All bookings of Battleby Conference Centre are made under the following terms and conditions:
bookings must be made in writing on the form provided and are subject to confirmation
by SNH. In the event that any material information provided on the Confirmation of
Booking form is found to be false or SNH has reasonable cause to suspect that Battleby
Conference Centre is to be used for activities incompatible with SNH’s status as a statutory
conservation agency, then SNH reserves the right to cancel a booking without penalty.
ation of numbers attending: Final numbers for any events involving the preparation
and service of food must be confirmed in writing at least 2 working days before the start of
the actual event, and will be charged as a minimum. In the absence of such confirmation,
services will be provided and charged on the basis of the numbers on the booking form.
ations made more than 5 working days before booking commencement will not
incur cancellation charges. SNH reserves the right to charge for any costs incurred for any
cancellation of bookings made less than 5 working days before the booking
4. Payments for events - account holders will be invoiced immediately after the event. Any
organisation using PO numbers must provide this at time of booking. Non-account holders
- payment must be made in full at least 2 working days prior to the event. In some
instances 50% of payment will be required 3 weeks prior to the event with full payment due
1 week before, in which case you will be advised at the time of booking.
5. Additional equipment, externally arranged services or activities arranged by the hirer/event
organiser will require SNH’s written approval. Details should be provided at the time of
booking. We cannot guarantee compatibility of external IT equipment with our IT systems.
Please discuss any external IT equipment with your event organiser and arrange a trial if
6. The hirer/event organiser shall be responsible for insuring against any liability and/or loss
incurred in respect of services organised by them. They will also be responsible for any
loss or damage to any equipment brought in by them and for any liability arising from the
use of the equipment brought in by them.
will not be liable for any loss or damage to vehicles parked in the grounds, nor for any
personal property of delegates attending events at Battleby Conference Centre.
8. As the
hirer/event organiser, you will be liable for the cost of any repairs necessary as a
result of any disruption and or damage caused by demonstrators and/or protestors who are
in any way associated with your event.
9. Children visiting Battleby Conference Centre must be supervised at all times.
10. Fire, Em
ergency and First Aid Procedures: As the hirer/event organiser, you will be
responsible for ensuring that your delegates are made aware of the fire and emergency
procedures. As hirer/event organiser, you will be responsible for ensuring that all
delegates are evacuated to the designated area which will be indicated to you on arrival.
Any fire alarm must be treated as an emergency. As hirer/organiser, you will be
responsible for providing any First Aid treatment which may be required by attendees at
your event. We have First Aid supplies on site, but may not always be able to provide a
November 2017. These conditions supersede all previous Battleby Centre
Conditions of Booking.