Tuition Refund Appeal Instructions
All tuition refund appeals must include a completed Tuition Refund Appeal Form, any supporting
documentation, and a personal statement. Only complete packets will be accepted by the Office of
Enrollment Services. Appeals will not be considered if submitted more than 45 days after the close of the
semester for which you are claiming a refund, unless the instructor has verified your non-attendance in the class.
Use the instructions below as your guidelines for completing the tuition refund appeal process.
o
Before submitting a tuition refund appeal, you should officially drop or withdraw from the class(es) you are
appealing if it is within the time frame to do so during the applicable semester as specified in My MC. If you
received a failing grade, you must submit an Academic Appeal Form to the Academic Appeals
Committee on the campus where the course was taught and receive a favorable outcome before a
refund can be considered. You should submit the academic appeal and tuition refund appeal together to
ensure you do not miss the deadlines. However, if you received a failing grade but the instructor verified your
non-attendance, then an academic appeal does not need to be completed and just the tuition refund appeal
process can be followed.
o If you received scholarships, grants, and/or loans, or if the Office of Financial Aid held your classes with
estimated financial aid, you must discuss this refund appeal with a financial aid counselor or specialist and obtain
their signature on the Tuition Refund Appeal Form. Financial aid is subject to adjustment or cancellation at
any time if there is a change in enrollment status, or if additional information warrants such an
adjustment. Warning: If this process is not followed, your aid may be adjusted inaccurately.
o
Complete the Tuition Refund Appeal Form. You will need to obtain an email via MC email or written
confirmation of non-attendance or last date of attendance on the tuition refund appeal form from each faculty
member who taught the course for which you are requesting a refund. If the faculty member is not available, you
may obtain an email via MC email or written confirmation from the appropriate department chair or instructional
dean. You may use the same documentation for an academic appeal, if applicable.
o Write a personal statement consistent with the College's Policies and Procedures (see
http://www.montgomerycollege.edu/verified/pnp/45001.doc). This statement must include information on
the applicable semester, course(s), reason for appeal, and preferred outcome. See unacceptable reasons
for appealing on the last page of this packet.
o Submit a complete packet to the Office of Enrollment Services within 45 days of the close of the semester for
which you are seeking a tuition refund or credit.
If you are eligible for a full or pro-rated refund, this process may take a minimum of six weeks to
complete. You will be notified by an Enrollment Services staff member via your MC email address of the
decision.
04/20/18
o If you are withdrawing for one of the four following reasons you do not have to file a tuition refund
appeal: Called to active military duty via enlistment, activation, or deployment; illness of student or in the
immediate family of the student (immediate family includes a child, parent, spouse, or other regular member of
the individual's household); death of the student or in the immediate family of the student; involuntary transfer
change in work hours by the student's employer which precludes continued attendance (military branches of
service are considered employers under this section). See Involuntary Withdrawal Process and Documentation
for more information (http://www.montgomerycollege.edu/admissions/StudentForms/InvoluntaryWithdrawal.pdf).
o If you are an F-1 or M-1 visa holder, you must discuss this tuition refund appeal with an International Student
Coordinator and obtain their signature on the Tuition Refund Appeal Form.
o Submit any supporting documentation that verifies the reason you are submitting a tuition refund appeal.
If your appeal is approved, you may receive a pro-rated refund of tuition based on your date of withdrawal and/
or last date of attendance. Fees are non-refundable.
Campus Academic Appeals Committees hear appeals on academic matters and have no authority to authorize
refunds. This means that receiving a favorable outcome on an academic appeal does not guarantee a
favorable outcome for a tuition refund appeal.
o
If you are using VA benefits, you must discuss this tuition refund appeal with your VA Certifying Official and
obtain their signature on the Tuition Refund Appeal Form.
