Fill - Free fillable Danish Ministry of Higher Education and Science - Application for Assessment of Foreign Qualifications PDF form

Danish Agency for Science and Higher Education, Bredgade 40, DK-1260 Copenhagen K

+45 7231 8700 – vur@ufm.dk – ufm.dk/recognition

Application for assessment

foreign qualifications

• Please see the instructions at the end of the form.

• Fields marked * are required.

1. Personal details

First and middle names * Last name *

Previous name, if changed

Danish civil registry no. (if none: date of birth)* Nationality * Gender *

 Female

 Male

Street address *

Any other address information (e.g. c/o name)

Postal code*

City * Country (if not Denmark) *

Telephone number (daytime) Other telephone number, if any E-mail address

2. Purpose of the assessment

What is the most important purpose of the assessment? * Tick 1 box only:

In which field of work? ________________________________________________________

 Job

 Admission to an unemployment fund

 Education Which education? _________________________________________________________

Before applying for admission, please ask the educational institution whether you fulfil the grade and subject level requirements.

 Other: How do you want to use the assessment? _____________________________________________________________

Have you had your qualification assessed before? *

 Yes  Please enclose copy of prior assessment(s).

 No

3. Primary and lower secondary education

Education received from age 5 to 15, approximately

Qualification * School *

City/town * Country *

When did you begin primary education? *

Year:

______

When did you complete lower secondary education? *

Year:

______

4. Upper secondary education

If you have completed general education giving access to higher education

Qualification *

Educational institution * Web address of institution

City/town * Country *

When did you start on the programme? *

Year:

______

When did you complete the programme? *

Year:

______

What was the nominal length of the programme? *

__ years and __ months

Do you need the assessment in Danish or English? *

 Danish

 English

2.4.2019

Application for assessment of foreign qualifications

5. Vocational education and training

If you have education aimed at a specific trade/industry and not requiring upper secondary school

Qualification * Specialisation/vocational field

Educational institution * Web address of institution

City/town * Country *

When did you start on the programme? *

Month: _______

Year: ____

When did you complete the programme? *

Month: ______

Year: ____

Full-time or part-time education? *

 Full-time

 Part-time

What was the official length of the programme? * __ years and ___ months

Did the programme include an internship or other practical training in a workplace?

 Yes  Duration: ___ months

Workplac



Which types of job can you do with this qualification?

Additional information

6. Higher education

If you have education that normally requires upper secondary education level or above

Higher education 1

Qualification * Specialisation/main fields of study

Educational institution * Web address of institution

City/town * Country *

When did you start on the programme? *

Month: _______

Year: ____

When did you complete the programme?*

Month: ______

Year: ____

Full-time or part-time education? *

 Full-time

 Part-time

What was the official length of the programme? * __ years and ___ months

Did the programme include

an internship or other practical training in a workplace? *

 Yes  Duration: ___ months. Workplace:

 No

Did you finish the programme with a thesis, dissertation or other large project? *

 Yes  Title:

What was the nominal duration of this work? ___ months Number of pages: ____

Credits earned, if applicable (number and name of credits, e.g. “ECTS”, “credits”, or “units”): _______________________



Which types of job can you do with this qualification?

Additional information

Page 2

Application for assessment of foreign qualifications

Higher education 2

Qualification * Specialisation/main fields of study

Educational institution * Web address of institution

City/town * Country *

When did you start on the programme? *

Month: _______

Year: ____

When did you complete the programme?*

Month: ______

Year: ____

Full-time or part-time education? *

 Full-time

 Part-time

What was the official length of the programme? * __ years and ___ months

Did the programme include an internship or other practical training in a workplace? *

Yes  Duration: ___ months Workplace:

_ No

Did you finish the programme with a thesis, dissertation or other large project? *

 Yes  Title:

What was the nominal duration of this work? ___ months Number of pages: ____

Credits earned, if applicable (number and name of credits, e.g. “ECTS”, “credits”, or “units”): ___________________________



Which types of job can you do with this qualification?

Additional information

Higher education 3

Qualification * Specialisation/main fields of study

Educational institution * Web address of institution

City/town * Country *

When did you start on the programme? *

Month: _______

Year: ____

When did you complete the programme?*

Month: ______

Year: ____

Full-time or part-time education? *

 Full-time

 Part-time

What was the official length of the programme? * __ years and ___ months

Did the programme include an internship or other practical training in a workplace? *

Yes Duration: ___ months. Workplace:

Did you finish the programme with a thesis, dissertation or other large project? *

 Yes 

Title:

What was the nominal duration of this work? ___ months Number of pages: ____

Credits earned, if applicable (number and name of credits, e.g. “ECTS”, “credits”, “units”): ___________________________



Which types of job can you do with this qualification?

Additional information

Page 3

Application for assessment of foreign qualifications

7. Relevant work experience

Period of employment

Job

Workplace

8. Additional information

9. Contact to authorities in the country of education

Can the Danish Agency for Science and Higher Education contact relevant educational institutions and authorities in the country of education? *

 Yes

 No

If no: Why not?

10. Body submitting the application, if applicable

Only fill this in if the application is submitted by an authority/unemployment fund/institution/company or

organisation.

Authority/unemployment fund/institution/company/organisation Contact person

Telephone Email

Is the contact person to receive a copy of the

assessment?

 Yes

 No

Street address

Postal code City/town

11. Signature of the holder of the qualification

I certify that the information given in this application is correct and that the enclosures are authentic documents relating to me.

I understand that submission of fraudulent documentation will be reported to the police.

I hereby consent to the Danish Agency for Science and Higher Education assessing my qualifications.

Date * ___________________ Place * ________________________________________________

Signature * ________________________________________________________________________

Page 4

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Application for assessment of foreign qualifications

Checklist

This checklist is to be enclosed with your application.

Before submitting the application, please make sure that you have included the following items.

Please see the instructions for details about the document requirements.

Tick the boxes:

 Application form completed and signed

 Diploma(s)/certificate(s) that you want to have assessed. To be enclosed in the form of

copies for most countries – see "Copies or original documents?", page 2 of instructions.

 Transcript/mark sheet/similar list of subjects passed, for each qualification that you want

to have assessed. To be enclosed in the form of copies for most countr

ies – see "Copies

or original documents?", page 2 of instructions.

 Translations (copies) of diploma(s)/certificate(s) and of transcript(s) – howe

ver, documents

in Norwegian, Swedish, English, German, French or Spanish require no translation

 Diploma Supplement (copy), if available

 Entrance qualification (copy), e.g. a high school certificate that provided access to higher

education

 Name change documentation (copy), e.g. marriage certificate, if your name has changed

 Previous assessment(s) (copies) if your qualification has been assessed before

Page 5

Application for assessment of foreign qualifications

Application instructions

Please do not enclose these instructions with your application.

How to apply

1. Fill in the application form. Fields marked * are required. Please see below for details about filling in the

fields.

2. Sign the form.

3. Enclose all of the required documentation. See the section on documentation below.

4. Send the application by a) letter post or b) Digital Post,

or hand in the application to our reception desk at Bredgade 43.

a) Letter post

Send the letter to: Danish Agency for Science and Higher Education, Bredgade 40, 1260 Copenhagen K.

If you send in

original education documents, you should send them by registered post. We always return

original education documents by registered post. Certified copies are normally returned by ordinary post.

b) Digital Post

If you have a Danish CPR number and NemID you can send your application by Digital Post, unless you

are to submit original documents (see "Copies or original documents?" on the next page).

1. Fill in and print the application form.

2. Sign the application form.

3. Scan the form followed by the documentation into a single PDF document not exceeding 9 MB.

4. If you are looking at the form on a computer: Use this link, then skip to point 8.

If not, log in to post.borger.dk using your NemID.

5. Select "Skriv ny post".

6. Click the search field and search for ”Styrelsen for Forskning og Uddannelse”.

7. Select the recognition office: "Vur. og anerkendelse af udenlandske uddannelser".

8. Attach the PDF document and send your message.

After applying

You will receive confirmation of your application within 14 days. We will contact you in case any information

or doc

uments are missing.

The assessment normally takes no more than two months from submitting all of the required documents. If

you have a Danish CPR number and permanent residence in Denmark, you will receive the assessment as

a pdf sent by Digital Post (unless you are exempt from Digital Post, in which case you get it by letter post).

Documentation

• The assessment will be delayed if we have to ask for further information or documentation. It is therefore

important

that you carefully follow the documentation requirements below.

• Please avoid stapling the documents in order to save us time when scanning your documents.

• Please note that we conduct routine verification of foreign documents. Cases of fraud (including the use

of documents belonging to another person) will be reported to the police.

Instructions, page 1

Application for assessment of foreign qualifications

Copies or original documents?

We normally accept copies. However, you are requested to include the original education documents if they

are issued in one of the following countries. This is because it is often necessary to ask applicants for origi-

nal doc

uments from the countries mentioned in order to provide sufficient basis for our assessment.

• Cameroon

• DR Congo

• Nigeria

• Somalia

• Afghanistan

• Central African Republic

• Eritrea

• Russia

• Sudan

• Benin

• Congo-Brazzaville

• Ethiopia

• R

wanda

• Syria *)

• Burundi

• Côte d'Ivoire

• India

• Senegal

*) Syria: Instead of original documents you can submit original legalised copies, i.e. copies with original

certifications by the Syrian Ministry of Foreign Affairs & Expatriates and the ministry responsible for the pro-

gramme in question.

China: Higher education: Copy of "verification report" for award of degree, issued by the China Academic

Degrees and Graduate Education Development Center (CDGDC), and copies of your educational

documents. Upper secondary education: Copy of "verification report" for award of certificate, issued by the

China Higher Education Student Information and Career Center (CHESICC), and copies of your educational

documents. Other education: Original educational documents.

Pakistan: Degree certificates issued in Pakistan need to be stamped by the Higher Education Commission

(HEC). We only accept HEC stamps issued from February 2009 and onwards.

Required documents

As a starting point, copies of the following documents are required:

• Diploma(s)/certificate(s): Evidence of the qualification(s) you want to have assessed.

o If

you have more than one higher education qualification (e.g. a bachelor’s degree and a master’s

degree), please enclose all of the documents.

o Only enclosed primary and lower secondary certificates in case the qualification you want to have

assessed is a primary, lower secondary, vocational or general upper secondary qualification.

• Transcript, mark sheet or similar list of subjects passed, for each qualification that you want to have

assessed. If you are unable to provide the transcript etc., please list in your own words the subjects you

have studied and passed.

• Translation(s) of the diploma(s)/certificate(s) mentioned if they are not in English, German, French,

Spanish, Swedish or Norwegian. Please see the section on translations below.

• Translation of the transcript(s) etc. mentioned if they are not in English, German, French, Spanish,

Swedish or Norwegian. Please see the section on translations below.

• If you have a Diploma Supplement, please enclose it. This refers to the Europass Diploma Supplement

issued by higher education institutions in the European Union and the European Economic Area.

• Entrance qualification:

o Primary/lower secondary qualification if you want assessment of a vocational or general upper sec-

ondary qualification.

o Upper secondary qualification (e.g. high school certificate) if you want assessment of a higher

education qualification.

Instructions, page 2

Application for assessment of foreign qualifications

• If your name has changed since the documents were issued: name change documentation, e.g. mar-

riage certificate.

• If your qualifications have been assessed before: former assessment(s) or recognition decision(s).

We may ask you for further documentation of your qualifications, including original documents.

Power of attorney

If you want another person to communicate with the Agency about your application, you must give that per-

son power of attorney to do so. The power of attorney must be dated and signed, containing the name, ad-

dress, postal code and town, e-mail address, phone number, civil registry number (if none: date of birth) of

the person you have authorised to act on your behalf.

Translations

Documents in Norwegian, Swedish, English, French, German, and Spanish require no translation. Docu-

ments in other languages must be translated into Danish or one of the languages mentioned. As an applicant

you are responsible for finding a translator.

Translations of diploma/certificate and transcript must normally have been made by or certified by one of the

following:

• a translator holding a Danish translator and interpreter's diploma (translatøreksamen)

• embassy or consulate of the country where the original document was issued or the translation was

made

• a Danish embassy or consulate

• the institution that issued the document.

Depending on a case-by-case assessment of the documents, we usually accept the following translations:

• Translations made by a translator who has previously been used by the Danish legal system or other

Danish public authorities, i.e. registered police interpreters or translators working on a regular basis for a

municipal administration or another public authority

• Translations made by the interpreter service of the Danish Refugee Council

• Legalised translations

• Notary-stamped translations.

We may also accept other translations on a case by case basis. If in doubt, please ask us.

Processing of your personal data

The Agency registers the information you provide in your application or afterwards, in order to process the

application and to be able to answer any inquiries regarding the processing and assessment later.

The Agency may contact the educational institution or the relevant authority in the country of education to

confirm your qualifications if you have consented to this in section 9 of the application form. Apart from the

EU / EEA countries, Andorra, Argentina, the Faroe Islands, Guernsey, the Isle of Man, Israel, Jersey, New

Zealand, Switzerland and Uruguay, the country of education does not necessarily have data security rules

preventing information from reaching unauthorised persons.

You have the right to withdraw your consent. If you do so the Board may be unable to make the assessment

you have applied for.

Instructions, page 3

Application for assessment of foreign qualifications

In some cases, the Agency asks an educ

ational institution for an expert opinion. In that case, the Agency may

sclose information about your education so that the educational institution can evaluate your qualifica-tions.

If you get an assessment, the Agency passes information about you and the assessment on to Statistics

Denmark, which uses the information for statistical purposes only.

The Agency processes the information in accordance with the Assessment of Foreign Qualifications Act

(Consolidated Act No. 579 of 1 June 2014) and the Executive Order on Assessment of Foreign Qualifications

(Order No. 602 of 25 June 2003).

You can contact the Agency's Data Protection Officer at email: dpo@ufm.dk, tel.: 72 31 89 09, post: Ministry

of Higher Education and Science, P.O. Box 2135, 1015 Copenhagen K, "att. Data Protection Officer".

You are entitled to object to the processing of your personal information. Read more about your rights on the

Ministry of Higher Education and Science website: ufm.dk/en/Data.

Anonymised information about qualifications and assessments may be published as guidance on our website.

Filling in the application form

1.Personal details

• Previous name: Fill in if your name has changed since the documents were issued.

• Danish civil registry no.: If you have no Danish civil regis

try number, please write your date of birth: day-

month

-year.

• Street

dress,

e.g. ”Main Street 12, 3rd floor”.

• Any other address information: If, for example, your name is not on the door/letter box, please write “C/o”

followed by the name that is.

• Telephone number (daytime): A phone number where we can reach you during office hours (9h–16h).

• E-mail address: Please write your e-mail address very carefully.

2. Purpose of the assessment

• Tick the main purpose for which you want to use the assessment. If it is ”Job”, please state the field of

work in which you are looking for employment or are already employed. If it is “Further education”, please

mention which type of education you want to enter, e.g. “bachelor's degree programme" or “vocational

education and training”. N.B.: The assessment does not include any conversion of grades/marks.

• Former assessment: Tick ”Yes” if you have received any written assessment or decision on recognition of

your qualification before, from the Agency or from other bodies in Denmark or abroad.

• Language of the assessment: You can ask for the assessment to be written in either Danish or English.

Normally, we will write the assessment in Danish in order to facilitate its use in the Danish labour market

or education system.

3. Primary and lower secondary education

• Education that you received from age 5 to 15, approximately. This information makes it easier for us to

assess your subsequent qualifications.

• Qualification: The name of the certificate in the original language using Latin letters (ABCD etc.). E.g.

"School Leaving Certificate".

• School: The name of the school (or last school), in the original language using Latin letters.

Instructions, page 4

Application for assessment of foreign qualifications

4. Upper secondary education

• Fill in this section if you have completed general education which can be entered after completing lower

secondary education, i.e. after compulsory school, and which gives access to higher education.

• If you have completed more than one upper secondary programme, please write the additional infor-

mation on a separate sheet of paper.

• Qualification: Please write the name of the qualification as it appears on the certificate, in the original

language using Latin letters (ABCD etc.). E.g. "High School Diploma".

• Educational institution: Name of the educational institution in the original language using Latin letters.

• Official length of programme: How many years and months were officially required to complete the pro-

gramme according to the curriculum?

5. Vocational education and training

• Fill in this section if you have completed education or training preparing for a specific occupation and

which can usually be entered after completing lower secondary school, i.e. after compulsory education.

• If you have completed more than one vocational education and training programme, please write the

additional information on a copy of this page of the form.

• Qualification: Please write the name of the qualification as it appears on the certificate, in the original

language using Latin letters (ABCD etc.). E.g. "National Certificate in Telecommunications", "Dyplom

Ukonczenia Szkoly Policealnej".

• Educational institution: Please write the name of the educational institution in the original language using

Latin letters.

• Official length of programme: How many years and months of full-time study were officially required to

complete the programme according to the curriculum, including any compulsory internships/periods of

work practice?

• Did the programme include an internship or other practical training in a workplace? If so, please indicate

how many months it took and the name of the place where you worked.

6. Higher education

• Fill in this section if you have completed university education or other studies that normally require at

least an upper secondary school leaving certificate.

• If you have completed more than three higher education programmes, please write the additional infor-

mation on a copy of this part of the form.

• Qualification: Please write the name of the degree as it appears on the degree certificate, in the original

language using Latin letters (ABCD etc.). E.g. "Diplom-Betriebswirtin", "Bachelor of Science in Engineer-

ing", "Master's Degree in Chemistry, "Maîtrise en droit", "Doctor of Philosophy", "Kandidat Nauk".

• Educational institution: Please write the name of the educational institution in the same language as the

degree certificate, using Latin letters.

• Official length of programme: How many years and months of full-time study were officially required to

complete the programme according to the curriculum, including any compulsory internships/periods of

work practice?

Instructions, page 5

Application for assessment of foreign qualifications

• Did the programme include an internship or other practical training in a workplace? If so, please indicate

how many months it took and the name of the place where you worked.

• Did you finish the programme with a thesis, dissertation or other large project?: If yes, please state:

o Title of the thesis etc.

o Nominal duration: How many months were officially allotted for this work?

o Number of pages

o If credits were awarded for this work: number of credits and name of the credits, e.g. “30 ECTS”.

7. Relevant work experience

• Please list the most important periods of employment where you have used your qualification.

• We do not assess your work experience, but the information you give about work experience may facili-

tate the assessment of your qualification.

8. Additional information

• Information about any other circumstances relevant to the assessment of your qualification, for example:

o study periods completed at another institution

o credit transferred from another institution

o credit granted for professional experience.

9. Contact to authorities in the country of education

• We ask you to accept that we may contact your educational institution or a relevant authority in the coun-

try where you obtained your qualification, in case we want to have confirmation of information about the

qualification.

• If your answer is no, you must state the reasons why.

10. Body submitting the application, if applicable

• Only fill in this section if the application is being submitted by a person representing an authority, unem-

ployment fund, institution, company or organisation, e.g. a job centre adviser. If you are sending the ap-

plication yourself as a qualification holder, please leave the section blank.

• Please remember to answer the question about whether to have a copy of the assessment sent to the

contact person, if any.

11. Signature of the holder of the qualification

• As a qualification holder you are asked to accept that the Danish Agency for Science and Higher Educa-

tion performs an assessment of your qualifications, and you do this by signing the application form. Nor-

mally your consent is required even if somebody else is submitting the application.

• By signing the form you also certify that the information given in the application is correct and that the

enclosures are authentic documents relating to you.

Instructions, page 6

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