t-shirts, hats, coffee mugs, pencils,
pens, magnets, etc. The items are used to promote tourism to the City through
distribution at the West Metro Visitors Center, events and other activities.
The funds will be used on a “draw-down” or as needed basis. Thank you.
KC/
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
click to sign
signature
click to edit
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
CITY OF CAYCE
ACCOMMODATIONS TAX FUND REQUEST
FY 2016-2017
Funding provided by Accommodations Tax must be used for promotion and advertising
specifically designed to bring tourists to the City of Cayce and is done so under the provision
that the City of Cayce will be listed as a co-sponsor on all advertising including, but not limited
to, print media, radio spots, television ads, etc. Funds can only be given if it is more likely that
you will attract people to stay overnight in City of Cayce local motels and frequent City of
Cayce restaurants.
1. The Applicant must be a public or private non-profit organization. Provide Federal ID
number and non-profit status for applicant and the name, address, phone, number,
address, and email of the contact person for the project. Attach a copy of the applicant’s
501 (C) (3) certification letter and a copy of a current Secretary of State charity registration
letter.
Applicant/Organization _____________________________________________________
Federal ID No. _____________________________ Non-Profit Status: _______________
Contact Person ____________________________ Telephone______________________
Address __________________________________________________________________
Email ____________________________________________________________________
2. Project Category (check one)
____ Tourism Advertising and Promotion
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
_____ Tourism-Related Expenditures
(Definition: Tourism/tourist means the action and activities of people taking trips 50
miles outside their home communities for any purpose, except daily commuting to and
from work.) Tourism-related expenditures include advertising and promotion;
promotion of arts or cultural events; construction, maintenance and operation of civic
or cultural facilities; public services, such as utilities or facilities to serve tourists; parks,
recreation or beautification; tourism-related transportation services; waterfront erosion
control or repair; operation of visitor information centers. Distribution of funds will be
based on the percentage of visitors who travel 50 or more miles from outside your
community to attend or visit your event, activity, or facility.
Organizations must submit a budget of planned expenditures with application and an
accounting of how funds were spent at the end of the funding year.
Airport High School
Keith Morris
803-822-5600
1315 Boston Avenue, W. Cola, SC 29170
keithm@lex2.org
✔
City of Cayce
Accommodations Tax Fund Request _______________ 2
3. Project/Event name and general description with specific reference to what will be
accomplished with city funds.
_______________
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Project Period: Begin __________________ End ____________________
5. For Tourism-related expenditures: The following questions must be answered in order for
your request to be considered for funding.
One important factor in allocating these funds is that there should be more hotel/motel activity
in our community due to the funding provided. Which hotels in the City of Cayce have you
contacted to arrange rooms for your overnight visitors? _____________________
____________________ ________________________
Total number of visitors expected to attend your event? _________________
What percentage of visitors outside the Cayce community (50 miles or more) will be attending
your event? ______________
Describe how your project/event will attract and promote tourism, civic and cultural events, or
help provide services and facilities that are needed to attract and provide for tourists, civic and
cultural activities. (Attach a sheet, if necessary)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Lady Eagle Classic (crescent cup) soccer tournament hosted by Airport High
School is a varsity girls soccer tournament. The tournament is the largest regular
season girls soccer tournament in the state of SC. 16 teams from all across the state
(Greenville, Myrtle Beach, Charleston, Rock Hill, etc) will attend the tournament March
17th-20th. The city funds help supply items such as game balls, field repairs, canteen
supplies, security, custodians, trainers and various other supplies
March 17, 2016
March 20, 2016
Embassy suites
holiday inn
country inn and suites
1200-1500 easily
> 70%
This tournament will bring hundreds of visitors to the Cayce area for 4 days and 3
nights. Visitors will spend money at local hotels and in the city of Cayce. In
addition--the visitors will spend money in restaurants, convenience stores and gas
stations in the area.
6. Estimated Cost of Project _____________________
7. Total Accommodations Tax Funds Requested for FY16-17 $______________________
_____________________________________ ______________________________
Signature of Applicant Date
Please attach:
1. Form listing actual and requested revenues; actual and anticipated expenditures
(Attachment 1, pages 1 and 2).
2. One page brief history of organization, if first-time applicant.
3. Copy of your IRS 501 (C) (3) certification letter.
4. Copy of a current South Carolina Secretary of State charity registration letter.
Submit completed application form and required attachments to:
City of Cayce
ATTN: KARA CARMINE
P.O. Box 2004
Cayce, SC 29171-2004
or
Fax to 803-796-9072
DEADLINE IS FRIDAY, MARCH 4, 2016
Complete application form and attachments can also be dropped of at
City Hall
1800 12
th
Street
For Office Use Only
Date Received ____________________________ Council Action Date _______________________
Recommendation _________________________ Amount Approved ________________________
Date of Recommendation _________________
$13,400
2,500.00
3-4-2016
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 1
Organization ___________________________
Provide the best description possible for the source of revenue (example – are other grant
funds committed through grant award or written notification?). Identify by name, sponsors,
agencies, etc. contributing.
Type of Revenue
FY2016-17
TOTAL *
*NOTE: This amount should equal the amount of expenses on page 2.
Airport High School Girls soccer
Ticket sales
$3,000
Team Entry Fees
$4,500
T-shirt sales
$3,200
Concession sales
$1,200
Cayce Accomodations Tax
$2,500
$14,400
City Of Cayce
Accommodations Tax Fund Request Attachment 1, Page 2
Organization ___________________________________________
List all expenses associated with this event.
Type of Expenditure
FY2016-17
TOTAL*
*NOTE: This amount should equal the amount of revenues on page 1.
Airport High School Girls Soccer
Custodians
$750
Ticket Sales
$750
Trainers
$2000
Security/Parking
$1000
Officials
$3500
announcers
$250
Paint
$500
maintenance
$1,000
lighting
$500
Balls
$500
Trophies
$300
Assignor Fee
$400
T-shirt costs
$1500
Concession
$1000
miscellaneous
$450
$14,400
________________________________________________________________________
Memorandum
________________________________________________________________________
To: Mayor and Council
From: Rebecca Vance, City Manager
Date: March 31, 2016
Subject: Discussion of FY2016-2017 Utility Budgets
________________________________________________________________
Utility Fund Budget
The 2016-2017 Utility Fund Budget is currently out of balance to the positive of
$145,931, with Projected Revenues of $11,985,861, and Projected Expenditures of
$11,839,940.
The Utility Fund Budget includes:
• Reduced list of capital from $778,240 to $468,090. A number of the reduced
items will be able to be purchased in this year’s budget.
• Proposed increases in various service fees as indicated on the attached Master
Fee Schedule. The Master Fee Schedule will also include General Fund service
fee changes and both will have to be adopted with the budget.
• 15% debt coverage for the City’s utility fund debt
• $1,600,000 transfer to General Fund for Indirect Costs
The Utility Budget does not include:
• Any COLA raises for the Utility employees
• Any increase for health insurance costs. We hope to receive these costs this
month and will be able to incorporate them then. There will most certainly be an
increase and that is why I am comfortable leaving the Utility Budget out of
balance right now. The overage will give us room to absorb any rate increases
without having to further cut the budget.
• The bond payment or any required rate increases for the proposed Waterline
Project. We are awaiting final word from SRF on the loan amount and timing.
With Council’s consent, staff will forward this draft budget to the Purchasers before April
30
th
per the Wastewater Treatment Services Agreement. The final budget will then be
forwarded to them once adopted.
ITEM V. B.
Section I
Item/Description Basis Existing Fee Proposed Fee
Water and Sewer Rates and
Bill Codes
All are Bi-Monthly
unless otherwise
noted
W1 3/4 " Inside Residential
Water
Base Rate $ 11.01
Usage per 1,000
Gallons
$ 3.47
W2 3/4" Inside Residential
Irrigation
Base Rate
Combined
w/water
Usage per 1,000
Gallons
$ 3.47
W10 3/4" Inside Commercial
Water
Base Rate $ 11.01
Usage per 1,000
Gallons
$ 4.25
W11 1" Inside Commercial
Water
Base Rate $ 27.50
Usage per 1,000
Gallons
$ 4.25
W12 1 1/2" Inside Commercial
Water
Base Rate $ 55.03
Usage per 1,000
Gallons
$ 4.25
W13 2" Inside Commercial
Water
Base Rate $ 88.04
Usage per 1,000
Gallons
$ 4.25
W14 3" Inside Commercial
Water
Base Rate $ 165.07
Usage per 1,000
Gallons
$ 4.25
W15 4" Inside Comercial Water Base Rate $ 440.18
Usage per 1,000
Gallons
$ 4.25
W16 6" Inside Commercial
Water
Base Rate $ 660.28
Usage per 1,000
Gallons
$ 4.25
W17 8" Inside Commercial
Water
Base Rate $ 825.34
Usage per 1,000
Gallons
$ 4.25
1909 Utility Billing
MASTER FEE SCHEDULE
W18 8" Inside Hydrant Base Rate $ 165.07
Usage per 1,000
Gallons
$ 4.25
W30 City of Cayce Non-Billed Monthly $ -
W31 Inside Fireline $ -
W50 3/4" Outside Residential
Water
Base Rate $ 22.02
Usage per 1,000
Gallons
$ 6.94
W51 3/4" Outside Residential
Irrigation
Base Rate
Combined
w/water
Usage per 1,000
Gallons
$ 6.94
W60 3/4" Outside Commercial
Water
Base Rate $ 22.02
Usage per 1,000
Gallons
$ 8.50
W61 1" Outside Commercial
Water
Base Rate $ 55.00
Usage per 1,000
Gallons
$ 8.50
W62 1 1/2" Outside
Commercial Water
Base Rate $ 110.06
Usage per 1,000
Gallons
$ 8.50
W63 2" Outside Commercial
Water
Base Rate $ 176.08
Usage per 1,000
Gallons
$ 8.50
W64 3" Outside Commercial
Water
Base Rate $ 330.14
Usage per 1,000
Gallons
$ 8.50
W65 4" Outside Commercial
Water
Base Rate $ 880.36
Usage per 1,000
Gallons
$ 8.50
W66 6" Outside Commercial
Water
Base Rate $ 1,320.56
Usage per 1,000
Gallons
$ 8.50
W67 8" Outside Commercial
Water
Base Rate $ 1,650.68
Usage per 1,000
Gallons
$ 8.50
W68 Flat Rate Water
Residential
Flat Rate $ 22.31
W69 Outside Hydrant Base Rate $ 330.14
Usage per 1,000
Gallons
$ 8.50
W80 Outside Fire Hydrant Fee-
Residential
Per Unit $ 8.00
Outside Hydrant Fee-Industrial,
manufacturing, warehouses,
truck terminals
Square footage
over 10,000 sq. ft.
will be assessed
$1.01 per thousand
Sq, Ft. or fraction
thereof.
$ 100.00
Outside Hydrant Fee-Schools Private & Public $ 100.00
Outside Hydrant Fee-Auto
Freight Terminals
Flat Fee $ 120.00
Outside Hydrant Fee-Motels
First unit plus each
additional unit $1.39
each
$ 6.00
Outside Hydrant Fee-
Restaurants
Per Unit $ 40.00
Outside Hydrant Fee-
Apartments
First unit plus each
additional unit $4.00
each
$ 6.00
Outside Hydrant Fee-Service
Stations
Per Station $ 40.00
Outside Hydrant Fee-Trailer
Parks
First unit plus each
additional unit $4.00
each
$ 6.00
Outside Hydrant Fee-Small
Retail or Wholesale
Businesses
Flat Fee $ 40.00
W81 Outside Fireline N/A $ -
S1 3/4" Inside Residential
Sewer
Base Rate $ 11.94
Usage per 1,000
Gallons of Wa
$ 2.32
S2 Inside Flat Rate Sewer Flat Rate $ 39.73
S3 Inside Unmetered Tree St
Sewer
Flat Rate $ 39.73
S10 3/4" Inside Commercial
Sewer
Base Rate $ 11.94
Usage per 1,000
Gallons of Wa
$ 2.91
S11 1" Inside Commercial
Sewer
Base Rate $ 29.85
Usage per 1,000
Gallons of Wa
$ 2.91
S12 1 1/2" Inside Commercial
sewer
Base Rate $ 59.72
Usage per 1,000
Gallons of Wa
$ 2.91
S13 2" Inside Commercial
Sewer
Base Rate $ 95.51
Usage per 1,000
Gallons of Wa
$ 2.91
S14 3" Inside Commercial
Sewer
Base Rate $ 179.10
Usage per 1,000
Gallons of Wa
$ 2.91
S15 4" Inside Commercial
Sewer
Base Rate $ 477.55
Usage per 1,000
Gallons of Wa
$ 2.91
S16 6" Inside Commercial
Sewer
Base Rate $ 716.32
Usage per 1,000
Gallons of Wa
$ 2.91
S17 8" Inside Commercial
Sewer
Base Rate $ 895.41
Usage per 1,000
Gallons of Wa
$ 2.91
S21 SMI Industrial Rate Inside
Sewer
Base Rate $ 477.55
Usage per 1,000
Gallons of Wa
$ 2.91
S30 City of Cayce Cons. Monthly $ -
S50 3/4" Outside Residential
Sewer
Base Rate $ 23.88
Usage per 1,000
Gallons of Wa
$ 4.64
S51 Lloydwood Rt 100 Outside
Sewer
Base Rate $ 23.88
Usage per 1,000
Gallons of Wa
$ 4.64
S52 Shadblow Rt 180 Outside
Sewer
Base Rate $ 23.88
Usage per 1,000
Gallons of Wa
$ 4.64
S53 Cedarwood Flat Rate
Outside Sewer
Flat Rate - Bi-
Monthly
$ 79.46
S60 3/4" Outside Commercial
Sewer
Base Rate $ 23.88
Usage per 1,000
Gallons of Wa
$ 5.82
S61 1" Outside Commercial
Sewer
Base Rate $ 59.70
Usage per 1,000
Gallons of Wa
$ 5.82
S62 1 1/2" Outside Commercial
Sewer
Base Rate $ 119.44
Usage per 1,000
Gallons of Wa
$ 5.82
S63 2" Outside Commercial
Sewer
Base Rate $ 191.02
Usage per 1,000
Gallons of Wa
$ 5.82
S64 3" Outside Commercial
Sewer
Base Rate $ 358.20
Usage per 1,000
Gallons of Wa
$ 5.82
S65 4" Outside Commercial
Sewer
Base Rate $ 955.10
Usage per 1,000
Gallons of Wa
$ 5.82
S66 6" Outside Commercial
Sewer
Base Rate $ 1,432.64
Usage per 1,000
Gallons of Wa
$ 5.82
S67 8" Outside Commercial
Sewer
Base Rate $ 1,790.82
Usage per 1,000
Gallons of Wa
$ 5.82
S68 Outside Cola Farms Sewer Base Rate $ 1,432.64
Usage per 1,000
Gallons of Wa
$ 5.82
S70 Outside Flat Rate
Commercial MS
Flat Rate Monthly -
not in use
$ 52.13
S71 Outside Flat Rate Res
Midland Sewer
Flat Rate Monthly -
incl comm
$ 52.13
S72 Outside Flat Rate Mobile
Home MS
Flat Rate Monthly $ 39.10
S73 Outside No Meter Flat
Rate Sewer
Flat Rate Bi-
Monthly
$ 79.46
S85 Outside Lloydwood SW
Capacity Mnt
Sewer Capacity Bi-
Monthly
$ 20.00
Section II
Item/ Description Basis Existing Fee Proposed Fee
Contract Customers
S90 Town of Lexington Per Contract Per Contract
S91 JMWSC 15% Coverage Per Contract Per Contract
S92 JMWSC Bond Per Contract Per Contract
S93 Town of Lexington - MC Per Contract Per Contract
S94 Town of Lex Mile Crk
CPTL Chg
Per Contract Per Contract
S95 Town of Lex Mile Crk
Trans Chg
Per Contract Per Contract
S96 JMWSC Old Barnwell Per Contract Per Contract
S97 JMWSC Old Barn CPTL
Chg
Per Contract Per Contract
S98 JMWSC Old Barn Trans
Chg
Per Contract Per Contract
S99 JMWSC Old Barn DEP
Chg
Per Contract Per Contract
Section III
Item/ Description Basis Existing Fee Proposed Fee
Capacity and Tap Charges
CA1 Inside Water Capacity per
REU 3/4" & 1"
Per REU $465.00
CA2 Inside Sewer Capacity per
REU 4" & 6"
Per REU $785.00
WT1 Inside 3/4" Res and
Comm Water Tap
Per Tap $565.00 $1,500.00
1" Inside Res and Commercial
Water Tap
Per Tap $565.00 $1,700.00
2" Commercial Inside Water
Tap-8" main
Per Tap $1,320.00 $3,500.00
By-Pass Assembly Per Assembly $300.00
3" and Larger Commercial
Inside Wa Tap
Per Tap Actual Cost
By-Pass Assembly Per Assembly $300.00
3" and Larger Administrative
Fee
Administrative Fee $200.00
ST1 Inside Sewer Tap 4" & 6" Per Tap $810.00 $1,250.00
CA3 Outside Water Capacity
per REU 3/4" & 1
Per REU $930.00
CA4 Outside Sewer Capacity
per REU 4" & 6"
Per REU $1,570.00
WT2 Outside Water Tap 3/4" &
1"
Per Tap $665.00 $1,500.00
2" Commercial Outside Water
Tap
Per Tap $2,170.00 $3,500.00
By-Pass Assembly Per Assembly $300.00
3" and Larger Commercial
Outside Wa Tap
Per Tap + 7.7% Actual Cost
By-Pass Assembly Per Assembly $300.00
3" and Larger Administrative
Fee
Administrative Fee $200.00
ST2 Outside Sewer Tap 4" &6" Per Tap $830.00 $1,250.00
Residential Irrigation Meter 3/4"
& 1"
Per Meter $350.00
3/4" AMR Meter Per Unit $191.00
1" and Above AMR Meter Per Unit Actual Cost
Section IV
Item/ Description Basis Fee
Set-Up Fees
SU1 Inside Water Set-Up Fee
Processing Fee &
Labor
50$
SU2 Inside Sewer Set-Up Fee
Processing Fee &
Labor
50$
SU3 Outside Water Set-Up Fee
Processing Fee &
Labor
75$
SU4 Outside Sewer Set-Up Fee
Processing Fee &
Labor
75$
Hydrant Meter Set-Up Fee
Processing Fee &
Labor
75
250
Section V
Item/ Description Basis Fee
Insufficient Funds/ Chargebacks
Returned Check Fee
Per Check
Returned
30$
Credit Card Chargeback Fee
Per Chargeback 30
Section VI
Item/ Description Basis Fee
Transaction Fees
Online Payments
Processing Per
Transaction
$ 1.00
Telephone Payments
Processing Per
Transaction
2.5
Section VII
Item/ Description Basis Fee
Reconnection Non-Payment and
Late Fees
Late Fee
Per Water/Sewer
Charges
10%
Non-Payment Fee
Inside City
Per Notice of
Disconnect $ 40
Non-Payment Fee Outside City
Per Notice of
Disconnect $ 50
Non-Payment Fee Inside City
After Hours
Per Notice of
Disconnect
$ 45
Non-Payment Fee Outside City
After Hours
Per Notice of
Disconnect $ 60
Section VIII
Item/ Description Basis Existing Fee Proposed Fee
Damaged Meter Fees
Actual Cost Actual Cost
Section IX
Item/ Description Basis Existing Fee Proposed Fee
Return Visit Work Orders
Check Read Leak - Multiple
Offenses * Per Visit
$50.00
Set Meter - No Backflow Device
1st Offense
Per Visit
$25.00
Set Meter - No Backflow Device
2nd Offense
Per Visit
$50.00
Set Meter - No Backflow Device
3rd Offense
Per Visit
$100.00
Non-Compliant Backflow
Installation Per Visit
$90.00
* Only applied to accounts with
excess requests for checks and no
issues found.
Section I
Item/ Description Basis Existing Fee
Proposed Fee
Plan Review Fees
DRP Review Fee (Water) Per Review 400$
1910 Administration and Engineering
DRP Review Fee (Sewer) Per Review 200$
Non-DRP Review Fee (Water) Per Review 75$
Non-DRP Review Fee (Sewer) Per Review 75$
Section I
Item/ Description Basis Fee
New Line Sampling/Reporting
Fee
New Line Sample Each Project $ 75
Section I
Item/ Description Basis Fee
Sewer Capacity Surcharge
Ammonia Per Pound 1.50$
Silver Per Pound 500.00$
Cadmium Per Pound 150.00$
Copper Per Pound 150.00$
Lead Per Pound 325.00$
Zinc Per Pound 100.00$
TSS Per Pound 0.40$
BOD Per Pound 0.25$
COD Per Pound 0.13$
Section II
Item/ Description Basis Fee
Annual Industrial User Fee
In Town Budget Year $ 2,100
Out of Town Budget Year $ 4,200
Pretreatment Application Fees
Waste Load Application Fee Industry Specific
Wastewater Discharge Fee Industry Specific
Non-Domestic Waste Survey
Questionnaire New Industry $ 150
Section III
Item/ Description Basis Fee
Food Service Establishment Fees
First Reinspection (violation)
fee
Per Inspection $ 250
1911 Water Distribution
1920 Pretreatment
Successive Reinspection
(violation) fee
Per Inspection $ 500
Annual Grease Discharge
Permit
Annual $ -
Variance Fee Each $ -
Section IV
Item/ Description Basis Fee
Septic/Oil & Grease
Receiving Station
SG1 Septic Waste Disposal
Fee
Per Gallon $0.09
SG2 Oil & Grease Disposal
Fee
Per Gallon $0.12 $0.14
SG3 Hauler Truck Cleaning
Fee
Per Truck $50.00
Waste Hauler Permit Annual $0.00
Waste Testing Fee Per Truck $0.00
3
Approved
Approved
Proposed
Actual to
Proposed
Budget
Actual Budget
Budget
03/01/2016
Budget
REVENUES
FY13-14
FY13-14 FY14-15
FY15-16
FY15-16
FY16-17
OPERATING REVENUES
Interest Earned
t
10,000 3,075 10,000 10,000 2,113 10,000
Sale of Property 4,000 0 5,000 5,000 7,344 5,000
Miscellaneous Revenue 1,300 153,333 5,000 5,000 35,243 5,000
Transfer in From Gross Revenue
9,258,098 4,960,221 11,503,652 11,436,989 9,445,517 11,860,667
Springdale Contract Revenue 105,194 61,363 105,194 105,194 55,596 105,194
TOTAL OPERATING
REVENUES
$9,378,592 5,177,992$ 11,628,846$ 11,562,183$ 9,545,813$ 11,985,861$
CITY OF CAYCE
O & M Fund Revenue Detail
4
Actual Proposed Revised
Budget Actual Budget Actual Adopted FY 15-16 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY 15-16 03/30/2016 FY16-17 FY16-17
UTILITIES-1909 BILLING
Salaries & Wages
278,154 299,353 291,190 214,738 329,905 236,836 339,635 339,635
Overtime
23,423 10,033 16,000 13,987 16,000 12,145 27,200 16,000
Printing/Office Supplies
5,000 3,793 3,750 1,534 5,000 10,754 5,000 5,000
Postage
42,000 40,834 44,500 28,700 49,000 34,000 55,000 51,000
Dues & Membership
1,010 105 1,465 430 1,465 155 1,940 1,465
Travel
1,360 18 1,560 75 1,560 473 1,560 1,560
Auto Operating Expense
17,500 19,007 17,500 9,470 17,500 6,991 20,000 12,000
Telephone Expense
5,646 5,833 8,401 3,658 8,977 4,138 11,228 9,000
Service Contracts
15,650 15,247 16,750 16,637 29,250 13,172 17,750 17,750
Equipment Repairs
0 0 1,000 1,000
Hand Tools & Supplies
1,200 793 2,000 102 2,000 1,929 3,000 3,000
Safety Supplies
600 616 1,500 397 1,750 660 2,250 1,750
Uniform
1,400 860 1,500 732 1,750 1,290 2,000 1,750
Vehicle Insurance
3,200 2,544 2,000 1,943 2,500 2,814 3,800 3,800
Employee Training
2,470 725 7,260 750 6,500 1,291 6,500 6,500
Spec Dept Fees-Collect,
Chg Card, & On-Line
58,000 76,081 75,000 59,425 85,000 61,526 85,000 85,000
Special Contract-Copier
900 642 0 0 0
Machines & Equipment
0 0 6,600 2,857 1,200 2,119 136,500 44,000
Equipment Non Capital
0 62 5,400 5,400
SCRS
31,835 27,551 33,171 24,454 37,967 26,487 40,022 40,022
SCRS Pre-Retirement
Benefit
453 395 463 341 522 364 550 550
FICA Expense
23,084 21,218 23,606 16,977 27,155 18,402 28,063 28,063
General Insurance
5,090 4,467 3,900 4,305 5,000 5,094 5,250 5,250
Workers Compensation
Insurance
3,400 4,207 5,687 4,945 5,100 7,810 7,000 7,000
Medical Insurance
57,509 56,337 63,524 46,334 74,741 51,585 74,281 74,281
Unemployment
Compensation
5,000 0 5,000 0 1,000 0 1,000 1,000
Health Reimbursement
Account Expense
5,000 3,069 5,000 1,000 7,500 0 6,000 6,000
OPEB Expense
0 0 0 0 0
Christmas Bonus Pool
0 0 1,380 0 0
Total
588,884 593,728 638,707 453,790 718,342 500,098 886,929 767,776
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
5
Actual to Actual to Proposed Revised
Budget Actual Budget 03/26/2015 Adopted 03/31/2016 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY 15-16
FY 16-17
FY 16-17 FY16-17
UTILITIES-1910
ADMINISTRATION
Salaries & Wages
251,005 240,425 200,725 152,112 256,790 198745.59 273,327 273,327
Overtime
0 0 0 0 1,000 29.06 1,006 1,006
Printing/Office Supplies
4,300 4,630 5,000 1,576 5,000 3,164 5,500 5,000
Postage
4,000 4,000 5,375 3,548 6,000 4,500 6,600 6,300
Dues & Membership
742 293 745 205 665 471 630 630
Travel
2,370 1,803 2,655 1,568 3,540 2,299 3,540 3,540
Auto Operating Expense
4,500 5,194 4,500 1,734 10,000 3,498 8,000 8,000
Telephone Expense
8,150 6,417 6,800 4,213 7,500 3,864 6,500 6,500
Service Contracts
7,816 8,702 4,122 14,178 18,972 11,283 16,457 16,457
Equipment Repair
860 718 900 0 900 35 900 900
Safety Supplies
5,250 4,567 2,750 1,852 3,500 1,921 3,500 3,500
Uniform
150 131 200 0 550 0 600 550
Medical, Doctor, Physical
4,100 1,859 4,100 1,532 4,100 1,771 4,100 4,000
Professional Services - HR
0 0 0 0 0 0 0 0
Advertising
8,000 872 4,000 739 1,000 0 1,000 1,000
Vehicle Insurance
2,400 2,149 1,000 1,698 2,000 1,469 2,300 2,300
Employee Training
2,525 1,800 3,450 1,034 3,035 545 3,035 2,500
Professional Service -
Audit
40,000 31,253 40,000 39,218 40,000 42,783 43,000 43,000
Professional Service -
Attorney
35,000 41,544 55,000 39,582 55,000 15,112 55,000 55,000
Professional Service -
Engineer
29,000 15,717 41,000 21,486 25,000 26,020 25,000 25,000
Consultant Fees
29,988 34,997 48,500 45,137 50,000 59,748 43,000 43,000
Special Contract-Copier
2,675 2,471 2,675 1,828 2,675 1,303 2,675 2,675
Spec Dept Fees-Collect,
Chg Card, & On-Line
0 0 0 0 0
Easement Contracts-CSX
0 0 0 0 0
Machines & Equipment
0 0 2,550 3,078 3,725 2,243 0 0
Equipment Non Capital
0 0 2,500 2,500
SCRS
26,462 23,861 21,636 16,352 27,554 21,144 29,930 29,930
SCRS Pre-Retirement
Benefit
376 342 302 228 379 291 412 412
FICA Expense
19,188 18,319 15,397 11,430 19,710 14,886 20,987 20,987
General Insurance
2,640 2,364 2,100 2,046 5,200 2,123 5,200 5,200
Workers Compensation
Insurance
3,000 3,778 3,570 3,916 5,825 3,700 7,074 7,074
Medical Insurance
28,755 35,699 23,822 17,897 33,152 24,863 33,014 33,014
Unemployment
Compensation
1,500 0 1,500 0 1,500 0 1,500 1,500
Health Reimbursement
Account Expense
2,000 731 2,000 1,000 3,000 0 3,000 3,000
OPEB Expense
4,810 0 4,810 0
Christmas Bonus Pool
0 0 540 0 0 0 0
Paying Agent Fee/Bonds
8,000 7,233 8,000 7,112 8,000 4,741 8,000 8,000
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
6
Website Expense
2,750 0 2,750 0 0 0 0 0
Total
542,312 501,868 522,474 396,298 605,272 452,550 617,287 615,802
7
Actual to Actual to Proposed Revised
Budget Actual Budget 03/26/2015 Adopted 03/31/2016 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY15-16
FY 16-17
FY 16-17 FY16-17
1911 WATER
TREATMENT PLANT
Salaries & Wages
433,963 399,040 427,441 321,743 438,340 344,872 452,930 452,930
Overtime
42,494 61,466 41,244 35,754 41,377 32,948 43,209 43,209
Printing/Office Supplies
650 467 650 489 650 459 700 700
Postage
250 250 275 318 275 206 350 350
DHEC Permit Fees & CCR
24,500 23,461 23,700 23,259 24,000 23,259 24,000 24,000
Dues & Membership
852 1,009 822 404 857 430 887 887
Travel
2,360 2,410 2,360 2,728 2,600 938 2,600 2,600
Auto Operating Expense
8,500 6,368 8,100 2,917 4,000 2,321 4,000 4,000
Electric & Gas
275,000 278,506 285,000 258,274 345,000 229,959 360,000 345,000
Telephone
5,000 11,985 4,500 5,605 6,933 5,918 8,621 8,621
Lubrication Supplies
900 940 900 182 950 964 950 950
Service Contracts
52,093 46,933 53,222 37,692 51,307 43,872 157,974 52,974
Equipment Repair
75,000 78,541 75,000 126,642 65,000 31,414 65,000 65,000
Building Repair
500 22 500 0 6,500 4,180 8,000 8,000
Hand Tools & Supplies
900 867 900 782 900 824 900 900
Electric/Light Supplies
600 665 600 133 600 13 600 600
Safety Supplies
1,500 1,378 1,550 1,444 1,600 1,503 1,850 1,850
Uniform Expense
2,100 2,134 2,300 2,270 2,400 2,484 2,500 2,500
Janitorial Supplies
600 553 600 377 600 285 600 600
Chemical
194,077 174,758 229,219 114,606 229,000 134,199 268,606 229,000
Laboratory Supplies
23,500 19,946 22,500 23,370 29,000 23,924 29,000 29,000
Professional Services - HR
0 0 0 0 0 0 0 0
Vehicle Insurance
2,375 1,911 1,500 1,214 1,560 2,324 2,300 2,300
Employee Training
2,008 1,500 2,750 1,689 2,750 1,248 3,135 2,750
Professional Services - Eng
0 0 17,000 0 0 0 0 0
Consultant Service/Lab
Tests
17,000 11,572 0 5,737 8,500 6,522 19,000 19,000
Machines & Equipment
75,000 7,253 83,190 57,694 159,853 99,460 380,000 175,000
Equipment Non Capital
0 11,095 11,095
SCRS
50,254 44,215 50,590 38,125 51,399 40,197 54,129 54,129
SCRS Pre-Retirement
Benefit
715 635 706 532 707 553 744 744
FICA Expense
36,440 33,873 36,001 26,641 36,765 28,134 37,955 37,955
General Insurance
13,660 15,546 17,432 18,188 17,432 19,225 17,432 17,432
Workers Compensation
Insurance
16,170 18,659 18,192 22,717 22,455 27,180 26,635 26,635
Medical Insurance
71,886 65,765 79,405 57,418 82,535 61,722 82,535 82,535
Unemployment
Compensation
500 0 500 312 550 0 550 550
Health Reimbursement
Account Expense
2,500 1,010 2,500 1,500 1,500 2,845 3,000 3,000
OPEB Expense
5,411 0 5,411 0 0
Christmas Bonus Pool
0 1,920 0 0 0 0 0
Total
1,439,258 1,313,638 1,498,480 1,190,756 1,637,895 1,174,383 2,071,787 1,706,796
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
9
Actual to Actual to Proposed Revised
Budget Actual Budget 03/26/2015 Adopted 03/31/2016 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY 15-16
FY 16-17
FY 16-17 FY16-17
1912 WATER
DISTRIBUTION &
MAINTENANCE
Salaries & Wages
497,616 438,022 544,975 353,946 510,035 363626.67 527,129 527,129
Overtime
16,100 49,528 36,000 37,920 46,067 40239.76 51,814 51,814
Printing & Office Supplies
3,000 1,064 3,000 1,896 2,500 2,465 3,000 3,000
Dues & Membership
1,500 445 1,830 225 1,374 655 1,387 1,387
Travel
1,800 748 5,310 709 4,080 2,234 6,200 6,200
Auto Operating Expense
35,000 54,800 50,000 35,937 50,000 29,505 45,000 45,000
Electric & Gas
37,500 49,743 40,000 41,692 50,000 39,652 50,000 50,000
Telephone
20,000 9,246 20,000 5,041 12,000 6,529 10,000 10,000
Service Contracts
179,681 173,985 209,495 156,373 210,185 157,403 107,101 107,101
Equipment Repair
30,000 40,378 30,000 12,701 25,000 12,354 20,000 20,000
Building Repairs
500 0 500 8,289 500 175 500 500
Hand Tools & Supplies
6,000 6,566 6,000 5,892 8,000 4,517 8,000 8,000
Masonry/Cement Supplies
3,000 408 3,000 2,997 4,500 4,978 7,000 7,000
Asphalt/Grading Supplies
25,000 14,561 26,000 49,269 45,000 33,795 55,000 55,000
Radio Supplies
250 0 250 0 250 0 250 250
Safety Supplies
5,200 4,003 6,000 5,221 7,000 6,939 7,000 7,000
Uniform
4,200 5,216 5,200 4,489 6,500 5,684 7,000 7,000
Chemical
736 668 736 0 736 0 736 736
Professional Services - HR
0 0 0 0 0 0 0 0
Water Dist Repair Exp
60,000 194,477 67,000 53,437 65,000 89,356 85,000 85,000
Vehicle Insurance
12,655 9,827 7,000 6,802 6,500 8,932 8,162 8,162
Employee Training
5,000 5,031 12,109 9,438 9,034 3,795 11,834 11,834
Water Distribution Meters
15,000 0 15,000 5,885 15,000 15,066 15,000 15,000
Machines & Equipment
93,250 156,845 7,200 39 15,500 16,636 33,350 28,000
Equipment Non Capital
900 0 900 900
SCRS
54,210 46,857 62,745 41,868 59,848 42,985 63,163 63,163
SCRS Pre-Retirement
Benefit
771 673 876 584 823 591 868 868
FICA Expense
39,308 36,499 44,651 29,548 42,805 30,205 44,289 44,289
General Insurance
9,540 9,616 9,700 10,756 9,700 12,678 13,000 13,000
Workers Compensation
Insurance
10,000 9,721 23,126 23,089 26,290 30,119 30,480 30,480
Medical Insurance
97,046 85,929 119,110 68,195 107,295 70,708 107,295 107,295
Unemployment
Compensation
4,000 0 4,000 0 2,000 0 2,000 2,000
Health Reimbursement
Account Expense
2,000 0 2,000 0 1,000 0 3,000 3,000
OPEB Expense
7,816 0 7,816 0 0
Christmas Bonus Pool
0 2,700 0 0 0 0 0
Total
1,277,679 1,404,856 1,373,329 972,238 1,345,422 1,031,820 1,325,458 1,320,108
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
10
Actual to Actual to Proposed Revised
Budget Actual Budget 03/26/2015 Adopted 03/31/2016 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY 15-16
FY 16-17
FY 16-17 FY16-17
1916 WASTEWATER
TREATMENT PLANT
Salaries & Wages
537,402 514,337 561,180 395,803 574,150 428858.36 599,669 599,669
Overtime
41,255 27,155 32,000 14,257 20,000 23619.35 42,920 30,000
Printing/Office Supplies
525 803 680 454 680 802 800 800
Postage
250 250 270 178 270 201 350 300
State of S.C. Permit Fees
3,250 3,170 3,250 3,170 3,250 3,045 3,250 3,250
Dues & Membership
1,500 615 1,500 435 1,500 810 1,617 1,617
Travel
4,262 484 5,000 1,180 5,000 951 6,974 6,974
Auto Operating Expense
45,000 58,758 45,000 27,769 37,000 23,672 37,000 37,000
Water Expense
50,000 126,602 100,000 0 430,000 231,600 474,000 474,000
Electric & Gas
740,000 805,382 806,200 596,433 939,000 701,397 942,000 942,000
Telephone
12,650 28,116 27,700 15,578 27,700 18,398 28,060 28,060
Lubrication Supplies
3,000 867 3,000 1,240 3,000 693 2,000 2,000
Service Contracts
92,060 57,556 104,600 75,507 133,305 81,997 141,975 141,975
Equipment Repair
30,000 84,042 55,000 252,367 66,000 285,483 151,000 151,000
Building Repairs
800 28 500 88 500 815 500 500
Sludge Disposal Fees
200,000 240,092 200,000 143,875 200,000 209,654 260,000 260,000
Hand Tools & Supplies
3,700 2,041 3,700 917 2,000 1,265 3,000 2,000
Electric/Light Supplies
210 349 210 2,125 2,000 1,093 2,000 2,000
Radio Supplies
200 0 200 0 200 0 200 200
Safety Program and
Supplies
3,000 2,987 4,150 4,667 6,000 29,746 6,700 6,700
Uniform
4,500 5,097 5,810 4,083 5,600 4,814 6,000 6,000
Janitorial Supplies
1,000 782 1,000 599 1,000 405 1,000 1,000
Chemical
280,000 118,433 152,510 95,738 150,996 127,606 214,852 150,996
Laboratory Supplies
26,200 27,004 27,500 26,229 35,900 27,202 38,200 38,200
Force Main/Line Repair
Expense
0 141 0 0 0 0 0 0
Professional Services - HR
0 0 0 0 0 0 0 0
Vehicle Insurance
9,490 8,003 6,500 6,797 6,900 9,298 8,162 8,162
Employee Training
6,073 2,092 6,608 3,175 6,000 2,135 7,795 7,795
Professional Serv. Engineer
0 0 0 0 0 0 25,000 25,000
Professional Serv. - Lab
Tests
23,900 19,123 25,100 16,690 25,100 17,189 28,000 25,100
FILOT Expense
0 160 0 0 0 0 0
Machines & Equipment
58,700 4,050 17,520 4,223 57,000 50,889 68,050 40,000
Equipment Non Capital
0 0 4,720 4,720
SCRS
61,048 51,707 64,044 43,912 65,433 47,971 70,106 70,106
SCRS Pre-Retirement
Benefit
868 742 894 613 900 659 964 964
FICA Expense
44,267 39,808 45,576 30,078 46,800 33,504 49,158 49,158
General Insurance
52,897 68,457 84,016 85,462 86,000 86,236 86,000 86,000
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
11
Workers Compensation
Insurance
18,500 23,816 25,606 31,991 27,170 49,195 32,433 32,433
Medical Insurance
86,263 83,393 103,227 70,161 99,042 76,076 107,295 107,295
Unemployment
Compensation
2,000 0 2,000 170 2,000 0 2,000 2,000
Health Reimbursement
Account Expense
1,500 2,250 1,500 122 1,500 0 1,500 1,500
OPEB Expense
6,615 0 6,615 0 6,615 0 6,615 6,615
Depreciation Expense
0 550,000 0 550,000 0 550,000 0
Christmas Bonus Pool
0 2,580 0 0
Total
2,452,885 2,408,692 3,082,746 1,956,085 3,625,511 2,577,279 4,011,865 3,353,089
12
Actual to Actual to Proposed Revised
Budget Actual Budget 03/26/2015 Adopted 03/31/2016 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY 15-16
FY 16-17
FY 16-17 FY16-17
1917 WASTEWATER
COLLECTION
Salaries & Wages
410,773 406,679 532,512 359,925 545,470 388680.12 562,746 562,746
Overtime
16,100 48,993 40,000 47,486 55,000 54484.45 65,732 65,732
Dues & Membership
910 260 1,875 1,910 1,390 1,115 1,250 1,250
Travel Expense
2,070 1,677 5,480 5,197 3,140 2,330 3,640 3,640
Auto Operating Expense
95,000 101,481 100,000 44,358 60,000 33,078 60,000 60,000
Electric & Gas
115,000 127,797 125,000 85,732 115,000 106,615 125,000 125,000
Telephone Expense
36,000 29,287 38,200 25,897 40,000 29,361 25,000 33,000
Lubrication Supplies
300 0 300 0 300 0 300 300
Service Contracts
14,388 10,250 15,100 6,441 17,878 7,120 16,908 16,908
Equipment Repair
103,000 105,361 135,000 155,624 159,606 178,017 200,000 200,000
Hand Tools & Supplies
6,000 7,557 6,000 3,713 8,000 7,196 8,000 8,000
Masonry/Cement Supplies
1,500 860 1,500 700 1,500 2,890 1,500 1,500
Asphalt/Grading Supplies
25,000 14,293 25,000 25,416 25,000 6,412 35,000 25,000
Radio Supplies
250 0 250 0 250 0 250 250
Safety Supplies
15,000 14,385 6,000 4,809 7,500 7,413 7,500 7,500
Uniform
4,200 5,028 4,500 4,592 6,200 5,684 6,200 6,200
Janitorial Supplies
300 521 500 398 500 289 1,000 500
Chemical
25,000 13,070 25,000 11,559 18,687 2,457 47,534 47,534
WW Coll Repair Exp
50,000 128,780 66,000 78,726 86,688 64,571 90,000 85,000
Transmission Line
Operation & Maint
5,000 0 5,000 0 5,000 0 5,000 5,000
Professional Services - HR
0 0 0 0 0 0 0 0
Vehicle Insurance
14,236 11,341 8,500 8,260 8,850 12,600 11,130 11,130
Employee Training
918 519 14,218 9,278 4,418 3,590 6,459 6,459
Pro Ser - Eng Exp
0 0 0 0 0 0 0 0
Machines & Equipment
20,000 348 39,700 139,389 29,500 64,259 87,683 23,150
Equipment Non Capital
900 0 900 900
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
13
SCRS
45,029 43,198 61,803 43,671 65,181 47,226 68,567 68,567
SCRS Pre-Retirement
Benefit
640 620 862 609 896 649 943 943
FICA Expense
32,651 34,125 43,981 30,755 46,620 33,524 48,079 48,079
General Insurance
12,175 12,591 13,000 14,258 15,000 16,457 15,000 15,000
Workers Compensation
Insurance
18,000 21,410 28,638 30,102 28,120 42,874 32,347 32,347
Medical Insurance
93,452 84,122 119,108 70,824 115,549 72,117 115,549 115,549
Unemployment
Compensation
1,000 0 1,000 0 1,000 0 1,000 1,000
Health Reimbursement
Account Expense
2,000 0 2,000 0 1,000 1,500 3,000 3,000
OPEB Expense
5,411 0 5,411 0 0
Christmas Bonus Pool
0 0 2,400 0 0 0 0 0
Springdale Contract
Expense
105,194 0 105,194 0 105,194 0 105,194 0
Total
1,276,497 1,224,553 1,579,032 1,209,629 1,579,337 1,192,509 1,758,411 1,581,184
14
Actual to Actual to Proposed Revised
Budget Actual Budget 03/26/2015 Adopted 03/31/2016 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY 15-16
FY 16-17
FY 16-17 FY16-17
1920 WASTEWATER
PRETREATMENT
Salaries & Wages
38,871 34,991 107,100 71,932 133,460 106032.39 182,833 182,833
Overtime
0 0 5,250 761 3,000 6791.53 16,187 8,000
Printing/Office Supplies
200 209 500 493 1,000 926.7 2,000 2,000
Postage
100 100 300 198 600 450 700 700
State of S.C. Permit Fees
0 0 0 0 0 0 0 0
Dues & Membership
236 180 474 95 315 35 380 380
Travel
1,402 171 1,402 482 1,829 472 2,322 2,322
Auto Operating Expense
2,000 1,393 11,000 1,038 5,000 778 5,000 5,000
Electric & Gas
12,000 151 36,000 1,366 4,000 2,053 3,000 3,000
Telephone
600 1,082 2,380 1,372 3,280 1,470 4,000 4,000
Lubrication Supplies
0 500 189 700 0 1,000 1,000
Service Contracts
0 1,440 7,392 1,440 0 1,440 1,440
Equipment Repair
0 1,500 4,609 6,000 39,384 35,000 35,000
Building Repair
0 400 354 1,000 28 1,000 1,000
Sludge Disposal Fees
8,400 0 27,300 731 98,000 40,998 95,000 95,000
Hand Tools & Supplies
1,000 672 1,500 841 2,000 2,324 2,500 2,500
Electric/Light Supplies
0 0 200 0 500 259 500 500
Radio Supplies
0 0 0 0 0 0 0 0
Safety Program and
Supplies
200 0 975 324 1,100 1,643 2,000 2,000
Uniform
750 12 1,300 660 2,000 783 2,900 2,900
Janitorial Supplies
0 0 300 0 500 142 500 500
Chemical
2,250 0 26,545 17,730 78,000 37,874 78,296 78,296
Laboratory Supplies
0 0 500 0 500 0 750 750
Professional Services - HR
0 0 0 0 0 0 0 0
Vehicle Insurance
0 241 1,500 486 1,000 612 1,500 1,500
Employee Training
534 225 859 158 925 396 945 945
Professional Serv. - Lab
Tests
0 0 10,000 2,027 8,214 12,720 20,000 17,000
Machines & Equipment
20,000 37 51,100 225 0 0 72,657 0
Equipment Non Capital
0 0 3,239 3,239
SCRS
4,107 2,889 12,103 7,814 15,212 12,021 21,713 21,713
SCRS Pre-Retirement
Benefit
58 41 169 109 209 165 299 299
FICA Expense
2,978 2,401 8,613 5,499 10,880 8,560 15,225 15,225
General Insurance
225 500 1,593 2,400 3,119 3,200 3,200
Workers Compensation
Insurance
0 729 5,560 1,091 1,530 1,401 10,592 10,592
Medical Insurance
5,391 6,109 19,851 11,914 18,570 17,838 24,760 24,760
Unemployment
Compensation
0 0 0 0 0 0 0 0
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
15
Health Reimbursement
Account Expense
0 0 0 1,500 0 3,000 3,000
OPEB Expense
0 0 0 0
Christmas Bonus Pool
0 240 0 0
Total
101,077 51,858 337,361 141,482 404,664 299,277 614,438 530,594
16
Actual to Actual to Proposed Revised
Budget Actual Budget 03/26/2015 Adopted 03/31/2016 Budget
Budget
FY13-14 FY13-14 FY14-15 FY 14-15 FY 15-16
FY 16-17
FY 16-17 FY16-17
1990 NON-
DEPARTMENTAL
Medical Insurance Expense -
Retiree
0 0 5,294 4,218 13,233 0 0
O&M Indirect Cost Transfer
1,500,000 875,000 1,600,000 1,199,999 1,600,000 1,466,667 1,600,000 1,600,000
Contra Water Expense
0 -54,383 0 0 -231563.86 0 0
Capital Equipment
Replacement Reserve
100,000 58,333 100,000 75,000 100,000 75,000 200,000 100,000
Capital Improvement
Projects Reserve
100,000 58,333 100,000 75,000 100,000 75,000 200,000 100,000
Other Use of Funds
639,996
Debt Service Principal
0 0 90,865 6,419 6,419
Debt Service Interest
5,720 0 5,146 158,172 158,172
Depreciation Expense
0 298,607 0 0
Total
1,700,000 937,284 1,811,014 1,354,217 2,111,840 2,121,110 2,164,591 1,964,591
Grand Total
9,378,592$ 8,436,477$ $10,843,143 $7,674,494 $12,028,283 9,349,026 $13,450,766 $11,839,940
O&M Revenue
#REF! $11,562,183.00 11,985,861.00$ 11,985,861.00$
Net Revenue/(Shortage)
#REF! ($466,100) ($1,464,905) $145,921
CITY OF CAYCE
O & M UTILITIES FUND EXPENDITURES
1
04/01/2016
CITY OF CAYCE
Gross Revenue Fund Revenue Detail
Proposed Adopted Proposed Adopted Proposed Admin Rec
Budget Budget Budget Budget
Actual to
03/08/2016
Budget Budget
FY14-15 FY14-15 FY15-16 FY15-16 FY15-16 FY16-17 FY16-17
Operating
Revenues
Water Sales
5,200,000.00$ 5,081,524.00$ 4,900,000.00$ 5,107,088.00$ 2,890,361.56$ 4,913,191.81$ 5,030,000.00$
Water Taps -
Material & Labor
15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 98,993.75$ 15,000.00$ 15,000.00$
Sewer Service
Charges
8,723,290.00$ 8,795,765.00$ 9,069,478.00$ 9,368,823.00$ 6,246,868.53$ 9,370,295.10$ 9,800,000.00$
Pretreatment Plant
Revenue
1,535,500.00$ 263,598.00$ 600,000.00$ -$ -$ -$ -
Grease Waste
Disposal Fee
252,000.00$ 311,093.40$ 466,639.50$ 550,000.00$
Septic Waste
Disposal Fee
468,000.00$ 306,437.40$ 459,656.10$ 450,000.00$
Waste Hauler Permit
Fee
Hauler Truck
Cleaning Fee
1,800.00$ 1,250.00$ 1,900.00$ 2,000.00$
Sewer Taps -
Material & Labor
1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 3,065.74$ 1,000.00$ 1,000.00$
Re-connection Fees
17,000.00$ 17,000.00$ 24,500.00$ 24,500.00$ 33,122.00$ 24,500.00$ 40,000.00$
Capacity Fees Wa &
Sw CFC's
785,000.00$ 785,000.00$ 785,000.00$ 785,000.00$ 869,409.90$ 850,000.00$ 850,000.00$
Miscellaneous
Revenue
60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 602,068.05$ 60,000.00$ 60,000.00$
Penalties
135,000.00$ 135,000.00$ 150,000.00$ 150,000.00$ 140,301.08$ 150,000.00$ 160,000.00$
Interest
-$ -$ $0.00 $0.00 $0.00 $0.00 -$
Set Up Fees
100,000.00$ 100,000.00$ 100,000.00$ 100,000.00$ 64,410.00$ 100,000.00$ 85,000.00$
TOTAL OPERATING
16,571,790$ 15,253,887$ 15,704,978$ 16,333,211$ 11,567,381$ 16,412,183$ 17,043,000$
2
CITY OF CAYCE
Gross Revenue Fund Expenditure Detail
Actual to Proposed Adopted Proposed Proposed
Actual Budget 12/31/2013 Budget Budget Budget Budget
EXPENDITURES & TRANSFERS FY12-13 FY13-14 FY13-14 FY14-15 FY14-15 FY15-16 FY16-17
Gross Revenue Fund Expense
2002 Bond (1900-160) 105,194 105,194.00
Revenue Bonds of 2004 1,012,357 978,200.00 591,935 989,400 997,600 - 0
Revenue Bonds of 2007A 1,609,649 1,604,425 934,010 1,615,725 1,585,075 1,595,250 0
Bonds of 2009 P&I 2,170,210 2,174,048 1,265,956 2,170,210 2,170,210 2,170,210 2,102,928
Bonds of 2014 0 0 0 192,446 192,446 204,580 0
Transfer Out to O&M Fund 8,048,863 9,258,098 4,960,221 10,858,842 10,636,081 11,731,886 11,860,667
2015 Bonds (SRF)(190) 226,987
2016A Bonds (EST) 1,887,176
2016B Bonds (EST) 166,700
15 % Bond Dept Coverage(550) 0 729,280 0 745,167 757,579 611,285 673,348
Bad Debt Expense (600) 20,197 0 0 0 0 20,000 20,000
TOTAL EXPENDITURES 12,861,276$ 14,744,051$ 7,752,122$ 16,571,790$ 16,338,991$ 16,333,211$ 17,043,000$
Department Code -Name Initial Budget FY 16-17
Budget Reduction
O & M Fund
1909 Billing
(200) 3/4" Meters for AMR Replacement Program $83,000 $36,000
(100) 100W ERTs to replace failing ERTs $40,000 $8,000
(25) 1" Meters for Replacement $5,500 $0
Camera for Sewer Plugging $8,000 $0
Total 1909 Utilities - Billing $136,500 $44,000 $92,500
1910 Utilities - Administration
Total 1910 Utilities - Admin $0 $0 $0
1911 Water Treatment Plant
High Service Transmission Pump $60,000 $60,000
Raw Water Transmission Pump $90,000 $90,000
Surface Wash Valves Replacement $25,000 $25,000
VFD Replacement WTP & RWPS $200,000 $0
Decant Station Control Panel Replacement $5,000 $0
Total 1911 Water Plant
$380,000 $175,000 $205,000
1912 Water Distribution
Ditch Witch Excavation Vacuum $28,000 $28,000
Camera Security System $5,350 $0
Total 1912 Water Distribution $33,350 $28,000 $5,350
1916 Wastewater Plant
ArgusHazco QRAE 3 Gas Detectors $11,800 $11,800
Replacement Chassis/Body for 2000 Chevy 3500 HD $28,200 $28,200
BioRem Odor Control Recirculation Pump/Motor Assembly $5,350 $0
Headworks Rotating Screen Wash Impeller Pump $13,200 $0
Carousel Wilo Submersible Mixer $9,500 $0
Total 1916 Wastewater Plant $68,050 $40,000 $28,050
1917 Wastewater Collection
Panel Upgrade for Magnolia Ridge Pump Station $7,000 $7,000
Ridged Camera Push System $32,314 $16,150
Inspection Camera on VacCon $38,369 $0
Emergency By-Pass Pumping Hoses & Fittings $10,000 $0
Total 1917 Wastewater Collection $87,683 $23,150 $64,533
1920 Septage & Grease
Holding Tank Mixer $33,190 $0
SOG Station Muffin Monster Grinder $9,774 $0
Auger Assembly $21,168 $0
SOG Station Wet Well Pump $8,525 $0
Total 1920 Septage & Grease $72,657 $0 $72,657
Total O&M Fund $778,240 $468,090
City of Cayce
Capital Equipment Schedule
FY 2016-FY 2017
ACCOMMODATIONS TAX COMMITTEE
Minutes of March 31, 2015 Meeting
In attendance: Pete Cassidy, John Hert, Mark Burt, Lynda Murray, Mendy Corder, Kara
Carmine
Dr. Cassidy called the meeting to order. The Committee reviewed the financial report update.
Discussion was held on the possible new hotel near the Cayce Tennis and Fitness Center.
Ms. Carmine advised that the current balance of the account is $77,446.54 which includes the
Accommodation tax funds received September and December 2014. Ms. Carmine advised that
funds haven’t yet been received for March and June 2015, nor have all disbursements been
made. The Committee discussed the continual decline in the amounts of funds received each
year.
The Committee reviewed each application. It was discussed that the Brookland-Cayce Boys
Soccer application was not listed as a non-profit organization, Airport HS Soccer applications
did not indicate a non-profit status either. Ms. Corder and Ms. Carmine are to research the status
of these organizations and return to the committee with their findings. The recommended
funding for these applications was decided contingent upon the non-profit status of the
applicant/s. Mr. Burt made a motion to recommend funding as discussed and included on the
attached chart. Ms. Murray seconded the motion which was unanimously approved. The
committee also discussed the need to verify the percentage of funds that need to be paid to West
Metro Chamber, which Ms. Corder and Ms. Carmine are to follow-up and advise the committee
of their findings. Ms. Corder advised that the recommendations would be placed on the April 7,
2015 Council Meeting agenda and encouraged the Committee to attend. Dr. Cassidy asked that
the following statement be included in the letter sent to those requesting funding: “Should
receipts exceed expectations the Accommodations Tax Committee will reconsider your request”.
There being no further business the meeting was adjourned.
Respectfully submitted,
Mendy Corder
ITEM VII. A.
AGENDA
APPROVED MINUTES
PLANNING COMMISSION
CAYCE TENNIS CENTER
1120 FORT CONGREE TRAIL, CAYCE SC
Monday, January 25, 2016
6:30 PM
I. CALL TO ORDER
The meeting was called to order at 6:30 pm. Members present were
Maryellyn Cannizzaro, Chris Kueny, Larry Mitchell, Robert Power, and Ed
Fuson. John Raley and Butch Broehm were absent excused.
II. APPROVAL OF MINUTES
A motion was made by Mr. Kueny to approve the minutes of the December
21, 2015, meeting. Mr. Power seconded the motion. All were in favor.
III. STATEMENT OF NOTIFICATION
Mr. Fuson asked if the public had been notified of the meeting. Ms. Ocean
confirmed that everyone had been notified.
IV. NEW BUSINESS
a. Nomination and election of Officers for 2016
A motion was made by Mr. Kueny to nominate Mr. Fuson as the
Chair for 2016. Mr. Mitchell seconded the motion. All were in favor.
A motion was made Mr. Kueny to nominate Robert Power as Vice-
Chair. Mr. Mitchell seconded the motion. The vote passed
unanimously.
b. Nomination of Monique Ocean as Secretary for 2016
A motion was made by Mr. Mitchell to nominate Ms. Ocean as
Secretary. Mr. Kueny seconded the motion. All were in favor.
c. Approval of meeting schedule for 2016
A motion was made by Ms. Cannizzaro to accept the meeting
schedule for 2016. Mr. Powell seconded the motion. All were in
favor.
V. OTHER BUSINESS
There was no other business.
VI. ADJOURNMENT
A motion was made by Mr. Power to adjourn. Mr. Kueny seconded the
motion. All were in favor.
A quorum of Council may be present.
No discussion or action on the part of Council will be taken.
1 | P a g e
MINUTES OF EVENTS COMMITTEE
CITY OF CAYCE
Cayce Historical Museum
February 11, 2016
Present: Dave Capps, Kimberly Christ, Brenda Cole, Danny Creamer, Jason Munsell,
Frankie Newman, Amy Roper, and Rachel Scurry
Absent, Excused: Cindy Pedersen
City Representatives Present: Mendy Corder and Kara Carmine
Chairperson Danny Creamer called the meeting to order.
The minutes of the January 14, 2016 meeting were reviewed and approved as written.
With a motion by Dr. Munsell, second by Mr. Capps, and unanimous vote of Committee
members, the Committee recommended that Council reappoint Cindy Pedersen for another
two-year term.
The Committee now has one open position.
Ms. Cole recommended that the Committee send Ellen Mancke a letter thanking her for her
devoted service to the Committee.
Christmas in Cayce
At their Special Council Meeting on January 20, 2016, Council approved Hospitality Tax of
$13,000 for Christmas in Cayce ($10,000 for lighting/decorations and $3000 for Carols along
the Riverwalk).
Mr. Creamer reviewed the City Attorney’s e-mail concerning displays. Dr. Munsell had
forwarded the Committee an article about other cities and their celebrations.
Ms. Christ discussed marketing and seeking corporate sponsors for displays. She and Ms.
Roper will draft a letter for discussion at the March meeting. Rebranding may present
opportunities for engaging residents and businesses in this community event. We are seeking
to be more inclusive and more inviting to people who live and work in Cayce.
Cayce Shines and Cayce’s Celebration of Light were two rebranding options mentioned.
2 | P a g e
New Display for the Holiday Season
With a motion by Ms. Scurry, second by Dr. Munsell, and unanimous vote of Committee
members, the Committee tabled the discussion on the New Display for the Holiday Season
until the March meeting. City representatives may be able to schedule the meeting at the
Cayce Tennis and Fitness Center so that the Committee may review websites and narrow our
choices.
Guided Nature Tours, Saturday, May 7, 2016
Dr. Mancke will be leading tours from the Timmerman Trail at 10 am and 1 pm. Ms. Christ
and Mr. Capps volunteered to assist with the morning session. Ms Pedersen and Mr. Capps
are scheduled to assist with the afternoon session. Other Committee members may also
attend. Ms. Carmine will inventory the give-aways remaining from last year and reorder as
needed.
Congaree Bluegrass Festival, Saturday, October 1, and Sunday, October 2, 2016
At their Special Council Meeting on January 20, 2016, Council approved Hospitality Tax of
$30,000 for Congaree Bluegrass Festival.
Groups booked for Saturday are as follow:
Doyle Lawson and Quicksilver
Edgar Laudermilk Band
Steve Wilson Bandjo Co.
Slope Valley
Group booked for Sunday is The Thomas Family. At least one and possibly two additional
groups will be booked for Sunday afternoon.
The line-up may include cloggers and a couple of smaller non-paid groups. Steve Wilson is
also presenting a banjo exhibition and workshop during the weekend.
As discussed at our January meeting, a contract has been extended to Mr. John Banks as
festival consultant and coordinator for services at a fee of $3,400. In addition, a contract has
been extended to Ms. Sheila Starkey for social media services at a fee of $1,000.
In mid-March, Ms. Starkey and Ms. Carmine will begin posting CBF teasers on social media.
Ms. Starkey will update our Committee at the March meeting.
3 | P a g e
Accommodations Tax Requests
Following a roundtable discussion, the Committee members recommended that we request A-
tax funding as follows:
Congaree Bluegrass Festival, $20,000
Christmas in Cayce, $10,000
Guided Nature Tours, $500
Organizing a Family Event
As discussed at the January meeting, Mr. Creamer recommended that the Committee organize
a family-oriented festival in conjunction with the 2017 Guided Nature Tours. At the March
meeting, the Committee will discuss this “Celebrating Families" event further.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Rachel R. Scurry
AGENDA
APPROVED MINUTES
BOARD OF ZONING APPEALS
CAYCE HISTORICAL MUSEUM
1120 FORT CONGREE TRAIL, CAYCE SC
Monday, February 22, 2016
6:00 PM
I. CALL TO ORDER
The meeting was called to order by Robert McLeod. Members present were Frank
Dickerson and Jason Simpson. Robin DiPietro and Bob McArver were absent
excused. Staff present was Layne West and Monique Ocean.
II. APPROVAL OF MINUTES
Mr. McLeod pointed out that Mr. Butch Broehm’s name should not be included in the
list of members present - Mr. Broehm is not a member of the Board of Zoning
Appeals. A motion was made by Frank Dickerson to approve the minutes of the
January 25, 2016, meeting with a correction to delete Mr. Broehm’s name from the
list of members present. Jason Simpson seconded the motion to approve the
minutes with corrections. All were in favor and the vote passed unanimously.
III. STATEMENT OF NOTIFICATION
Mr. McLeod inquired if the public and media had been notified of the meeting. Ms.
Ocean confirmed that everyone had been notified.
IV. PUBLIC HEARING – Variance Request No. 001-16 [A request, by the owner,
for a variance to add a carport and exceed the general requirements for accessory
building and uses in residential districts (Section 5.6-2).The property is located at
1312 Northland Drive.]
a. Opening Statement –
Layne West began by explaining that Mr. Wendell Hathcox was requesting a
variance to construct a carport that would exceed Ordinance regulations. Mr. West
explained that the property currently contained a storage building and a lean-to.
Mr. West pointed out that the proposed carport along with the existing storage
building and the lean-to would exceed the size and the number of accessory
structures allowable by the Ordinance. Mr. West mentioned that the height of the
proposed carport would also exceed Ordinance regulations. Mr. Wendell Hathcox
and his son Mark Hathcox addressed the Board to explain the proposed carport.
Mark Hatchcox began by explaining that he believes his father was given
inaccurate information by staff. Mark Hathcox stated his father was denied a
permit for the carport after staff had given verbal approval. Wendell Hathcox stated
after the permit was denied staff suggested using a smaller carport or attaching
the carport to the house. Mr. Hathcox stated that a smaller carport will not cover
his vehicle and it is impossible to attach the structure to the house.
b. Publi
c Testimony –
Mr. and Mrs. Martin were present to speak in favor of the variance request. No
one was present to oppose the request.
Board of Zoning Appeals
Approved Minutes
February 22, 2016
PAGE 2 OF 2
c. Adjourn Hearing –
The hearing was closed by Mr. McLeod.
V. MOTION- Variance Request No.001-16
A motion was made by Mr. Simpson to grant the variance with the following
conditions: (1.) The structure should not exceed 26 feet, (2.) the required
setbacks must be maintained and (3.) The variance is approved as long as
Wendell Hathcox is owner of the property.
VI. OTHER BUSINESS
a. Executive Session -Receipt of legal advice from the City Attorney relating
to the Board's legal role and responsibilities and other matters covered by
the attorney-client privilege.
The Executive Session was cancelled because 2 members were absent.
VII. ADJOURNMENT
Mr. Dickerson made a motion to adjourn. Mr. Simpson seconded the motion.
All were in favor and the vote passed unanimously.
A quorum of Council may be present.
No discussion or action on the part of Council will be taken.
City of Cayce
Committee Appointments/Reappointments
April 5, 2016
All open positions will be advertised on the City’s website and Facebook page.
COUNCIL ACTION REQUIRED
PLANNING COMMISSION – ONE (1) POSITION
Mr. Chris Kueny’s term expired in March and he would like to serve again. The Commission
recommends his reappointment. He has served on the Commission since 2012 and consistently
attends the meetings. His reappointment application is attached for Council’s review.
NO COUNCIL ACTION REQUIRED
The following positions have been postponed by Council until receipt of potential member
applications.
ACCOMMODATIONS TAX COMMITTEE – THREE (3) POSITIONS
Ms. Cherelle Davis is no longer employed with the Country Inn & Suites. Ms. Sue Wofford is no longer
with Knights Inn. These positions must be filled by someone from the motel industry in Cayce. The staff
liaison is currently speaking with motel managers regarding this position. Mr. Peter Fikas is no longer
employed with Red Lobster. This position must be filled by someone from the restaurant industry in
Cayce.
BEAUTIFICATION BOARD – THREE (3) POSITIONS
Ms. Sue Perry and Ms. Sue Miles both resigned from the Board in October. There is also one additional
open position on the Board. The Board has no recommendations at this time.
CONSOLIDATED BOARD OF APPEALS – TWO (2) POSITIONS
Mr. Charles Mellette has moved out of the City and is no longer able to serve on the Board. Ms.
Maryellyn Cannizzaro resigned from the Board due to work commitments. Members who serve on this
Board must be either an Engineer, Contractor, Architect or Design Professional. There are no
recommendations at this time.
EVENTS COMMITTEE – ONE (1) POSITION
Ms. Ellen Mancke resigned from the Committee in November. There are no recommendations at this
time.
PLANNING COMMISSION – ONE (1) POSITION
Ms. Maryellyn Cannizzaro resigned from the Planning Commission due to work commitments. The
Commission’s staff liaison is in the process of contacting potential member applicants to see if they are
still interested in serving on the Commission.
PUBLIC SAFETY FOUNDATION – FIVE (5) POSITIONS
At the February 3, 2015 Council Meeting Council approved amendments to the Cayce Public Safety
Foundation’s Bylaws. In order to ensure that Council is able to recruit more directors to the Foundation,
the Foundation Bylaws now read that Council may appoint directors from within the City at large and
directors need not be from particular Council districts.
Also, the amended Bylaws state a quorum consists of the number of directors attending a meeting;
provided, that in no event shall a quorum consist of fewer than two (2) directors. Therefore any action
needed can be taken at each meeting.
ITEM VII. B.
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