Fillable Battleby Centre Conference Pack

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Battleby Centre Conference Pack

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Scottish Natural Heritage, Battleby, Redgorton, Perth, PH1 3EW - Tel: 01738 444177
www.nature.scot - Email: Battleby_Centre@nature.scot
Dualchas Nàdair na h-Alba, Battleby, Rath a’ Ghoirtein, Peairt, PH1 3EW - Fòn: 01738
444177
www.nature.scot/gaelic - Post-d: Battleby_Centre@nature.scot
Scottish Natural Heritage, Battleby, Redgorton, Perth, PH1 3EW - Tel: 01738 444177
www.nature.scot - Email: Battleby_Centre@nature.scot
Dualchas Nàdair na h-Alba, Battleby, Rath a’ Ghoirtein, Peairt, PH1 3EW - Fòn: 01738
444177 www.nature.scot/gaelic Post-d: Battleby_Centre@nature.scot
Organisation: Organisation
using Centre:
Nature of Date of Event:
Organisation:
Nature of Event: Title of Event:
Address and
Postcode:
Invoice Address
If different:
Contact Name: Telephone No:
Email: Fax No:
Potential for the event to attract protestors or demonstrators?
Use of Audio Visual equipment is included in the Hire Charge. Wi-Fi is included in hire charge but signal strength varies
throughout the building. All presentations should be emailed to the Battleby_centre@nature.scot prior to the event.
Compa
tibility with external equipment cannot be guaranteed. Any IT equipment brought into the Centre must be virus
checked prior to use. PC and Hearing Loop are available in most meeting rooms. The Hearing Induction Loop in the
Auditorium works best with the use of microphones; all presenters should be made aware that they should use a
microphone at all times to provide hearing assistance.
Rooms required (capacity in brackets):
Room: Style:
Auditorium: Boardroom (26): Theatre (160): Cabaret (80):
Birch: Boardroom (10): Theatre (16):
Cherry: Boardroom (16): Theatre (20):
Holly: Boardroom (12): Theatre (16):
Juniper: Boardroom (12): Theatre (16):
Oak: Boardroom (12): Theatre (16):
Pine: Boardroom (12): Theatre (16):
Rowan: Boardroom (16): Theatre (24):
Willow A: Boardroom (12): Theatre (16):
Willow B: Boardroom (12): Theatre (16):
Willow A & B: Boardroom (20):
Facilities & Services:
Auditorium: Number Req’d: Meeting Rooms:
Speaker’s Table Flipchart
Flipcharts Interactive Whiteboard
Laser Pointer PC
Lapel Microphones (mandatory) Projector
Table Microphones (mandatory) Internet Access
Internet Access
PowerPoint Presentation
Other (please advise)
Scottish Natural Heritage, Battleby, Redgorton, Perth, PH1 3EW - Tel: 01738 444177
www.nature.scot - Email: Battleby_Centre@nature.scot
Dualchas Nàdair na h-Alba, Battleby, Rath a’ Ghoirtein, Peairt, PH1 3EW - Fòn: 01738
444177 www.nature.scot/gaelic - Post-d: Battleby_Centre@nature.scot
*Theatre style seating can be provided with free standing chairs, retractable seating unit, or a
combination of both. The retractable seating unit capacity is 108 and the free standing capacity is 90,
the maximum capacity of the Auditorium is 160 (combination of retractable and free standing seating).
Proposed Number of Delegates: Proposed Number of Speakers:
(Final numbers must be confirmed by email at least 2 working days in advance of the event)
Entry time: Start Time: Finish Time:
Battleby Centre opening hours are 08:30-16:30 Monday to Thursday and 08:30-16:00 on Friday.
Weekend events can be arranged by prior arrangement only.
Catering Requirements:
Battleby Centre organise all catering using a carefully selected external caterer. The most popular
types of catering are outlined below, with indicative prices. Please note that prices listed are subject
to variation, particularly if you have specific requirements. Actual costs will be confirmed once we
receive your Confirmation of Booking form. Other options are available on request.
Catering
Description
Numbers
Time(s)
Beverages
Morning/Afternoon teas/coffees with
biscuits can be supplied or home-baking,
pastries, bacon rolls etc, at an extra
charge. Herbal and fruit teas are available
as a choice at no extra cost.
per person
plus VAT
Sandwich
Lunch
Selection of open and closed sandwiches
(50% vegetarian) on brown and white
bread, quiche, cake, fresh fruit, hot and
cold beverages
from £9.00
per person
plus VAT
Finger Buffet
(minimum of
20 people)
Se
lection of
savoury foods
- for example:
from £12.00
per person
plu
s VAT
Hot/Cold
Buffet
(max 80)
Home-made pate on oatcakes; tomato,
olive, mozzarella and basil skewers; hot
croissants with brie and cranberry;
Yorkshire puddings with a selection of hot
home-made fillings; (plus many more),
cheeseboard, cake/dessert, fresh fruit, hot
and cold beverages
A choice of 2 or 3 main course dishes such
as chicken, fish or vegetarian, assorted
salads, potato salad, French bread, choice
of home-made cakes, hot and cold
beverages
from £15.00
per person
plu
s VAT
(dependent
on choices)
Vegetarian options are included in all menus, please contact Battleby Centre at least 2 working days in advance,
with any other special/dietary needs/requirements.
Battleby
Centre is registered with Perth & Kinross Council under the Food Premises (Registration) Regulations
1991. Food preparation is carried out by professionally qualified outside caterers in accordance with the Food
Hygiene Regulations (Amendments) 1990.
I agree to the Battleby Centre Conditions of Booking
Signed:
PLEASE NOTE – YOUR BOOKING IS NOT CONFIRMED UNTIL WE RECEIVE THIS FORM
PLEASE EMAIL A COPY OF THE PROGRAMME FOR THE DAY AT LEAST 2 WORKING DAYS
PRIOR TO THE EVENT
All bookings of Battleby Conference Centre are made under the following terms and conditions:
1. All
bookings must be made in writing on the form provided and are subject to confirmation
by SNH. In the event that any material information provided on the Confirmation of
Booking form is found to be false or SNH has reasonable cause to suspect that Battleby
Conference Centre is to be used for activities incompatible with SNH’s status as a statutory
conservation agency, then SNH reserves the right to cancel a booking without penalty.
2. Alter
ation of numbers attending: Final numbers for any events involving the preparation
and service of food must be confirmed in writing at least 2 working days before the start of
the actual event, and will be charged as a minimum. In the absence of such confirmation,
services will be provided and charged on the basis of the numbers on the booking form.
3. Cancell
ations made more than 5 working days before booking commencement will not
incur cancellation charges. SNH reserves the right to charge for any costs incurred for any
cancellation of bookings made less than 5 working days before the booking
commencement.
4. Payments for events - account holders will be invoiced immediately after the event. Any
organisation using PO numbers must provide this at time of booking. Non-account holders
- payment must be made in full at least 2 working days prior to the event. In some
instances 50% of payment will be required 3 weeks prior to the event with full payment due
1 week before, in which case you will be advised at the time of booking.
5. Additional equipment, externally arranged services or activities arranged by the hirer/event
organiser will require SNH’s written approval. Details should be provided at the time of
booking. We cannot guarantee compatibility of external IT equipment with our IT systems.
Please discuss any external IT equipment with your event organiser and arrange a trial if
appropriate.
6. The hirer/event organiser shall be responsible for insuring against any liability and/or loss
incurred in respect of services organised by them. They will also be responsible for any
loss or damage to any equipment brought in by them and for any liability arising from the
use of the equipment brought in by them.
7. SNH
will not be liable for any loss or damage to vehicles parked in the grounds, nor for any
personal property of delegates attending events at Battleby Conference Centre.
8. As the
hirer/event organiser, you will be liable for the cost of any repairs necessary as a
result of any disruption and or damage caused by demonstrators and/or protestors who are
in any way associated with your event.
9. Children visiting Battleby Conference Centre must be supervised at all times.
10. Fire, Em
ergency and First Aid Procedures: As the hirer/event organiser, you will be
responsible for ensuring that your delegates are made aware of the fire and emergency
procedures. As hirer/event organiser, you will be responsible for ensuring that all
delegates are evacuated to the designated area which will be indicated to you on arrival.
Any fire alarm must be treated as an emergency. As hirer/organiser, you will be
responsible for providing any First Aid treatment which may be required by attendees at
your event. We have First Aid supplies on site, but may not always be able to provide a
First Aider.
Upda
ted 22
nd
November 2017. These conditions supersede all previous Battleby Centre
Conditions of Booking.
Battleby House and Estate was purchased by the
Countryside Commission for Scotland in 1970 and,
following various alterations to convert what had been
a private house into office accommodation, staff
moved into the premises early in 1971.
The pr
esent Battleby House was built during the
period 1861–1863 by James Maxtone Graham. Prior
to the purchase of the lands at Battleby by his family,
the property was owned by the Lynedoch Lairds of
Redgorton.
Battleby House was used as a hospital during World
War I.
Batt
leby has a remarkable collection of trees and
shrubs. From the 1865 Ordnance Survey map it is
clear that a formal layout to the grounds had been
established, with walks through the main woods and
a laid out garden to the south-east of the house.
There
have been losses to the collection of plants at
Battleby. Several large trees and shrubs were killed
in the severe winter of 1981, whilst others have been
uprooted by gales.
By following a circular walk visitors will be able to see
most of the beautiful and interesting trees and shrubs
to be found at Battleby. Many have been re-identified
with the help of the Royal Botanic Gardens of
Edinburgh, and labelled.
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Battleby Centre Conference Pack

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Completed 15 July 2020

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