WELCOME
Thanks for your interest in Texas Mutual Insurance Company. We look forward to having you
join our agent network. We value our agent partners who contribute to our success and help
us serve businesses across the state.
In order to do business with us, you’ll need to complete the following requirements:
Provide a W9 (attached is a blank copy if needed).
Complete the agency profile (attached).
Provide us with a copy of your Texas or Texas non-resident agency license. Please
note that the name on the license must match the name of the agency.
You have four options for sending us your agency setup information:
EMAIL
FAX
agents@texasmutual.com
(512) 224-6790
OVERNIGHT DELIVERY
MAIL
Texas Mutual Insurance Company
Texas Mutual Insurance Company
2200 Aldrich St.
P.O. Box 12058
Austin, TX 78723-3474
Austin, TX 78711-2058
Once we have received all of the required information, please allow two to three business
days for processing. We will notify you of your assigned agency code and provide you more
information about how to do business with us.
If you have any questions, please call our Information Service Center at (800) 859-5995 or
visit us at texasmutual.com.
2200 Aldrich St. | Austin, TX 78723 | (800) 859-5995 | texasmutual.com
JA-1601-2006 © 2020 Texas Mutual Insurance Company
Form W-9
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
a
Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
Print or type.
See Specific Instructions on page 3.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
C Corporation S Corporation Partnership Trust/estate
single-member LLC
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership)
a
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions)
a
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions. Requester’s name and address (optional)
6 City, state, and ZIP code
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
Social security number
TIN, later.
or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Employer identification number
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Signature of
Here
U.S. person
a
Date
a
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X
Form
W-9 (Rev. 10-2018)
click to sign
signature
click to edit
TEXAS MUTUAL AGENCY PROFILE
Please complete all sections of this form as part of the agent setup process. Return with
your W9 and Texas or Texas non-resident agency license to:
agents@texasmutual.com
GENERAL INFORMATION
Agency Name
Physical Address
City
Mailing Address (if different)
City
Office Phone Number
Primary Contact
Accounting Contact
Agency License Number
IIAT Member? (Y/N)
State
Yes
No
State
Fax Number
ZIP
ZIP
Email
Email
Agency Website
Local Chapter
Agency Management System
AGENCY INFORMATION
Total number of agency personnel: Total number of agency locations:
Part of an Alliance/Group? If so, specify the Alliance/Group name:
Please describe your niche or targeted industry focus:
AGENCY PREMIUM VOLUME
Personal Lines Commercial Lines Life & Health
$
$ $
TOP 3 PROPERTY & CASUALTY CARRIERS
Carrier Premium Volume Workers’ Comp Premium
$
$
$
$
$
$
PREFERRED METHOD OF COMMUNICATION
Complete this portion of the form to update your preferred method of communication to receive policy
documents including quotes, cancellation notices, declination letters and general agency correspondence.
EMAIL* - I want policy documents and general agency correspondence emailed to:
FAX - I want policy documents and general agency correspondence faxed to:
MAIL - I want policy documents and general agency correspondence mailed to:
*By selecting email as your delivery preference for the documents above, you consent for Texas Mutual to
deliver those documents electronically in the future. You may request a paper copy of an emailed document by
calling (800) 859-5995 during business hours. You may change your document delivery preferences (delivery
method or email address) using Preferred Method of Communication and Agency Administrator Form. In order
to view emailed documents, you will need internet access, Adobe Reader and a compatible browser.
ONLINE AGENCY ADMINISTRATOR
Please designate an administrator to manage all of the agencys Texas Mutual Online accounts and delivery
preference of select documents.
An agency administrator can:
Create new user accounts
Remove user accounts
Reset passwords
Change user contact information
Change user access privileges
Manage document delivery
Review account maintenance
activities via online reports
Administrator Name:
Title:
Phone:
Email:
We will notify the administrator by email once their access is set up.
APPLICATION VERIFICATION
By signing below, you confirm that you are a principal or authorized party of the agency indicated on this application.
Print Name:
Signature:
Title:
Date:
For Texas Mutual Use Only Agency Code: Region:
2200 Aldrich St.
Austin, TX 78723
P.O. Box 12058
(800) 859-5995
texasmutual.com
JA-1601-2006 © 2020 Texas Mutual Insurance Company
click to sign
signature
click to edit