Fill - Free fillable NOTICE: The Plan Commission meetings are scheduled on (City of Whitewater) PDF form

NOTICE: The Plan Commission meetings are scheduled on the 2nd Monday of each

month. All completed plans must be in by 9:00 a.m. four weeks prior to the scheduled

meeting. If not, the item will be placed on the next available Plan Commission meeting

agenda.

CITY OF WHITEWATER

PLAN REVIEW APPLICATION PROCEDURE

1. File the application with the Code Enforcement Director’s Office at least four weeks

prior to the meeting. $100.00 fee. Filed on ________________.

2. Agenda Published in Official Newspaper on _____________________.

3. Notices of the public review mailed to property owners on ______________.

4. Plan Commission holds the public review on ____________________.

They will hear comments of the Petitioner and comments of property owners.

Comments may be made in person or in writing.

5. At the conclusion of the public review, the Plan Commission makes a

decision.

PLEASE COMPLETE THE FOLLOWING APPLICATION.

Refer to Chapter 19.63 of the City of Whitewater Municipal Code of Ordinances,

entitled PLAN REVIEW, for more information on the application.

Twenty complete sets of all plans should be submitted. All plans should be drawn to a scale of not

less than 50 feet to the inch; represent actual existing and proposed site conditions in detail; and

indicate the name, address, and phone number of the applicant, land owner, architect, engineer,

landscape designer, contractor, or others responsible for preparation. It is often possible and

desirable to include two or more of the above 8 plans on one map. The Zoning Administrator or

Plan and Architectural Review Commission may request more information, or may reduce the

submittal requirements. If any of the above 10 plans is not submitted, the applicant should provide

a written explanation of why it is not submitted.

City of Whitewater

Application for Plan Review

IDENTIFICATION AND INFORMATION ON APPLICANT(S):

Applicant’s Name:____________________________________________________________________________________

Applicant’s Address:_________________________________________________________________________________

_______________________________________________________Phone #_____________________________________

Owner of Site, according to current property tax records (as of the date of the application):

Street address of property: _______________________________________________________________________________

Legal Description (Name of Subdivision, Block and Lot or other Legal Description):

Agent or Representative assisting in the Application (Engineer, Architect, Attorney, etc.)

Name of Individual:

Name of Firm:

Office Address:

Phone:

Name of Contractor:

Has either the applicant or the owner had any variances issued to them, on any property? YES NO

If YES, please indicate the type of variance issued and indicate whether conditions have been complied with.

_____________________________________________________________________________________________________

EXISTING AND PROPOSED USES:

Current Land Use:

Principal Use:__________________________________________________________________________________________

_____________________________________________________________________________________________________

Accessory or Secondary Uses:_____________________________________________________________________________

Proposed Use

No. of occupants proposed to be accomodated:________________________________________________________________

No. of employees:_______________________________________________________________________________________

Zoning District in which property is located:_________________________________________________________________

Section of City Zoning Ordinance that identifies the proposed land use in the Zoning District in which the property is

located:____________________________________________

PLANS TO ACCOMPANY APPLICATION

Applications for permits shall be accompanied by drawings of the proposed work, drawn to scale, showing, when necessary,

floor plans, sections, elevations, structural details, computations and stress diagrams as the building official may require.

PLOT PLAN

When required by the building official, there shall be submitted a plot plan in a form and size designated by the building

official for filing permanently with the permit record, drawn to scale, with all dimension figures, showing accurately the

size and exact location of all proposed new construction and the relation to other existing or proposed buildings or structures

on the same lot, and other buildings or structures on adjoining property within 15 feet of the property lines. In the case of

demolition, the plot plan shall show the buildings or structures to be demolished and the buildings or structures on the same

lot that are to remain.

STANDARDS

STANDARD

APPLICANT’S EXPLANATION

A. The proposed structure,

addition, alteration or use will

meet the minimum standards

of this title for the district in

which it is located;

B. The proposed development

will be consistent with the

adopted city master plan;

C. The proposed development

will be compatible with and

preserve the important natural

features of the site;

D. The proposed use will not

create a nuisance for

neighboring uses, or unduly

reduce the values of an

adjoining property;

STANDARD

APPLICANT’S EXPLANATION

E. The proposed development

will not create traffic

circulation or parking

problems;

F. The mass, volume,

architectural features,

materials and/or setback of

proposed structures, additions

or alterations will appear to be

compatible with existing

buildings in the immediate

area;

G. Landmark structures on the

National Register of Historic

Places will be recognized as

products of their own time.

Alterations which have no

historical basis will not be

permitted;

H. The proposed structure,

addition or alteration will not

substantially reduce the

availability of sunlight or

solar access on adjoining

properties.

CONDITIONS

The City of Whitewater Zoning Ordinance authorizes the Plan Commission to place conditions on approved uses.

Conditions can deal with the points listed below (Section 19.63.080). Be aware that there may be discussion at the Plan

Commission in regard to placement of such conditions upon your property. You may wish to supply pertinent information.

“Conditions” such as landscaping, architectural design, type of construction, construction commencement and completion

dates, sureties, lighting, fencing, plantation, deed restrictions, highway access restrictions, increased yards or parking

requirements may be required by the Plan and Architectural Review Commission upon its finding that these are necessary to

fulfill the purpose and intent of this Ordinance.

“Plan Review” may be subject to time limits or requirements for periodic reviews where such requirements relate to review

standards.

_______________________________________________ ______________

Applicant’s Signature Date

APPLICATION FEES:

Fee for Plan Review Application: $100

Date Application Fee Received by City_______________ Receipt No. ____________________________

Received by_________________________________________

________

TO BE COMPLETED BY CODE ENFORCEMENT/ZONING OFFICE:

Date notice sent to owners of record of opposite & abutting properties:___________________________________

Date set for public review before Plan & Architectural Review Board:____________________________________

ACTION TAKEN:

Plan Review: ___________ Granted ___________ Not Granted by Plan & Architectural Review Commission.

CONDITIONS PLACED UPON PERMIT BY PLAN AND ARCHITECTURAL REVIEW COMMISSION:

____________________________________________________________________________________________________

________________________________________________ ______________

Signature of Plan Commission Chairman Date

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Tips for Minimizing Your

Development Review Costs:

A Guide for Applicants

The City of Whitewater assigns its consultant costs associated with reviewing development proposals to

the applicant requesting development approval. These costs can vary based on a number of factors. Many

of these factors can at least be partially controlled by the applicant for development review. The City

recognizes that we are in a time when the need to control costs is at the forefront of everyone’s minds.

The following guide is intended to assist applicants for City development approvals understand what they

can do to manage and minimize the costs associated with review of their applications. The tips included in

this guide will almost always result in a less costly and quicker review of an application.

Meet with Neighborhoods Services Department before submitting an

application

If you are planning on submitting an application for development review, one of the first things you

should do is have a discussion with the City’s Neighborhood Services Department. This can be

accomplished either by dropping by the Neighborhood Services Department counter at City Hall, or by

making an appointment with the Neighborhood Services Director. Before you make significant

investments in your project, the Department can help you understand the feasibility of your proposal,

what City plans and ordinances will apply, what type of review process will be required, and how to

prepare a complete application.

Submit a complete and thorough application

One of the most important things you can do to make your review process less costly to you is to submit a

complete, thorough, and well-organized application in accordance with City ordinance requirements. The

City has checklists to help you make sure your application is complete. To help you prepare an

application that has the right level of detail and information, assume that the people reviewing the

application have never seen your property before, have no prior understanding of what you are proposing,

and don’t necessarily understand the reasons for your request.

For more complex or technical types of projects, strongly consider working

with an experienced professional to help prepare your plans

Experienced professional engineers, land planners, architects, surveyors and landscape architects should

be quite familiar with standard development review processes and expectations. They are also generally

capable of preparing high-quality plans that will ultimately require less time (i.e., less cost for you) for the

City’s planning and engineering consultants to review, saving you money in the long run. Any project

that includes significant site grading, stormwater management, or utility work; significant landscaping; or

significant building remodeling or expansion generally requires professionals in the associated fields to

help out.

For simpler projects, submit thorough, legible, and accurate plans

For less complicated proposals, it is certainly acceptable to prepare plans yourself rather than paying to

have them prepared by a professional. However, keep in mind that even though the project may be less

complex, the City’s staff and planning consultant still need to ensure that your proposal meets all City

requirements. Therefore, such plans must be prepared with care. Regardless of the complexity, all site,

building, and floor plans should:

1. Be drawn to a recognized scale and indicate what the scale is (e.g., 1 inch = 40 feet).

2. Include titles and dates on all submitted documents in case pieces of your application get

separated.

Tips for Minimizing Your

Development Review Costs:

A Guide for Applicants

4. Include clear and legible labels that identify streets, existing and proposed buildings, parking

areas, and other site improvements.

5. Indicate what the property and improvements look like today versus what is being proposed for

the future.

6. Accurately represent and label the dimensions of all lot lines, setbacks, pavement/parking areas,

building heights, and any other pertinent project features.

7. Indicate the colors and materials of all existing and proposed site/building improvements.

Including color photos with your application is one inexpensive and accurate way to show the

current condition of the site. Color catalog pages or paint chips can be included to show the

appearance of proposed signs, light fixtures, fences, retaining walls, landscaping features,

building materials, or other similar improvements.

Submit your application well in advance of the Plan and Architectural Review

Commission meeting

The City normally requires that a complete application be submitted four weeks in advance of the

Commission meeting when it will be considered. For simple submittals not requiring a public hearing,

this may be reduced to two weeks in advance. The further in advance you can submit your application, the

better for you and everyone involved in reviewing the project. Additional review time may give the City’s

planning consultant and staff an opportunity to communicate with you about potential issues with your

project or application and allow you time to efficiently address those issues before the Plan and

Architectural Review Commission meeting. Be sure to provide reliable contact information on your

application form and be available to respond to such questions or requests in a timely manner.

For more complex projects, submit your project for conceptual review

A conceptual review can be accomplished in several ways depending on the nature of your project and

your desired outcomes.

1. Preliminary plans may be submitted to City staff and the planning consultant for a quick, informal

review. This will allow you to gauge initial reactions to your proposal and help you identify key

issues;

2. You may request a sit-down meeting with the Neighborhood Services Director and/or Planning

consultant to review and more thoroughly discuss your proposal; and/or

3. You can ask to be placed on a Plan and Architectural Review Commission meeting agenda to

present and discuss preliminary plans with the Commission and gauge its reaction before

formally submitting your development review application.

Overall, conceptual reviews almost always save time, money, stress, and frustration in the long run for

everyone involved. For this reason, the City will absorb up to $200 in consultant review costs for

conceptual review of each project.

Tips for Minimizing Your

Development Review Costs:

A Guide for Applicants

Hold a neighborhood meeting for larger and potentially more controversial

Projects

If you believe your project falls into one or both of these two categories (City staff can help you decide),

one way to help the formal development review process go more smoothly is to host a meeting for the

neighbors and any other interested members of the community. This would happen before any Plan and

Architectural Review Commission meeting and often before you even submit a formal development

review application.

A neighborhood meeting will give you an opportunity to describe your proposal, respond to questions and

concerns, and generally address issues in an environment that is less formal and potentially less emotional

than a Plan and Architectural Review Commission meeting. Neighborhood meetings can help you build

support for your project, understand others’ perspectives on your proposals, clarify misunderstandings,

and modify the project and alleviate public concerns before the Plan and Architectural Review

Commission meetings. Please notify the City

Neighborhood Services Director of your neighborhood meeting date, time, and place; make sure all

neighbors are fully aware (City staff can provide you a mailing list at no charge); and document the

outcomes of the meeting to include with your application.

Typical City Planning Consultant

Development Review Costs

The City often utilizes assistance from a planning consultant to analyze requests for land development

approvals against City plans and ordinances and assist the City’s Plan and Architectural Review

Commission and City Council on decision making. Because it is the applicant who is generating the need

for the service, the City’s policy is to assign most consultant costs associated with such review to the

applicant, as opposed to asking general taxpayer to cover these costs.

The development review costs provided below represent the planning consultant’s range of costs

associated with each particular type of development review. This usually involves some initial analysis of

the application well before the public meeting date, communication with the applicant at that time if there

are key issues to resolve before the meeting, further analysis and preparation of a written report the week

before the meeting, meeting attendance, and sometimes minor follow-up after the meeting. Costs vary

depending on a wide range of factors, including the type of application, completeness and clarity of the

development application, the size and complexity of the proposed development, the degree of cooperation

from the applicant for further information, and the level of community interest. The City has a guide

called “Tips for Minimizing Your Development Review Costs” with information on how the applicant

can help control costs.

Tips for Minimizing Your

Development Review Costs:

A Guide for Applicants

Type of Development Review Being Requested

Planning Consultant

Review Cost Range

Minor Site/Building Plan (e.g., minor addition to building, parking lot expansion,

small apartment, downtown building alterations)

When land use is a permitted use in the zoning district, and for minor

downtown building alterations

Up to $600

When use also requires a conditional use permit, and for major downtown

building alterations

$700 to $1,500

Major Site/Building Plan (e.g., new gas station/convenience store, new

restaurant, supermarket, larger apartments, industrial building)

When land use is a permitted use in the zoning district

$700 to $2,000

When land use also requires a conditional use permit

$1,600 to $12,000

Conditional Use Permit with no Site Plan Review (e.g., home occupation, sale of

liquor request, substitution of use in existing building)

$up to $600

Rezoning

To a standard (not PCD) zoning district

$400 to $2,000

To Planned Community Development zoning district, assuming

complete GDP & SIP application submitted at same time

$2,100 to $12,000

Land Division

Certified Survey Map

Up to $300

Preliminary Subdivision Plat

$1,500 to $3,000

Final Plat (does not include any development agreement time)

$500 to $1,500

Annexation

$200 to $400

Note on Potential Additional Review Costs: The City also retains a separate engineering consultant, who is typically

involved in larger projects requiring stormwater management plans, major utility work, or complex parking or road

access plans. Engineering costs are not included above, but will also be assigned to the development review

applicant. The consultant planner and engineer closely coordinate their reviews to control costs.

Tips for Minimizing Your

Development Review Costs:

A Guide for Applicants

Cost Recovery Certificate and Agreement

The City may retain the services of professional consultants (including planners, engineers, architects,

attorneys, environmental specialists, and recreation specialists) to assist in the City’s review of an

application for development review coming before the Plan and Architectural Review Commission,

Board of Zoning Appeals, and/or Common Council. In fact, most applications require some level of

review by the City’s planning consultant. City of Whitewater staff shall retain sole discretion in

determining when and to what extent it is necessary to involve a professional consultant in the review of

an application.

The submittal of an application or petition for development review by an applicant shall be construed as

an agreement to pay for such professional review services associated with the application or petition. The

City may apply the charges for these services to the applicant and/or property owner in accordance with

this agreement. The City may delay acceptance of an application or petition (considering it incomplete),

or may delay final action or approval of the associated proposal, until the applicant pays such fees or the

specified percentage thereof. Development review fees that are assigned to the applicant, but that are not

actually paid,

may then be imposed by the City as a special charge on the affected property.

Section A: Background Information

------------------------ To be filled out by the Applicant/Property Owner ------------------------

Applicant’s Information:

Name of Applicant: ________________________________________________

Applicant’s Mailing Address: ________________________________________________

________________________________________________

Applicant’s Phone Number: ________________________________________________

Applicant’s Email Address: ________________________________________________

Project Information:

Name/Description of Development:

____________________________________________________

Address of Development Site: ____________________________________________________

Tax Key Number(s) of Site: ____________________________________________________

Property Owner Information (if different from applicant):

Name of Property Owner: ____________________________________________________

Property Owner’s Mailing Address: ____________________________________________________

____________________________________________________

Tips for Minimizing Your

Development Review Costs:

A Guide for Applicants

Section B: Applicant/Property Owner Cost Obligations

------------------------ To be filled out by the City’s Neighborhood Services Director -----------------------

Under this agreement, the applicant shall be responsible for the costs indicated below. In the event the

applicant fails to pay such costs, the responsibility shall pass to the property owner, if different. Costs

may exceed those agreed to herein only by mutual agreement of the applicant, property owner, and City.

If and when the City believes that actual costs incurred will exceed those listed below, for reasons not

anticipated at the time of application or under the control of the City administration or consultants, the

Neighborhood Services Director or his agent shall notify the applicant and property owner for their

approval to exceed such initially agreed costs. If the applicant and property owner do not approve such

additional costs, the City may, as permitted by law, consider the application withdrawn and/or suspend or

terminate further review and consideration of the development application. In such case, the applicant and

property owner shall be responsible for all consultant costs incurred up until that time.

A. Application Fee..............................................................................................................$____________

B. Expected Planning Consultant Review Cost .................................................................$ ____________

C. Total Cost Expected of Applicant (A+B) .................................................... .................$ ____________

D. 25% of Total Cost, Due at Time of Application.................................................. .........$ ____________

E. Project Likely to Incur Additional Engineering or Other Consultant Review Costs? □Yes □No

The balance of the applicant’s costs, not due at time of application, shall be payable upon applicant

receipt of one or more itemized invoices from the City. If the application fee plus actual planning and

engineering consultant review costs end up being less than the 25% charged to the applicant at the time of

application, the City shall refund the difference to the applicant.

Section C: Agreement Execution

------------------------ To be filled out by the Applicant and Property Owner ------------------------

The undersigned applicant and property owner agree to reimburse the City for all costs directly or

indirectly associated with the consideration of the applicant’s proposal as indicated in this agreement,

with 25% of such costs payable at the time of application and the remainder of such costs payable upon

receipt of one or more invoices from the City following the execution of development review services

associated with the application.

_____________________________________ _____________________________________

Signature of Applicant/Petitioner Signature of Property Owner (if different)

_____________________________________ _____________________________________

Printed Name of Applicant/Petitioner Printed Name of Property Owner (if different)

_____________________________________ _____________________________________

Date of Signature Date of Signature

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