Fillable UNIVERSITY FEE APPEAL FORM (Boise State University)

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UNIVERSITY FEE APPEAL FORM (Boise State University)

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UNIVERSITY FEE APPEAL FORM
PROCEDURES TO FILE AN APPEAL FOR REFUND OF FEES
Students who withdraw from one or more courses due to special circumstances have the right to appeal the
Academic and Fee Policy. The decision to approve or deny the appeal will be based on the following:
Extenuating circumstances making it impossible for the student to comply with the policy or
requirement.
An undue hardship resulting from a strict application or interpretation of the policy or requirement.
Extenuating circumstances must be beyond the student’s control and the undue hardship must be a condition
far more serious than simple inconvenience.
This form, along with documentation supporting your appeal, may be submitted via email to
SFInfo@boisestate.edu, by fax to (208) 426-3050, or via mail/in person to the Account Maintenance Center, 1910
University Dr. Boise, ID 83725--‐1246, Room 101 in the Administration Building.
Financial Aid and Scholarship recipients should be aware that withdrawing from courses might affect your aid.
You may be required to repay all, or a portion of, any financial aid and/or scholarships awarded to you. Students
receiving any type of financial aid and/or scholarships are strongly encouraged to read the Financial Aid
Handbook http://financialaid.boisestate.edu/aid-handbook-and-policies/ and the Scholarship Policies
https://financialaid.boisestate.edu/scholarships/how-to-apply/scholarship-policies prior to consulting with the
Financial Aid and Scholarship Office, dropping classes, or filing an appeal.
Guidelines
Student must provide a detailed explanation of the circumstances that made it necessary to withdraw
from the course(s). The explanation should state why an exception to the Academic and Fee Policy is
justified.
Student must provide appropriate supporting documentation (outlined below).
The student must have officially withdrawn from classes to file an appeal.
Appeal requests must be submitted by the student. Appeals submitted by a parent or legal guardian on
behalf of the student will be accepted only in circumstances where
the student may be mentally or
physically incapable of personally submitting an appeal.
All communication made by our office regarding the appeal will be sent via mail to the
mailing address in
the student system. Please ensure all addresses and phone numbers on file with the University are
current. Should you have any questions regarding this process contact the Account Maintenance Center
(208)426‐2134 or SFinfo@boisestate.edu.
If this appeal is for a waiver of fees instead of a refund, please include a detailed explanation of
why fees were not paid when due.
Documentation Requirements
Supporting documentation must be official, and legible. Your
appeal cannot be reviewed until it is complete
and the required documentation has been received. We respect students’ privacy and will not share any part of
your appeal outside of Student Financial Services and the Fee Appeals Committee. Below are examples of
documentation for certain situations.
UNIVERSITY FEE APPEAL FORM
PROCEDURES TO FILE AN APPEAL FOR REFUND OF FEES
Appeal for Medical Reason:
Letters from physicians must be on office letterhead stating dates the student was under their
care and specifically stating the student was unable to attend/participate in the course(s) being
appealed. Due to the sensitive nature of medical circumstances it is not required that any
detailed information regarding the
condition/illness be provided. Office notes, notes on
prescription paper, or office receipts will not be accepted as appropriate
documentation.
Documentation from an insurance company will not be accepted as appropriate documentation.
Appeal for Reason of Death of family or close friend:
Newspaper obituary or notice, funeral program/card or Death Certificate will be
accepted as
documentation. If you are not named in the document, please provide documentation of your
relationship to the deceased.
Appeal for Family Related Reason:
Taking care of ill or disabled family member – must provide a letter from the attending
physician on office letterhead stating dates the relative was ill and stating the student was
unable to attend in order to care for their relative. Other documents must support the
circumstances and can include documents from family members or third parties if necessary.
Appeal for Work‐Related Reason:
Students requesting a refund of tuition based on an employer conflict must include a
letter from
the employer on company letterhead with the effective date of the change
in regular schedule
and the reason for the change in employment schedule/location.
Other Reasons:
Appeals for other reasons should include documentation verifying the circumstances and date
of your situation.
Burden of proof:
The burden of proof shall be upon the student. The student must prove his or her case by a
preponderance of evidence in the written appeal and supporting documentation.
Name: Term:
Student ID#: Student Email:
Mailing Address:
City, State, Zip:
Student Phone Number:
A signed University Fee Appeal Form shall act as a student’s release of information and consent to review
academic,
financial aid, registration, medical documentation and other records that are related to the appeal.
Student Signature Date
Falsifying information on this appeal will result in immediate denial and may be grounds for sanctions as
outlined under the student code of conduct.
Rev. July 2018
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Completed 17 August 2020

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