Fillable Reopening Protocols for K-12 Schools: Appendix T1

Fill Online, Printable, Fillable, Blank Reopening Protocols for K-12 Schools: Appendix T1 Form

Use Fill to complete blank online OTHERS pdf forms for free. Once completed you can sign your fillable form or send for signing. All forms are printable and downloadable.

Reopening Protocols for K-12 Schools: Appendix T1

On average this form takes 35 minutes to complete

The Reopening Protocols for K-12 Schools: Appendix T1 form is 23 pages long and contains:

  • 0 signatures
  • 130 check-boxes
  • 81 other fields

Country of origin: OTHERS
File type: PDF

BROWSE OTHERS FORMS

Related forms
Fill has a huge library of thousands of forms all set up to be filled in easily and signed.
Fill in your chosen form
Sign the form using our drawing tool
Send to someone else to fill in and sign.
find another form
 
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
1
Reopening protocol for K-12 Schools
Revised 2/11/21
Reopening Protocols for K-12 Schools: Appendix T1
The County of Los Angeles Department of Public Health is adopting a staged approach, supported by
science and public health expertise, to enable schools serving students from kindergarten through grade
12 to reopen safely. In addition to the conditions imposed on schools by the State Public Health Officer
and the California Department of Education, schools must also be in compliance with these employee
and student safety and infection control protocols.
Please note: This document may be updated as new information and resources become available. Go to
http://www.ph.lacounty.gov/media/Coronavirus/ for updates to this document.
This document starts with a discussion of current provisions for on-campus education in Los Angeles
County, followed by information about safety strategies specific to the school environment.
The TK-12 reopening checklist starts on page 4, and provides safety measures in five areas:
(1) Workplace policies and practices to protect employee and student health
(2) Measures to ensure physical distancing
(3) Measures to ensure infection control
(4) Communication with employees, students and families of students and the public
(5) Measures to ensure equitable access to critical services.
These five key areas must be addressed as your facility develops any reopening protocols. Schools must
Recent Updates
– (Changes highlighted in yellow)
2/11/21:
• Updated school reopening threshold to align with State Consolidated Framework and
Guidance.
• Clarified that schools should continue to offer distance learning alternatives to students
who prefer it.
•
Revised maximum size of small, stable cohorts to 14 students and two supervising adults.
• Included content regarding use of substitute teachers and “floaters” in small, stable
cohorts and clarified that supervising adults may be assigned to work with no more than
two different cohorts.
• Students returning for full-grade in person instruction for grades TK-2 in schools with an
approved waiver must be assigned to stable groups but are not limited to 14 students
maximum. Maximum number of students in stable group depends on maintaining proper
physical distancing between students and staff within the available instructional space.
• Provided updated link for on-line reporting of COVID-19 cases and clusters to DPH.
• Provided new guidance on COVID-19 testing and information on available state
resources.
• Clarified that minimum 6 feet of physical distance between all students and staff remains
the strong recommendation, and appropriate physical barriers should be used where 6
feet of distancing is not possible, but under no circumstances should distance between
student seating be less than 4 feet.
• Permits campus tours for prospective students under strict limitations.
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
2
Reopening protocol for K-12 Schools
Revised 2/11/21
implement all applicable measures listed below and be prepared to explain why any measure that is not
implemented is not applicable to the setting.
Special guidance for the TK-12 setting
K-12 schools in California counties that are in Tier 1 (Purple Widespread) of the State’s Blueprint f or a Safer
Economy, including Los Angeles County, are prohibited from reopening for in-person instruction while the
adjusted daily case rate remains above 25 per 100,000. Limited exceptions to this prohibition are
described below. Aside from these exceptions, K-12 schools in Los Angeles County may open only for
remote learning. During this period, employees and staff, as defined below, may report to school campus
for work in order to support essential operations, implement remote learning or conduct one of the
permitted exceptions for on-campus student services or instruction. Schools offering on campus learning
opportunities should also continue to offer 100% distance learning opportunities to families that prefer it.
Student activities permitted on campus are:
• Day care for school-aged children and/or child care programs located in schools.
o LEAs and schools that offer day care services for children at schools must be in compliance with
the DPH protocol for Programs Providing Day Care for School-Aged Children or the Guidance for
ECE Providers. Programs that wish to provide day care for school aged children at schools should
communicate with their Community Care Licensing Regional Office to inquire regarding the
availability of waivers for licensed child care facilities and license-exempt providers due to COVID-
19. For additional information see PIN 20-22-CCP.
o Schools that provide child care programs for school-aged children on their campus must file the
notification for Child Care Services for School-aged Children on K-12 School sites with LAC DPH.
• Specialized services for defined subgroups of children who need in person services and
supports.
o LEAs and schools are not required to provide specialized, in-person services, but those that do so
may serve students with IEPs, students who are English Language learners, and stude nts with
needs that cannot be met through a virtual instruction platform. These students may be served as
needed, provided that the overall number of students present on-site does not exceed 25% of total
student body at any one time. An exception to this 25% rule is schools that have received a waiver
to return students in grades TK – 2 for in person instruction. Schools that have received a waiver
are permitted to bring all students in grades TK – 2 back to campus including high need students
in those grades. In that situation, the school may also bring up to 25% of total stud ent enrollment
in grades 3 and above at any one time for specialized support and services for high need students
in those grades, as long as the school can adhere to distancing, infection control, and cohorting
requirements.
o Specialized services may include but are not limited to occupational therapy services, speech and
language services, other medical services, behavioral services, educational support services as
part of a targeted intervention strategy, or assessments, such as those related to English Learner
status, Individualized Education Plans, and other required assessments.
o No child may be part of more than one cohort. Students who are part of a cohort may leave the
cohort for receipt of additional services. Any additional services, however, must be provided one-
on-one by the appropriate specialist in a secure space that is apart from all other people.
o Schools must agree to cooperate with DPH with regard to screening, monitorin g and
documentation that will be required to permit careful scrutiny of health outcomes associated with
this initial period of expansion.
o To the extent consistent with specialized needs of students in a given cohort, use of outdoor space
for at least 50% of the school day is strongly encouraged
o LEAs and schools that choose to implement these on-site services for students with specialized
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
3
Reopening protocol for K-12 Schools
Revised 2/11/21
needs, must inform the Los Angeles County Department of Public Health of their plans prior to
start of services. If a school has already been approved for a waiver to reopen for students in
grades TK – 2, the school still is required to file a notification to provide services to students with
special needs if the school intends to bring students back to campus in addition to those in grades
TK – 2. A reporting form can be found at Small Group Instruction Notification Form.
o Further information from the State concerning specialized services may be found at Specialized
Support and Services.
o Supervised administration of college admission tests, including PSAT, ACT, and SAT exams.
o College admission tests, including PSAT, ACT, and SAT exams, may be conducted at schools as
long as students are appropriately cohorted for the entire duration of the assessment (no more
than 14 students in each classroom with a distance of at least 6 feet between students and
between students and teachers.
o All students and staff are wearing face coverings for the entire time on campus, infection control
directives are in place,
o There is no gathering at arrival and dismissal times or during test breaks.
o On-site instruction of children in grades TK-2 by schools that have received a Department of
Public Health waiver for in-person education.
o No school may bring students in grades TK-2 onto campus for general, in-classroom instruction
until the adjusted case rate for the County has decreased to below 25 cases per 100,000
population for 5 consecutive days, unless the school has previously been granted an elementary
school waiver specifically permitting in-person instruction for grades TK-2.
Students in grades TK-2 returning for general in-person instruction, must be assigned to stable
groups that maintain stable membership of students and instructors day to day and do not mix
with other stable groups. The size of these stable groups is not limited to a specific maximum
number, but is dependent on utilization of the available classroom space to allow physical
distancing of 6 feet between all students and staff.
All measures to ensure the safety of employees and students in this protocol for Reopening of TK-12
Schools and in the associated protocol for K-12 Exposure Management must be implemented and are
applicable to all on-site personnel, including those providing specialized services. The following
paragraphs highlight safety strategies specific to the school environment. Additional resources for K-12
Schools can be found in the TK-12 School COVID-19 Toolkit.
COHORTING
For the three types of on-site programming that are permitted at all schools (day care for school-aged
children, specialized services for defined subgroups of children, and administration of college admission
tests), students must be organized and proceed through the day within small cohorts, defined as stable
groups of no more than 14 children or youth and no more than two supervising adults in a supervised
environment in which supervising adults and children stay together for all activities (e.g., meals, recreation,
etc.), and avoid contact with people outside of their group in the se tting.
• Note that if a cohort has fewer than 14 children or if a child stops attending a previously full cohort
other children who are not already assigned to a cohort can be added to the group to reach the
maximum of 14, provided all the children, once assigned remain with the same cohort at all times.
• If some children are assigned to a stable cohort but only attend part-time, they must be counted
as full members against the maximum of 14. Part-time members cannot “share” their slot with other
part-time students. Other children cannot be added in order to reach the maximum of 14
participants at all times.
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
4
Reopening protocol for K-12 Schools
Revised 2/11/21
• Aides assigned to individual children do not have to be counted as supervising adults. They must,
however, be counted against the maximum of 16 individuals who can be included in a cohort.
• Supervising adults may be assigned to work with two different cohorts if the two cohorts are present
at school on different days of the week or different sessions during the day, for example an AM
and PM session. Assignment to more than two cohorts is not permitted.
• Deployment of substitute providers who are covering for short-term absences is allowed, but they
must work with no more than 2 cohorts of children per day. Essentially, the substitute will adopt
the assignment of the absent employee for whom they are covering and work exclusively with the
same cohort(s) to which the permanent employee is assigned.
• “Floaters,” who cover for supervising adults during the day for employee breaks, may constitute a
third supervising adult in the cohort, but may not provide coverage for more than two different
cohorts during a day and should be spending limited time with any one cohort as needed to provide
coverage for the permanently assigned supervising adults.
Important additional details for implementation of cohorts are available from the CA Department of Public
Health Guidance Related to Cohorts.
For instruction of children in grades TK-2 where permitted,, instruction must be provided in stable groups,
however the size of such groups are not limited to 14 students and 2 supervising adults. The size of the
stable group must be set to allow f or appropriate physical distancing between all students and staff at all
times in the available instructional space.
LIMITED ON-CAMPUS DENSITY
While Local Education Agencies (LEAs) or schools may configure as many cohorts as are appropriate to
meet student needs for specialized services, the total on-campus population may not exceed 25% of the
total student body at any one time for this particular purpose. The 25% limit does not apply to school age
children on campus receiving day care while engaged in distance learning activities, nor does it apply to
students in grades TK - 2 returning after granting of a school waiver. Schools that have been granted a
waiver to return students in grades TK - 2 may bring additional students onto campus for specialized
services in grades above grade 2 but not up to 25% of total student enrollment. If the school has been
granted a waiver for grades TK – 2, schools may bring additional students onto campus for specialized
services and assessments up to a maximum of 25% of student enrollment in grades 3 and above, as long
as the school can adhere to distancing, infection control, and cohorting requirements.
SUPERVISING ADULTS
A supervising adult is an adult assigned to one cohort of children or youth, who does not physically interact
with any other cohorts. Supervising adults may be child care staff, certificated or classified school staff,
volunteers, participating parents or caregivers, or other designated supervising adult(s). An aide who is
present to provide support to an individual child should be counted as a member of the cohort but not as
a supervising adult. A supervising adult may be assigned to 2 different stable cohorts if they offer
specialized services/support that cannot be provided by any other supervising adult.
SUPERVISED ENVIRONMENTS
A supervised care environment is an environment where multiple children or youth, from multiple families
or households, are supervised simultaneously by an adult. This includes, but is not limited to, licensed
child care facilities, licensed exempt child care programs, supervised programs on a school site while a
school is not in session or is providing curriculum in a distance-learning format, or where some educational
services are being offered to a subgroup of students defined by a local educational agency on a school.
TK to Grade 12 Reopening Checklist
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
5
Reopening protocol for K-12 Schools
Revised 2/11/21
Institution name:
Address:
Maximum Occupancy, per Fire Code:
Approximate total square footage of
space open to faculty and/or
students:
Estimated total number of administrators, teachers, and other employees that will be returning to
support resumption of all permitted in person services for students:
Estimated total number of students that will return per grade (if none, enter 0):
NOTE: The terms “employees” and “staff” are used in these protocols to refer to individuals who work in
a school facility in any capacity associated with teaching, coaching, student support, provision of therapies
or personal assistance to individual students, facility cleaning or maintenance, administration, or any other
activity required for the school to function. “Employees” or “staff” may include individuals who are: paid
directly by the relevant school system, paid by entities acting as contractors to the school, paid by outside
entities acting in collaboration with the school to serve students, paid by third parties to provide individual
student services, or unpaid volunteers acting under school direction to carry out essential functions. The
term “parents” is used in these protocols to refer to any persons serving as caregivers or guardians to
students.
The school has a COVID-19 Containment, Response and Control Plan that describes the school’s
comprehensive approach to preventing and containing the spread of COVID-19 on campus. The Plan
includes, but is not limited to the following elements:
❑ A designated COVID-19 Compliance Team that is responsible for establishing and enforcing all
COVID-19 safety protocols and ensuring that staff and students receive education about COVID-
19. One member of this team is designated as a liaison to DPH in the event of an outbreak on
campus.
❑ A plan or protocol, for steps that will be taken immediately upon notification of school officials that
any member of the school community (faculty, staff, student or visitor) tests positive for COVID-19.
The plan addresses:
o Immediate separation of the case from the school community to self -isolation at home if
notification occurs while the case is on-site. The plan must allow for temporary, on-site
isolation of the case if arrangements are needed for the person’s return to their home.
o Factsheets or other informational materials that are to be given to the case (or appropriate
family member/s if the case is a child) covering regulations governing self-isolation and links to
sites with further information.
TK:
K:
1:
2:
3: _______
4: _______
5: ______
6:
7:
8:
9:
10: _______
11: _______
12: ______
A. WORKPLACE POLICIES AND PRACTICES TO PROTECT STAFF (“EMPLOYEES”) AND
STUDENTS (CHECK ALL THAT APPLY)
28
0
28
0
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
6
Reopening protocol for K-12 Schools
Revised 2/11/21
❑ A plan or protocol to initiate a School Exposure Management Plan consistent with DPH guidance
that outlines procedures for:
o Isolation of case(s);
o Identification of persons exposed to cases at school;
o Immediate quarantine of exposed employees and/or students; and
o Assurance of access to testing for all exposed individuals within the school as the basis for
further control measures.
o Notification of DPH of all confirmed cases of COVID-19 disease among employees and
children who had been at school at any point within 14 days prior to the illness onset date.
The illness onset date is the COVID-19 test date or Symptom Onset Date of the infected
person, whichever is earlier. Reporting of cases should be done within 1 business day of the
school’s notification of the case. This can be completed online using the secure web
application: http://www.redcap.link/lacdph.educationsector.covidreport or by downloading
and completing the COVID-19 Case and Contact Line List for the Education Sector and
sending it to ACDC-Education@ph.lacounty.gov..
❑ A plan to immediately report a cluster of cases (3 or more cases within 14 days) to the Department
of Public Health. This can be done using the same reporting options described above: (1) s ubmitting
the report online at http://www.redcap.link/lacdph.educationsector.covidreport or (2) completing the
COVID-19 Case and Contact Line List for the Education Sector and emailing it to ACDC-Education
@ph.lacounty.gov. The Department of Public Health will work with the school to determine whether
the cluster is an outbreak that will require a public health outbreak response.
❑ Contingency plans for full or partial closure of in-person school operations if that should become
necessary based on an outbreak in the school or community.
❑ A plan or protocol for incorporating COVID-19 testing into regular school operations.
o At a minimum the plan should describe the strategy for ensuring access to testing for
students or employees who are symptomatic or have known or suspected exposure to an
individual infected with SARS-CoV-2.
o In addition, the school may consider a strategy for periodic testing for asymptomatic
individuals with no known exposure. The California Department of Public Health (CDPH) is
not requiring any particular frequency or procedure for asymptomatic testing at this time.
However, the state has put into place support for specific testing cadences through
supplemental testing supplies, shipment, laboratory capacity, enrollment and reporting
technology, training, and assistance with insurance reimbursement. Schools are advised to
access information and resources regarding school-centered testing at the state’s Safe
Schools for All hub.
o The plan must provide that all testing results will be reported to the Department of Public
Health
❑ Vulnerable employees (those above age 65, and those with chronic health conditions that would place
them at high risk if infected) are assigned work that can be done from home whenever possible.
Employees in this category should discuss any concerns with their healthcare provider or occupational
health services to make appropriate decisions on returning to the workplace.
❑ Work processes are reconfigured to the extent consistent with academic requirements and student
needs to increase opportunities for employees to work from home.
❑ In compliance with wage and hour regulations and school mandates, alter nate, staggered or shift
schedules have been instituted to maximize physical distancing where possible.
❑ All employees have been told not to come to work if sick or if they have been exposed to a person
who has COVID-19. School officials have provided information to employees regarding employer or
government sponsored leave benefits, including their right to paid sick leave as guaranteed by the
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
7
Reopening protocol for K-12 Schools
Revised 2/11/21
Families First Coronavirus Response Act.
❑ Use of school facilities for non-school purposes (community meeting or events, on-site clinic visits by
people who are neither students nor staff, etc.) is not permitted.
❑ Employee screenings are conducted before employees may enter the workspace. Checks must
include a check-in concerning cough, shortness of breath, difficulty breathing and fever or chills and if
the employee is currently under isolation or quarantine orders. Temperature checks are also a
recommended part of the screening.
❑ These screenings can be done in-person upon arrival at the site or remotely before arrival using a
digital app or other verifiable approach.
❑ Anyone entering school property (school buses as well as school buildings and grounds) who has
contact with others (students, parents, or other employees) is required to wear a cloth face covering.
o Employees who have contact with others are offered, at no cost, an appropriate face covering
that covers the nose and mouth. The covering must be worn by the employee at all times during
the workday when in contact or likely to come into contact with others. Employees who have
been instructed by their medical provider that they should not wear a face covering must wear
a face shield with a drape on the bottom edge, to be in compliance with State directives, as
long as their condition permits it. A drape that is form fitting under the chin is preferred. Masks
with one-way valves must not be used.
o All staff must wear face coverings at all times, except when working alone in private offices
with closed doors or when eating or drinking. The exception made previously for staff working
in cubicles with solid partitions exceeding the height of the employee while standing is
overridden.
o A medical grade mask is provided to any employee who cares for sick children or who has
close contact with any child with a medical condition that precludes the child’s use of a cloth
face covering.
o Alternative protective strategies may be adopted to accommodate students who are on
Individualized Education or 504 Plans and who cannot use or tolerate cloth face coverings.
❑ Employees are instructed to wash or replace their face coverings daily. Parents are instructe d to
ensure that children have clean face coverings.
❑ All individual employee workstations or areas used by employees working as part of a team allow for
separation of at least 6 feet. Classroom furniture is arranged to permit a distance of at least 6 feet
between the teacher’s desk and the nearest student(s).
❑ To ensure that masks are worn consistently and correctly, staff are discouraged from eating or
drinking except during their breaks when they are able to safely remove their masks and physically
distance from others. At all times when eating or drinking, staff must maintain at least a six-foot
distance from others, including fellow employees and visitors. Eating or drinking outdoors is preferred
but eating of drinking at a cubicle or workstation is preferred to eating in a breakroom if eating in a
cubicle or workstation permits greater distance from and barriers between staff.
❑ Occupancy is reduced and space between employees is maximized in any room or area used by staff
for meals and/or breaks. This can be achieved by:
o Posting a maximum occupancy that is consistent with enabling a distance of at least six feet
between individuals in rooms or areas used for breaks;
o Staggering break or mealtimes to reduce occupancy in rooms or areas used for meals and
breaks; and
o Placing tables six feet apart and assuring six feet between seats, removing or taping seats to
reduce occupancy, placing markings on floors to assure distancing, and arranging seating in
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
8
Reopening protocol for K-12 Schools
Revised 2/11/21
a way that minimizes face-to-face contact. Use of partitions is encouraged to further prevent
spread but should not be considered a substitute for reducing occupancy and maintaining
physical distancing.
❑ All employees, on-site contractors, vendors, and delivery personnel have been provided instructions
regarding maintaining physical distancing and the required use face coverings when around others.
❑ Break rooms, restrooms, classrooms, and other common areas used or visited by staff are disinfected
frequently, on the following schedule:
o Break rooms
o Restrooms
o Classrooms
o Laboratories
o Nurse’s office
o Counseling and other student support areas
o Front office
o Other offices
o Other (auditorium, gymnasium, library if in use)
o
❑ High touch areas in staff breakrooms are frequently disinfected, and commonly shared items, such
as coffee pots, pots, and dishes, are replaced with single use items or thoroughly cleaned af ter each
use by a different person.
❑ Disinfectant and related supplies are available to employees at the following location(s):
❑ Hand sanitizer effective against COVID-19 is available to all employees in or near the following
locations (check all that apply)
o Building entrance/s, exit/s
o Central office
o Stairway entrances
o Elevator entry (if applicable)
o Classrooms
o Faculty breakroom
o Faculty offices:
❑ Soap and water are available to all employees at the following location(s):
______________________________________________________________________________
❑ Employees are offered frequent opportunities to wash their hands.
❑ Each employee is assigned their own tools, supplies, equipment, and defined workspace to the extent
feasible. Sharing of workspaces and held items is minimized or eliminated.
❑ Copies of this Protocol have been distributed to all employees.
❑ Optional—Describe other measures:
_______________________________________________________________________________
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
9
Reopening protocol for K-12 Schools
Revised 2/11/21
❑ Maximum number of employees permitted in facility to maximize physical distancing of at least 6 feet
or with appropriate physical barriers where 6 feet of distancing is not possible, is: .
❑ Maximum number of students permitted in facility to ensure physical distancing of at least 6 feet or
with appropriate physical barriers where 6 feet of distancing is not possible (under no circumstances
should distance between student seating be less than 4 feet), is: .
❑ Measures are in place to ensure physical distancing of students on school busses. These measures
must include (check all that apply):
o A maximum of one child per bus seat.
o Face coverings required at all times.
o Use of alternating rows (strongly recommended but not required).
o Open windows (if air quality and rider safety concerns allow, especially if alternating rows is
not implemented).
❑ Additional measures in use to ensure physical distancing (Check all that apply):
o Staggered school start times to permit more than one trip per bus at school start and close.
o Implementation of measures that make it easier for parents to drive students to school, such as
availability of early opening with staff presence, expanded short-term parking at schools, and
presence of staff at drop-off areas to assure safe movement of students from drop-off to school
entry.
o Implementation of measures that facilitate safe and age-appropriate student travel to school
including Safe Routes to School walking groups, use of school crossing guards, bicycle safety
and bike route programming.
▪ Parents have been engaged in working with school personnel to assure that alternative
transportation options are appropriately supervised and have incorporated strategies for
physical distancing and use of cloth face coverings.
o Building infrastructure is adapted to maximize support for bicycle commuting and capacity for
bike storage is increased if possible.
o Other: _________________________________________________________________
❑ Measures are in place to ensure physical distancing as students, parents or visitors enter and move
through the school building. These must include (check all that apply):
o Schedules are adjusted to ensure that only one cohort is moving through common spaces
(such as hallways and bathrooms) at a given time.
o School employees are deployed in hallways to assure physical distancing as students enter, go
through symptom checks and proceed to classrooms.
o Elevator capacity, if applicable, is limited to the number of people that can be accommodated
while maintaining a 6 foot distance between riders; during peak building entry and exit times,
this number can be adjusted to a maximum number of 4 riders at a time for any elevator that
does not allow for 6- foot physical distance between riders. All riders are required to wear cloth
face coverings.
o The following Measures are in place to avoid crowding on stairways:
▪ Designation of up and down stairways
▪ Staggering of breaks between classes
▪ Monitoring of stairways by school staff
B.MEASURES TO ENSURE PHYSICAL DISTANCING BY STAFF, STUDENTS AND VISITORS
(CHECK ALL THAT APPLY)
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
10
Reopening protocol for K-12 Schools
Revised 2/11/21
▪ Other: _______________________________________________________
❑ Measures are in place to ensure physical distancing within classrooms. These include the following
requirements (check all that apply):
❑ A cohorting approach has been adopted school-wide, maintaining a stable group of no more than 14
children or youth and no more than two supervising adults in a supervised environment in which
supervising adults and children stay together for all activities (e.g., meals, recreation, etc.), and avoid
contact with people outside of their group in the setting, throughout the school day. (A supervising
adult may be assigned to 2 different stable cohorts if they offer specialized services/support that
cannot be provided by any other supervising adult.) The only exception to the rule of 16-person
maximum size cohorts, is for full-grade in person instruction where the maximum size for stable
groups will be the number that allows appropriate physical distancing within the available instructional
space.
o In-person class size has been limited to students in elementary grades.
o In-person class size has been limited to students in middle and high school grades.
o The school day has been divided into shifts to permit fewer students per class.
o Attendance is staggered to reduce the overall number of students in classrooms on a given
day.
o Some classes have been moved entirely online.
o Online class attendance and participation is offered as an option for all students for all classes.
o Alternative spaces are used to reduce the number of students within classrooms. These may
include:
▪ School library
▪ Auditorium
▪ Cafeteria
▪ Gymnasium
▪ Other: _______________________________________
o Classroom furniture is set up to ensure 6 feet between students at their desks/tables and
between students and teachers (placement of desks/tables, use of floor markings to indicate
required distance, etc.) to the extent feasible. Where 6 feet of distance is not possible,
physical barriers are used to minimize close contacts. Under no circumstances should
distance between student seating be less than 4 feet.
o Furniture designed for in-class group activities that bring students closer than 6 feet has
been reconfigured or removed from the classroom.
o Nap or rest areas in classrooms have students placed 6 feet apart and alternating feet to
head.
o Teaching methods have been modified to avoid close contact between students for any
classes that may usually involve group activities.
o Other:
❑ Any gym class activities are offered outdoors and are selected to permit physical distancing; contact
sports are not permitted.
❑ School policies enforce physical distancing (students maintain distance of 6 feet) in locker rooms.
Policies must include:
o Offering access to locker rooms only when staff supervision is possible Staggering locker
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
11
Reopening protocol for K-12 Schools
Revised 2/11/21
room access.
o Creating alternative options for storage of student clothing, books, and other items.
❑ Measures are in place to maintain physical distancing during school meals. These must include
(check all that apply):
o Meals are eaten in classrooms or outdoors, without any mingling of cohorts from different
classrooms.
o If students line up to pick up food, tape or other markings are used to assure a 6 -foot distance
between any two students.
o Staff are deployed during meals to maintain physical distancing and prevent any mixing of
students from different cohorts.
o If meals take place in a cafeteria, mealtimes are staggered to only allow one cohort at a time in
the cafeteria.
o If meals take place in a cafeteria, space between all tables/chairs has been increased to
support 6 feet of physical distancing. Barriers between tables and/or chairs may be used as an
alternative when 6 feet of distancing is not possible.
❑ Food preparation and service operations have been redesigned, where possible, to achieve physical
distancing between employees. For example, kitchen and other back of house floors are marked to
reinforce physical distancing requirements.
❑ Measures are in place to permit physical distancing in school areas used for student support services.
o Student support staff, including school employees (nurses, guidance counselors, therapists,
etc.) and employees of adjunct support programs (clinicians, health educators, etc.) have been
instructed to maintain a physical distance of at least 6 feet to the extent feasible while engaging
in student support activities.
o Furniture and equipment in school areas used for student support services are arranged to
promote a 6-foot distance between any two students and/or between students and staff.
o Where feasible and appropriate, therapeutic and support activities are conducted virtually.
o Sharing of equipment and supplies is avoided where possible. Should equipment need to be
shared, it must be sanitized before and after each use by a different student and/or employee
o Staff offering student support services are provided with appropriate Personal Protective
Equipment (PPE) per Cal OSHA requirements.
❑ Measures are in place to permit physical distancing in administrative areas of the school.
o Signage alerts visitors to the need to maintain a 6-foot distance from school office personnel.
o Tape or other markings are used to define a 6-foot radius around reception desks or counters.
o Workstations of administrative personnel have been arranged to permit 6 feet between
individuals sharing a space or between office personnel and students or other staff required to
visit the space.
❑ Screening is conducted before students, visitors and staff may enter the school. Screening must
include a check-in concerning symptoms consistent with possible COVID-19 and any other
symptoms the individual may be experiencing. These checks can be done remotely (using a digital
app or other verifiable approach) or in person upon arrival. A temperature check with a no-touch
thermometer at entry is recommended as part of the screening, especially for visitors who may not
be part of a systematic at-home screening process.
C. MEASURES THAT ENSURE INFECTION CONTROL (CHECK ALL THAT APPLY TO THE
FACILITY)
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
12
Reopening protocol for K-12 Schools
Revised 2/11/21
o Students, staff, and visitors who screen positive at entry or who report symptoms at any point
during the school day will be reported to the COVID-19 Compliance Team (see Section A).
The COVID-19 Compliance Team will determine whether the individual should be excused
from the facility according to DPH guidance on Symptom and Exposure Screening Pathways
at Educational Institutions. Students who screen positive are given a surgical mask and
accompanied to a pre-selected isolation space where they can remain while a determination
is made on exclusion and arrangements are made for their return home, where indicated.
o Per the DPH Symptom and Exposure Screening Pathways, students, staff, and visitors who
have had close contact with an individual who has screened positive for symptoms consistent
with possible COVID-19 are notif ied of the potential exposure. These individuals are not
required to quarantine unless the exposure has been confirmed through a positive COVID-
19 diagnostic viral test or a clinical diagnosis from a medical provider. Students who have a
confirmed exposure are accompanied to preselected quarantine space where they can
remain until arrangements are made for their return home. This space is apart from the one
set aside for symptomatic students. It may be a separate room or an area within the same
room that is set apart by a barrier. Once they return home, they are instructed to self -
quarantine as required by Health Officer Quarantine Order
❑ Screening of adults and of middle and high school age students includ es a question about close
contact with anyone at home, school or elsewhere that the individual has been told has tested
positive for COVID- 19.
o Any adult who is screened for exposure and reports close contact with an infected person is
instructed to leave the school, return home to initiate self-quarantine, and get testing for
COVID- 19.
o Any middle or high school student who is screened for exposure and reports close contact
with an infected person is provided with a surgical mask and accompanied to a prede termined
space in the school while arrangements are made for them to be picked up by parents in
order to initiate quarantine at home. Parents are advised to seek testing for the child.
❑ Measures are in place to limit risk of infection due to visits by individuals other than staff and students.
These must include (check all that apply):
o Visits to the school by individuals other than staff and students are avoided whenever
feasible. Parents of enrolled students are encouraged to conduct business with school
personnel remotely when possible. Campus tours for prospective students are permitted if
the tour is limited to one family or household unit only; the tour is held outside of regular
school hours (evening or weekend) when enrolled students and staff are not present; and all
social distancing strategies are observed including proper physical distancing, face coverings
worn by all parties at all times, and other infection control measures as applicable.
o Visitors to the school other than parents of enrolled students are limited to those who are
essential for the school’s operation. Visitors are by appointment only and are pre - registered
in a visitor log that includes a visitor’s name, phone number and email address. Visitors are
instructed to come to their appointments alone. If a visitor must be accompanied by another
person (e.g., for translation assistance, or because the visitor is a minor, or has minor
students) their information is captured in the visitor log.
o Visitors arriving at the school with non-enrolled children (e.g. younger siblings of students)
must ensure that these children stay next to an adult, avoid touching any other person or any
item that does not belong to them, and are masked if 2 or older and not at risk due to a
respiratory condition.
o Movement of visitors within the school is limited to designated areas such as the reception or
lobby area, offices, conference or meeting rooms, and public rest rooms to the extent feasible.
Visitors are not permitted to interact with any cohorts.
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
13
Reopening protocol for K-12 Schools
Revised 2/11/21
o Visitors arriving at the school are reminded to wear a face covering at all times while in the
school. This applies to all adults and to children 2 years of age and older. Only individuals
who have been instructed not to wear a face covering by their medical provide r are exempt
from wearing one. To support the safety of your employees and other visitors, a face covering
should be made available to visitors who arrive without them.
❑ Measures are in place to promote optimal ventilation in the school. These may include (check all that
apply):
o At least 50% of classroom learning, meals, and activities have been moved to outdoor space
whenever feasible and weather permitting.
o The school HVAC system is in good, working order.
o HVAC systems are set to maximize indoor/outdoor air exchange unless outdoor conditions
(recent fire, very high outside temperature, high pollen count, etc.) make this inappropriate.
o Portable, high-efficiency air cleaners have been installed if feasible.
o Doors and windows are kept open during the school day if feasible and if outdoor conditions
make this appropriate.
o Air filters have been upgraded to the highest efficiency possible.
o Other:
❑ Measures are in place to ensure appropriate cleaning and disinfecting of space, surfaces, and
objects throughout the school. These may include (check all that apply).
o A cleaning and disinfecting schedule have been established in order to avoid both under - and
over- use of cleaning products.
o Buses are thoroughly cleaned and disinfected daily and after transporting any individual who
is exhibiting symptoms of COVID-19. Drivers are equipped with disinfectant wipes and
disposable gloves to support disinfection of surfaces as needed during a run. Frequently
touched surfaces are disinfected after every completed bus route.
o Common areas and frequently touched objects in those areas (tables, doorknobs, light
switches, countertops, handles, desks, phones, keyboards, elevator switches and buttons,
touch screens, printers/copiers, grab bars, and handrails) are disinfected at least daily and
more frequently as resources allow using appropriate products (see below).
o Use of shared objects is eliminated wherever possible, for example, water fountains are shut
down and individual water bottles are provided as an alternative, high touch play ground
equipment may be taken out of use and replaced with no-touch playground games, etc.
o Where individualized alternatives are not feasible, for example, in laboratories and art rooms
where some equipment may have to be used by multiple students, objects and surfaces are
cleaned and disinfected between users.
o Cleaning products that are effective against COVID-19 (these are listed on the Environmental
Protection Agency (EPA)-approved list “N) are used according to product instructions. When
EPA-approved disinfectants are not available, alternative disinfectants can be used (for
example, 1/3 cup of bleach added to 1 gallon of water, or 70% alcohol solutions). Do not mix
bleach or other cleaning and disinfection products together – this causes toxic fumes that
may be very dangerous to breathe.
o Custodial and other staff responsible for cleaning and disinfecting school surfaces and objects
are trained on manufacturer’s directions, Cal OSHA requirements for safe use and as
required by the Healthy Schools Act, as applicable.
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
14
Reopening protocol for K-12 Schools
Revised 2/11/21
o Custodial staff and other staff responsible for cleaning and disinfecting are equipped
with appropriate personal protective equipment, including gloves, eye protection, respiratory
protection and other appropriate protective equipment as required by the product
o All cleaning products are kept out of children’s reach and stored in a space with restricted
access.
o Ventilation is maximized during cleaning and disinfecting to the extent feasible If using air
conditioning, use the setting that brings in fresh air. Replace and check air filters and filtration
systems to ensure optimal air quality.
o Enhanced cleaning of school premises is done when students are not at school with adequate
time to let spaces air out before the start of the school day.
o Steps are taken to ensure that all water systems and sinks are safe to use after a prolonged
facility shutdown to minimize the risk of Legionnaires’ disease and other diseases associated
with water.
o Restrooms, lobbies, break rooms, and lounges and other common areas are being
disinfected frequently, on the following schedule:
▪ Restrooms:
▪ Lobbies/entry areas:
▪ Teacher/staff break rooms:
▪ Class rooms
▪ Cafeteria dining area:
▪ Cafeteria food preparation area:
▪ Front office:
▪ Other offices:
▪ Other areas:
❑ Measures are in place to ensure use of appropriate face coverings by all staff, students, and
visitors at all times. These must include (check all that apply):
o Staff, parents, and students are informed of the requirement for cloth face coverings prior to
the start of school and on a regular basis throughout the school year.
o All students over age 2 are required to wear cloth face coverings at all times while on school
property except while eating, drinking, or carrying out other activities that preclude use of face
coverings.
o Alternative protective strategies may be adopted to accommodate students who are on
Individualized Education or 504 Plans and who cannot use or tolerate cloth face coverings.
o Information is provided to staff, parents and students concerning proper use of cloth face
covering including the need to wash cloth face coverings after each day’s use.
o Signage at the entry to the school, at the entry to the school office and throughout the school
building reinforces this requirement and the depicts proper use of cloth face coverings.
o As feasible, two cloth face coverings are provided to each student at the start of the school
year. If that is not feasible, parents and students are given information concerning methods
for making their own cloth face coverings.
o Parents of younger children are encouraged to provide a second face -covering for school
each day in case the one a child is wearing gets soiled; this would allow for a change of the
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
15
Reopening protocol for K-12 Schools
Revised 2/11/21
face covering during the day.
o Staff who are deployed at school entry or in hallways or other common areas to reinforce
physical distancing also remind students of rules concerning use of cloth face coverings.
o Employees engaged in activities (such as provision of physical therapy or personal
assistance to individual students) which may not permit physical distancing are equipped with
appropriate personal protective equipment (gloves, masks, gowns, etc.), as appropriate.
o Staff taking care of a sick student are provided with a medical grade mask to wear
themselves, and a medical grade mask for the student to wear (if it can be tolerated) until the
student leaves the building.
NOTE: Staff and students who are alone in closed offices are not required to wear cloth face coverings.
Students may also remove cloth face coverings when eating or napping or when wearing a cloth face
covering is otherwise impracticable (e.g., while showering, etc.). The school may consider whether it is
appropriate for a teacher in the early grades to use a plastic face shield with a tucked-in drape below the
chin as a substitute for a cloth face covering to enable the youngest students to see their teacher’s face
and avoid potential barriers to phonological instruction.
❑ Measures are in place to ensure frequent hand washing by staff, students, and visitors. These must
include (check all that apply):
o Students and staff are given frequent opportunities to wash their hands for 20 seconds with
soap, rubbing thoroughly after application, and use paper towels (or single-use cloth towels)
to dry hands thoroughly. Each cohort is required to use a designated bathroom; should more
than one cohort be assigned to use the same bathroom; a color-coded system is used to
minimize students from different cohorts using the bathroom at the same time.
o Younger students are regularly scheduled for frequent mandatory handwashing breaks,
including before and after eating, after toileting, after outdoor play, and before and after any
group activity.
o Staff are instructed to model frequent handwashing, especially in lower grades where
bathroom time is an opportunity to reinforce healthy habits and monitor proper handwashing.
o Portable handwashing stations have been placed near classrooms to minimize movement
and congregations in bathrooms to the extent practicable.
o Ethyl alcohol-based (contains at least 60% ethanol) hand sanitizer is made available to
students and staff at strategic locations throughout the school where there is no sink or
portable handwashing station (in or near classrooms, rooms in which support services are
provided, music and art rooms). Ethyl alcohol-based hand sanitizer is preferred and should
be used in school environments. Hand sanitizers with isopropyl alcohol as the main active
ingredient are not used in the school, as it is more irritating and can be absorbed through the
skin.
o Swallowing alcohol-based hand sanitizers can cause alcohol poisoning. Hand sanitizer is not
out in the open and should be used with adult supervision for children under age 9. Faculty
and staff have been made aware of the risk of ingestion and that they should call Poison
Control at 1-800-222-1222 if there is reason to believe that a student has consumed hand
sanitizer.
o Hand sanitizer, soap and water, tissues and trash cans are available at or near the entrance
of the facility, at reception, and anywhere else inside the workplace or immediately outside
where people have direct interactions.
❑ Measures are in place to ensure infection control in the school cafeteria or other site at which food is
served or picked up.
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
16
Reopening protocol for K-12 Schools
Revised 2/11/21
o Buffet and family style meals have been eliminated.
o Food options include prepackaged meals, hot meals served by cafeteria staff and/or food
brought by students from home.
o Physical barriers are in place where needed to limit contact between cafeteria staff and
students.
o Optional-Describe other measures:
_______________________________________________________________________
❑ Information was sent to parents and students prior to the start of school concerning school policies
related to (check all that apply):
o Isolation and quarantine policies as they apply to students who have symptoms or may have
been exposed to COVID-19
o Options for COVID-19 testing if the student or a family member has symptoms or has been
exposed to COVID-19
o Who to contact at the school if student has symptoms or may have been exposed
_________________________________________________________________
o How to conduct a symptom check before student leaves home
o Required use of face coverings
o Importance of student compliance with physical distancing and infection control policies ____
o Changes in academic and extracurricular programming in order to avert risk
o Changes in school meals in order to avert risk
o School policies concerning parent visits to school and advisability of contact the school
remotely
o Importance or providing the school with up-to-date emergency contact information including
multiple parent contact options
o Other: ____________________________________________________________________
❑ A copy of this protocol is posted at all public entrances to the school.
❑ Signage has been posted throughout the school reminding staff and students of policies concerning
physical distancing, use of face coverings, and importance of hand washing.
❑ Signage is posted at each public entrance of the school informing visitors that they should not enter
the facility if they have symptoms of COVID-19.
❑ The school has developed and circulated a communication plan in case full or partial closure is
required due to a possible cluster of COVID-19 cases.
❑ Online outlets of the school (website, social media, etc.) provide clear, up -to-date information about
building hours, visitation policies, changes in academic and extracurricular programming, and
requirements concerning use of face coverings, physical distancing, and hand washing.
❑ Online outlets instruct students, parents, and teachers on how to contact the school in case of infection
or exposure.
D. MEASURES THAT COMMUNICATE TO THE CAMPUS COMMUNITY AND THE PUBLIC
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH
ORDER OF THE HEALTH OFFICER
17
Reopening protocol for K-12 Schools
Revised 2/11/21
E. MEASURES THAT ENSURE EQUITABLE ACCESS TO CRITICAL SERVICES
❑ A plan for updating Individualized Education Plans (IEPs) and 504 Plans of students with special
needs has been developed to ensure that education can continue without undue risk to the student.
o This plan includes a method for proactive school contact with parents at the beginning of the
school year to assure that issues related to the child’s education and safety are being
addressed.
o Modifications to individual IEPs and 504 plans may involve remote learning, modifications to
the classroom to accommodate student needs, school attendance in a separate area with few
students, or a hybrid approach combining in-class and remote learning.
o Steps taken to modif y IEPs and 504 plans to assure student safety comply with relevant
provisions of state and federal law.
❑ Administrative services or operations that can be offered remotely (e.g., class registration, form
submission, etc.) have been moved on-line.
Any additional measures not included above should be listed on separate pages,
which the business should attach to this document.
You may contact the following person with any
questions or comments about this protocol:
Business Contact
Name:
Phone number:
Date Last Revised:
✔
Download
Save PDF to desktop
Email
Email completed PDF
Send for Signing
Email for others to sign
Print
Print document
Choose a Field
Click on a field and
select the person that should complete it
Want to add a signature?
You can add a signature field
and assign it to someone else
to sign
Choose a Field
Click on a field and
select the person that should complete it

Reopening Protocols for K-12 Schools: Appendix T1

This document is locked as it has been sent for signing.

You have successfully completed this document.

Other parties need to complete fields in the document. You will recieve an email notification when the document has been completed by all parties.

This document has been signed by all parties.

Completed 28 April 2021

Message

View Audit Log
Print With Audit Log
Duplicate Document