Permit Application for
Special Event · City Scale
Page 8 • Application Updated January 9, 2020
12. PARKS & OUTDOOR FACILITIES RENTAL & FEES
If you desire to hold an event on City-owned property, please
refer to the Park & Outdoor Facilities Rental list for a listing of
parks and facilities which may be reserved and contact Parks & Recreation at 757.727.6348. The following items may be
rented through the Parks & Recreation Department. All rental and other determined fees must be paid at least thirty (30)
business days prior to the event.
a. Public Property + Security Deposit + Staff Fee
b. Mobile Stage
c. PA System for Mobile Stage
d. Event Barricades/Bike Racks
e. Waste Disposal
13. INSURANCE REQUIREMENTS
The following must be provided:
General liability insurance with limits of one million dollars ($1,000,000) per occurrence and a two million dollar
($2,000,000) aggregate, as well as excess insurance in the amount of two million dollars ($2,000,000).
The City of Hampton must be named as an additional insured on Certificate of Insurance, which must be
accompanied by an endorsement to the general liability policy naming the City of Hampton as an additional
insured for any events held on City of Hampton property.
Copies of the COI and Endorsement must be filed with the City of Hampton minimum 5 days prior to the event.
14. HOLD HARMLESS/INDEMNIFICATION
It is understood and agreed that Applicant hereby assumes the entire responsibility and liability for any and all damages to
persons or property caused by or resulting from or arising out of any act or omission on the part of Applicant, its
subcontractors, agents or employees under or in connection with this Contract or the performance or failure to perform
any work required by this Contract. Applicant agrees to indemnify and hold harmless the City and its agents, volunteers,
servants, employees and officials from and against any and all claims, losses, or expenses, including reasonable
attorney's fees and litigation expenses suffered by any indemnified party or entity as the result of claims or suits due to,
arising out of or in connection with (a) any and all such damages, real or alleged, (b) the violation of any law applicable to
this Contract, and (c) the performance of the work by Applicant or those for whom Applicant is legally liable. Upon written
demand by the City, Applicant shall assume and defend at Applicant’s sole expense any and all such suits or defense of
claims made against the City, its agents, volunteers, servants, employees or officials.
15. APPLICABLE LAW & VENUE
This Contract shall be deemed to be a Virginia contract and shall be governed as to all matters whether of validity,
interpretations, obligations, performance or otherwise exclusively by the laws of the Commonwealth of Virginia, and all
questions arising with respect thereto shall be determined in accordance with such laws. Regardless of where actually
delivered and accepted, this Contract shall be deemed to have been delivered and accepted by the parties in the
Commonwealth of Virginia.
Applicant shall observe and comply with all laws, rules and regulations of the federal, state and city governments
governing operations and conduct on City property. Any and all suits for any claims or for any and every breach or dispute
arising out of this Contract shall be maintained in the appropriate court of competent jurisdiction in the City of Hampton.