Church Health and
Safety Policy with
guidance notes
Version 6
Contents
Policy
Introduction 3
Our Health and Safety Policy 4
Section A General statement of policy 5
Section B Organisation and responsibilities 6
Section C Arrangements (implementation of the policy) 10
Accidents and first aid 10
Fire safety 11
Electrical safety 13
Gas equipment safety 14
Hazardous substances 14
Safety of plant and machinery 14
Slips, trips and falls 15
Lighting 16
Working at high levels 16
Preparation of food 16
Manual handling lifting, carrying and moving loads 16
Display screen equipment 17
Hazardous buildings/glazing 17
Child protection 17
Personal safety 17
Risk assessments/activities 18
Contractors 18
Information and enforcement 19
Health and Safety law poster 19
Guidance notes
Health and safety guidance notes 21
Up to date guidance notes on a range of important topics are available on our dedicated web
site for church customers at www.ecclesiastical.com/churchmatters/churchguidance. For any
additional advice or help please contact your local Insurance Consultant and Surveyor or call our
church customer services team on 0345 777 3322.
Whilst Ecclesiastical Insurance Group PLC has
used reasonable endeavours to ensure that the
information in this publication is correct at the
time of publication, please note: (a) the
information is not intended to constitute a
definitive or complete statement of the law on
any subject, nor is any part of it intended to
constitute legal advice for any specific situation;
(b) the information may over the course of time
become incorrect or out of date; and (c)
Ecclesiastical Insurance Group PLC cannot
accept any responsibility for action taken as a
result of information provided in this publication.
You should take specific advice when dealing
with specific situations. The information provided
in this publication is general and educational in
nature and may not reflect all recent legal
developments and may not apply to the specific
facts of individual circumstances.
You assume sole responsibility for the use of this
document and should obtain specialist advice in
relation to its use in specific circumstances.
Accordingly, Ecclesiastical Insurance Group
PLCand its subsidiaries shall not be liable for
any losses, damages, charges or expenses,
whether direct, indirect, or consequential and
howsoever arising, that you suffer or incur as a
result of or in connection with your use or
reliance on the information provided in this
document except for those which cannot be
excluded by law.
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 3
Free guides full of practical advice
and information
Tower tours
A minimum of two
stewards should escort
parties.
Working at height and
the safe use of ladders
Every year many people
are injured, sometimes
fatally, from using ladders.
Asbestos
The duty to manage
asbestos applies to all
places of worship.
Keeping a church safe is no easy matter. You have to be sure you
have done everything you can to minimise the risks to your church,
workers and visitors, and that everyone knows what to do if anything
goes wrong. That’s why Ecclesiastical has produced a range of
helpful guides on how to keep things running safely and smoothly.
Written by insurance experts, the guides give you step-by-step
practical support to help you and your church.
You can find further guidance on our dedicated web site for our
church customers at www.ecclesiastical.com/churchmatters/
churchguidance. For further information contact your local Insurance
Consultant and Surveyor or
call us on
0345 777 3322
Monday to Friday. 8am to 6pm (excluding bank holidays).
We may monitor or record calls to improve our service.
You can email us at
churches@ecclesiastical.com
Or Visit
www.ecclesiastical.com/churchmatters
About Ecclesiastical
Ecclesiastical was established in 1887 to protect the Anglican
Church and we’re still committed to doing this today. Ecclesiastical
donates all available profits to our owners, Allchurches Trust Limited,
a registered charity, enabling the Trust to continue to support the
church and other charitable institutions.
Note: Ecclesiastical provides these guidance notes without additional
charge to Ecclesiastical Church Insurance policyholders.
This advice is provided to you as best practice guidance from
Ecclesiastical Insurance. Please check your policy documents for
details of any conditions specific to your policy.
4 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
This document has been prepared in
accordance with the provisions of the
Health and Safety at Work etc. Act 1974
and the regulations made under it.
The policy is in three sections:
Section A – General statement of policy
Section B – Organisation and responsibilities
Section C – Arrangements
Note
Instructions and guidance are in brown type
To all employees, voluntary helpers
and contractors:
The success of this policy will depend on
your co-operation. It is therefore important
that you read this document carefully
and understand your role and the overall
arrangements for health and safety.
Name of church
Address
Postcode
Date
Review date
Our Health and Safety Policy
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 5
Our policy, so far as is reasonably practicable,
is to provide and maintain safe and healthy
working conditions, equipment and systems
of work for all our employees, casual labour
and voluntary helpers, and to provide such
information, training and supervision as they
need for this purpose.
We will also endeavour to ensure, so far
as is reasonably practicable, the health,
safety and welfare of all members of the
congregation, contractors, visitors and
others who may visit the church, churchyard
and any associated buildings.
The allocation of duties for safety matters and
the particular arrangements that we will make
to implement the policy are set out below.
The policy will be kept up to date, particularly
in the light of any changes to our buildings or
activities. To ensure this, the policy and the
way in which it has operated will be reviewed
regularly and the appropriate changes made.
In order to ensure that health and safety
matters are kept constantly under review,
an item on health and safety will be on the
agenda for all meetings of the Parochial
Church Council, and sub-committees (where
they exist) and employees and voluntary
workers will be consulted on a regular
basis in order to seek their views on
health and safety matters.
Signed
Vicar/Rector/Priest in Charge
(delete as appropriate)
Date
Review date
This policy should be reviewed at regular
intervals. The interval will depend on
the level of your activities and the extent
of change.
General statement of policy A
6 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
Responsibility of the Vicar/Rector/
Priest in Charge
Overall responsibility for health and safety
is that of the Vicar/Rector/Priest in Charge
(delete as appropriate)
the Revd
who will ensure that arrangements are in place
to satisfy health and safety regulations and
appropriate Codes of Practice. Specific
responsibilities may be delegated to church
personnel. As new projects emerge, the
names of responsible persons will be notified
and the list amended accordingly.
Responsibility of the Churchwardens
Responsibility to ensure that the arrangements
outlined in this policy are carried out and
updated as necessary is with the
Churchwardens, as noted below:
Responsibility of the Parochial
Church Council
The Parochial Church Council has general
responsibility to ensure that the health and
safety policy is implemented.
Responsibility of the
Health and Safety Officer
The following person carries the responsibility
for the day-to-day implementation of the
arrangements outlined in this policy:
The responsibility of the health and safety
officer shall be to:
1 be familiar with health and safety
regulations as far as they concern
church premises
2 be familiar with the health and safety
policy and arrangements and ensure
they are observed
3 ensure so far as is reasonably practicable,
that safe systems of work are in place
4 ensure the church and hall, if applicable,
are clean and tidy
5 ensure the churchyard is properly
maintained including the safety of
monuments, tombstones and trees,
and that grass is kept cut
6 ensure that safety equipment and
clothing is provided and used by all
personnel where this is required
4
3
2
1
Organisation and responsibilities B
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 7
7 ensure that all plant, equipment and
tools are properly maintained and
in good condition and that all operators
have received the appropriate training
8 ensure that adequate access and egress
is maintained
9 ensure adequate firefighting equipment is
available and maintained
10 ensure that food hygiene regulations
and procedures are observed.
Responsibility of employees and
voluntary workers
All employees and voluntary workers
have a responsibility to co-operate in the
implementation of this health and safety
policy and to take reasonable care of
themselves and others whilst on church
business or premises.
Employees and voluntary workers
must therefore:
1 comply with safety rules, operating
instructions and working procedures
2 use protective clothing and equipment
when it is required
3 report any fault or defect in equipment
immediately to the appropriate person
4 report all accidents (however minor),
injuries, near misses or other potential
safety hazards as soon as possible
5 not misuse anything provided in the
interests of health and safety.
Responsible persons
The following are responsible for safety
in particular areas:
Allocate responsibilities either by the area
of the church or by activity or a combination
of both. Alternatively, you may wish to
arrange responsibilities in some other
way. (The numbers in brackets relate to
the appropriate section of the policy.)
These lists are not exhaustive.
6
5
8 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
1. By activity
Accident book/Accident reporting (1)
Fire extinguishers (2.1)
Emergency evacuation (2.4)
Portable electrical appliances (3.1)
Fixed electrical system (3.4)
Gas equipment (4)
Hazardous substances (5)
Plant and machinery (6)
Condition of floors and stairs (7.1)
Condition of churchyard (7.2)
Light bulb changing (8)
Working at high levels (9)
Food preparation (10)
Manual handling (11)
Display screen equipment (12)
Building defects/glazing (13)
Child protection (14)
Personal safety (15)
tes and outings (16.1)
Tower tours (16.2)
Bell ringing (16.3)
Contractors (17)
Choirs/music
Health and safety training
Name/position
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 9
2. By area
Main body of church
Chapels
Clergy vestries
Choir vestries
Vergers vestries
Sacristy
Organ loft
Ringing chamber
Bell chamber
Boiler room
Kitchens
Churchyard
Church hall
Name/position
10 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
This section sets out our arrangements to
minimise as far as is reasonably practicable
risks to the health and safety of employees,
voluntary workers, members of the
congregation, visitors and contractors.
Note: general guidance is given but you will
need to detail your own arrangements where
appropriate. You should refer to the various
guidance notes produced by Ecclesiastical
and other guidance produced by the Health
and Safety Executive.
There are a number of places where you need
to insert the interval for inspections. This could
be weekly, monthly, quarterly or annually.
The period you choose will depend on your
own situation and experience.
Accidents and first aid
First aid boxes are located in:
Trained/qualified first aiders are:
The accident book(s) is/are located in:
All accidents and incidents are entered in the
accident book or on an Accident report form
and our insurers advised. (A specimen Accident
report form is available upon request.)
If the church or church hall is let to outside
organisations, they are told in writing that in
the event of an accident, details must be
entered in the accident book. A separate book
is kept for this purpose.
Accident books and accident records are
regularly reviewed.
RIDDOR Reporting of Injuries,
Diseases and Dangerous
Occurrences Regulations 2013
Under the Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 2013
(RIDDOR) there is a statutory requirement to
report certain types of accident, dangerous
occurrences and disease to the enforcing
authorities. Fatal accidents, major injuries and
injuries which involve the injured person being
absent from work or unable to perform their
normal duties for more than seven days must
be reported to the enforcing authorities. So
must diseases and certain dangerous
occurrences, as defined by the regulations.
For most types of incident the responsible
person must notify the enforcing authority
without delay, in accordance with the reporting
procedure (Schedule 1 of the Regulations). A
report must be received within 10 days of the
incident.
n serious injuries or dangerous occurrences
(as defined by the regulations) must be
reported immediately.
n accidents involving the injured person
losing more than seven consecutive
days work (excluding the day of the
accident but including any days which
would not have been working days) but
1
Arrangements (implementation of the policy) C
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 11
which do not fall into the above category,
must be reported within fifteen days
n accidents to members of the public or
others who are not at work must be
reported if they result in an injury and the
person is taken directly from the scene of
the accident to hospital for treatment to
that injury. Examinations and diagnostic
tests do not constitute ‘treatment’ in such
circumstances.
n reportable diseases, as defined by the
regulations, must be reported to the
enforcing authority. This will be required
only if the employer receives a written
diagnosis of the disease made by a
doctor and the person concerned is
involved with a work activity as specified
in the regulations. Reportable diseases
include certain poisonings, infections
such as legionellosis and hepatitis, and
other conditions such as certain
musculoskeletal disorders.
Accident reporting
Go to www.hse.gov.uk/riddor and complete
the appropriate online report form. The form
will then be submitted directly to the RIDDOR
database. You will receive a copy for your
records.
All incidents can be reported online but a
telephone service remains for reporting fatal
and specified injuries only. Call the Incident
Contact Centre on 0345 300 9923 (opening
hours Monday to Friday 8.30 am to 5 pm).
Recording
Full details of all accidents, disease and
dangerous occurrences should be recorded
using the Data Protection compliant HSE
Accident Book. This is necessary for
monitoring purposes and is also a requirement
of RIDDOR, as well as the Social Security
(Claims and Payments) Regulations 1979
and Social Security Administration Act 1992.
Fire safety
Our policy is to fulfil our obligations under
the Regulatory Reform (Fire Safety) Order
2005. In order to achieve this, we undertake
the following:
n an assessment of the fire risks in the
church and associated buildings and the
risks to our neighbours. This is carried
out either as a specific exercise or as
part of our general health and safety
risk assessments
n a check that a fire can be detected in
a reasonable time and that people can
be warned
n a check that people who may be in the
building can get out safely including,
if necessary, the provision of emergency
lighting and fire exit signage
n to provide reasonable firefighting
equipment
n a check that those in the building know
what to do if there is a fire
n a regular check that our firefighting
equipment is in place and is serviceable,
and that there is an annual maintenance
contract in place with a reputable company.
2.1
Fire extinguishers
Fire extinguishers are kept in the following
locations:
Location Type of extinguisher
and capacity
(eg organ loft) (eg Carbon Dioxide 2kg)
2
12 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
The extinguishers noted are checked every
(eg week, month etc.) by the responsible
person to ensure that they are still in place
and have not been discharged.
The extinguishers noted above are
checked annually by
(insert name of maintenance company)
2.2
Fire alarm system
Note: if you have a fire alarm system, note
below details of the procedures for checking
and maintaining the system and who has
responsibility to ensure this is done
2.3
Other fire protection equipment
Note: if you have other fire equipment
eg fire blankets, hose reels, dry risers etc.,
note below the procedures for checking
and maintaining them and who has
responsibility to ensure this is done
2.4
Evacuation procedure
For large services and concerts, where the
congregation/audience exceeds
(insert number as determined from fire
risk assessment)
our procedures for
stewarding/evacuation are as follows:
Note: the following is a suggested evacuation
plan. This must be adapted to meet your own
requirements or insert your own plan
1
All designated fire doors must be
unlocked before the service/event
commences and be clearly marked as fire
exits using the ‘Running Man’ symbol
2 A check must be made that all doors
can be opened
3 A trained steward must be allotted to
each door and have responsibility for
persons in a specific part of the church
Area of church Exit door(s)
(eg nave) (eg west doors)
4 Responsibility for using each fire
extinguisher will be allotted to named
and trained stewards
5 If emergency lighting is not available,
torches must be available for each steward
6 In the event of an emergency (fire/bomb
threat, etc.), an announcement to leave
the building will be made by the
(senior member of clergy/churchwarden/
verger etc. Insert as appropriate)
7 Persons will assemble in the
8 The emergency services will be contacted
immediately by a nominated person using
the telephone located in the
9 If there is no telephone available in
the immediate vicinity, a mobile phone
will be held by
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 13
2. 5
Evacuation drills
Fire evacuation drills will be carried out every
(eg six months, annually). All employees and
voluntary workers should ensure they are
familiar with escape routes and ensure these
are kept clear and unobstructed.
2. 6
If you discover a fire
(no matter how small)
1 Immediately raise the alarm
2 Telephone the emergency services
3 Check the building for occupants
4 Attack the fire if possible and within your
capability, using the appliances provided,
but without taking personal risk
5 If not possible to attack the fire or if
you are unsure which fire extinguisher
to use, assist in the evacuation of the
building, ensuring that all doors are
closed behind you. The general rule is
people before property
6 Evacuate to the designated assembly point
7 Ensure clear access for the
emergency vehicles
Electrical safety
1 A list of all our portable electrical
appliances is maintained by the
responsible person
2 Every
(eg week, month, quarter) plugs, cables
and sockets will be inspected by the
responsible person to ensure that there
are no loose connections, worn flexes
or trailing leads. Any repairs needed will
be reported to
for action
3 Every
(eg year) all our portable electrical
equipment will be tested by a competent
person with an appropriate level of
electrical knowledge and experience who
has the correct equipment to complete
the tests, knows how to use it and can
correctly interpret the results. Any unsafe
equipment will be safely disposed of
4 Every
(eg quarter) a visual inspection will be
carried out of the fixed electrical
installation by the responsible person.
Any defects will be reported to
for action
5 Every five years, our fixed electrical system
will be inspected and tested by a
competent contractor who is a ‘Full Scope’
member of the NICEIC, ECA or NAPIT. Any
necessary remedial work will be carried out
6 At intervals of between two and a half and
four years our lightning conductor system
will be examined and tested by a
competent specialist firm of lightning
engineers
7 It is our policy not to sell any second-hand
electrical goods unless they have been
inspected and tested by a suitably
qualified person and a register of such
equipment is maintained
8 Misuse and abuse of electricity is a
significant cause of fires and injury.
Faulty electrical equipment can kill.
All employees and voluntary workers
must observe the following:
(
i
)
Visually check all electrical equipment
before use
(
ii
)
Report all faults immediately to the
responsible person
(
iii
)
Do not attempt to use or repair
faulty equipment
(iv) No electrical equipment is to be
brought onto the premises and used
until it has been tested by the
approved person and entered in the
electrical equipment record
(
v
)
Electrical equipment should be
switched off and disconnected when
not in use for long periods
3
14 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
(vi) Flexible cables should be positioned and
protected so that they do not
constitute a tripping hazard and are
not subject to mechanical damage
Gas equipment safety
(Delete this section if not applicable)
1
Our gas boilers and any other gas
equipment is maintained and checked
annually by a competent contractor who
is registered with the Gas Safe Register.
Any necessary work required for safety is
implemented immediately
2 Our arrangements for the use of
appliances using LPG (liquid petroleum
gas) are as follows:
(
i
)
We have
LPG heaters
(
ii
)
These are located in
(
iii
)
Cylinders are changed outside in
the open air
(
iv
)
Spare cylinders
(maximum held) are kept in a locked
compound
(delete/insert as appropriate).
These arrangements are checked by
the responsible person.
Hazardous substances
The responsible person will maintain a list of all
hazardous substances used in the church/hall.
Where possible, we have eliminated the
use of hazardous substances. Where this is
not possible, our safety arrangements are
as follows:
For all hazardous substances, which include
substances marked as ‘harmful, irritant,
corrosive, toxic, very toxic, flammable, highly
flammable, extremely flammable, explosive,
oxidising or dangerous for the environment’,
data sheets or product information provided by
the manufacturers are used to determine the
correct method of use, protective clothing
needed, method of storage, and action to take
in the event of an accident for example
Name of substance: Liquid floor cleaner
‘Flash’
Hazard level: Low
Storage: Must be kept in locked
store room off vestry
Protective clothing: Wear overalls and
gloves
Accidents: If splashed in eyes wash
immediately with copious
amounts of water.
Detail all substances, noting in each case
the name of substance, hazard type, method
of storage, protective clothing required
and procedure in the event of an accident.
A hazardous substance record is available
upon request.
Examples of other hazardous substances you
might have are: petrol, pesticides, insecticides
and polishes. Some hazardous substances,
such as asbestos, which may be found in
boiler rooms or pigeon droppings in belfries,
require specialist treatment and must only be
touched or removed by specialist contractors.
(You must consult the local Environmental
Health Officer in such circumstances.)
Do not mix chemicals.
Do not store chemicals in unmarked
containers.
Safety of plant and machinery
The responsible person will maintain a list of all
items of plant and machinery. The procedures
for checking and rules for use are as follows:
1 Employees and voluntary workers must
not operate plant or machinery that they
are not trained and authorised to use
2 Employees and voluntary workers must
not ride on any parts of machinery not
intended for that use
6
5
4
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 15
3 Machinery must be switched off before
any adjustments are made
4 After carrying out maintenance and
adjustments, all guards must be replaced
before the machinery is used
5 Before using any item of plant or
machinery, a check must be made to
ensure it is in a safe working condition,
correctly adjusted, and there are no
loose nuts, bolts or other defects
6 The appropriate personal protective
equipment detailed below must be
worn when operating any item of plant
or machinery
7 Persons under the age of 18 may use
hand tools only and are not permitted
to operate any power driven item of
plant or machinery
8 Ladders may only be used when other
equipment such as tower scaffolds or
mobile elevated work platforms cannot
be used and for work of short duration
provided they can be safely secured. This
may necessitate the use of ladder ties
9 Any defect and damage found to any
item of plant or machinery must be
reported to the responsible person
10 All plant and machinery will be regularly
maintained and a schedule kept of
maintenance requirements, for example,
our oil fired boiler is checked and
maintained annually by an OFTEC
registered engineer.
(List all your items of plant and machinery
and the rules and procedures for their
use, including the appropriate personal
protective equipment needed. In most
cases when using machinery, boots, gloves,
eye protection and overalls should be
worn.)
In certain situations, such as when
working in the bell tower, head protection
and ear protection may be necessary.
Other items of plant and machinery could
include the following: ladders,
lawnmowers, strimmers, chainsaws.
A form to list your plant and machinery is
available upon request.
11 Persons must not work on their own
unless they have a means of
communication and have notified a
colleague of the details of the work being
undertaken and agreed a procedure to
ensure their safety is checked on
12 The following items of plant and equipment
are tested by a competent person in
accordance with an inspection programme.
You must detail here those items of plant
and equipment that require inspection by
a competent person such as an engineering
insurance company inspector or engineer.
Such items will include a font cover with
a counter-balanced lifting mechanism, lifts,
hoists and other lifting equipment.
Slips, trips and falls
condition of floors, steps and paths
In order to reduce as far as is reasonably
practicable the risk of slips, trips and falls,
an inspection will be made every
(eg week, month, quarter etc.) by the
responsible person of
1 all floors and stairs in the church and
hall, and
2 all paths and steps in the churchyard.
Particular note will be made of moss,
algae and leaves on paths. Any defects
will be reported to
who will arrange for repairs or remedial
measures to be carried out.
7
Item Inspection arrangements
16 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
Lighting
In order to ensure that the church is adequately
lit, an inspection will be made every
(eg week, month etc.) by the responsible
person to ensure that all lights in the church,
hall and churchyard are working. Any bulbs
that require replacing will be reported to
who will ensure that the bulbs are replaced
following appropriate safety procedures.
Working at high levels
The following areas are designated as
high levels:
(Insert as appropriate, eg Interior: triforium,
clerestory, canopy over altar Exterior: Nave
parapets, Chancel gable end)
Only the following persons may work at high level
(eg approved contractors, competent
volunteers, named individuals)
The following procedures must be followed:
(eg the safety harnesses provided must
be used in conjunction with the fixed
anchor points at triforium level and the
fixed latchways at clerestory level)
Only the following work is authorised
without special agreement:
(eg replacing light bulbs in the nave, clearing
leaves and debris from the north and south
aisle gutters.)
The appropriate training will be given and a
system of recording will detail who is working
where at any time.
Preparation of food
(Your procedures must state where, when, how
and by whom food may be prepared. You should
consult the local Environmental Health Officer to
see if your premises need to be licensed or
if any improvements are needed. Food Hygiene
Regulations apply whether you sell publicly
or privately, in a hall or marquee, for profit or
for fund-raising. The only exception is for food
cooked at home for private consumption.)
1
We ensure that we follow the appropriate
regulations governing the preparation and
storage of foodstuffs
2 We ensure that all food handlers have
received adequate supervision, instruction
and training
3 We ensure that the appropriate
assessment of risks is carried out for the
foods to be prepared and stored including
storage at the correct temperatures
4 Before any preparation commences,
all surfaces coming into contact with food
must be washed down and disinfected
5 Food stuffs may only be prepared in the
following areas:
6 Only the following persons who have
received the appropriate training may
prepare and serve foodstuffs:
7 We ensure that all hirers who wish to
provide foodstuffs are advised of the
facilities and procedures.
Manual handling
lifting, carrying and moving loads
1 Our policy is to eliminate the need
for manual handling as far as is
reasonably practicable
8
11
10
9
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 17
2 Where it is not possible to avoid the
need to move loads, we will carry out
risk assessments and make use of
lifting aids, including trolleys, lifts and
hoists as far as possible
3 The necessary training will be given
to all those employees and voluntary
workers who are required to undertake
manual handling
4 Only those persons who have received
the appropriate training are authorised
to undertake manual handling tasks.
Display screen equipment
Our policy is to assess the risks to all habitual
users of computer workstations and to reduce
those risks to the lowest level possible.
The following factors will be considered
when carrying out risk assessments:
n stability and legibility of the screen
n contrast and brightness of the screen
n tilt and swivel of the screen
n suitability of keyboards, desks and chairs
n the work station environment
n the user-friendliness of the software.
Daily work routines will involve periods away
from the screen. Where necessary, risk
assessments will be carried out by the
responsible person.
Hazardous buildings/glazing
1 Our policy is to ensure that our buildings
are safe and without risks to the health,
safety and welfare of all who work in and
use them. In order to achieve this, the
buildings are inspected every
(eg quarter) by the responsible person
2 Any defects noted are immediately
reported to
and the procedures put in hand for repairs
3 Where necessary, temporary measures
are taken to ensure that there is no risk
of accident or injury until permanent
repairs can be carried out
4 A check is made of any asbestos in the
building by a competent person noting
its location, type and condition. Where
necessary, asbestos will be removed by a
licensed contractor. Information regarding
any asbestos remaining in the building is
given to all contractors and anyone else
who may be affected
5 A check is made of all glazing in the
buildings to ensure that any glass
in windows below waist height and in
doors and beside doors below shoulder
height is of a safety material or is
protected against breakage
Remember that a Faculty application may
be necessary. Archdeacons can often
sanction temporary repairs pending
permanent arrangements being approved.
Child protection
Your procedures should include a policy on
child protection issues as set out in the current
Church of England House of Bishop’s Policy
Document or The Church in Wales document
Children and Young People: A code of good
practice for use by parishes in the Church in
Wales. The activities undertaken by youth groups
require special attention. Details of the numbers
and ages of the young people involved in each
group and details of adult supervisors must be
maintained. Parental consent forms should be
obtained for trips away from the parish and any
particular needs of individual children noted.
Similar considerations for vulnerable adults apply.
A statement upholding our procedures will
be made at each annual church meeting and
be suitably recorded.
A permanent record will be maintained of
all accidents involving children.
Personal safety
Risk assessments need to be undertaken
to assess the risks to persons working
alone in the church, travelling to and from
church, accepting persons into their homes
and handling cash and other valuables.
15
14
13
12
18 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
Procedures must be drawn up, including the
appropriate control measures. A guidance
note concerning personal safety is available
from Ecclesiastical.
Risk assessments/activities
Risk assessments will be carried out on all
areas of the church premises and all activities
that carry a significant risk at regular intervals
by a competent person in order to meet
our obligations under The Management of
Health and Safety at Work Regulations 1999.
For all hazardous activities, you need to carry
out risk assessments and introduce
procedures that must be followed.
These procedures need to be based on your
own situation. However, there are guidelines
produced by Ecclesiastical
in our Guidance
Notes for Churches.
The following activities will require risk
assessments. You will then need to write your
own procedures and include them in this
health and safety policy:
n tes, including the use of bouncy castles
n tower tours
n change ringing bells
n sponsored walks, visits and outings
n churchyard maintenance, including
grave digging
n erection of temporary staging.
Refer to Ecclesiastical guidance notes
to help you draw up your own procedures.
(A specimen Risk assessment form is
attached.)
Contractors
Anyone entering church premises for the
purposes of carrying out work, other than
an employee or voluntary worker of the
church, will be regarded as a contractor.
All contractors, including the self-employed,
must abide by the following:
1 have their own health and safety policy
(where required by law) and be able to
provide a copy of the same
2 produce evidence that they have
appropriate Public and Employers’
Liability insurance in place. A record of
this evidence will be maintained
3 comply with all the requirements of this
health and safety policy and co-operate
with the church officials in providing
a safe place of work and a safe system
of operation
4 where plant and machinery is brought
onto the church premises by contractors,
they must be able to show where
necessary that the equipment has been
inspected and tested to ensure
its safe operation
5 contractors may only use sub-contractors
or persons other than their own direct
employees with the express permission of
the church officials. However, responsibility
will remain with the contractors
6 all contractors will be given detailed
instructions regarding the areas where they
are permitted to work and the extent of
the work they are authorised to undertake.
This ‘permit to work’ will also specify any
safety precautions they must undertake.
(A specimen Work permit is available upon
request.)
Particular care needs to be taken for
‘hot works’ and a separate Hot work permit
is available from Ecclesiastical.
CDM Regulations
The Construction (Design & Management)
Regulations apply to all construction work in
Great Britain. You should be aware of your
responsibilities under these regulations.
As a ‘client’ an individual or organisation
for whom construction work is being carried
out, you have a number of specific duties
under the CDM Regulations, which the
guidance on the legal requirements
summarises as:
n Make suitable arrangements for managing
a project. This includes making sure:
- other dutyholders are appointed;
- sufficient time and resources are
16
17
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 19
allocated;
n Making sure
- relevant information is prepared and
provided to other dutyholders;
- the principal designer and principal
contractor carry out their duties;
- welfare facilities are provided.
n A project is notifiable to the HSE if the
construction phase will be longer than
30 days and have more than 20 workers
on site simultaneously at any point in
the project, or 500 person days of
construction work.
n Clients must appoint principal designers
and principal contractors as soon as
practicable and before the start of the
construction phase, so they have enough
time to carry out their duties to plan and
manage the pre-construction and
construction phases respectively.
Information and enforcement
Environmental Health Service Information:
(Enter here the contact details for the
Environmental Health Department of your
local council).
Address
Tel
Email
Contact name if known
Employment Medical Advisory Service
Information:
(The Medical Advisory Service is a part of
the Health and Safety Executive and is able
to provide guidance on health matters. Enter
here the contact details of your regional HSE
office where you can contact the Medical
Advisory Service).
Address
Tel
Email
Contact name if known
Health and Safety Executive
Information Line: 0300 003 1747
HSE Books: 01787 881165
Health and Safety Law poster
A copy of the HSE poster ‘Health and
Safety Law – what you should know’ is
displayed in
If you have any employees then you
need to display the HSE poster ‘Health
and Safety Law What you should know’.
This is available from HSE Books or
HMSO bookshops. ISBN 9780717663149
(standard version).
19
18
20 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
Contents Health and safety guidance notes
How to carry out a risk assessment 21
Risk assessment calculator 21
Risk rating matrix 22
Risk assessment checklist 22
Accidents and first aid 22
Fire safety 22
Electrical safety 22
Gas safety 22
Control of hazardous substances 23
Plant and machinery 23
Slips, trips and falls 23
Lighting 23
Falls from a height 23
Food hygiene 23
Manual handling 23
Display screen equipment 23
Hazardous buildings/glazing 24
Child protection 24
Personal safety 24
Activities and other hazards 24
Improving safety additional control measures 24
Example risk assessments 25
The following forms are available upon request
Manual handling procedures
Hazardous substance record
General risk assessment form
Fire risk assessment form
Accident and witness report form
Work permit
Plant and machinery record
Letting of church premises
Personal safety risk assessment form
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 21
How to carry out a risk assessment
Risk assessment is not difficult, but it does
take time. It is sensible, therefore, to spread
the load as far as is possible and for people
to carry out risk assessments in their own
particular area, where they best know about
any hazards. For example, the organist should
look at the organ loft and choir vestry, the
tower captain the ringing chamber and belfry,
and so on. The process should be overseen
and co-ordinated by the person who has
overall responsibility for health and safety.
Systematically look at each area of the
church/hall or other building and note all
of the hazards and risks, and any existing
safety measures. Note also any person
who may be specifically at risk. You must
then note any additional safety measures
or ‘controls’ which will reduce those risks
as far as possible. As well as the interior
of buildings, you must also look at the
churchyard and other external areas.
In order to help you, a checklist is given
overleaf of common hazards that you should
look for in each area that is being assessed.
The checklist is in the same order as the
sections of the health and safety policy. If any
of these hazards are present then record them
and what you need to do about them. Look for
any other hazards that may not be included in
the checklist, such as specific activities or
pieces of equipment that may cause harm.
If you wish, you can calculate a risk rating to
help you prioritise any additional safety
measures that may be required.
An example of a risk assessment is shown
on page 25.
It is not necessary to do this calculation if
you don’t want to. Just leave the likelihood,
severity and risk rating columns blank and
note any existing safety measures and any
additional ones that you decide to implement.
However, any risk which could result in
a fatality must receive priority attention.
Risk assessment calculator
To calculate a risk rating, you need to grade
both the likelihood and severity from 1 to 3.
The grades are then multiplied together to
give a risk rating.
Likelihood
The likelihood of something happening can
be graded as:
= Low (seldom)
= Medium (frequently)
= High (certain or near certain)
Severity
The severity of injury if something does
happen can be graded as:
= Low (minor cuts and bruises)
= Medium (serious injury or
incapacitated for 3 days or more)
= High (fatality or a number of
persons seriously injured)
3
2
1
3
2
1
Health and safety guidance notes
22 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
Having assessed both likelihood and severity,
a risk rating can be calculated by multiplying
the likelihood with the severity. This will give
a rating from 1 to 9.
Risk rating matrix
The implementation of additional controls
can then be prioritised as follows:
Risk Rating:
1
2 = low priority
3
4 = medium priority
6
9 = high priority
n With low priority no action at all may
be required.
n With medium priority additional control
measures may be necessary.
n With high priority it may be necessary
to stop the particular activity or restrict
access to the area until action has
been taken.
Risk assessment checklist
Accidents and First aid
n Provision of first aid equipment
n Persons with first aid training
n Procedures to deal with accidents
n Transport arrangements to hospital
n Existing arrangements and assess what
is needed
Fire safety
n Combustible materials, flammable liquids
and accumulations of waste
n Heaters, smoking and other sources of heat
n Provision of fire exits, escape routes, signage
and emergency lighting
n Provision of fire detection equipment and
firefighting equipment
n Effect of a fire on our neighbours
n Evacuation plans and training of stewards
Electrical safety
n Condition of fixed electrical installation,
including switches and sockets
n Condition of portable electrical appliances,
including leads and plugs
n Use of unauthorised electrical appliances
and temporary wiring
n Mechanical damage to wiring
n Frequency of inspections
Gas safety
n Condition and maintenance arrangements
for fixed gas boilers and heaters
n Condition and arrangements for use,
including storage and changing of
cylinders for portable Liquid Petroleum
Gas heaters
2
Likelihood
2 4 6
1 1 2 3
1
Severity
2 3
3 3 6 9
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 23
:edjhebueVuYPpPhTekiuikRijPdSUiu
Internal
n Cleaning materials
n Types, amounts, storage arrangements
n Provision of personal protective equipment
External
n Pesticides, herbicides, petrol
n Types, amounts, storage arrangements
n Provision of personal protective equipment
Plant and machinery
Internal
n Condition and potential injury arising
from font covers, sanctuary lamps, hanging
roods and crosses, canopies and other
suspended items
n Lifts, hoists and other lifting mechanisms
n Ladders, scaffolds and staging, including
storage and accessibility
n Display screen and computer equipment
n Bells, clock weights and chiming mechanisms
n Any other equipment
External
n Churchyard maintenance equipment
n Lawnmowers, gang mowers, strimmers, etc.
Slips, trips and falls
Internal
n Loose carpets, rugs, mats and other
floor coverings
n Loose and uneven tiles, stone paving
and floorboards
n Trailing leads and other obstructions
n Worn, steep and uneven steps and stairs
n Inadequate lighting, lack of handrails
External
n Uneven and poorly maintained paths and
steps, boiler room steps and access
n Potholes, tree roots and unprotected drops
n Gravestones and other obstructions
n Long grass and undergrowth
n Areas designated as wildlife habitats
n Poor drainage of paths and growth of algae
n Inadequate lighting and lack of handrails
n Unprotected open graves prior to burials
Lighting
Internal
n Check adequacy of lighting
n Pay particular attention to stairs,
steps, crypts, basements
External
n Paths, steps, drives, car parks,
boiler room steps and entrances
Falls from a height
Internal
n Arrangements for light bulb changing
n Use of unsecured ladders
n Unprotected openings and walkways
at high level
n Roof loft openings
n Use of fixed vertical ladders
External
n Clearing of gutters and valleys
n Low parapets and balustrades
Food hygiene
n Extent of food preparation
n Nature of foods to be prepared and stored
n Areas used for food preparation
n Facilities for washing and preparation
of foodstuffs
n Facilities for storage of foodstuffs
n Experience, training and competence of
food handlers
Manual handling
n Moving and lifting of furniture,
staging, pianos and other equipment
n Numbers required
n Specialist equipment needed
Display screen equipment
n List all computer equipment
n Who uses it and for how long
n Check seating, workstation, screen, software
24 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
CPpPhTekiuRkZbTZdWi )WbPpZdWu
n Loose stonework, falling masonry,
parapets, pinnacles, slates, tiles, gutters,
flag poles
n Detail any glass in windows below waist
height and in doors or beside doors below
shoulder height which is not of a safety
material or protected against breakage
(narrow panes up to 250mm need not
be included)
n Arrange for a competent person to check
for the presence of asbestos
n Dangerous gravestones, tombs, monuments
and railings in the churchyard
Child protection/Safeguarding
n Existing child protection/Safeguarding
procedures
n Implementation of Diocesan guidelines
Personal safety
n Risk of attack
n Lone working, church sitting
n Handling of cash
n Means of raising an alarm,
summoning assistance
Activities and other hazards
n Services, concerts, events, exhibitions, etc.
n Numbers attending
n Age-related hazards (children/elderly)
n Disability access/provision
n tes, sponsored walks, fund-raising activities
n Bungee jumping, abseiling, parachute
jumps etc.
Note: These activities will require separate
insurance arrangements by the provider of
the facility
n Look for and note any other hazard which
could cause someone harm which are not
included in the above checklist.
Improving safety
additional control measures
In most cases, it will be obvious what
additional measures are necessary to reduce
risk. For example, if there is a risk of falling
down steps which are badly lit and do not have
a handrail, the additional controls needed will
be to improve the lighting and fit a handrail.
If you find any hazardous glazing, this will need
to be replaced with safety glass, such
as toughened or laminated, be covered
with a safety film or have a barrier fitted.
If there are risks of falls from a height, you
will need to consider the fitting of barriers
or the use of safety latchways, eyebolts and
the use of harnesses.
In many cases, however, safety can be
improved by changing working methods.
It does not always require alterations to the
building. For example, there is a considerable
risk of accident and injury if bells are left
‘up’ after ringing. This hazard can be removed
simply by ringing bells ‘down’ after ringing.
Maintain a record of the work you have
done to reduce or remove hazards.
Remember that most changes to the
building, even if required for health and safety
reasons, will still be subject to the usual
Faculty procedures.
Your church architect will also need to be
involved in designing changes and producing
the appropriate plans.
CHURCH
HEALTH AND SAFETY POLICY & GUIDANCE NOTES 25
Four examples of risk assessments are given below:
Note: the likelihood and severity rating will depend on what existing controls
are already in place
Hazards/
risks
Falls down
steps into the
church
None 3 (High) 2 (Medium) 3 x 2 = 6
(High
priority
action)
Fit handrail
Area South porch
Existing
controls
Likelihood Severity Risk rating Additional controls
Hazards/
risks
Cuts, eye
injuries and
hearing loss
from use of
strimmer in
churchyard
All operators
use full face
visor, gloves,
ear muffs,
steel-capped
boots, must
be over 18
and have
been trained
1 (Low) 1 (Low) 1 x 1 = 1
(Low
priority
action)
Strimmer must be
regularly serviced
and maintained
Area Churchyard
Existing
controls
Likelihood Severity Risk rating Additional controls
Hazards/
risks
Portable hot
water heater –
risk of scalds
and burns
from hot
water and
steam
None 1 (Low) 2 (Medium) 1 x 2 = 2
(Low
priority
action)
Strap the water heater
to the wall or place it
in a cradle to prevent
it from being knocked
over. Replace with a
fixed heater
Area Kitchen
Existing
controls
Likelihood Severity Risk rating Additional controls
Hazards/
risks
Faulty fixed
electrics
risk of electric
shock and
burns
None 3 (High) 3 (High) 3 x 3 = 9
(High
priority
action)
Isolate the faulty
electrical wiring and
arrange for a qualified
electrician to carry out
remedial work at the
earliest opportunity.
Ensure the faulty wiring
cannot be switched
back on until it has
been made safe
Area Nave
Existing
controls
Likelihood Severity Risk rating Additional controls
26 POLICY & GUIDANCE NOTES CHURCH
HEALTH AND SAFETY
This outline document has been prepared by
Ecclesiastical as a service to its customers.
This document may not be copied or sold
in any format, including electronically.
However, churches insured with Ecclesiastical
may copy and amend it as appropriate.
©
Ecclesiastical Insurance Office plc 2015
Beaufort House, Brunswick Road,
Gloucester GL1 1JZ.
www.ecclesiastical.com
Contact us
For further information contact your
local insurance Consultant and Surveyor
or call us on
0345 777 3322
Monday to Friday 8am to 6pm (excluding Bank Holidays).
We may monitor or record calls to improve our service.
You can email us at
churches@ecclesiastical.com
Or visit
www.ecclesiastical.com/churchmatters
Other useful contacts
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Services: 0800 107 0190
www.ecclesiastical.com/getadvice
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