Fillable STRICTLY PRIVATE AND CONFIDENTIAL TRANSFER VEHICLE APPLICATION FORM (Guildford Borough Council)

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STRICTLY PRIVATE AND CONFIDENTIAL TRANSFER VEHICLE APPLICATION FORM (Guildford Borough Council)

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The STRICTLY PRIVATE AND CONFIDENTIAL TRANSFER VEHICLE APPLICATION FORM (Guildford Borough Council) form is 4 pages long and contains:

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  • 7 check-boxes
  • 56 other fields

Country of origin: UK
File type: PDF

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STRICTLY PRIVATE AND CONFIDENTIAL TRANSFER VEHICLE APPLICATION FORM
Guildford Borough Council – Application for a Transfer of Vehicle JAN2020 Page 1 of 4
T
his form must be FULLY completed in BLOCK CAPITALS and returned with supporting documents (listed in the
checklist at the end of this form) to the Council offices at Millmead House, or scanned and sent by email to:
regulatoryservices@guildford.gov.uk
. Incomplete applications will not be accepted. If you have any questions relating
to this process, please refer to the Council’s Licensing Policy (available at www.guildford.gov.uk/taxi) or contact the
Licensing Office.
APPLICANT DETAILS
Person taking over possession and control of the vehicle who will be considered the Proprietor of the Private Hire
Vehicle Licence, unless otherwise stated. The applicant must be the owner, or one of the owners, of the vehicle as
shown on the registration document, bill of sale and on any HP or lease agreement.
Company Name
Title Full Name
Date of Birth Place of Birth
National Insurance
Number
Nationality
Email Address
Home Phone Number Mobile Number
Current Home
Address incl.
postcode
DECLARATION OF TRANSFER – CURRENT LICENCE HOLDER ONLY
I, the existing proprietor of this vehicle, hereby transfer vehicle
licence number HCV/PHV________ to the above applicant
Effective from
(Date)
Full name
Signature
Date
NOTIFICATION TO TRANSFER A VEHICLE LICENCE
Town Police Clauses Act 1847
Local Government (Miscellaneous Provisions) Act 1976
Vehicle Licence Number: PHV / HCV
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signature
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STRICTLY PRIVATE AND CONFIDENTIAL TRANSFER VEHICLE APPLICATION FORM
Guildford Borough Council – Application for a Transfer of Vehicle JAN2020 Page 2 of 4
OTHER PERSONS WITH AN INTEREST IN THE VEHICLE
Please list details of all other proprietors or persons with an interest in the vehicle, including other person concerned in
the keeping, employing or letting to hire of the vehicle.
Proprietor 1
Full Name
Date of Birth Place of Birth
National Insurance
Number
Nationality
Email Address
Home Phone Number Mobile Number
Address
VEHICLE DETAILS
Registration Number
Manufacturer
Body Style
Colour
Number of Seats
(excluding driver)
Insurance Provider
Please detail where the vehicle is to be kept when not in
use as a Private Hire Vehicle
DRIVER DETAILS
Please list all drivers of the vehicle. Once licensed, the vehicle may only be driven by a driver holding a Private Hire
or Hackney Carriage Driver’s licence issued by Guildford Borough Council, even when off duty.
Driver Name Licence Number
Driver Name Licence Number
Driver Name Licence Number
Driver Name Licence Number
No Proprietors
STRICTLY PRIVATE AND CONFIDENTIAL TRANSFER VEHICLE APPLICATION FORM
Guildford Borough Council – Application for a Transfer of Vehicle JAN2020 Page 3 of 4
OPERATOR AND USE DETAILS
List all licensed Operators controlling the vehicle
No Operator
Operator Name Licence Number PHO
Operator Name Licence Number PHO
Operator Name Licence Number PHO
Operator Name Licence Number PHO
DECLARATION
I HEREBY make an application to Guildford Borough Council for the grant of a Vehicle licence subject to the Statutes,
Regulations, Policies, Byelaws and Conditions relating to the same for the time being in force.
I declare that I have checked the information on this application and to the best of my knowledge and belief, it is
correct. I understand that it is an offence for any person to knowingly or recklessly make a false statement or to omit
material information for which I could be prosecuted, and any licence issued suspended or revoked.
I declare that I have supplied all the appropriate supporting documentation listed in the checklist below, and I am
aware that if any of the information supplied on this application should change, I need to inform the Council in writing
and pay the fee for amending the licence, if applicable.
I understand that I must undertake to comply with the legislation, byelaws, policy, code of conduct, and conditions of
licence as are now, or may hereafter be in force, for regulating hackney carriage or private hire business and drivers
within the said Borough.
I confirm that the vehicle to be licensed is and will not be licensed with any other council for the duration of the licence.
Signature of applicant:
Date:
Signature of other
proprietor 1:
Date:
T
he information you provide on this form will be used by Guildford Borough Council for licensing purposes. We may
share your information and make any other necessary enquiries regarding your application with other departments
and statutory organisations in relation to the application. Your personal information will be processed in line with Data
Protection legislation and we will not disclose information about you to anyone outside the Council unless the law
permits or requires us to.
The Council is under a duty to protect the public funds it administers and to assist other agencies in the prevention
and detection of crime. We may use the information provided on this form for this purpose, and share this information
with other bodies responsible for auditing or administering public funds.
Under Section 51(3) Local Government (Miscellaneous Provisions) Act 1976, the local authority is required to maintain
a register of private hire vehicle licences, including the following details which are available for inspection by members
of the public: The name of the person to whom it is granted; the date on which and the period for which it is granted; if
the licence has a serial number, that number. As Guildford Borough Council issues dual Hackney Carriage and
Private Hire Licences, the above applies to both.
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STRICTLY PRIVATE AND CONFIDENTIAL TRANSFER VEHICLE APPLICATION FORM
Guildford Borough Council – Application for a Transfer of Vehicle JAN2020 Page 4 of 4
We will retain your data for as long as it is required for our administrative use, after which it will be securely disposed
of.
If you believe the data we process on you is incorrect you may request to see this information and, if necessary have it
corrected or deleted. If you wish to raise a complaint you can contact our Data Protection Officer at the address
below. If you believe we are not processing your data lawfully you can complain to the Information Commissioner’s
Office (https://ico.org.uk/). Further details are available on our website - https://www.guildford.gov.uk/dataprotection
, or
from the Information Rights Officer, Guildford Borough Council, Millmead House, Millmead, Guildford, GU2 4BB
(email:
foi@guildford.gov.uk).
APPLICANTS CHECKLIST
Your application will not be accepted without all appropriate documentation:
Required Document Check
Box
V5C Registration document
Must be in the name of the applicant or proprietor
Current insurance certificate covering private hire work
Must Cover the start date of your licence
Bill of sale or proof of purchase
Receipt of purchase of the Vehicle
Signed by buyer and seller
HPI Report if the vehicle is being licensed for the first time and the vehicle has had a previous
owner
Must be a complete report
Right to work document
if not a licensed driver with GBC, including proprietors
TRANSFER APPLICATION
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Completed 26 December 2020

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