California New-Hire Notices Checklist
This checklist provides an overview of California’s state notices that must be provided to newly hired
employees. While the forms listed below are mandated by state laws, an employer may require additional
forms to be completed by new hires based on company policy.
Form/Pamphlet Notice Requirements Form Links
DE-4, California Tax
Withholding
New-hire orientation
http://www.edd.ca.gov/pdf_pub_ctr/de4.pdf
DE 2515, Disability
Insurance Provisions
Within 5 days of hire
http://www.edd.ca.gov/pdf_pub_ctr/de2515.pdf
DE 2511, Paid Family
Leave Insurance
New-hire orientation
http://www.edd.ca.gov/pdf_pub_ctr/de2511.pdf
DFEH-185-ENG, Sexual
Harassment
New-hire orientation
https://www.dfeh.ca.gov/wp-
content/uploads/sites/32/2020/03/SexualHarass
mentFactSheet_ENG.pdf
Time to Hire/ Workers’
Compensation
New-hire orientation
http://www.dir.ca.gov/dwc/DWCPamphlets/Time
OfHirePamphlet.pdf
DLSE-NTE, Wage Theft
Prevention Act
New-hire orientation (applies to non-
exempt employees only)
http://www.dir.ca.gov/dlse/LC_2810.5_Notice.pdf
Rights of Victims of
Domestic Violence, Sexual
Assault and Stalking
New-hire orientation and upon
request
http://www.dir.ca.gov/dlse/Victims_of_Domestic
_Violence_Leave_Notice.pdf
Lactation Accommodation
Policy
New-hire orientation and when an
employee asks about or requests
parental leave.
Example policy
(This is in MMC handbook)
Consumer Privacy Act
Before collecting personal
information from an applicant or
employee.
Pending final regulations. See California
DOJ/Office of the Attorney General
Notice of CFRA and NPLA
Rights and Obligations
(recommended)
New-hire orientation
https://www.dfeh.ca.gov/wp-
content/uploads/sites/32/2019/08/DFEH_CFRA
_Pamphlet.pdf
or sample language found in regulations § 11095.
(Rev.121820)