Personal Licence
Why do I need a personal licence?
You need a personal llicene under the Licensing (Scotland) Act 2005 if you wish to be the designated Premises Manager of
a licensed premises or if you are training staff to work in a licensed premises.
Who can apply for a personal licence?
Any persons at least 18 years old.
What documents do I need to apply for a personal licence?
The application must be accompanied by two passport photographs one which must be signed by a person of
good standing in the community together with a copy of your Personal Licenceholder Certificate issued by a
relevant training provider (ie BIIB, City & Guilds, EDI, Servewise etc). The Personal Licenceholder Certificate
cannot be older than 5 years from the date of issue, if it is, a certified refresher course is required to be carried
How do I apply for a personal licence?
You can apply in person at the Customer Service Centre or post your application to us at the address below, with
the appropriate fee and documents enclosed. You must answer every question on the form. If a question is
irrelevant, mark it as ‘not applicable’
Application Fees
Payment is due at the time of lodging. For application fees please refer to the liquor licensing application fees on
our website at
No refund of application fees will be made for applications which are subsequently refused or withdrawn.
Processing the Application
When your application is lodged and the appropriate fee has been paid, a copy of your application will be sent to
Strathclyde Police who have 21 days to respond. They will carry out their own investigations and report back to
the Licensing Board.
If an objection or representation is received in relation to your application the Licensing Board must give notice of
the objection or representation to the applicant and thereafter will be considered at a meeting of the Licensing
Board. You will be formally cited to attend the meeting and a copy of the letter of objection or representation will
be sent out to you with the citation letter.
Right of Appeal
If your application is refused you are entitled to ask the Licensing Board within 14 days to give reasons for such
refusal, and you are entitled to appeal to the Sheriff Court within 21 days of the date of the decision on certain
If there is an objection to your application and the application is subsequently granted the objector can also ask
the Licensing Board to give reasons for such grant and is also entitled to appeal to the Sheriff Court.
You may wish to seek independent legal advice in relation to any appeal.
Duration of Licence
The Personal Licence lasts for ten years.
Issue of Licence
Once you are in receipt of your licence you must ensure that it is not altered, erased or defaced in any way. It
should be kept clean and legible and must not be lent to or used by any other person. Should the licence be lost
or become defaced or illegible you must obtain a replacement from Renfrewshire Licensing Board on payment of
the appropriate fee.
Any Further Questions
Should you have a query that is not covered in these guidance notes please feel free to contact the licensing
section for further information.
Contact Details Customer Service Opening Hours
Phone: 0141 842 4499 Monday - Friday 8.00am - 6.00pm
Fax: 0141 840 3566
Or write to:
Renfrewshire Licensing Board
Licensing Section
Renfrewshire House
Cotton Street
Renfrewshire Licensing Board
Application for a Personal Licence
Please return completed form to:- Renfrewshire Licensing Board, Licensing Section,
Renfrewshire House, Cotton Street, Paisley PA1 1TT
Before completing this form please read the guidance notes at the end of the form. If you
are completing this form by hand please write legibly in block capitals. In all cases ensure
that your answers are inside the boxes and written or typed in black ink. Use additional
sheets, if necessary. You may wish to keep a copy of the completed form for your records.
1. Your personal details. If relevant please enter details of any previous names
or maiden names. Please continue on a separate sheet if necessary. (Read note
Title (delete as appropriate): Mr Mrs Miss Ms Other (please state)
Date and Place of Birth
NI Number
Address where ordinarily resident (We will use this address to correspond with
you unless you complete the separate correspondence box below)
Post town
Telephone Numbers
Fax Number
Email address (if you would prefer us to correspond with you by email)
Address for correspondence associated with this application (if different to the
address above)
Post town Postcode
2. Your licensing qualification
(Read note 2.) Please tick
I hold an accredited qualification
Yes No
If you have ticked yes please provide a copy of your qualification with your application.
3. First Application Only
This section should only be completed if you are submitting your first application to
this Licensing Board. If answering Yes to any question please provide details below.
Note: You may only hold one personal licence at a time Please tick
Do you currently hold a personal licence?
Yes No
Do you currently have any outstanding applications for a personal
licence, with this or any other Licensing Board?
Yes No
Has any personal licence held by you been forfeited in the last 5
Yes No
Licensing Board
Licence number
Date of issue
Date of expiry
Any further details
4. Renewal Only
This section should be completed only if you are applying for a renewal of your
Your personal licence must accompany your application for a renewal. If you are unable to
send your personal licence, you must explain why you cannot do so in the box provided
Details of current personal licence
Licensing Board
Licence number
Date of issue
Date of expiry
Any further details
If you cannot provide your personal licence, provide a statement explaining why
Other personal licence
Note: You may only hold one personal licence at a time Please tick
I confirm that I do not hold any other personal licences other than the
one submitted for renewal
Yes No
5. Checklist
I have Please tick
Enclosed two photographs of myself, one of which is endorsed
as a true likeness of me by a person of standing in the
community. Read note 3.
Enclosed a copy of any licensing qualification I hold
Enclosed my current personal licence (renewal only)
Made or enclosed payment of the fee for the application
6. Previous Convictions
You must provide details below of any conviction for a relevant or foreign offence
that is not considered spent under the Rehabilitation of Offenders Act 1974. Please
continue on a separate sheet if necessary. If you are declaring that you have no
such convictions please write “none”. (Read note 4.)
Offence Court Date Penalty
7. Declaration
The contents of this application are true to the best of my knowledge and belief
(Read note 5.)
Information on the Licensing (Scotland) Act 2005 is available on the website of the
Scottish Parliament
1. Change of name or address
Section 88 of the Licensing (Scotland) Act 2005 requires that a personal licence
holder must, no later than one month after any change in the licence holder’s name or
address, give the Licensing Board which issued the licence notice of the change. It is
an offence not to do so.
2. Licensing qualifications
Licensing qualifications are dealt with in section 91 of the Licensing (Scotland) Act
2005. In summary, to be eligible for a personal licence, an applicant must be aged 18
or over and possess a licensing qualification, and no personal licence previously held
by the applicant must have been revoked within the period of 5 years ending with the
day on which the application was received by the Licensing Board.
3, Photographs
The two photographs of the applicant must:-
a) Measure 45mm by 35mm
b) Be on photographic paper
c) Be taken against a light background; and
d) Show the full face of the applicant, without wearing sunglasses or any head
covering (unless the applicant wears such a covering on account of a religious
One of the photographs submitted with your application should be endorsed on the
back. This endorsement should, contain the words “I certify that this is a true
likeness of (name of applicant)”, followed by the full name of the person endorsing
the photograph.
4. Convictions
Section 75 of the Act places a duty on an applicant for a personal licence to notify the
Licensing Board if he or she has been convicted of any relevant or foreign offence
during the time between making the application and the application being determined
by the Licensing Board. Furthermore, section 82 of the Act requires personal licence
holders to notify their Licensing Board of any convictions for relevant or foreign
offences within one month of the licence holder being convicted.
5. Data Protection Act 1988
The information on this form may be held on an electronic public register which may
be available to members of the public on request.