Fill - Free fillable texas woman's university Justification for Emergency Purchase PDF form

Procurement and ContractServices

P.O.Box425439/BralleyAnnex

●

Denton,TX76204‐5439

●

(940)898‐3812

●

(940) 898‐3519 Rev:10/16

1. Form to be used along with Departmental Purchase Requisition. It is used for the purchase of

products/services that need to be processed on an emergency basis.

2. Indicate the reason for the emergency purchase, explai

n what the emergency is and/or what caused

the emergency situation.

3. Indicate the type of emergency the financial or operational damage/risk that will occur if needs are

not satisfied immediately.

4. Indicate why the needs were not or could not be anticipated so that products/services could not have

been purchased following standard procedures.

5. Indicate the reason and process used for selecting the vendor (provide supporting documentation)

6. Obtain appropriate authorized signatures.

7. Submit the form and supporting documentation to the Purchasing Office.

NOTE:PriortocommittingaPurchaseOrderfortheproductorservice,thejustificationmustbereviewedand

approvedbytheAVP for Procurementand Contract Servicesor his/her designee.



EmergencyJustification

INSTRUCTIONSFORJUSTIFICATIONFORM

Procurementand Contract Services

P.O.Box425439/BralleyAnnex

●

Denton,TX76204‐5439

●

(940)898‐3812

●

(940) 898‐3519 Rev:10/16

JustificationforEmergencyPurchase

Req#:______________

PO#: ______________

Thisformhasbeendesignedtoassistfacultyandstaffinprovidinginformationnecessaryintheprocessingof

emergencyrequisitionsfortheprocurementofproducts orservices.Pleasecompleteandforwardtothe

PurchasingOffice.Ifmorespac eisneeded , pleaseattachadditionalpage(s).

PURCHASEINFORMATION

1. Stateth

ereasonfortheemergency purchasebyexplainingwhattheemergencyisandwh atcausedthe

emergencysituation:

2. Statethefactsthatle

adtotheconclusionthatf inancialoroperationaldamageorriskofdamagewilloccur

ifneeds arenotsatisfiedimmed iately (dono tsimplysaythatth ere willbedamageorriskofdamage):

3. Statewh

ytheneedswerenotorcouldnotbeanticipatedsothatgoodsorservicescouldnothavebeen

purchasedfoll owing standardprocedures:

4. Stateth

ereasonandprocessusedforselectingthevendor (Attachallquotes/proposals received

fromothersources,ifapplicable:

Icertifytha t theabove statemen ts aretrueandcorrect, andthatno othermater i a lfactor considerationofferedor

givenhasinfluencedth is recommendationforaneme rgenc yprocurement.

Print/TypeName Print/TypeTitle Department

DepartmentAuthorizedSignature Date TelephoneNumber

PURCHASINGUSEONLY

Reviewedby: Date:

Appro

vedby: Date:

AVP for Procurementand Contract Services(or designee)

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Fillable texas woman's university Justification for Emergency Purchase

Fill Online, Printable, Fillable, Blank texas woman's university Justification for Emergency Purchase Form

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