Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
Neighborhood Services Department
Planning, Zoning, GIS, Code Enforcement
and Building Inspections
(262) 473-0143
Address of Property:________________________________________________________________
Owner’s Name:____________________________________________________________________
Applicant’s Name:__________________________________________________________________
Mailing Address:____________________________________________________________________
Phone #:______________________________ Email:_______________________________________
Legal Description (Name of Subdivision, Block and Lot of other Legal Descriptions):_____________
Existing and Proposed Uses:
Current Use of Property:________________________________________________________________
Zoning District:_______________________________________________________________________
Proposed Use: ________________________________________________________________________
NOTICE: The Plan Commission meetings are scheduled on the 2nd Monday of the month. All
complete plans must be in by 4:00 p.m. four weeks prior to the meeting.
The City of Whitewater Zoning Ordinance authorizes the Plan Commission to place conditions on
approved conditional uses. “Conditions” such as landscaping, architectural design, type of construction,
construction commencement and completion dates, sureties, lighting, fencing, plantation, deed
restrictions, highway access restrictions, increased yards or parking requirements may be affected.
“Conditional Uses” may be subject to time limits or requirements for periodic review by staff.
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
1. Statement of use, including type of business with number of employees by shift.
2. Scaled plot plan with north arrow, showing proposed site and all site dimensions.
3. All buildings and structures: location, height, materials and building elevations.
4. Lighting plan: including location, height, type, orientation of all proposed outdoor lighting
both on poles and on buildings. Photometric plans may be required.
5. Elevation drawings or illustrations indicating the architectural treatment of all proposed buildings
and structures.
6. Off-street parking: locations, layout, dimensions, circulation, landscaped areas, total number of
stalls, elevation, curb and gutter.
7. Access: pedestrian, vehicular, service. Points of ingress and egress.
8. Loading: location, dimensions, number of spaces, internal circulation.
9. Landscaping: including location, size and type of all proposed planting materials.
10. Floor plans: of all proposed buildings and structures, including square footage.
11. Signage: location, height, dimensions, color, materials, lighting and copy area.
12. Grading /drainage plan of the proposed site.
13. Waste disposal facilities: storage facilities for the storage of trash and waste materials.
14. Outdoor storage, where permitted in the district: type, location, height of screening devices.
**Four (4) full size, Twenty (20) 11x17, and 1 Electronic Copy (include color where possible) site
plan copies, drawn to scale and dimensioned.
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
The Plan and Architectural Commission shall use the following standards when reviewing applications for
conditional uses. The applicant is required to fill out the following items and explain how the proposed
conditional use will meet the standard for approval.
A. That the establishment,
maintenance, or operation
of the Conditional Use
will not create a nuisance
for neighboring uses or
substantially reduce value
of other property.
B. That utilities, access
roads, parking, drainage,
landscaping, and other
necessary site
improvements are being
C. That the conditional use
conforms to all applicable
regulations of the district
in which it is located,
unless otherwise
specifically exempted by
this ordinance.
D. That the conditional use
conforms to the purpose
and intent of the city
Master Plan.
**Refer to Chapter 19.66 of the City of Whitewater Municipal Code, entitled CONDITIONAL USES,
for more information.
Date: ________________
Printed: ____________________________________________
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
1) Application was filed and the paid fee at least four weeks prior to the meeting. $100.00 fee
filed on ________________. Received by:___________ Receipt #:____________
2) Application is reviewed by staff members.
2) Class 1 Notice published in Official Newspaper on _____________________.
3) Notices of the Public Hearing mailed to property owners on ______________.
4) Plan Commission holds the PUBLIC HEARING on ____________________. Public comments
may also be submitted in person or in writing to City Staff.
5) At the conclusion of the Public Hearing, the Plan Commission will make a decision.
Condition Use Permit: Granted_________ Not Granted___________ By the Plan and Architectural
Review Commission
________________________________________ ______________
Signature of Plan Commission Chairperson Date
click to sign
click to edit
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
Tips for Minimizing Your Development Review Costs: A Guide for
The City of Whitewater assigns its consultant costs associated with reviewing development proposals to
the applicant requesting development approval. These costs can vary based on a number of factors. Many
of these factors can at least be partially controlled by the applicant for development review. The City
recognizes that we are in a time when the need to control costs is at the forefront of everyone’s minds.
The following guide is intended to assist applicants for City development approvals to understand what
they can do to manage and minimize the costs associated with review of their applications. The tips
included in this guide will almost always result in a less costly and quicker review of an application.
Meet with Neighborhoods Services Department before submitting an
If you are planning on submitting an application for development review, one of the first things you
should do is have a discussion with the City’s Neighborhood Services Department. This can be
accomplished either by dropping by the Neighborhood Services Department counter at City Hall, or by
making an appointment with the Neighborhood Services Manager / City Planner. Before you make
significant investments in your project, the Department can help you understand the feasibility of your
proposal, what City plans and ordinances will apply, what type of review process will be required, and
how to prepare a complete application.
Submit a complete and thorough application
One of the most important things you can do to make your review process less costly to you is to submit a
complete, thorough, and well-organized application in accordance with City ordinance requirements. The
City has checklists to help you make sure your application is complete. To help you prepare an
application that has the right level of detail and information, assume that the people reviewing the
application have never seen your property before, have no prior understanding of what you are proposing,
and don’t necessarily understand the reasons for your request.
For more complex or technical types of projects, strongly consider working
with an experienced professional to help prepare your plans
Experienced professional engineers, land planners, architects, surveyors and landscape architects should
be quite familiar with standard development review processes and expectations. They are also generally
capable of preparing high-quality plans that will ultimately require less time (i.e., less cost for you) for the
City’s planning and engineering consultants to review, saving you money in the long run. Any project
that includes significant site grading, stormwater management, or utility work; significant landscaping; or
significant building remodeling or expansion generally requires professionals in the associated fields to
help out.
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
For simpler projects, submit thorough, legible, and accurate plans
For less complicated proposals, it is certainly acceptable to prepare plans yourself rather than paying to
have them prepared by a professional. However, keep in mind that even though the project may be less
complex, the City’s staff and consultants still need to ensure that your proposal meets all City
requirements. Therefore, such plans must be prepared with care. Regardless of the complexity, all site,
building, and floor plans should:
1. Be drawn to a recognized scale and indicate what the scale is (e.g., 1 inch = 40 feet).
2. Include titles and dates on all submitted documents in case pieces of your application get
3. Include clear and legible labels that identify streets, existing and proposed buildings, parking
areas, and other site improvements.
4. Indicate what the property and improvements look like today versus what is being
proposed for the future.
5. Accurately represent and label the dimensions of all lot lines, setbacks, pavement/parking areas,
building heights, and any other pertinent project features.
6. Indicate the colors and materials of all existing and proposed site/building improvements.
7. Including color photos with your application is one inexpensive and accurate way to show the
current condition of the site. Color catalog pages or paint chips can be included to show the
appearance of proposed signs, light fixtures, fences, retaining walls, landscaping features,
building materials, or other similar improvements.
Submit your application well in advance of the Plan and Architectural Review
Commission meeting
The City normally requires that a complete application be submitted four weeks in advance of the
Commission meeting when it will be considered. The further in advance you can submit your application,
the better for you and everyone involved in reviewing the project. Additional review time may give the
City’s consultant staff and staff an opportunity to communicate with you about potential issues with your
project or application and allow you time to efficiently address those issues before the Plan and
Architectural Review Commission meeting. Be sure to provide reliable contact information on your
application form and be available to respond to such questions or requests in a timely manner.
For more complex projects, submit your project for conceptual review
A conceptual review can be accomplished in several ways depending on the nature of your project and
your desired outcomes.
1. Preliminary plans may be submitted to City staff and/or planning consultant for a quick,
informal review. This will allow you to gauge initial reactions to your proposal and help you
identify key issues;
2. You may request a sit-down meeting with the Neighborhood Services Manager/ City Planner to
review and more thoroughly discuss your proposal; and/or
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
3. You can ask to be placed on a Plan and Architectural Review Commission meeting agenda to
present and discuss preliminary plans with the Commission and gauge its reaction before formally
submitting your development review application.
Overall, conceptual reviews almost always save time, money, stress, and frustration in the long run for
everyone involved. For this reason, the City will absorb up to $200 in consultant review costs for
conceptual review of each project.
Hold a neighborhood meeting for larger and potentially more controversial
If you believe your project falls into one or both of these two categories (City staff can help you decide),
one way to help the formal development review process go more smoothly is to host a meeting for the
neighbors and any other interested members of the community. This would happen before any Plan and
Architectural Review Commission meeting and often before you even submit a formal development
review application.
A neighborhood meeting will give you an opportunity to describe your proposal, respond to questions and
concerns, and generally address issues in an environment that is less formal and potentially less emotional
than a Plan and Architectural Review Commission meeting. Neighborhood meetings can help you build
support for your project, understand others’ perspectives on your proposals, clarify misunderstandings,
and modify the project and alleviate public concerns before the Plan and Architectural Review
Commission meetings. Please notify the Neighborhood Services Manager / City Planner of your
neighborhood meeting date, time, and place; make sure all neighbors are fully aware (City staff can
provide you a mailing list at no charge); and document the outcomes of the meeting to include with your
Typical City Planning Consultant Development Review Costs
The City often utilizes assistance from a planning consultant to analyze requests for land development
approvals against City plans and ordinances and assist the City’s Plan and Architectural Review
Commission and City Council on decision making. Because it is the applicant who is generating the need
for the service, the City’s policy is to assign most consultant costs associated with such review to the
applicant, as opposed to asking the general taxpayer to cover these costs.
The development review costs provided below represent the planning consultant’s range of costs
associated with each particular type of development review. This usually involves some initial analysis of
the application well before the public meeting date, communication with the applicant at that time if there
are key issues to resolve before the meeting, further analysis and preparation of a written report the week
before the meeting, meeting attendance, and sometimes minor follow-up after the meeting. Costs vary
depending on a wide range of factors, including the type of application, completeness and clarity of the
development application, the size and complexity of the proposed development, the degree of cooperation
from the applicant for further information, and the level of community interest. The City has a guide
called “Tips for Minimizing Your Development Review Costs” with information on how the applicant
can help control costs.
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
Type of Development Review Being Requested
Minor Site/Building Plan (e.g., minor addition to building, parking
lot expansion, small apartment, downtown building alterations)
When land use is a permitted use in the zoning district, and for
minor downtown building alterations
When use also requires a conditional use permit, and for major
downtown building alterations
Major Site/Building Plan (e.g., new gas station/convenience store,
new restaurant, supermarket, larger apartments, industrial building)
When land use is a permitted use in the zoning district
When land use also requires a conditional use permit
Conditional Use Permit with no Site Plan Review (e.g., home
occupation, sale of liquor request, substitution of use in existing
To a standard (not PCD) zoning district
To Planned Community Development zoning district,
assuming complete GDP & SIP application submitted at same
Land Division
Certified Survey Map
Preliminary Subdivision Plat
Final Plat (does not include any development agreement time)
**Note: The City also retains a separate engineering consultant, who is typically involved in larger
projects requiring stormwater management plans, major utility work, or complex parking or road access
plans. Engineering costs are not included above, but will also be assigned to the development review
applicant. The consultant planner and engineer closely coordinate their reviews to control costs.
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
Cost Recovery Certificate and Agreement
The City may retain the services of professional consultants (including planners, engineers, architects,
attorneys, environmental specialists, and recreation specialists) to assist in the City’s review of an
application for development review coming before the Plan and Architectural Review Commission,
Board of Zoning Appeals, and/or Common Council. In fact, most applications require some level of
review by the City’s planning consultant. City of Whitewater staff shall retain sole discretion in
determining when and to what extent it is necessary to involve a professional consultant in the review of
an application.
The submittal of an application or petition for development review by an applicant shall be construed as
an agreement to pay for such professional review services associated with the application or petition. The
City may apply the charges for these services to the applicant and/or property owner in accordance with
this agreement. The City may delay acceptance of an application or petition (considering it incomplete),
or may delay final action or approval of the associated proposal, until the applicant pays such fees or the
specified percentage thereof. Development review fees that are assigned to the applicant, but that are not
actually paid, may then be imposed by the City as a special charge on the affected property.
Section A: Background Information
------------------------ To be filled out by the Applicant/Property Owner ------------------------
Name of Applicant: ________________________________________________
Applicant’s Mailing Address: ________________________________________________
Applicant’s Phone Number: ________________________________________________
Applicant’s Email Address: ________________________________________________
Project Information:
Name/Description of Development: ____________________________________________________
Address of Development Site: ____________________________________________________
Tax Key Number(s) of Site: ____________________________________________________
Property Owner Information (if different from applicant):
Name of Property Owner: ____________________________________________________
Property Owner’s Mailing Address: ____________________________________________________
Municipal Services Building | 312 W. Whitewater Street | P.O. Box 178 | Whitewater, WI 53190
Section B: Applicant/Property Owner Cost Obligations
------------------------ To be filled out by the Neighborhood Services Department -----------------------
Under this agreement, the applicant shall be responsible for the costs indicated below. In the event the
applicant fails to pay such costs, the responsibility shall pass to the property owner, if different. Costs
may exceed those agreed to herein only by mutual agreement of the applicant, property owner, and City.
If and when the City believes that actual costs incurred will exceed those listed below, for reasons not
anticipated at the time of application or under the control of the City administration or consultants, the
Neighborhood Services Director or his agent shall notify the applicant and property owner for their
approval to exceed such initially agreed costs. If the applicant and property owner do not approve such
additional costs, the City may, as permitted by law, consider the application withdrawn and/or suspend or
terminate further review and consideration of the development application. In such case, the applicant and
property owner shall be responsible for all consultant costs incurred up until that time.
A. Application Fee.................................................................................................................$____________
B. Expected Planning Consultant Review Cost ....................................................................$ ____________
C. Total Cost Expected of Applicant (A+B) .........................................................................$ ____________
D. 25% of Total Cost, Due at Time of Application...............................................................$ ____________
E. Project Likely to Incur Additional Engineering or Other Consultant Review Costs? < Yes < No
The balance of the applicant’s costs, not due at time of application, shall be payable upon applicant
receipt of one or more itemized invoices from the City. If the application fee plus actual planning and
engineering consultant review costs end up being less than the 25% charged to the applicant at the time of
application, the City shall refund the difference to the applicant.
Section C: Agreement Execution
------------------------ To be filled out by the Applicant and Property Owner ------------------------
The undersigned applicant and property owner agree to reimburse the City for all costs directly or
indirectly associated with the consideration of the applicant’s proposal as indicated in this agreement,
with 25% of such costs payable at the time of application and the remainder of such costs payable upon
receipt of one or more invoices from the City following the execution of development review services
associated with the application.
_____________________________________ _____________________________________
Signature of Applicant/Petitioner Signature of Property Owner (if different)
_____________________________________ _____________________________________
Printed Name of Applicant/Petitioner Printed Name of Property Owner (if different)
_____________________________________ _____________________________________
Date of Signature Date of Signature