Fill - Free fillable CONDITIONAL USE PERMIT APPLICATION (City of Whitewater) PDF form

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

Neighborhood Services Department

Planning, Zoning, GIS, Code Enforcement

and Building Inspections

www.whitewater-wi.gov

(262) 473-0143

CONDITIONAL USE PERMIT APPLICATION

Address of Property:________________________________________________________________

Owner’s Name:____________________________________________________________________

Applicant’s Name:__________________________________________________________________

Mailing Address:____________________________________________________________________

Phone #:______________________________ Email:_______________________________________

Legal Description (Name of Subdivision, Block and Lot of other Legal Descriptions):_____________

__________________________________________________________________________________

Existing and Proposed Uses:

Current Use of Property:________________________________________________________________

Zoning District:_______________________________________________________________________

Proposed Use: ________________________________________________________________________

NOTICE: The Plan Commission meetings are scheduled on the 2nd Monday of the month. All

complete plans must be in by 4:00 p.m. four weeks prior to the meeting.

Conditions

The City of Whitewater Zoning Ordinance authorizes the Plan Commission to place conditions on

approved conditional uses. “Conditions” such as landscaping, architectural design, type of construction,

construction commencement and completion dates, sureties, lighting, fencing, plantation, deed

restrictions, highway access restrictions, increased yards or parking requirements may be affected.

“Conditional Uses” may be subject to time limits or requirements for periodic review by staff.

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

APPLICATION REQUIREMENTS

THE FOLLOWING INFORMATION MUST BE SUBMITTED IN ORDER TO

CONSIDER THE APPLICATION COMPLETE:

1. Statement of use, including type of business with number of employees by shift.

2. Scaled plot plan with north arrow, showing proposed site and all site dimensions.

3. All buildings and structures: location, height, materials and building elevations.

4. Lighting plan: including location, height, type, orientation of all proposed outdoor lighting –

both on poles and on buildings. Photometric plans may be required.

5. Elevation drawings or illustrations indicating the architectural treatment of all proposed buildings

and structures.

6. Off-street parking: locations, layout, dimensions, circulation, landscaped areas, total number of

stalls, elevation, curb and gutter.

7. Access: pedestrian, vehicular, service. Points of ingress and egress.

8. Loading: location, dimensions, number of spaces, internal circulation.

9. Landscaping: including location, size and type of all proposed planting materials.

10. Floor plans: of all proposed buildings and structures, including square footage.

11. Signage: location, height, dimensions, color, materials, lighting and copy area.

12. Grading /drainage plan of the proposed site.

13. Waste disposal facilities: storage facilities for the storage of trash and waste materials.

14. Outdoor storage, where permitted in the district: type, location, height of screening devices.

**Four (4) full size, Twenty (20) 11x17, and 1 Electronic Copy (include color where possible) site

plan copies, drawn to scale and dimensioned.

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

STANDARDS FOR REVIEW AND APPROVAL

The Plan and Architectural Commission shall use the following standards when reviewing applications for

conditional uses. The applicant is required to fill out the following items and explain how the proposed

conditional use will meet the standard for approval.

STANDARD

APPLICANT’S EXPLANATION

A. That the establishment,

maintenance, or operation

of the Conditional Use

will not create a nuisance

for neighboring uses or

substantially reduce value

of other property.

B. That utilities, access

roads, parking, drainage,

landscaping, and other

necessary site

improvements are being

provided.

C. That the conditional use

conforms to all applicable

regulations of the district

in which it is located,

unless otherwise

specifically exempted by

this ordinance.

D. That the conditional use

conforms to the purpose

and intent of the city

Master Plan.

**Refer to Chapter 19.66 of the City of Whitewater Municipal Code, entitled CONDITIONAL USES,

for more information.

Applicant’s

Signature:__________________________________

Date: ________________

Printed: ____________________________________________

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

TO BE COMPLETED BY THE NEIGHBORHOOD SERVICES DEPARTMENT

1) Application was filed and the paid fee at least four weeks prior to the meeting. $100.00 fee

filed on ________________. Received by:___________ Receipt #:____________

2) Application is reviewed by staff members.

2) Class 1 Notice published in Official Newspaper on _____________________.

3) Notices of the Public Hearing mailed to property owners on ______________.

4) Plan Commission holds the PUBLIC HEARING on ____________________. Public comments

may also be submitted in person or in writing to City Staff.

5) At the conclusion of the Public Hearing, the Plan Commission will make a decision.

ACTION TAKEN:

Condition Use Permit: Granted_________ Not Granted___________ By the Plan and Architectural

Review Commission

CONDITIONS PLACED UPON PERMIT BY PLAN AND ARCHITECHTURAL REVIEW

COMMISSION:

_____________________________________________________________________________________

____________________________________________________________________

________________________________________ ______________

Signature of Plan Commission Chairperson Date

click to sign

signature

click to edit

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

Tips for Minimizing Your Development Review Costs: A Guide for

Applicants

The City of Whitewater assigns its consultant costs associated with reviewing development proposals to

the applicant requesting development approval. These costs can vary based on a number of factors. Many

of these factors can at least be partially controlled by the applicant for development review. The City

recognizes that we are in a time when the need to control costs is at the forefront of everyone’s minds.

The following guide is intended to assist applicants for City development approvals to understand what

they can do to manage and minimize the costs associated with review of their applications. The tips

included in this guide will almost always result in a less costly and quicker review of an application.

Meet with Neighborhoods Services Department before submitting an

application

If you are planning on submitting an application for development review, one of the first things you

should do is have a discussion with the City’s Neighborhood Services Department. This can be

accomplished either by dropping by the Neighborhood Services Department counter at City Hall, or by

making an appointment with the Neighborhood Services Manager / City Planner. Before you make

significant investments in your project, the Department can help you understand the feasibility of your

proposal, what City plans and ordinances will apply, what type of review process will be required, and

how to prepare a complete application.

Submit a complete and thorough application

One of the most important things you can do to make your review process less costly to you is to submit a

complete, thorough, and well-organized application in accordance with City ordinance requirements. The

City has checklists to help you make sure your application is complete. To help you prepare an

application that has the right level of detail and information, assume that the people reviewing the

application have never seen your property before, have no prior understanding of what you are proposing,

and don’t necessarily understand the reasons for your request.

For more complex or technical types of projects, strongly consider working

with an experienced professional to help prepare your plans

Experienced professional engineers, land planners, architects, surveyors and landscape architects should

be quite familiar with standard development review processes and expectations. They are also generally

capable of preparing high-quality plans that will ultimately require less time (i.e., less cost for you) for the

City’s planning and engineering consultants to review, saving you money in the long run. Any project

that includes significant site grading, stormwater management, or utility work; significant landscaping; or

significant building remodeling or expansion generally requires professionals in the associated fields to

help out.

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

For simpler projects, submit thorough, legible, and accurate plans

For less complicated proposals, it is certainly acceptable to prepare plans yourself rather than paying to

have them prepared by a professional. However, keep in mind that even though the project may be less

complex, the City’s staff and consultants still need to ensure that your proposal meets all City

requirements. Therefore, such plans must be prepared with care. Regardless of the complexity, all site,

building, and floor plans should:

1. Be drawn to a recognized scale and indicate what the scale is (e.g., 1 inch = 40 feet).

2. Include titles and dates on all submitted documents in case pieces of your application get

separated.

3. Include clear and legible labels that identify streets, existing and proposed buildings, parking

areas, and other site improvements.

4. Indicate what the property and improvements look like today versus what is being

proposed for the future.

5. Accurately represent and label the dimensions of all lot lines, setbacks, pavement/parking areas,

building heights, and any other pertinent project features.

6. Indicate the colors and materials of all existing and proposed site/building improvements.

7. Including color photos with your application is one inexpensive and accurate way to show the

current condition of the site. Color catalog pages or paint chips can be included to show the

appearance of proposed signs, light fixtures, fences, retaining walls, landscaping features,

building materials, or other similar improvements.

Submit your application well in advance of the Plan and Architectural Review

Commission meeting

The City normally requires that a complete application be submitted four weeks in advance of the

Commission meeting when it will be considered. The further in advance you can submit your application,

the better for you and everyone involved in reviewing the project. Additional review time may give the

City’s consultant staff and staff an opportunity to communicate with you about potential issues with your

project or application and allow you time to efficiently address those issues before the Plan and

Architectural Review Commission meeting. Be sure to provide reliable contact information on your

application form and be available to respond to such questions or requests in a timely manner.

For more complex projects, submit your project for conceptual review

A conceptual review can be accomplished in several ways depending on the nature of your project and

your desired outcomes.

1. Preliminary plans may be submitted to City staff and/or planning consultant for a quick,

informal review. This will allow you to gauge initial reactions to your proposal and help you

identify key issues;

2. You may request a sit-down meeting with the Neighborhood Services Manager/ City Planner to

review and more thoroughly discuss your proposal; and/or

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

3. You can ask to be placed on a Plan and Architectural Review Commission meeting agenda to

present and discuss preliminary plans with the Commission and gauge its reaction before formally

submitting your development review application.

Overall, conceptual reviews almost always save time, money, stress, and frustration in the long run for

everyone involved. For this reason, the City will absorb up to $200 in consultant review costs for

conceptual review of each project.

Hold a neighborhood meeting for larger and potentially more controversial

Projects

If you believe your project falls into one or both of these two categories (City staff can help you decide),

one way to help the formal development review process go more smoothly is to host a meeting for the

neighbors and any other interested members of the community. This would happen before any Plan and

Architectural Review Commission meeting and often before you even submit a formal development

review application.

A neighborhood meeting will give you an opportunity to describe your proposal, respond to questions and

concerns, and generally address issues in an environment that is less formal and potentially less emotional

than a Plan and Architectural Review Commission meeting. Neighborhood meetings can help you build

support for your project, understand others’ perspectives on your proposals, clarify misunderstandings,

and modify the project and alleviate public concerns before the Plan and Architectural Review

Commission meetings. Please notify the Neighborhood Services Manager / City Planner of your

neighborhood meeting date, time, and place; make sure all neighbors are fully aware (City staff can

provide you a mailing list at no charge); and document the outcomes of the meeting to include with your

application.

Typical City Planning Consultant Development Review Costs

The City often utilizes assistance from a planning consultant to analyze requests for land development

approvals against City plans and ordinances and assist the City’s Plan and Architectural Review

Commission and City Council on decision making. Because it is the applicant who is generating the need

for the service, the City’s policy is to assign most consultant costs associated with such review to the

applicant, as opposed to asking the general taxpayer to cover these costs.

The development review costs provided below represent the planning consultant’s range of costs

associated with each particular type of development review. This usually involves some initial analysis of

the application well before the public meeting date, communication with the applicant at that time if there

are key issues to resolve before the meeting, further analysis and preparation of a written report the week

before the meeting, meeting attendance, and sometimes minor follow-up after the meeting. Costs vary

depending on a wide range of factors, including the type of application, completeness and clarity of the

development application, the size and complexity of the proposed development, the degree of cooperation

from the applicant for further information, and the level of community interest. The City has a guide

called “Tips for Minimizing Your Development Review Costs” with information on how the applicant

can help control costs.

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

Type of Development Review Being Requested

Planning Consultant

Review Cost Range

Minor Site/Building Plan (e.g., minor addition to building, parking

lot expansion, small apartment, downtown building alterations)

When land use is a permitted use in the zoning district, and for

minor downtown building alterations

Up to $600

When use also requires a conditional use permit, and for major

downtown building alterations

$700 to $1,500

Major Site/Building Plan (e.g., new gas station/convenience store,

new restaurant, supermarket, larger apartments, industrial building)

When land use is a permitted use in the zoning district

$700 to $2,000

When land use also requires a conditional use permit

$1,600 to $12,000

Conditional Use Permit with no Site Plan Review (e.g., home

occupation, sale of liquor request, substitution of use in existing

building)

$up to $600

Rezoning

To a standard (not PCD) zoning district

$400 to $2,000

To Planned Community Development zoning district,

assuming complete GDP & SIP application submitted at same

time

$2,100 to $12,000

Land Division

Certified Survey Map

Up to $300

Preliminary Subdivision Plat

$1,500 to $3,000

Final Plat (does not include any development agreement time)

$500 to $1,500

Annexation

$200 to $400

**Note: The City also retains a separate engineering consultant, who is typically involved in larger

projects requiring stormwater management plans, major utility work, or complex parking or road access

plans. Engineering costs are not included above, but will also be assigned to the development review

applicant. The consultant planner and engineer closely coordinate their reviews to control costs.

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

Cost Recovery Certificate and Agreement

The City may retain the services of professional consultants (including planners, engineers, architects,

attorneys, environmental specialists, and recreation specialists) to assist in the City’s review of an

application for development review coming before the Plan and Architectural Review Commission,

Board of Zoning Appeals, and/or Common Council. In fact, most applications require some level of

review by the City’s planning consultant. City of Whitewater staff shall retain sole discretion in

determining when and to what extent it is necessary to involve a professional consultant in the review of

an application.

The submittal of an application or petition for development review by an applicant shall be construed as

an agreement to pay for such professional review services associated with the application or petition. The

City may apply the charges for these services to the applicant and/or property owner in accordance with

this agreement. The City may delay acceptance of an application or petition (considering it incomplete),

or may delay final action or approval of the associated proposal, until the applicant pays such fees or the

specified percentage thereof. Development review fees that are assigned to the applicant, but that are not

actually paid, may then be imposed by the City as a special charge on the affected property.

Section A: Background Information

------------------------ To be filled out by the Applicant/Property Owner ------------------------

Name of Applicant: ________________________________________________

Applicant’s Mailing Address: ________________________________________________

________________________________________________

Applicant’s Phone Number: ________________________________________________

Applicant’s Email Address: ________________________________________________

Project Information:

Name/Description of Development: ____________________________________________________

Address of Development Site: ____________________________________________________

Tax Key Number(s) of Site: ____________________________________________________

Property Owner Information (if different from applicant):

Name of Property Owner: ____________________________________________________

Property Owner’s Mailing Address: ____________________________________________________

____________________________________________________

Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190

Section B: Applicant/Property Owner Cost Obligations

------------------------ To be filled out by the Neighborhood Services Department -----------------------

Under this agreement, the applicant shall be responsible for the costs indicated below. In the event the

applicant fails to pay such costs, the responsibility shall pass to the property owner, if different. Costs

may exceed those agreed to herein only by mutual agreement of the applicant, property owner, and City.

If and when the City believes that actual costs incurred will exceed those listed below, for reasons not

anticipated at the time of application or under the control of the City administration or consultants, the

Neighborhood Services Director or his agent shall notify the applicant and property owner for their

approval to exceed such initially agreed costs. If the applicant and property owner do not approve such

additional costs, the City may, as permitted by law, consider the application withdrawn and/or suspend or

terminate further review and consideration of the development application. In such case, the applicant and

property owner shall be responsible for all consultant costs incurred up until that time.

A. Application Fee.................................................................................................................$____________

B. Expected Planning Consultant Review Cost ....................................................................$ ____________

C. Total Cost Expected of Applicant (A+B) .........................................................................$ ____________

D. 25% of Total Cost, Due at Time of Application...............................................................$ ____________

E. Project Likely to Incur Additional Engineering or Other Consultant Review Costs? < Yes < No

The balance of the applicant’s costs, not due at time of application, shall be payable upon applicant

receipt of one or more itemized invoices from the City. If the application fee plus actual planning and

engineering consultant review costs end up being less than the 25% charged to the applicant at the time of

application, the City shall refund the difference to the applicant.

Section C: Agreement Execution

------------------------ To be filled out by the Applicant and Property Owner ------------------------

The undersigned applicant and property owner agree to reimburse the City for all costs directly or

indirectly associated with the consideration of the applicant’s proposal as indicated in this agreement,

with 25% of such costs payable at the time of application and the remainder of such costs payable upon

receipt of one or more invoices from the City following the execution of development review services

associated with the application.

_____________________________________ _____________________________________

Signature of Applicant/Petitioner Signature of Property Owner (if different)

_____________________________________ _____________________________________

Printed Name of Applicant/Petitioner Printed Name of Property Owner (if different)

_____________________________________ _____________________________________

Date of Signature Date of Signature

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