Club Sponsor Agreement
Club/Organization Name: ___________________________________ Academic Year: _____
- _____
Employee Name: __________________________________________ B#: _____________________
Term of Agreement: Fall and Spring semesters (September 1 through April 30)
Position Supervisor: Student Life Coordinator
The employee agrees to provide the following services:
• Attend all club meetings and activities. These must be hosted outside of the Sponsor’s regular
work hours.
• Maintain an EFSC Purchasing Card (Pcard) to manage club finances and expenses.
• Complete appropriate tasks on behalf of club in a timely manner, including: work orders, room
reservations, IT requests, travel and accounting paperwork, marketing and printing requests,
and purchasing.
• Serve as Moderator of the club’s Facebook group, while ensuring all communications therein
adhere to EFSC’s Social Media Guidelines and Procedures.
• Inform the Communications Office of club meeting and event details (and any changes) for
inclusion on the College calendar.
• Maintain familiarity with club constitution and bylaws, Student Activities Handbook, Student
Code of Conduct, and official College policies and procedures that relate to Student Life.
• Aid in membership transitions between academic years to sustain club integrity.
• Attend Club Sponsor meetings and trainings provided by the Office of Student Life.
• Collaborate with the Student Life Coordinator and campus Associate Provost and Provost on all
club activities.
• Manage and store club inventory, especially A-Tagged equipment.
____________________________________________________ _____________
Employee Date
____________________________________________________ _____________
Direct Supervisor Date
____________________________________________________ _____________
Student Life Coordinator Date
____________________________________________________ _____________
Associate Provost Date
____________________________________________________ _____________
Provost Date
____________________________________________________ _____________
Associate Vice President, Academic Services Date
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