Fill - Free fillable Procedures Manual Safety and Emergency Safety and Emergency PDF form

Jefferson County Public Schools

Safety and Emergency

Procedures Manual

Prevention, Protection, Mitigation,

Response, and Recovery

Contributing JCPS Departments:

Safety and Environmental Services • Security and Investigations

Alternative Schools, and Pupil Personnel

Revised Spring 2017

www.jefferson.kyschools.us

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47738 SafetyEmerProcedrsManual 7/17 dw

54 Jefferson County Public Schools

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Emergency Procedures

Fire



Signal: __________________________________________________

Do This:

Immediately evacuate the building, and follow the

route below.



Tornado/Severe Weather Warning



Signal: _____________________________________________

Do This:

At the direction of the building principal,

follow the route below to the designated safe area and

assume the sheltering position.

 

Lockdown



Signal:____________________________________________________________________

Do This:

Close and lock the door. Refer to the Lockdown Procedures folder on the

back of the door.

Room: ______________________________ Date Posted: ____________________



www.jcpsky.net

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76742 WF Emergency Procedures Form 4/09rj

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Safety and Emergency Procedures Manual

Prevention, Protection, Mitigation, Response, and Recovery

Jefferson County

Public Schools

Table of Contents

Section I—General Information

Superintendent’s Message .....................1

Overview ..................................2

Introduction ................................3

Purpose of This Manual ......................7

Use of This Manual ..........................9

National Incident Management System ..........11

National Terrorism Advisory System ...........13

District Level Incident Management Team .......15

Section II—Site and District

Emergency Procedures

(General Staff Overview)

Site and District Emergency

Procedures Overview .......................17

JCPS Safety and Emergency

Procedures Quick Guide .....................19

Abduction/Missing Student ...................21

After-Hours Emergency Preparedness ..........23

ALICE: Active Aggressor/Shooter .............24

Anthrax .................................27

Bomb Threat ..............................30

Bomb Threat Documentation Form ............33

Building Collapse ..........................35

Chemical Release ..........................36

External Chemical Leak ..................36

Internal Chemical Leak ..................37

Child Abuse/Neglect/Dependency .............38

Civil Disturbance ..........................40

Death of a Student ..........................41

Earthquake/Drop Procedure ..................42

Explosion .................................43

Fallen Aircraft .............................44

Fire .....................................46

Flood ....................................48

Hostage ..................................49

Intruder in Building .........................50

Medical Emergencies .......................51

Natural Gas Emergency .....................52

Physical and Sexual Assault ..................54

Power Failure .............................56

Public Assembly Emergency Preparedness .......57

Severe Weather (Tornado, Thunderstorm,

Severe Winds) .............................59

Substance Abuse ...........................62

Suicide Ideation ............................64

Ter ror istic T h reateni ng ......................65

Water Failure ..............................66

Weapons Possession/Armed Offender ...........67

Revised 2017

Section III—School Safety and

Emergency Procedures Plan

School Safety and Emergency Procedures Plan

(cover page) ...............................69

Building Level Incident Management

Team Command Structure

...................71

Public Information Ofcer ...................73

Building Administrative Secretary

and/or Bookkeeper .........................74

School Nurse and/or

CPR and First Aid Responders ................75

Plant Operator/Custodian ....................76

Food Services/Cafeteria Workers ..............77

Administrators and

Other Personnel Assignments .................78

Teaching Staff .............................80

Bus Drivers ...............................80

Auxiliary Emergency Staff ...................80

Out Building, Wing, or Floor Managers .........81

Administrative Emergency Response ...........82

Scheduled BLIMT Meetings ..............82

Utility/Ventilation Cut-Offs ...............83

Utility Cut-Off Map Attachment ...........85

Communication Systems—General .............87

JCPS Emergency Alert Radio System (EARS) ....88

Code Red Alert ............................88

User’s Guide—JCPS Emergency Alert

Radio System (EARS) .......................89

Internal Communications ....................95

Emergency Alerts—General ..................97

Evacuation Procedures ......................99

Location of Exits Attachment .............107

JCPS Emergency Procedures Posting

(Attachment A) ........................109

Staff Safety Procedures

(Attachments B-1 and B-2) ...............111

Assembly Area Attachment. . . . . . . . . . . . . . . . . . 113

Off-Campus Evacuation/Alternate Site .........115

Shelter-in-Place Procedures ..................116

Shelter-in-Place Attachment ..............119

Building Security Levels:

Threat-Oriented Protective Posture ............121

Lockdown Drills .......................122

Prevention and Mitigation ................123

Security Levels ........................123

Emergency Procedures Attachment ........127

JCPS School Security Levels

(Quick Reference) ......................129

Procedures for Visitors in the School ..........131

Emergency Student Release—Dismissal

Procedures ...............................133

Accountability/Student Release ...............135

JCPS Emergency Student Release Form ........137

On-Site Medication/First-Aid Providers ........139

Rescue Areas .............................141

Drill Procedures and Training of

Staff and Students .........................145

School Drill Log (Sample) ..................149

Emergency Supplies and Locations ............151

Closing an Emergency Incident ...............153

JCPS Community Awareness Plan ............155

Section IV

Staff Safety and Emergency Procedures Guide ..157

Attachments 1 through 5 ....................169

Pandemic Flu Event and Levels of Response ....181

Pandemic Inuenza Planning Instrument .......197

Community Health Advisory Process Chart .....199

Safety and Emergency Procedures Manual 1

Throughout the Jefferson County Public School (JCPS) District, the safety of

students and employees is a top priority. We are fortunate to have within the

district several units and departments that focus on safety procedures. However,

they cannot do the entire job themselves; we all have a role to play.

Several departments—Safety and Environmental Services; Security and

Investigations; Guidance Services, and Pupil Personnel—have updated the JCPS

Safety and Emergency Procedures Manual. This manual will assist you in:

• Planning for and addressing a wide range of safety and emergency issues/events.

• Developing and organizing emergency plans tailored to your location’s unique

circumstances in terms of the building, grounds, occupants, and surroundings.

A benet of this manual is the consolidation of your emergency procedures in one location.

As a JCPS employee, you are a key to maintaining and promoting safety. Preparedness is essential. In the

event of an emergency that affects the safety of students and/or staff, dial 9-911 immediately and then dial

485-3121.

Thank you for doing your part to ensure the safety of our facilities, students, employees, and community.

Dr. Martin “Marty” Pollio

Acting Superintendent

Superintendent’s Message

2 Jefferson County Public Schools

The JCPS Safety and Emergency Procedures Manual is divided into three sections.

Introduction

The introduction covers the purpose of the manual, how to use it, and the structure of emergency procedures

planning (e.g., Prevention, Protection, Mitigation, Response, and Recovery). The National Incident Manage-

ment System (NIMS), the Terrorism Advisory System, and the District Level Incident Management Team

(DLIMT) are also covered. (See Introduction, Purpose of This Manual, Use of This Manual, National Inci-

dent Management System, and District Level Incident Management Team.)

Site and District Safety and Emergency Procedures

The Site and District Safety and Emergency Procedures component is arranged in alphabetical order. This

section provides relevant information and adopted procedures as they relate to each type of emergency (e.g.,

what steps school staff should follow if a student or staff member is abducted or if there is a bomb threat, an

external/natural gas chemical leak, a re, or a hostage situation).

School Safety and Emergency Procedures Plan

The School Safety and Emergency Procedures Plan is designed to assist schools in developing an individual

plan. Although every school will follow this instrument’s structure, each school’s plan will be unique to that

facility and its grounds, student population, and personnel. School-site information, the school’s Command

Structure, Communication Systems, Emergency Alerts, Evacuation, Shelter-in-Place, and Lockdown Proce-

dures will be individually developed by each school using this instrument. For any questions concerning the

contents of this booklet, please call 485-3298 or 485-3111.

Overview

Safety and Emergency Procedures Manual 3

Introduction

The Jefferson County Public School (JCPS) District is

fully committed to providing safe and secured school

and work environments for its students and employ-

ees. JCPS has established several departments and

units specically charged with the responsibility of

assisting its administrative personnel in establishing

and maintaining safe school and work settings.

Safety and Environmental Services assists schools

and other JCPS facilities to ensure that buildings

and grounds are safe and meet the requirements of

building codes and federal, state, and local laws and

ordinances.

The Security and Investigations Unit, at times

coordinating efforts with federal, state, and local

law-enforcement agencies, works with school per-

sonnel and other JCPS personnel to ensure that stu-

dents and employees are safe and protected from

criminal activities committed by individuals within

the school district and/or by individuals outside the

school district.

Guidance Services/Pupil Personnel is primarily

responsible for assisting students, staff, and families

recovering from emergency incidents, such as death,

that have caused emotional trauma.

Understanding the magnitude of and the relationship

between various safety and emergency contingencies,

the above-mentioned departments and units have

joined together and are responsible for the develop-

ment and maintenance of the Safety and Emergency

Procedures Manual.

This manual has been designed to address prevention,

protection, mitigation, response, and recovery and

to reect the same incident mitigation-to-recovery

structure employed by local, state, and federal agen-

cies when they respond to man-made and/or natural

disasters. This incident mitigation-to-recovery struc-

ture is embedded in the Safety and Emergency Pro-

cedures Manual and supported by the District Level

Incident Management Team (DLIMT). This team

helps coordinate the collective efforts of district and

agency responders to assist a school involved in an

emergency event. The key elements of the incident

mitigation-to-recovery structure are described below

and are the primary reason for revising and complet-

ing this manual.

Prevention

The capabilities necessary to avoid, deter, or stop

an imminent crime, threat or actual mass casualty

incident. Prevention is the action schools take

to prevent a threatened or actual incident from

occurring.

Listed below are examples of situations that can be

prevented:

• Abduction/Missing Student

• ALICE: Active Aggressor/Shooter

• Internal/External Chemical Release

• Fire

• Intruder, Hostage, and Armed Offender

• Physical/Sexual Assault

• Suicide Ideation

• Weapons Possession

Protection

The capabilities to secure schools against acts of

violence and manmade or natural disasters. Protec-

tion focuses on ongoing actions that protect students,

teachers, staff, visitors, networks, and property from

a threat or hazard.

Mitigation

The capabilities necessary to eliminate or reduce the

loss of life and property damage by lessening the

impact of an event or emergency. In this document,

“mitigation” also means reducing the likelihood that

threats and hazards will happen.

What additional steps should school and facility

personnel take to reduce the likelihood that a safe-

ty- and/or emergency-related event will occur and to

reduce the impact of such an event? The proper use

and implementation of this manual will help JCPS

staff mitigate and/or prevent the occurrence of a safe-

ty and/or emergency event.

Examples:

• Establishing access-control procedures and pro-

viding IDs for students and staff might prevent

a dangerous intruder from coming onto school

grounds.

• Conducting severe-weather drills can reduce

injury to students and staff because they know

4 Jefferson County Public Schools

what to do to avoid harm. Also, schools in severe

weather-prone areas can address structural weak-

nesses in their buildings.

• Planning responses and training for incidents

involving hazardous materials is important for

schools near highways, railroads, and industrial

areas.

These plans should be tailored to each school’s and

facility’s unique circumstances as they relate to occu-

pants, building structure, grounds, and surroundings.

It is critical that all plans address the following com-

mon components:

• Identify and involve stakeholders, students,

parents, employees, and district and community

responders/emergency planners (e.g., from law

enforcement, the re department, and public

health).

• Consider existing efforts. Integrate the plan-

ning of responses with the plans of community

responders. Fit the plan within a comprehensive

district plan, revise existing plans, etc.

• Determine what the crisis plan will address

(i.e., the safety and emergency contingencies that

will most likely affect your location).

• Dene roles and responsibilities (e.g., a site

incident commander, his or her deputy, a spokes-

person or public information ofcer).

• Develop methods for communicating with

staff, students, family, and the media (e.g., Emer-

gency Alert Radio System [EARS], re alarms,

announcements, uniform use of terminology and

news releases).

• Obtain necessary equipment and supplies,

such as master keys, phones, two-way radios,

food and water, rst-aid equipment, and a crisis-

management reference guide.

• Prepare an immediate response plan. Ta ke

steps to evacuate the facility, or shelter-in-place

immediately. Implement lockdown procedures,

and review possible contingencies for each.

• Create maps and facilities information. Cre-

ate site maps that include classrooms, restrooms,

ofce space, utility cut-off locations, potential

hazards, rescue locations, and evacuation routes.

• Develop accountability and student release

procedures. Planners must include a method for

accounting for all occupants of a facility, including

students, staff, and visitors, during emergency

events.

• Practice. Preparedness includes routine planned

and executed emergency drills, exercises, and

practices.

• Address liability issues. Carefully assessing and

planning for potential hazards that may be faced

during an emergency event can protect against

lawsuits and liability.

Response

The capabilities necessary to stabilize an emergency

once it has already happened or is certain to happen

in an unpreventable way; establish a safe and secure

environment; save lives and property; and facilitate

the transition to recovery.

Each school will develop a Building Level Incident

Management Team (BLIMT) to coordinate the facil-

ities’ response to an emergency. The BLIMT will be

made up of key building personnel to assist the Site

Incident Commander (Building Principal/Site Man-

ager) in the implementation of the facilities’ safety

and emergency procedures. During an actual emer-

gency or crisis, be prepared to implement your plan

for that particular event and:

• Expect to be surprised. Emergency and crisis

events are usually accompanied by confusion.

• Assess the situation, and choose the appro-

priate response. Ask yourself if an emergency

exists, the type of emergency, the location, the

occupants that may be involved, the magnitude,

etc.

• Respond in seconds. Immediately take protec-

tive steps, and respond appropriately as planned

and practiced.

• Notify the BLIMT. Notify the appropriate local

emergency responders (police department,

re department, Emergency Medical Services

[EMS]), and the DLIMT at 485-3121. Whenever

an incident may involve an outside responder

(district crisis team, police department, or re

department), do not delay; call that responder

immediately.

• Evacuate or shelter-in-place for severe weather

or an external chemical leak, or institute lock-

down as appropriate. Identifying the appropriate

response is the rst and most important decision

to make during the initial phase of a crisis.

Safety and Emergency Procedures Manual 5

• Triage injuries, and provide emergency rst

aid to those who need it. Defer medical judge-

ments to the school nurse if applicable for your

school. Assign staff with relevant qualications

to determine who needs rst aid, and designate

a location for EMS to treat the seriously injured

individual on the scene.

• Keep supplies nearby and organized at all

times. Monitor and manage the use of supplies,

and replace them as needed.

• Trust the leadership. Through training, prac-

tice, and communication, trust can be established

that the leadership team members are responding

effectively and managing the crisis event by ful-

lling the duties of their designated roles.

• Communicate accurate and appropriate

information. One public information ofcer

should be designated as the spokesperson for the

event. He or she should collect and provide accu-

rate information pertaining to student safety. He

or she should also provide accurate and timely

details regarding the unfolding emergency as

provided by those who are managing the crisis.

• Activate the student release system. At the ear-

liest possible appropriate time, use established

procedures and release students to parents/guard-

ians once students have been accounted for.

• Allow for exibility in implementing the crisis

plan. Adapt crisis and emergency plans to the

particular event.

• Document. Record actions taken during the

response, and record the extent of damages as

completely as possible. Track nancial expendi-

tures as well.

Recovery

The capabilities necessary to assist schools affected

by an event or emergency in restoring the learning

environment.

• Plan for recovery in the preparedness phase.

Identify staff roles and responsibilities, and train

staff to assess the emotional needs of students

and colleagues.

• Assemble the Crisis Intervention Team. Iden-

tify the best qualied individuals at the school,

district, and community levels.

• Return to the business of learning. Reestablish

school and classroom instructional routines as

soon as possible.

• Keep staff members, students, families, and

the media informed regarding the counseling

services available to them.

• Focus on the building, as well as people, dur-

ing recovery. Repair and restore as quickly as

possible the building and grounds.

• Provide an assessment of the emotional needs

of staff, students, families, and respond-

ers. Assess the level of mental-health services

needed. Determine whether it should be a school

counselor, a social worker, a school psychologist,

or another mental-health professional. Decide if

school or community-based service providers

would be best to address this need.

• Provide stress management during class time.

Create an environment in which a student or

staff member can discuss feelings concerning

the crisis.

• Conduct daily debriengs for staff, respond-

ers, and others assisting in recovery. Brief staff

on recovery issues and on any progress that has

been made.

• Take time for recovery. Recovery may take

months or even years.

• Remember anniversaries of the crisis. The

anniversary will stimulate memories of the event

and may present a need to offer additional coun-

seling and mental-health services to students,

family, and staff.

• Evaluate the recovery efforts for

effectiveness.

Paraphrased from Practical Information on Crisis

Planning—A Guide for Schools and Communities,

Ofce of Safe and Drug-Free Schools, U.S. Depart-

ment of Education and Presidential Policy Directive

(PPD) 8, Readiness and Emergency Management for

Schools Technical Assistantance Center (REMS).

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 7

Purpose of This Manual

Each building is unique in terms of its structure,

occupants, surroundings, and other critical factors,

so it is required that all JCPS schools and facilities

establish a BLIMT in order to be prepared to respond

to emergency contingencies that are unique to their

building and occupants.

The BLIMT is the group of key individuals at each

school or facility who are directly responsible for the

implementation of an emergency response to an inci-

dent that places the safety of individuals at that loca-

tion at risk. The members of the BLIMT should

be cross-trained and prepared to take command

of and safely guide the occupants of the school or

facility through an emergency incident.

JCPS adopted this Safety and Emergency Procedures

Manual to assist the BLIMT with developing effec-

tive emergency plans for preventing and responding

to emergencies at their building site.

By working together, the BLIMT will be able to iden-

tify the key factors that need to be addressed when

planning for and responding to emergency situations.

The completed safety and emergency procedures

should be entered into the Safety and Emergency

Procedures Manual. Specic component plans, such

as Site Command and Communications, Evacuation,

Shelter-in-Place, and Lockdown Procedures, must

be entered within the corresponding designated sec-

tions. The blank lines are to be reviewed and com-

pleted by the BLIMT.

The Safety and Emergency Procedures Manual

should be used in the development of three broad

emergency responses, which help the BLIMT deal

more effectively with the following:

• Evacuation—When internal emergency cir-

cumstances require that the occupants leave the

building and/or site

• Sheltering-in-Place—When severe weather

and/or other external emergency circumstances

require that the occupants take shelter within the

building

• Threat Oriented Protective Posture and/

or A.L.I.C.E.

—When an intruder and/or other

life-threatening circumstances require that the

occupants take protective measures within the

building

This instrument is to be further developed by BLIMT

members, who are responsible for carrying out spe-

cic duties during emergency incidents. The remain-

ing staff should be assigned more general duties that

are related to their various roles within the building.

For example, during an evacuation for a re in the

building, a teacher would have specic roles and

responsibilities that are related to supervising stu-

dents. If assistance is needed, contact the Safety and

Environmental Services Department at 485-3298 or

485-3698 or the Security Unit at 485-3111.

The Safety and Emergency Procedures Manual

is intended to provide an organizational tool for

schools. It incorporates existing pieces of a school’s

current emergency plans and allows for inclusion of

additional topics concerning JCPS school and facil-

ity safety. It serves as the foundation upon which to

build a comprehensive plan to address a myriad of

situations involving emergency, crisis, and disaster

responses.

This manual is designed to help JCPS schools and

facilities comply with Occupational Safety and

Health Administration (OSHA), FEMA, and Bureau

of Alcohol, Tobacco and Firearms (ATF) recom-

mendations; re codes; Safe and Drug-Free School

guidelines and regulations; Safe and Drug-Free

Workplace guidelines and regulations; Kentucky

Revised Statutes (KRS) and Kentucky Administra-

tive Regulations (KAR); and Jefferson County Board

of Education (JCBE) policies.

The Safety and Emergency Procedures Manual

was developed collaboratively by Safety and Envi-

ronmental Services; Security and Investigations;

and Pupil Personnel; and the District Level Incident

Management Team. Each section was written to be

further adapted, revised, and developed to meet each

school’s and facility’s particular needs. Each school

and facility will use this manual in conjunction with

training given by each of the collaborating depart-

ments and/or ofces and in consultation with them.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 9

Use of This Manual

The Safety and Emergency Procedures Manual was

developed to provide the BLIMT with a user-friendly

instrument that will help schools consolidate and

organize contingency plans for addressing a wide

range of emergency, crisis, and disaster situations.

The BLIMT is required by JCBE Policy to review

their emergency contingency plans annually and to

make revisions to these plans as needed. Revisions

are to be entered using this instrument. Addendums

and other relevant documents should be inserted

in the appropriate tabbed section of the Safety and

Emergency Procedures Manual binder.

Ensure that each member of the BLIMT has a copy

and that additional copies are maintained at strategic

locations (e.g., main ofce, plant operator’s ofce)

and are readily available in case of an emergency.

Each school and facility should establish a BLIMT

to carry out emergency plans, review existing plans,

and consolidate existing plans into the Safety and

Emergency Procedures Manual.

The BLIMT will assist in the ongoing development

and revision of the school’s or facility’s safety and

emergency plans and will be responsible for the

implementation of the emergency procedures in the

event of an incident.

School and facility staff members who are key

members of the BLIMT include the building princi-

pal and/or site manager, assistant principals, school

counselor, School Administration Manager (SAM),

plant operator, secretary, rst-aid/CPR-certied

JCPS personnel, Family Resource and Youth Servic-

es Center (FRYSC) coordinator, Nutrition Services

staff member, police ofcer, school security, school

nurse where applicable, and other key staff members

within the school/facility as deemed necessary to

carry out the site’s emergency plans.

The school emergency plan, along with a current dia-

gram of the building shall be provided to appropri-

ate rst responders. First responders mean; local re,

police and emergency medical personnel.

The school emergency plan shall be reviewed follow-

ing the end of each school year by the school council,

principal, and rst responders and shall be revised

as needed. First responders are dened as local re

department, police and EMS personnel.

The principal shall discuss the emergency plan with

all school staff prior to the rst instructional day of

each school year and shall document the time and

date of any discussion. See School Safety and Emer-

gency Procedures Plan on page 69.

The school emergency plan must be uploaded to

http://jcps.me/schoolsafety.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 11

In February 2003, in response to the September 11

attacks, President George W. Bush issued Homeland

Security Presidential Directive 5 (HSPD-5), calling

for a National Incident Management System (NIMS)

to improve the coordination of federal, state, local,

and private sector responses to emergency incidents.

NIMS provides:

• A consistent, nationwide approach for all levels

of government to work together effectively and

efciently to prepare for and respond to domestic

incidents.

• A core set of concepts, principles, and termi-

nology for incident command and multiagency

coordination.

The BLIMT will develop its school’s or facility’s

safety and emergency plans in compliance with the

command structure of the NIMS. This command

structure:

• Improves accountability.

• Establishes clear chains of command and

supervision.

• Improves communication.

• Establishes an orderly and systematic planning

process.

• Establishes a common and exible management

structure.

• Enables commanders to delegate responsibilities

and to manage workloads efciently.

• Better integrates interagency responses into the

management structure and planning process.

The building Incident Command System (ICS) will

consist of the following roles and responsibilities:

• Site Incident Commander (Building Princi-

pal/Site Manager): The on-site person who

assumes the overall command of the emergency

incident

• Public Information Ofcer: Provides informa-

tion to the media, the public, and parents

• Safety Ofcer: Ensures that everyone is safe and

accounted for

• Liaison Ofcer: Acts as the point contact (liai-

son) between other responding agencies

Other staff may be used to provide information to

and/or support for the activities of the Site Incident

Commander (Building Principal/Site Manager) or

be further organized and integrated into the Incident

Command System (ICS) to provide information to

and/or support for the activities of the Public Infor-

mation Ofcer, Safety Ofcer, or Liaison Ofcer.

Depending on the nature and magnitude of the emer-

gency incident, this command system can be com-

bined into being the sole responsibility of the Site

Incident Commander (Building Principal/Site Man-

ager) for a minor incident or assigned to additional

personnel for a major incident.

When an emergency incident requires a response from

the JCPS DLIMT or an outside emergency response

agency, which is assuming the overall command of

the incident, the Site Incident Commander (Build-

ing Principal/Site Manager) will assume the role of

a Deputy Commander. The Deputy Commander will

interface his or her site’s incident command struc-

ture into the expanding command structure being

assumed by the DLIMT or the outside emergency

response agency.

Command roles may vary given the level of response

required and the staff on hand to assist. In some

emergencies, the DLIMT or the outside emergency

response agency may not assume command of the

incident. In these situations, they may act as a sup-

port to the BLIMT command structure at that par-

ticular site for that particular emergency incident.

Incident Command System

The overall structure of the ICS should t into the

following structure designed to help personnel more

effectively organize themselves and respond to emer-

gency incidents:

• Operations Section—The function of the BLIMT

is to support the Site Incident Commander

(Building Principal/Site Manager) in responding

to an emergency incident.

• Planning Section—In support of the Incident

Commander and as applicable to the function of

the Safety and Emergency Procedures Manual,

this instrument is to be used to develop and imple-

ment site plans. The BLIMT encompasses all

facets of planning for and carrying out a response

to an emergency incident (e.g., information as to

the number of occupants, evacuations, shelter-in

National Incident

Management System

12 Jefferson County Public Schools

place and lockdown procedures, unique hazards

at that location, evacuation routes, assembly loca-

tions, maintaining documentation).

• Logistics Section—In support of the Incident

Commander, the Logistics Section ensures ade-

quate resources to support contingency responses

to emergency incidents.

• Finance and Administration Section—In sup-

port of the Incident Commander, the Finance

and Administration Section provides an analysis

of the site’s costs associated with the emergency

incident.

JCPS has established the DLIMT to assist school

and other JCPS facility personnel in the response

to emergency incidents and to help coordinate and

integrate the response efforts from other community

agencies.

National Incident Command

System: A Tool for Responding to

Emergencies

When leading a response, remember that your top

priorities are to save and to protect life and property.

Effective leadership, command, and communication

are critical to the success of your team’s response to

an emergency.

Emergency/Disaster Response at a

Glance

Incident Command leads the response and appoints

and empowers team leaders. It sets the tone and

standards for the response and encourages effective

teamwork and communication.

The Safety and Security Ofcer focuses on the

safety of all people responding to the incident.

The Public Information Ofcer works with the

media and distributes messages to the public and

local community.

The Liaison Ofcer links to and supports external

partners and organizations.

The Operations Team handles key actions, includ-

ing rst aid, search and rescue, re suppression, and

securing the site.

The Planning Team gathers information, thinks

ahead, and keeps all team members informed and

communicating.

The Logistics Team nds, distributes, and stores all

necessary resources (supplies and people) to respond

appropriately.

The Finance/Administration Team tracks all

expenses, claims, and activities and is the record

keeper for the incident.

Safety Advisory

Structuring your BLIMT in line with the above will

greatly enhance your ability to effectively respond

to an emergency and collaborate with community

responders.

Safety and Emergency Procedures Manual 13

The National Terrorism Advisory System (NTAS) replaces the color-coded Homeland Security Advisory

System. These alerts include a clear statement that there is an imminent threat or elevated threat. Using

available information, the alerts will provide a concise summary of the potential threat, information about

the actions being taken to ensure public safety, and recommended steps that individuals, communities, busi-

nesses and government can take to prevent, mitigate, or respond to the threat.

Imminent Threat

Warns of a credible, specic, and impending terrorist threat against the United States.

Elevated Threat Alert

Warns of a credible terrorist threat against the United States.

National Terrorism

Advisory System

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 15

JCPS has established the DLIMT to assist school

and facility personnel in their response to emer-

gency incidents and to help coordinate/integrate the

response efforts from other community agencies.

The DLIMT shall be activated to respond to natural

or man-made disasters, such as a tornado, an earth-

quake, a chemical spill, or a train derailment. This

shall also include notication by the Louisville Met-

ro Emergency Management Agency of the need for

JCPS representatives at either the emergency opera-

tion center at City Hall or at a site-specic incident

command center. It is anticipated that any rst call

of an impending disaster situation will be received

by the District Operations Center at C. B. Young Jr.

Service Center. The District Emergency Operations

Center will be activated at C. B. Young Jr. Service

Center.

The District Operations Center will contact the Direc-

tor of Security and/or the Director of Safety, who will

then determine the need to activate the DLIMT or a

portion of such a team. The District Operations Cen-

ter will send out the Dean Alert for notication and

information. The following conditions will be con-

sidered justication for the activation of this team:

District Level Incident

Management Team

any condition that requires immediate and unusual

action or support beyond the capability or authority

of the responsible persons at the location of the emer-

gency, any condition that may result in major damage

or injury, and any request for assistance that requires

coordination of support from administrative ofces.

The purpose of the DLIMT shall be to coordinate

and to support the Incident Mobilization-to-Recov-

ery Structure and to ensure that rst-response proce-

dures are communicated to affected personnel. This

will alleviate any danger for students and employ-

ees until the appropriate district departments and/or

external agencies can mobilize.

The DLIMT will be notied by the District Oper-

ations Center personnel and will be expected to

go immediately to a designated area. The selected

response area will be dictated by the size of the inci-

dent and need. The communication center will then

operate from this command post. If the decision is

made to deploy the Mobile Command Center (MCC),

then Transportation and Security will coordinate the

transport of the MCC.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 17

The following section, in alphabetical order, outlines the established Jefferson County Public Schools (JCPS)

safety and emergency procedures. It serves as a guide for school or facility Building Level Incident Manage-

ment Teams (BLIMTs) to follow as they develop their site’s unique safety and emergency plans.

Using the following procedures as a guide, develop more detailed safety and emergency plans specic to

your school or facility.

The safety and emergency procedures for the following are included in this manual:

• Abduction • Hostage

• After-Hours Emergency Preparedness • Intruder in Building

• ALICE: Active Aggressor/Shooter • Medical Emergencies

• Anthrax • Natural Gas Emergency

• Bomb Threat • Physical/Sexual Assault

• Building Collapse • Power Failure

• Chemical Release • Public Assembly Emergency Preparedness

• Child Abuse/Neglect/Dependency • Severe Weather

• Civil Disturbance • Substance Abuse

• Death of Student/Staff Member • Suicide Ideation

• Earthquake • Terroristic Threatening

• Explosion • Water Failure

• Fallen Aircraft • Weapons Possession/Armed Offender

• Fire

• Flood

General Staff Procedures

General staff procedures are provided. The general staff procedures are intended to give the BLIMT a

quick reference on what is expected from the staff members who are not assigned specic duties during an

emergency/crisis situation.

Site and District Safety and

Emergency Procedures

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 19

JCPS Safety and Emergency Procedures

Quick Guide

Does the safety or emergency incident

affect the safety and well-being of all

the occupants of the facility?

NO YES

“CALL”

• 9-911 for the Police, Fire Department,

and/or EMS

• 485-3121 for 24-Hour JCPS Security

Room, Support/Responders

“EVACUATION”

INTERNAL THREAT

Fire, chemical/natural gas leak, explosion,

or extensive damage to building/build-

ing collapse due to an earthquake or other

causes; falling aircraft, ood, biological

threat (Anthrax), conrmed bomb threat,

extended power failure, etc.

Use predetermined exit routes to the facil-

ity’s assembly area or alternate site(s).

“SHELTER-IN-PLACE”

SAFE AREA EXTERNAL THREAT

Severe weather/tornado, chemical/gas leak,

explosion, falling aircraft, or other external

threat

Secure the facility, and use predetermined

routes to primary or secondary shelter-in-

place assembly area.

“LOCK-DOWN”

EXTERNAL/INTERNAL THREAT

Intruder, armed offender, hostage situation,

weapon(s) on the grounds and/or in facility,

gang/civil disturbance, other external and/or

internal threats that warrant the implementa-

tion of lock-down procedures

Move students and staff into secured rooms,

lock doors, shut off lights, move to protected

area within the room, and remain quiet.

• Abduction: Call 9-911/485-3121, Police,

and JCPS Security, and follow JCPS pro-

cedures.

• Bloodborne Pathogens: Do not come

into physical contact with body uids.

Follow protective cleanup procedures and

all other steps outlined in the JCPS Facil-

ity Compliance Manual.

• Child Abuse, Neglect, and/or Depen-

dency: Call 595-4550, Child Protective

Services, and/or 574-2465, the Crimes

Against Children Unit (CACU), and fol-

low JCPS procedures.

• Death of a Student/Staff: Call 485-6781,

Guidance Services.

• Medical Emergencies: Call 9-911 and

485-3121, EMS, and follow JCPS proce-

dures

• Physical Assault/Sexual Assault, Sabo-

tage/Extortion, Unwanted Attention/

Stalking, Threat of Violence, Weapons:

Call 9-911/485-3121, Police, and JCPS

Security, and follow JCPS procedures.

• Power Failure/Water Failure: Call 485-

3121, LG&E or Louisville Water Com-

pany, and follow JCPS procedures.

• Substance Abuse: Call 485-3260, Safe

and Drug Free Schools, and follow JCPS

procedures.

• Suicide Ideation: Call 485-6781, Guid-

ance Services, and follow JCPS proce-

dures.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 21

Abduction/Missing

Student

When a person unlawfully and without consent

restricts another person’s movements and there is a

substantial interference of the liberty of the person, it

is called abduction.

This does not have to be the removal of a person

from the site; it can be the detaining of a person on a

school site by an unauthorized person.

For mitigation and prevention of an abduction, build-

ing security modications and procedures are essen-

tial. Limiting access to the building to one entrance

and requiring the identication of and the signing in

of all visitors are critical to preventing the abduction

of students. Under these circumstances, if a student

is abducted, then the above-mentioned sign-in pro-

cedures become critical factors in helping to locate

the student.

Access Control Procedures

1. Unless a door is designated as a primary entrance,

it should be locked. Unlocked entrances need to

be monitored, and entry through these entrances

needs to be supervised.

2. The A-Phone system can be used to control

entrance into the building.

• When using the A-Phone system, staff members

must view the monitor and identify the individual

requesting entry into the building before unlock-

ing the door.

• Before unlocking the door, the staff member

should direct the visitor to come to the ofce

and sign in.

• If the individual fails to come to the ofce to sign

in, he or she should be considered an intruder.

3. Schools may elect to use other methods to moni-

tor and to supervise all entries into the building

to ensure that all visitors are identied, that the

purpose of their visit is determined, that they

have signed in, and that they have been grant-

ed permission to proceed. (These methods may

include a staff member stationed at the entrance,

the use of a video camera/intercom system, or

the use of a buzzer or bell requiring a staff mem-

ber to physically open the main door.)

4. Visitors entering the building are required to pro-

vide valid identication and state purpose of vistt

to sign in.

5. Signage should be posted at all entrances direct-

ing visitors to go to the main ofce and sign in.

6. Establish and enforce policies that prohibit stu-

dents and staff from opening locked secondary

doors for visitors. Visitors should be directed

by all staff and students to enter the building

through the main entrance into the building.

Controlling Access to Individual

Classrooms

If a classroom is equipped with hardware that allows

the door to be locked from the outside but opened

from the inside, the door should remain locked

during instructional time.

Sign-In Procedures

1. Visitors are required to sign in at the main ofce

when entering the building. All visitors entering

the building will be supervised and accounted

for as they come into the main ofce to sign in.

2. The visitor’s name and signature should be veri-

ed using some form of government-issued pho-

to identication (ID) card. If a photo ID is not

available, two other forms of identication will

be required, e.g., a Social Security card, and/or

medical insurance card, and/or credit card. (This

requirement may be waived if ofce staff mem-

bers know the visitor personally and can vouch

for the visitor’s identity and business with the

school.)

3. Sign-in forms will require the following

information:

• Visitor’s printed name and signature

• Date and time of arrival and departure

• Purpose of the visit or name of person being

visited

• Initials of the staff member verifying the visitor’s

identication

4. Visitors should be provided with and required to

wear a visitor’s badge on their outer garment that

contains the person’s name and the date and time

he or she is in the building. (Stick-on name badg-

es with colors that change daily are preferred.)

22 Jefferson County Public Schools

5. JCPS employees visiting the building should be

directed to wear their photo ID card or a visitor’s

badge if they don’t have their photo ID card.

Preparedness

1. Implement and train staff on the building secu-

rity procedures.

2. Develop procedures for releasing students to

authorized people.

3. Train the staff on the proper student release and

abduction procedures.

4. Make the necessary security modications to the

building.

Procedure

1. Call 9-911. Identify yourself, the school, and the

nature of the emergency. Give all the information

you have available, e.g., a description of the stu-

dent and the abductor, names (if you know them),

a description of the vehicle (when appropriate),

as well as the place and time the student was

last seen. If possible, stay on the line until you

are instructed to disconnect by the emergency

operator.

2. Notify the Security/District Operations Center

and Security and Investigations Unit at 485-3121.

3. Notify the parent of the situation and of the steps

being taken.

4. Keep any witnesses, both adults and students, in

the ofce and separated, preferably, to prevent

them from sharing stories.

5. Have school security secure the area of conict

and the vehicle involved, making it possible to

maintain any evidence for police investigation.

6. Assist the police. (Have the student’s le and

photographs available.)

7. Have a counselor assist with any emotional

response on the part of the staff or students dur-

ing and after the situation.

8. Locate and protect clothing, books, book bags,

etc., that can be used as scent articles for a K-9

search. (Do not touch these items with bare

hands.)

Recovery

Debrief those involved as soon as possible to fully

account for the sequence of events directly related

to the incident. They should recount the event from

start to nish using time references to chronologi-

cally account for key events.

Conduct an After-Action Review within seven days to

capture lessons learned for further staff development.

General Staff Procedures

Abduction

1. Immediately notify the front ofce, and identify yourself.

2. Provide all pertinent information (e.g., person who was abducted, abductor, witnesses, place, time,

description of vehicle).

3. Stay on the line.

4. Assist with any emotional response to the incident.

Safety and Emergency Procedures Manual 23

After-Hours

Emergency

Preparedness

Deﬁnition

This plan should address all functions (Parent Teach-

er Association [PTA] meeting, outside agencies using

the building, school activities, etc.) performed after

normal ofce hours.

General Procedures

Regular Emergency Planning uses the JCPS Emer-

gency Alert Radio System (EARS), which is located

in the ofce and monitored by the ofce staff.

All facilities that hold functions or have personnel

working after regular school hours need to devise an

Emergency Plan that addresses their particular situ-

ation, especially notication of building occupants.

Actions to Be Taken Before

Emergency Occurs

Principals or designees will develop a plan to dis-

seminate emergency information to employees and/

or groups after hours. The type of communications

that could be used include announcements over the

public-address system, two-way radios, radios and

television broadcasts and bulletins, and designated

off-site personnel.

The principal or designee will see that employees

or other personnel using the building after hours are

instructed and drilled in the actions and duties that

they are to perform in an emergency.

The Fire Alarm System will be activated for any re.

Call 9-911 and the JCPS Security/District Opera-

tions Center (485-3121).

Procedures

If an emergency occurs after school hours and endan-

gers the occupants of the building, do the following:

1. The Site Incident Commander or designee

(Building Principal/Site Manager) will initiate

the appropriate emergency procedures plan, i.e.,

Evacuation Plan, Shelter-in-Place, or Lockdown

Procedures (as the emergency requires).

2. Call 9-911.

3. Notify the Security/District Operations Center

(485-3121) immediately; they will notify the

proper JCPS departments.

4. Render rst aid, if necessary.

5. The principal or designee will direct all other

actions as required by the on-scene commander.

6. Implement a system to alert others who may be

unaware of emergency procedures.

7. Guide emergency vehicles to the proper entrance.

8. Keep people informed to prevent panic.

General Staff Procedures

After-Hours Emergency Preparedness

After-hours, the designated Site Incident Commander (Building Principal/Site Manager) will be respon-

sible for monitoring emergency alerts and implementing emergency procedures.

1. After normal working hours, staff/occupants are to notify the Site Incident Commander (Building

Principal/Site Manager) or designee as to their presence in the building and should follow emer-

gency procedures as directed.

2. In the event of an emergency, immediately notify the Site Incident Commander (Building Principal/

Site Manager) and identify yourself.

3. Give the location, the nature of the emergency, and any other pertinent information.

24 Jefferson County Public Schools

ALICE (Alert, Lockdown,

Inform, Counter, Evacuate):

Active Aggressor/Shooter

General

An active aggressor/shooter or armed intruder on

school property involves one or more individual’s

intent on causing physical harm and/or death to stu-

dents and staff. Such intruders may also possess a

gun, a knife, a bomb or other harmful device. An

Active aggressor/shooter or armed intruder will

result in law enforcement and other safety and emer-

gency services responding to the scene as quickly as

possible.

Once law enforcement arrives, it is critical to follow

the instructions of, and cooperate with, law enforce-

ment ofcers. The Site Incident Commander will

be relieved by a law enforcement ofcial as soon as

possible. The law enforcement ofcial will now be

the Incident Commander with complete jurisdiction

over the scene. The school is a crime scene and will

require a thorough search and processing.

Responsibilities

Site Incident Commander/Principal

• Upon Notication of an active aggressor/shooter

or armed intruder on campus, immediately direct

staff to call (if it is unknown whether or not 911

notication has already taken place) 9-911 and

485-3121. A 911 call should provide the name

and exact location of the school, the nature of the

emergency, number and description of intruders

(if known), type of weapon(s), area of the school

where last seen, actions taken by the school, and

whether there are on-site security or law enforce-

ment ofcers (e.g. School Resource Ofcer or

contract ofcers). Caller will remain on the line

to provide updates.

• Initiate ALERT protocols. Notication to the

building occupants will be made using all avail-

able means. Notication shall provide any infor-

mation regarding the on-going situation that

will assist the building occupants in making a

good decision as to their best survival response

option. Typically, information that answers the

basic questions of “Who? What? Where? When?

How?” will provide the necessary details to

make an informed decision.

• Secure the administration ofce as a COM-

MAND POST (CP) and retrieve the critical

information and data about the building/school’s

emergency systems, including communications,

staff and students locations, detailed oor plans

and other important information, documents,

items, and supplies that are prepared and read-

ily available for use during the incident. If the

incident is occurring at the administration ofce,

designate an alternate CP.

• Direct COMMAND POST staff to maintain

contact with teachers reporting pertinent emer-

gency information via room phones, mobile

phones, email, and/or texting. All information

received via eye-witnesses or through the in-

house surveillance camera system will used to

INFORM the building occupants of the event in

as real-time as possible.

• Notify the District Operations Center, 485-3121,

to alert the DLIMT and activation of the commu-

nications plan for media and parent notication

protocols.

• Staff and students outside the building will

EVACUATE to an off-site relocation center/Ral-

ly Point.

• Direct building or support staff, if outside, to

stop pedestrians and vehicles from entering the

school grounds until law enforcement arrives.

• Ensure that any buses en route to the school are

redirected to a designated relocation site.

Teachers and Staff

• The rst person to note indication of an active

aggressor/shooter or armed intruder, as soon as

it is safe to do so, should call 911, then notify

those in the immediate area, and the Site Inci-

dent Commander/Principal.

• If in close proximity to the danger, assess the

situation for the best survival option. EVACU-

ATE if at all possible. If not, gather assistance

and engage in conducting an Enhanced LOCK-

DOWN of the area. If the active aggressor/

shooter or armed intruder has made contact,

immediately begin COUNTER strategies, and

then EVACUATE or take control of the intruder.

Safety and Emergency Procedures Manual 25

• Individuals who are not in the immediate danger

area should gather information about their class-

room’s immediate situation. Account for all stu-

dents or other individuals sheltered in their room.

• Assess the ability to safely EVACUATE the

building.

• If there is no safe manner to EVACUATE the

building, have others assist in conducting an

Enhanced LOCKDOWN of the room.

• Rooms in Enhanced LOCKDOWN shall pay

attention to all announcements providing event

details. If the circumstances change and EVAC-

UATE becomes a viable option, a decision can

be made to leave the location and EVACUATE

to the RALLY POINT.

• Unless evacuating, rooms in Enhanced LOCK-

DOWN, shall remain secured until personally

given the “All Clear” by the Incident Command-

er or a law enforcement ofcer in uniform.

• If an active aggressor/shooter or armed intruder

enters the classroom individuals are to use what-

ever COUNTER strategies necessary to keep the

students safe. This may include any and all forms

of resistance to the threat.

• If an active aggressor/shooter or armed intruder

enters and begins shooting, any and all actions to

stop the shooter are justied. This includes, mak-

ing noise, moving about the room to lessen accu-

racy, throwing items (books, computers, phones,

book bags) to interfere with the ability to shoot

accurately, safely exiting out windows, and tak-

ing control of the intruder. Anyone not involved

in COUNTER strategies should get out anyway

possible and move to another location.

Other ALICE Procedures

• After the active aggressor/shooter or armed

intruder(s) has been subdued, the Site Incident

Commander/Principal in consultation with the

law enforcement Incident Commander will

announce an “ALL CLEAR” and EVACUA-

TION and relocation to an alternate site for

FAMILY REUNIFICATION.

• If staff or students are injured, secure them in a

room and identify their location with lockdown

placards for police and emergency medical

personnel.

• The Site Incident Commander will notify of-

cials at the relocation site of the EVACUATION

and to activate FAMILY REUNIFICATION

protocols.

• The Site Incident Commander will coordinate

with the DISTRICT LEVEL INCIDENT MAN-

AGEMENT TEAM (DLIMT) for bus transpor-

tation to the relocation site for police interviews

and FAMILY REUNIFICATION.

• The Site Incident Commander will coordinate

with the DLIMT to activate the communications

plan to deal with media and parent notication

protocols, and direct parents to go to the reloca-

tion site.

• Those who remained secured in an Enhanced

LOCKDOWN, will EVACUATE the building

when directed to do so using the designated exit

routes and alternate routes to the assigned assem-

bly areas, take attendance and move to the buses

for transport.

• The Site Incident Commander will coordi-

nate with DLIMT to activate the Counsel-

ing Response Team and activate MENTAL

HEALTH AND HEALING protocols and/or to

provide counseling and mental health services at

the relocation site.

• The Site Incident Commander will debrief appro-

priate school personnel.

• The Superintendent or designee, in consultation

with the DLIMT and law enforcement ofcials,

will determine when the school can resume nor-

mal activities and communicate the information

to parents and the public.

26 Jefferson County Public Schools

General Staff Procedures

ALICE: Active Aggressor/Shooter

(“ALICE is a set of proactive strategies that increase chances of survival during an active aggres-

sor/shooter event.” ALICE is not designed to be sequential.)

1. A L ERT: Initial alert could be gunshot, PA announcement, etc. Alert those around you rst and then

call 911, and the ofce when safe to do so.

2. LOCKDOWN: If evacuation is not safe option, barricade entry points. Prepare to evacuate or coun-

ter if needed.

3. INFORM: Communicate real time information on shooter location and description to the ofce or

designated command post. Use clear and direct language using any communication means possible:

room phone, mobile phone.

4. COUNTER: As a last resort, distract shooters ability to shoot accurately. Move toward exits while

making noise, throwing objects or adults swarm shooter.

5. EVACUATE: Run from danger when safe to do so using non-traditional exits if necessary. Go to

predetermined rallying points or report to arriving police to give them information about the shooter

and situation.

Safety and Emergency Procedures Manual 27

Anthrax

Deﬁnition

Anthrax is a serious disease caused by Bacillus

anthracis, a bacterium that forms spores. A bacte-

rium is a very small organism made up of one cell.

Many bacteria can cause disease. A spore is a cell

that is dormant (asleep) but may come to life with the

right conditions.

There are three types of anthrax:

• Skin (cutaneous)

• Lungs (inhalation)

• Digestive (gastrointestinal)

How Do You Get Anthrax?

Anthrax is not known to spread from one person to

another.

Anthrax From Animals

Humans can become infected with anthrax by han-

dling products from infected animals or breathing in

Anthrax spores from infected animal products, such

as wool. People can also become infected with gas-

trointestinal anthrax by eating uncooked meat from

animals.

Anthrax as a Weapon

Anthrax can also be used as a weapon. In the Unit-

ed States in 2001, anthrax was deliberately spread

through the postal system by sending letters with

powder containing anthrax. This caused 22 cases of

anthrax infection.

How Dangerous Is Anthrax?

The Centers for Disease Control and Prevention

(CDC) classies agents with recognized bioterror-

ism potential into three priority areas (A, B, and C).

Anthrax is a Category A agent. Category A agents

are those that:

• Pose the greatest possible threat for a bad effect

on public health.

• May spread across a large area and cause a need

for public awareness.

• Need a great deal of planning to protect the pub-

lic’s health.

In most cases, early treatment with antibiotics can

cure cutaneous anthrax. Even if untreated, 80 percent

of people who become infected with cutaneous

anthrax do not die. Gastrointestinal anthrax is more

serious because between one-fourth and half of the

cases lead to death. Inhalation anthrax is much more

severe. In 2001, about half of the cases of inhalation

anthrax ended in death.

What Are the Symptoms?

The symptoms (warning signs) of anthrax are differ-

ent depending on the type of disease:

Cutaneous anthrax: The rst symptom is a small

sore that develops into a blister. The blister then

develops into a skin ulcer with a black area in the

center. The sore, blister, and ulcer do not hurt.

Gastrointestinal anthrax: The rst symptoms are

nausea, loss of appetite, bloody diarrhea, and fever,

followed by bad stomach pain.

Inhalation anthrax: The rst symptoms are cold

or u symptoms and can include a sore throat, mild

fever, and muscle aches. Later symptoms include

cough, chest discomfort, shortness of breath, tired-

ness, and muscle aches. (Caution: Do not assume that

just because a person has cold or u symptoms that

they have inhalation anthrax.)

How Soon Do Infected People Get Sick?

Symptoms can appear within seven days of coming

into contact with the bacterium for all three types

of anthrax. For inhalation anthrax, symptoms can

appear within a week or can take up to 42 days to

appear.

How Is Anthrax Treated?

Antibiotics are used to treat all three types of anthrax.

Early identication and treatment are important.

Prevention After Exposure

Treatment is different for a person who is exposed to

anthrax but is not yet sick. Health-care providers use

antibiotics (such as ciprooxacin, levooxacin, doxy-

cycline, or penicillin) combined with the anthrax

vaccine to prevent anthrax infection.

Treatment After Infection

Treatment is usually a 60-day course of antibiotics.

Success depends on the type of anthrax and how

soon treatment begins.

28 Jefferson County Public Schools

Can Anthrax Be Prevented?

There is a vaccine to prevent anthrax, but it is not yet

available for the general public. Anyone who may be

exposed to anthrax, including certain members of the

U.S. armed forces, laboratory workers, and workers

who may enter or reenter contaminated areas, may

get the vaccine. Also, in the event of an attack using

anthrax as a weapon, people exposed would get the

vaccine.

What Should I Do if I Think I Have Anthrax?

If you are showing symptoms of anthrax infection,

call your healthcare provider right away.

What Should I Do If I Think I Have

Been Exposed to Anthrax?

Contact local law enforcement immediately if

you think you have been exposed to anthrax. This

includes being exposed to a suspicious package or

envelope that contains powder.

What Is CDC Doing to Prepare for a

Possible Anthrax Attack?

CDC is working with state and local health authori-

ties to prepare for an anthrax attack. Activities

include:

• Developing plans and procedures to respond to

an anthrax attack.

• Training and equipping emergency response

teams to help state and local governments con-

trol infection, gather samples, and perform tests.

• Educating health-care providers, media, and the

general public about what to do in the event of

an attack.

• Working closely with health departments, veteri-

narians, and laboratories to watch for suspected

cases of anthrax.

• Developing a national electronic database to

track potential cases of anthrax.

• Ensuring that there are enough safe laboratories

for quick testing of suspected anthrax cases.

• Working with hospitals, laboratories, emergency

response teams, and health-care providers to

make sure they have the supplies they need in

case of an anthrax attack.

How to Recognize and Handle a

Suspicious Package or Envelope

Between September and October of 2001, several let-

ters containing Bacillus anthracis were sent through

the mail in several areas of the United States. As

a result, CDC developed the following guidelines

for recognizing and handling suspicious packages.

Although there have been no recent mail-related

anthrax exposures, all persons should take appro-

priate steps to protect themselves and others from

exposure to Bacillus anthracis by following these

guidelines for recognizing and handling suspicious

packages.

Identifying Suspicious Packages and Envelopes

Characteristics of suspicious packages and envelopes

include the following:

Inappropriate or Unusual Labeling

• Excessive postage

• Handwritten or poorly typed addresses

• Misspellings of common words

• Strange return address or no return address

• Incorrect titles or title without a name

• Not addressed to a specic person

• Marked with restrictions, such as “Personal,”

“Condential,” or “Do Not X-Ray”

• Marked with threatening language

• Postmarked from a city or state that does not

match the return address

Appearance

• Powdery substance felt through or appearing on

the package or envelope

• Oily stains, discoloration, or odor

• Lopsided or uneven envelope

• Excessive wrapping material, such as masking

tape or string

Other Suspicious Signs

• Excessive weight

• Ticking sound

• Protruding wires or aluminum foil

Safety and Emergency Procedures Manual 29

If a package or envelope appears suspicious, do

not open it!

Handling Suspicious Packages or Envelopes

• Do not shake or empty the contents of any suspi-

cious package or envelope.

• Do not carry the package or envelope, show it to

others, or allow others to examine it.

• Put the package or envelope down on a stable

surface. Do not sniff, touch, taste, or look closely

at the package or envelope or at any contents that

may have spilled.

• Alert others in the area about the suspicious

package or envelope. Secure the room, close any

doors, and take actions to prevent others from

entering the area. If possible, shut off the ventila-

tion system.

• Wash hands with soap and water to prevent

spreading potentially infectious material to face

or skin. Avoid coming into contact with oth-

ers. Seek additional instructions for exposed or

potentially exposed persons.

• If at work, notify a supervisor, a security ofcer,

or a law enforcement ofcial. If at home, contact

the local enforcement agency.

• If possible, create a list of persons who were in

the room or area when the suspicious letter or

package was recognized and a list of the persons

who also may have handled the package or let-

ter. Give this list to both the local public health

authorities and law enforcement ofcials.

The Department of Health and Human Services

Center for Disease Control and Prevention

Safer Healthier People

www.bt.cdc.gov/agent/anthrax

School/Facility Safety Procedures

When a package or envelope appears suspicious,

school personnel and students will not handle or

move such a package or envelope. If such a package

or envelope is discovered, call 485-3121. Then dial

9, then 911.

If a staff member or student has come into contact

with such a package or envelope, that individual will

be isolated from the general population until he or

she is examined and released by the appropriate

responding agent(s) (e.g., local public health agency).

Restrict movement of staff and students until an all-

clear signal has been approved by responding agents.

As advised, implement the school’s or facility’s shel-

ter-in-place plan.

Responding agents will determine whether an evacu-

ation of the facility is necessary. As advised, imple-

ment the school’s or facility’s evacuation plan.

The anthrax advisories included in this section are

adopted from the Department of Health and Human

Services, CDC, and Safer Healthier People. These

advisories will be strictly followed.

30 Jefferson County Public Schools

Bomb Threat

Mitigation and Prevention

Bomb threats may be received via several mediums:

telephone, text message, e-mail, mail, or message left

in a public place. Most bomb-threat calls are very

brief; the message is stated in a few words. If made

by phone, the caller usually hangs up quickly. Every

effort should be made to obtain detailed information

from the caller, such as:

• When the bomb is going to explode.

• What type of bomb it is.

• What the bomb looks like.

• Why the person placed the bomb.

(See sample form used to document a bomb

threat.)

Bombs or Improvised Explosive Devices

Bombs or Improvised Explosive Devices (IEDs) may

be as small as a letter or packed in a large truck. Good

building security procedures and regular awareness

of suspicious activity, letters, packages, and vehicles

can help school staff take action early enough to safe-

guard the occupants of the building and prevent and

minimize injury and death.

Staff should be wary of suspicious packages and let-

ters. They can contain explosives, chemical, or bio-

logical agents. The indicators below should trigger

suspicion about packages and letters:

• Unexpected or from someone unfamiliar

• Marked with restrictive endorsements, such as

“Personal,” “Condential,” or “Do Not X-Ray”

• Have protruding wires or aluminum foil, strange

odors, or stains

• Show a city or state in the postmark that doesn’t

match the return address

• Are of unusual weight, given their size, or are

lopsided or oddly shaped

• Are marked with any threatening language

• Have inappropriate or unusual labeling

• Have excessive postage or packaging material,

such as masking tape or string

• Have misspellings of common words

• Are addressed to someone no longer with your

organization or are otherwise outdated

• Have incorrect titles or title without a name

• Are not addressed to a specic person

• Have handwritten or poorly typed addresses

Response

Do not use hand-held radios or cellular telephones

during a bomb threat. Radio waves can be used to

trigger explosions.

When a bomb threat is received, implement the

following plan:

1. Call the local police/re department (9-911) and

JCPS Security District Operations Center at 485-

3121. (Ofce staff should have immediate access

to telephone numbers.)

2. The JCPS Security/District Operations Center

will dispatch a bomb search dog team to the

building under threat.

3. In the event of a bomb threat, it is the decision of

the building principal or site manager to order a

building evacuation unless police or re ofcials

order the evacuation.

Every effort should be made to resolve any questions

quickly to avoid any unnecessary evacuation. This

decision will be based on the administrator’s impres-

sion of a basic threat analysis. In this analysis, the

principal will consider the following:

Viability of the Threat—Was the caller articulate or

difcult to understand? Was he or she an adult or a

child? Did the caller give a time for detonation or a

description or an exact location of the device? How

will the device be triggered? Has any major neigh-

borhood event taken place recently to cause alarm

or give the school administration reason to suspect

retaliation against the school or against a segment

of the student body? Did the caller give a reason or

motive?

Trend Analysis—Is the call one in a string of calls

made to either this facility or neighboring schools?

Of the calls received, have any schools actually dis-

covered any device?

Building Status—How secure is your facility? If the

threat is received during the morning hours, contact

Security. They will be able to tell you if any alarms

were received during the night indicating an unau-

thorized presence prior to staff arrival. Are there any

signs of forced entry into areas not covered by the

alarm system? Has any member of the staff reported

any unusual activities in their respective area (e.g., a

Safety and Emergency Procedures Manual 31

bookcase moved out from the wall, boxes rearranged,

pictures or wall art askew or slightly out of place)?

Are there any strange vehicles in your parking lot?

If the principal or site manager decides not to

evacuate the building, then all occupants should be

placed in Security Level 4 status (closing all doors

and restricting movement to minimum). (See “JCPS

School Security Levels.”)

All employees will be instructed to check their

assigned work areas to make a prompt visual search

of their respective areas and report to the principal

any items or containers that are unusual or foreign to

that area. Do not handle the item under suspicion.

The building will be under the principal’s jurisdic-

tion, but it will be under the police or re depart-

ment’s authority if a bomb is discovered.

The principal will make the decision for the students

and other personnel to return to normal operations

or to reenter the building. If possible, the principal

should seek the advice of the K-9 bomb search team

or police/re department when declaring the build-

ing safe to reenter.

If the students or staff cannot reenter the building

on a timely basis, they may have to be transported

to another facility. No student shall be moved from

the waiting area until the order is received from the

superintendent or designee. The Transportation Unit

will implement the movement of students and staff to

an alternate building location.

Call the Director of Security and Investigations (485-

3121) for additional guidance.

Recovery

Following a bomb threat incident, immediately

obtain a Bomb Threat Documentation Form and

complete it while the information is current in your

memory. Give the form to the police or Security and

Investigations as soon as possible. (See next page.)

1. A debrieng with all involved staff should follow

immediately after the bomb threat incident or as

soon as possible.

2. Conduct an After Action Review within seven

days to capture lessons learned for staff devel-

opment. Use a copy of the Bomb Threat Docu-

mentation Form and the Safety and Emergency

Procedures Manual as a guide during the After

Action Review.

General Staff Procedures

Bomb Threat

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Evacuate the building immediately if directed by announcement. (See “Evacuation Procedures.”)

4. Stay clear of the building.

5. A representative from each department will account for employees and students and will report to

area managers. Area managers will account for employees and students to the Site Incident Com-

mander (Building Principal/Site Manager).

6. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Man-

ager) before reentering the building.

32 Jefferson County Public Schools

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 33

Bomb Threat

Date of Call: __________________________

Time Call Received/Ended: ___________________________

Operator’s Name: ____________________________________________________________

Person Who Received the Call: __________________________________________________

Instructions

1. Attempt to keep the caller talking.

2. Calmly ask the caller the questions below.

3. Complete the form in as much detail as possible. Give initial impressions, and check off what applies as

time and circumstance permit.

Exact Words of the Caller

_____________________________________________________________________________________

Questions to Ask

When is the bomb going to explode? _______________________________________________________

Where is the bomb right now? ____________________________________________________________

What kind of bomb is it? ________________________________________________________________

What does it look like? _________________________________________________________________

Why did you place it? __________________________________________________________________

Description of Caller’s Voice

Initial Impression: _____________________________________________________________________

Male___ Female___ Young___ Old___ Loud Voice___ Soft Voice___ High Pitch___ Low Pitch___

Slow Talking___ Fast Talking___ Accent___ Intoxicated___ Concealed Voice___

Manner

Calm___ Rational___ Irrational___ Coherent___ Incoherent___

Deliberate___ Religious/Self-Righteous___ Angry___ Emotional___ Laughing___

Bomb Threat Documentation Form

34 Jefferson County Public Schools

Language

Excellent, Fluent, Good Vocabulary___ Average or Normal Vocabulary___

Poor Grammar, Poor Vocabulary___ Foul/Vulgar/Use of Profanity___

Does the voice sound familiar? Yes___ No___

If yes, who does it sound like? ____________________________________________________________

Has this person called before? Yes___ No___

Background Noise

Initial Impression: _____________________________________________________________________

Totally Quiet___ Quiet, Faint Noise___ Voices (conversation) ___ Noisy___ Party Atmosphere___

Music___ Ofce Machines___ Factory Machines___ Street Trafc___ Mixed___

Highway Trafc___ Trains___ Planes___ Animal Noises___

Comments

_____________________________________________________________________________________

Safety and Emergency Procedures Manual 35

Building Collapse

Deﬁnition

A building collapse occurs when the structural integrity of the building is lost or compromised due to over-

stressed conditions.

Procedure

If a building collapse occurs and endangers the school population, do the following:

1. Initiate the Evacuation Plan. (See “Evacuation Procedures.”)

2. Alert staff to evacuate the building.

3. Dial 9, then 911 (9 must be pushed to access outside line).

4. Notify the Security/District Operations Center at 485-3121 immediately; they will notify the proper

JCPS departments.

5. Render rst aid, if necessary.

6. Students and staff should not reenter the school until the re department ofcials declare the area safe.

7. The principal or designee will announce any other action as directed by the on-scene commander.

36 Jefferson County Public Schools

Chemical Release

Deﬁnition

A chemical release occurs when hazardous materials escape from their contained environment.

Procedure

External Chemical Release

If an external chemical release occurs outside the school building, do the following:

1. Initiate the Shelter-in-Place Plan. (See “Shelter-in-Place Procedures.”)

2. Alert all staff that they are to implement external chemical leak procedures immediately.

3. Dial 9, then 911 (9 must be pushed to access outside line).

4. Notify the Security/District Operations Center at 485-3121 immediately; they will notify the proper

JCPS departments.

5. All windows and doors shall be closed and shall remain shut. Stay in the building, and disable the heating,

ventilating, and air conditioning (HVAC). Kitchen and restroom exhaust system units are to be turned off.

6. Do not proceed outside unless directed. If required, take action to evacuate the building and, if necessary,

the school site. Transfer school-site operation only by the direction of the JCPS superintendent or his or

her designee or local authority having jurisdiction (e.g., re department, police department).

7. Render rst aid, if necessary.

8. The principal or designee will announce any other action as directed by the on-scene commander.

The school will be advised of necessary action verbally, by telephone, or by the EARS communication.

Turn on the radio and tune to 1610 AM or turn on the television for additional information.

General Staff Procedures

External Chemical Leak

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Follow the building announcement: “All staff are to implement external chemical leak procedures

im me d iately.”

4. Proceed to shelter-in-place location.

5. Bring the roll book or class roster to account for all students.

6. Assist those with special needs.

7. Shut all windows and doors.

8. Take attendance, and report the information to the Site Incident Commander (Building Principal/

Site Manager).

9. Do not allow anyone to leave the shelter area.

10. Stay away from all doors and windows.

11. Wait for further instructions.

Safety and Emergency Procedures Manual 37

Internal Chemical Release

If an internal chemical release occurs within the building, do the following:

1. Initiate the Evacuation Plan, if required.

2. Alert staff to evacuate the building.

3. Dial 9, then 911.

4. Take emergency supplies.

5. Notify the Security/District Operations Center personnel at 485-3121; they will notify the proper JCPS

departments.

6. Render rst aid, if necessary.

7. All appropriate state and local agencies will be notied as to the nature of the emergency.

8. Refer to the Material Safety Data Sheets (MSDS) for specic information.

9. With the staff, maintain control of the students at a safe distance from the incident and take roll call.

Students and staff shall not return to their respective areas until the school is determined to be safe by

emergency responders.

General Staff Procedures

Internal Chemical Leak

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. The verbal command will be given, as required.

4. Immediately exit the building using the exit route designated for your area of the building.

5. Assist those with special needs.

6. Close the door as you leave the room.

7. Bring the roll book or class roster to account for all students.

8. Once safely evacuated, proceed to the Assembly Area to be accounted for.

9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Man-

ager) before reentering the building.

38 Jefferson County Public Schools

Child Abuse/Neglect/Dependency

Deﬁnition

Child abuse is an act of commission. Child neglect is an act of omission. A dependent is any child, other

than the abused or neglected child, who is under improper care, custody, control, or guardianship.

An abused or neglected child is dened by state law as a child whose health or welfare is harmed or threat-

ened with harm when his or her parent, guardian, or other person exercising custodial control or supervi-

sion of the child, inicts or allows to be inicted upon the child, physical or emotional injury. Child abuse

includes injury to the child by other than accidental means, such as a person who commits or allows to

be committed an act of sexual abuse, sexual exploitation, or prostitution upon the child; abandons or exploits

such child; or does not provide the child with adequate care, supervision, food, clothing, shelter, education,

or medical care necessary for the child’s well-being.

The Child Protective Service (CPS) Program is mandated by statute, which means there are state laws

that declare a child’s right to be free from abuse and neglect. These laws are called the Kentucky Unied

Juvenile Code and are contained in KRS Chapters 600 to 645. The code requires the reporting of neglect;

physical, sexual, or emotional abuse; and dependency of children, whether it occurs in the home, the school,

or community settings. The code requires that these reports be assessed and investigated and requires that

social services be provided to children found to be experiencing maltreatment.

Two Basic Principles of Code

• A child’s fundamental right to be safe and to be nurtured

• A child’s basic right to be raised by his or her own parents, whenever possible; also included in the body

of the code are provisions for interviewing children who are alleged victims.

Safety and Emergency Procedures Manual 39

General Staff Procedures

Child Abuse/Neglect/Dependency

An abused or neglected child is dened by state law as a child whose health or welfare is harmed or

threatened when the person exercising custodial control/supervision of the child inicts or allows to be

inicted upon the child physical or emotional injury (other than accidental means), sexual abuse/exploi-

tation, and/or abandonment and/or fails to provide adequate care for the child’s well-being.

1. If abuse is suspected, immediately notify the front ofce and identify yourself.

2. Gather pertinent information concerning the nature of the abuse/neglect and general information

about the child suspected of being abused and/or neglected.

3. In consultation with the Site Incident Commander (Building Principal/Site Manager), contact the

Child Abuse CPS Hotline at 9-595-4550, or if unavailable dial 9, then 574-2465 for the CACU.

General Staff Procedures

1. It is the district’s policy (JCPS Policy: JHFE) that school district personnel who know or have reason-

able cause to believe that a child is dependent, neglected, or abused shall immediately cause a report to

be made to the proper authorities in accordance with state law. Under Kentucky law, there are several

authorities to whom abuse or neglect can and should be reported, including the Department of Social

Services, CPS, Child Abuse Hotline (Dial 9, then 595-4550) and local law enforcement agencies,

including the Crimes Against Children Unit (CACU) of the Louisville Metro Police Department (Dial

9, then 574-2465). Schools located in the cities of Jeffersontown, St. Matthews, and Shively should

contact their local police departments.

2. Both civil and criminal immunity from prosecution are given to any person making a report or assist-

ing legal authorities or the CPS Program in making an assessment as long as that person is acting in

good faith.

3. CPS workers and CACU ofcers have the authority to investigate child abuse, neglect, and depen-

dency reports at school without parent consent. When interviewing a child at school, the worker or

ofcer should inform appropriate school personnel of the need to interview a child regarding a referral

and should show proper identication.

4. If a CPS worker or CACU ofcer wishes to interview a child alone, school personnel are to comply

after receiving proper identication from the CPS worker or CACU ofcer. Please document the CPS

worker’s or CACU ofcer’s name, and allow the child to be interviewed.

5. Details of the investigation and the allegation should be limited to appropriate school personnel who

have a legitimate interest in the case.

6. A child may request to have a teacher or counselor present. In this event, the CPS worker or CACU

ofcer should make a decision that is in the best interest of the child.

7. The district wants to give full cooperation to CPS workers and CACU ofcers to fulll the legal obli-

gation and to protect children. To contact the Child Abuse Hotline, dial 9, then 595-4550. If you are

uncertain as to whether you should call the Child Abuse Hotline, that is an indication that you should

call. If you have any question, please contact your principal.

40 Jefferson County Public Schools

Civil Disturbance

Deﬁnition

A civil disturbance is a riot or out-of-control demon-

stration that could threaten the welfare and safety of

staff and students.

Procedures

Initiate lockdown procedures. (See “Lockdown

Procedures.”)

1. Alert staff: “All staff are to implement lock-

down procedures immediately.”

2. Notify 9-911 (9 must be pushed to access an out-

side line). Make sure the 911 operator understands

that there is a civil disturbance, the location of the

disturbance, and any other pertinent information. If

possible, stay on the line until you are instructed to

disconnect by the emergency operator.

3. Keep all students inside their classroom until

further notice. All classroom doors should be

locked at the sound of the emergency signal.

4. Notify the Security/District Operations Center at

485-3121.

5. Notify all students outside their classrooms

(including those outside the school building) to

report to the safest classroom. All staff members

should make certain that any stray student is

brought into a locked area.

6. All doors should remain locked; students and

staff should move away from doors and win-

dows, turn out the lights, and remain quiet until

the all-clear signal is given by the police or the

Building Level Incident Management Team

(BLIMT).

7. Assist police as directed.

General Staff Procedures

Hostage, Intruder, Armed Offender, or Civil Disturbance

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Follow the building announcement: “All staff are to implement your lockdown procedures

im me d iately.”

4. Check the hallway immediately outside your room, and bring uninvolved, nonthreatening students

into your classroom or ofce. (See “School Security Levels” sections.)

5. Close and lock all doors.

6. Keep all students sitting on the oor away from doors and windows.

7. Turn off the lights in classrooms and ofces.

8. Use caution and discretion in allowing individuals and students into the classroom.

9. Take attendance, and prepare a list of missing students and extra students in the room.

10. Obtain the lockdown folder, and place the placards in the exterior window and in the door window

(or under the door and into the hall if there is no window in the door).

11. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member

comes to your room with directions or a police ofcer arrives with directions.

Safety and Emergency Procedures Manual 41

Death of a

Student/Staff

Member

In the event of the death of a student or staff member,

a call should be directed immediately to Security/

District Operations Center at 485-3121.

Principals may request the assistance from the Coun-

seling Response Team, 24 hours a day, through the

Security/District Operations Center at 485-3121.

The DLIMT will make appropriate notications.

The Counseling Response Team may help in:

• Providing an Operations Leader and Team to

assist with the school-based response

• Providing counseling support to students, staff,

and families

• Gathering information about community

resources for distribution

• Creating a follow-up plan for the school

If a student, staff member, or visitor dies on school

property, immediately call 9-911 and the Security/

District Operations Center at 485-3121. Security and

Investigations will initiate a critical incident investi-

gation and contact other agencies as needed.

General Staff Procedures

Death of a Student/Staff Member

1. Call 9-911 and 485-3121.

2. Immediately notify the front ofce, and identify yourself, and ask them to notify the school nurse if

applicable and to send a rst aid provider to your location.

3. Give the location, the nature of the situation, and any other pertinent information.

4. Remove all students from the area.

5. Wait for further instructions.

42 Jefferson County Public Schools

Earthquake/

Drop Procedure

Deﬁnition

An earthquake is shaking or trembling of the earth.

General

To establish emergency procedures to be used in

the event an earthquake or disaster occurs. During

an earthquake drill, have students demonstrate their

ability to react appropriately to your command.

• An earthquake is rolling or shaking movement of

the building and the ground.

• All school personnel must be aware of emergen-

cy procedures established for the building and be

ready to react when necessary.

Procedure

Because earthquakes can strike without warning, the

immediate need is to protect lives by taking the best

available cover. All other actions must wait until the

tremor subsides.

1. Staff should direct students to “Duck, Cover,

and Hold On.”

2. Students should use desks or tables for cover.

3. The Site Incident Commander (Building Princi-

pal/Site Manager) shall advise staff to evacuate

the building if required after the shaking stops.

4. After shaking ceases and initial evaluation of the

building structure is complete, the custodian and/

or maintenance personnel shall assist with shut-

ting down the facility’s mechanical, electrical,

water, and gas systems if required.

5. Dial 9-911, if necessary.

6. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments, if necessary.

7. At no time, either from the building or from des-

ignated evacuation sites, should students or staff

be dismissed until the JCPS Emergency Dis-

missal Procedures have been implemented. This

precaution is crucial for accounting for students

and staff and because the possible condition of

the surrounding community may not be known.

8. Students shall not reenter the school building

until the re department ofcial declares this

area safe.

9. Render rst aid, if necessary.

10. The principal or designee will direct any other

action as directed by the on-scene commander.

General Staff Procedures

Earthquake

1. Duck, Cover, and Hold On, by dropping to knees.

2. Use desks and tables for cover, protect head by covering with arms and back should be towards

wi ndow.

3. Remain in covered position for at least 60 seconds after shaking ceases.

4. Listen for instructions, and be prepared to evacuate if instructed to do so.

Safety and Emergency Procedures Manual 43

Explosion

Deﬁnition

An explosion is a sudden, violent release of energy

from its contained environment.

Procedure

In the event an explosion occurs at the school site, do

the following.

The Site Incident Commander (Building Princi-

pal/Site Manager) will determine if the explosion

is internal and if it affects the structure of the

building.

Internal Explosion

1. Initiate the Evacuation Plan. (See “Evacuation

Procedures.”)

2. Use the re alarm to evacuate the building.

3. Take emergency supplies.

4. Dial 9, then 911 (9 must be pushed to access an

outside line).

5. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments.

6. Transfer school-site operation only by direction

of the JCPS superintendent or his or her designee

or local authority having jurisdiction (re depart-

ment, police department, etc.).

7. Students and/or staff shall not reenter a vacat-

ed building if there is any doubt concerning

the safety of the structure. In the event that the

structure of the building’s safety is in question,

an inspection must be requested and performed

by the JCPS Maintenance Department, the re

department, or a professional engineer before the

occupants may reenter the building.

8. Render rst aid, if necessary.

9. The principal or designee will direct any other

action as directed by the on-scene commander.

External (Outdoor) Explosion

If explosion occurs outside:

1. Shelter-in-Place Procedures should be imple-

mented.

2. Dial 9, then 911 (9 must be pushed to access an

outside line).

2. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments.

3. Shelter-in-Place shall be maintained until the all-

clear is given by Emergency Responders.

General Staff Procedures

Explosion

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, nature of the situation, and any other pertinent information.

3. The re alarm or verbal command is sounded/given, as required.

4. Immediately exit the building if the explosion is internal using the exit route designated for that area

of the building you are located in at the time the alarm is sounded. (See “Evacuation Procedures.”)

5. Assist those needing special assistance.

6. Close door as leaving room.

7. Bring roll book or class roster to account for all students.

8. Once safely evacuated, proceed to the Assembly Area to be accounted for.

9. Wait for an all-clear from the Site Incident Commander before reentering the building.

44 Jefferson County Public Schools

Fallen Aircraft

Deﬁnition

A fallen-aircraft emergency occurs when an aircraft falls near a school or on a portion of the school building.

Procedure

If a fallen aircraft endangers the school population, do the following:

If smoke or fumes threaten the building, initiate the school’s external chemical leak procedures. (See

“Evacuation Procedures.”)

1. Alert staff with the following announcement: “All staff are to implement external chemical leak proce-

du res imme diat ely.”

2. Dial 9, then 911 (9 must be pushed to access an outside line).

3. Notify the Security/District Operations Center at 485-3121 immediately; they will notify the proper

JCPS departments.

4. Render rst aid, if necessary.

5. The principal or designee will determine and direct any other action as required.

General Staff Procedures

Fallen Aircraft

If an aircraft falls near the school, the following will be implemented:

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, nature of the situation, and any other pertinent information.

3. Follow the building announcement: “All staff are to implement external chemical leak procedures

im me d iately.”

4. Proceed to the designated shelter-in-place location.

5. Bring the roll book or class roster to account for all students.

6. Assist those with special needs.

7. Shut all windows and doors.

8. Take attendance, and report the information to the Site Incident Commander (Building Principal/Site

Manager).

9. Do not allow anyone to leave the shelter area.

10. Stay away from all doors and windows.

11. Wait for further instructions.

Safety and Emergency Procedures Manual 45

If an aircraft falls on a portion of the school, do the following.

Initiate the school’s Evacuation Plan. (See “Evacuation Procedures.”)

1. Alert staff to evacuate the building.

2. Dial 9, then 911 (9 must be pushed to access an outside line).

3. Notify the Security/District Operations Center at 485-3121 immediately; they will notify the proper

JCPS departments.

4. Staff will evacuate students from the buildings to a safe area as directed.

5. All students and staff will be kept at a safe distance, upwind, allowing for possible explosions. (Note: In

case of jet aircraft, the minimum safe distance is 500 yards.)

6. Students and staff shall not reenter the school until the re department ofcial declares the area safe.

7. Render rst aid, if necessary.

8. The principal or designee will announce any other action as directed by the on-scene commander.

General Staff Procedures

Fallen Aircraft

If an aircraft falls on a portion of the school, the following will be implemented:

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. The re alarm is sounded or verbal command is given, as required.

4. Immediately exit the building using the exit route designated for your area of the building if unaffected by

the event. (See “Evacuation Procedures.”)

5. Assist those with special needs.

6. Close the door as you leave the room.

7. Bring the roll book or class roster to account for all students.

8. Once safely evacuated, proceed to the Assembly Area to be accounted for.

9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Man-

ager) before reentering the building.

46 Jefferson County Public Schools

Fire

Deﬁnition

A re occurs when combustible materials ignite in

the presence of oxygen and heat.

General

All school personnel must be aware of the emergency

procedures established for their building and must be

ready to react when necessary. There shall be at least

two re drills held within the rst 30 days of school

and one a month for the remainder of the school year.

Procedure

In the event a re is detected within a school build-

ing, the following actions should be taken:

Notication of the re department is mandatory

for all res.

1. Sound the re alarm. This will implement the

Fire Drill Evacuation Procedures.

2. Dial 9, then 911 (9 must be pushed to access an

outside line).

3. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments.

4. Students and staff shall evacuate the building and

should not return to the school until re depart-

ment ofcials declare the area is safe.

5. Render rst aid, if necessary.

6. The principal or designee will direct any other

action as directed by the on-scene commander.

Note: All re-alarm activations must be called in to

9-911 or the appropriate re administration and to the

JCPS Security/District Operations Center at 485-3121.

All res must be reported immediately by dialing 9,

then 911.

Occupied Facility

If the re alarm is activated while the building is

occupied, initiate the Evacuation Plan and dial 9,

then 911 to report the sounding of the re alarm.

1. Give the name of the school, address, and the

zone indication shown on the re-alarm panel.

2. Call the JCPS Security/District Operations Cen-

ter at 485-3121. If a staff member has observed

or has reason to believe that a person pulled a re

alarm for malicious reasons, notify the school

ofce. The ofce may then silence the re alarm

and activate the all-clear signal, ceasing the evac-

uation process upon conrmation.

3. If a manual re-alarm box has been pulled by

an unknown individual, up to ve minutes may

be taken to locate the pulled, manual re-alarm

station.

4. If the re-alarm box cannot be located within

ve minutes, do the following:

—Dial 9, then 911.

—Call the JCPS Security/District Operations

Center at 485-3121.

—If staff locate the pulled, manual re-alarm

station and it was maliciously operated, the re

alarm may be silenced (but not reset) and the

recall signal given to allow students and staff to

return to the school. A staff member shall then

notify the re administration at:

Louisville Metro ……………9-574-3220

Jefferson County …………...9-574-7599

Advise that a malicious false alarm has occurred

and that staff and students have returned to the

building.

5. Staff members must bear in mind that there is

automatic re-detection equipment in schools,

which may also activate the re-alarm system.

Staff members should not assume a re alarm

is false until the device activating the system

has been found and a reason for the activation

determined.

6. Should the alarm be activated by smoke, heat

detectors, or by the sprinkler system, do the

following:

—Dial 9, then 911.

—Call 485-3121 im me diat ely.

—Do not reset the re-alarm system until

advised to do so by the re department.

Safety and Emergency Procedures Manual 47

7. Under no circumstance should the re-alarm

system be shut off or taken out of service.

8. If, for reasons beyond the control of JCPS, the

re-alarm system is not operational, a re watch

shall be implemented. This re watch can only

be established after the acknowledgment from

the Safety and Environmental Services Depart-

ment and prior notication of the local re

department.

9. The JCPS Security/District Operations Center

may call the school to determine the status of the

re alarm after ve minutes have lapsed. If the

school cannot conrm that the alarm was a mali-

cious false alarm, security may direct the school

to dial 9, then 911. Security may also make a

secondary call to conrm this was done by the

school. If the JCPS Security/District Operations

Center cannot contact the school to determine

the cause of the re alarm, the re department

shall be notied immediately.

Unoccupied Facility

If the re alarm is activated while the building is

unoccupied, the following procedures should be

followed:

1. The Security/District Operations Center should

call the re department by dialing 9, then 911

upon receiving the alarm and then call the JCPS

General Maintenance Department. Under no

circumstances should the alarm system be

reset.

2. Security should perform a visual inspection from

the outside of the building, open the building for

the re department, and act as a liaison with local

re department personnel upon their arrival.

Fire-Drill Procedures

The JCPS Security/District Operations Center must

be advised of any re drills well in advance of and,

if possible, immediately prior to the drill. Call 485-

3121. If this does not occur, the JCPS Security Ofce

may believe there is a re at the school.

General Staff Procedures

Fire

1. Pull the alarm.

2. Immediately notify the front ofce, and identify yourself.

3. Give the location, the nature of the situation, and any other pertinent information.

4. The re alarm is sounded or verbal command is given, as required.

5. Immediately exit the building using the exit route designated for your area of the building. (See

“Evacuation Procedures.”)

6. Assist those with special needs.

7. Close the door as you are leaving the room.

8. Bring the roll book or class roster to account for all students.

9. Once safely evacuated, proceed to the Assembly Area to be accounted for.

10. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Man-

ager) before reentering the building.

48 Jefferson County Public Schools

Flood

Deﬁnition

A ood exists when a given location, site, or area is either covered by water or is at eminent risk of being

covered by water to the degree that normal activities must be suspended or transportation to that location is

prohibited.

General Procedures

• Cancellations for schools under ood watch or that are already ooded will be determined and announced

by the Central Ofce through local radio and television station broadcasts.

• When ood conditions in specic school locations exist, parents/guardians and school employees are

advised to listen to their local radio and television statements for information related to early school dis-

missals and/or cancellations.

• Early dismissals due to pending ood conditions will be determined by the central ofce. Schools will

be notied through the EARS.

• Parents/Guardians and employees will be notied of early dismissals by school personnel and the Central

Ofce.

• Custodial and administrative staff members are to take precautionary measures to minimize ood dam-

age to the facility.

• Do not enter ooded areas.

General Staff Procedures

Flood

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, nature of the situation, and any other pertinent information.

3. Do not enter ooded areas.

4. Wait for further instructions.

Safety and Emergency Procedures Manual 49

Hostage

Deﬁnition

Hostage-taking is a violent offense involving the

holding of an individual or individuals hostage or

exercising or attempting to exercise control over the

individual or individuals by the use of force or threat

of force or by other violent behavioral/verbal action,

which, if carried out, would result in a departure from

the organization’s normal course of action by using

the threat of violence to secure the fulllment of cer-

tain demands. This does not have to be the removal

of a person from the site but can be the detaining of

a person on a school site by an unauthorized person.

These situations are probably the least predictable

and the most dangerous of the emergency situa-

tions that may confront the Building Principal/Site

Manager.

Procedure

Initiate lockdown procedures. (See “ALICE

Procedures.”)

1. Make the following building announcement:

“All staff are to implement ALICE proce-

dures immediately.”

2. Dial 9, then 911 (9 must be pushed to access

an outside number). Make sure the 911 operator

understands that this is a hostage situation, and

give the hostage’s last known location. Stay on

the line until you are instructed to disconnect by

the emergency operator.

3. Notify the JCPS Security/District Operations

Center at 485-3121.

4. Tell all students outside of their classrooms,

including those outside the school building, to

report to the nearest safe classroom. All staff

should make certain that any stray student is

brought into a locked area.

5. All doors should remain locked. Students and

staff should move away from the doors and

windows, turn out the lights, and remain quiet

until the all-clear signal is given by the police or

BL I M T.

6. Assist police as directed. Expect the police to

enter the building rapidly without warning.

7. When confronted by police, raise your hands

above your head and identify yourself.

8. Blueprints shall be available for emergency

personnel.

General Staff Procedures

Hostage

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, nature of the situation, and any other pertinent information.

3. Follow the building announcement: “All staff are to implement your ALICE procedures immediately.”

4. Check the hallway immediately outside of your room, and bring uninvolved, nonthreatening stu-

dents into your classroom or ofce. (See “School Security Levels” section.)

5. Close and lock all doors, or evacuate if safe to do so.

6. Keep all students sitting on the oor away from doors and windows. (See ALICE procedures.)

7. Turn off lights in classrooms and ofces.

8. Use caution and discretion in allowing individuals or students into the classroom.

9. Take attendance, and prepare a list of missing students and extra students in the room, or at the rally

point.

10. Upon notication, obtain the lockdown folder, and place the placards in the exterior window and in

the door window (or under the door and into the hall if there is no window in the door).

11. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member

comes to your room with directions or a police ofcer arrives with directions.

50 Jefferson County Public Schools

Intruder in Building

Deﬁnition

An intruder is an individual in the building who has

not followed established visitor procedures and who

appears suspicious.

Safety Advisory

Any school personnel who observes an individual

in the building without a JCPS ID or a Visitor’s

Pass or who appears suspicious should notify the

ofce immediately and report the individual’s

location and description.

The building principal will determine if it is an

emergency situation.

Procedure

Initiate lockdown procedures (See “Building

Security Levels.”)

1. Alert staff to implement Security Level 4 (or 5)

im me d iately.

2. Dial 9, then 911. Make sure the 911 operator

understands that there is an intruder inside the

school and whether the person is armed. Give

the intruder’s last known location. Stay on the

line until you are instructed to disconnect by the

emergency operator.

3. Notify the JCPS Security/District Operations

Center at 485-3121.

4. Notify all students outside their classrooms,

including those outside the school building, to

report to the nearest safe classroom. All staff

should make certain that any stray student is

brought into a locked area.

5. All doors should remain locked; students and

staff should move away from the doors and

windows, turn out the lights, and remain quiet

until the all-clear signal is given by the police or

BL I M T.

6. Assist police as directed. Expect the police to

enter the building rapidly without warning.

7. When confronted by police, raise your hands

above your head and identify yourself.

8. Blueprints shall be available for emergency

personnel.

General Staff Procedures

Intruder

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Follow the building announcement: “All staff are to implement Security Level 4 (or 5).”

4. Check the hallway immediately outside of your room, and bring uninvolved, nonthreatening stu-

dents into your classroom or ofce. (See “School Security Levels” section.)

5. Close and lock all doors.

6. Keep all students sitting on the oor away from doors and windows.

7. Use caution and discretion in allowing individuals or students into the classroom.

8. Take attendance, and prepare a list of missing students and extra students in the room.

9. Upon notication, obtain the lockdown folder, and place the placards in the exterior window and in

the door window (or under the door and into the hall if there is no window in the door).

10. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member

comes to your room with directions or a police ofcer arrives with directions.

Safety and Emergency Procedures Manual 53

General Staff Procedures

Internal Natural Gas Emergency

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. The re alarm is sounded or verbal command is given, as required.

4. Immediately exit the building using the exit route designated for your area of the building. (See

“Evacuation” section.)

5. Assist those with special needs.

6. Close the door as you leave the room.

7. Bring the roll book or class roster to account for all students.

8. Once safely evacuated, proceed to the Assembly Area to be accounted for.

9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Man-

ager) before reentering the building.

General Staff Procedures

External Natural Gas Emergency

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Follow the building announcement: “All staff are to implement external chemical leak procedures

im me d iately.”

4. Proceed to the designated shelter-in-place location.

5. Bring the roll book or class roster to account for all students.

6. Assist those with special needs.

7. Shut all windows and doors.

8. Take attendance, and report the information to the Site Incident Commander (Building Principal/

Site Manager).

9. Do not allow anyone to leave the shelter area.

10. Stay away from all doors and windows.

11. Wait for further instructions.

54 Jefferson County Public Schools

Physical/Sexual

Assault

Deﬁnition

Physical assault is considered to be any intentional

act of hitting, pushing, sexual assault/attack, scratch-

ing, biting, kicking, or any other such physical

contact engaged in, by, or directed toward another

student, staff, or visitor to the facility, which results

or is intended to result in death, physical injury, or

mental/emotional damage.

The violations included in this section are found in

the JCPS Code of Acceptable Behavior and Disci-

pline and are as follows:

• Fighting: the use of physical force between two

or more students, serious enough to warrant a

Central Ofce suspension

• Intimidating: through violence

• Exhibitionism: the exposure of the unclothed

or apparently unclothed human male or female

genitals, pubic areas, buttocks, or female breasts

(ref. KRS.531.300{4d})

• Sexual Harassment: unwelcome sexual advanc-

es, requests for sexual favors, and other verbal or

physical conduct of a sexual nature

• Assault: of school personnel/student

• Sexual Assault: any sexual act or attempted sex-

ual act without the individual’s consent

• Arson: with staff and students present

• Extortion: obtaining something from an individ-

ual by the use of illegal pressure

Since physical/sexual assaults are criminal acts, the

jurisdiction of such attacks also exists with local

law enforcement agencies. At any time, a local law

enforcement agency may be involved in an assault

case. School administrators, the students, and/or the

students’ parents may seek law enforcement involve-

ment in response to an assault. For immediate assis-

tance, call 9-911.

Procedure

Student

An informal hearing is required and will be con-

ducted by the principal/designee before a student is

suspended for an assault. The process will include

the following steps:

1. Call the Security and Investigations Unit at

485-3121.

2. Contact the CACU by dialing 9, then 574-2465.

3. For sexual assault, do not question the victim

or perpetrator until authorized by the police or

Security and Investigations. To do so may com-

promise a criminal investigation.

Staff

Prior to initiating any corrective discipline/progres-

sive assistance, the supervisor should review the

requirements associated with due process and just

cause. Each case has to be handled on an individual

basis.

For assistance, call the director of Employee Rela-

tions at 485-3151 and refer to the JCPS Personnel

Policies and Procedures Manual.

1. In all cases of suspected physical/sexual assault

by staff or students, call 485-3121.

2. Actions must be taken to protect students from

staff and/or the other student(s) involved during

the investigation.

Other Adults

Any other adults on school property who engage in

assaultive behavior should be treated as intruders.

Assess the situation and, if necessary, call the police

to have them assist in handling the situation and call

the Security and Investigations Unit at 485-3121.

Safety and Emergency Procedures Manual 55

General Staff Procedures

Physical/Sexual Assault

Fighting, Intimidation, Exhibitionism, Sexual Harassment, Assault, and Sexual Assault

Physical assault is considered to be any intentional act of hitting, pushing, sexual assault/attack,

scratching, biting, kicking, or any other such physical contact engaged in, by, or directed toward

another student, staff, or visitor to the facility, which results or is intended to result in death, physical

injury, or mental/emotional damage.

Adult visitors on board property who engage in assaultive behaviors should be treated as intruders.

Since physical assault/sexual assault is a criminal act, jurisdiction also exists with outside law enforce-

ment, which may be involved at any time by administrators, visitors, staff, and the victim or his or her

guardian.

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Ensure the safety of students and staff.

4. Isolate the situation, if possible.

5. Assist the victim, if possible.

56 Jefferson County Public Schools

Power Failure

Deﬁnition

A power failure occurs when normal activities are

disturbed due to loss of electrical power.

General

A power failure can affect the normal, everyday rou-

tine of a school. Issues to consider in developing your

plan are creating food menus, maintaining food stor-

age temperature, communicating with staff, conduct-

ing exterior communications, providing auxiliary

emergency lighting, gauging length of outage, and

establishing an alternate site.

Evacuation procedures will need to take the following

into consideration: the extent of lighting; establishing

an alternate site; moving students and staff to and

from that alternate site; establishing student dismiss-

al procedures; relocating nonambulatory, physically

disabled students; designating staff responsibilities;

maintaining security; maintaining student account-

ability, etc.

Procedure

Should a power failure occur, do the following:

1. Make sure students and staff are safe.

2. Keep the staff informed. Use of staff radios is

very important.

3. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments.

4. Raise shades/open curtains, etc., to let in as much

natural light as possible. Emergency and natu-

ral lighting may allow students to remain in the

classrooms or move to a better location within

the building until the power outage is corrected.

5. Evacuate the building if advised by the principal

or designee.

6. Evacuation sites will be used, if necessary.

7. If required, students will be sent home by bus, or

parents may pick them up at the alternate loca-

tion. Information concerning student pickup will

be supplied by the JCPS District administration

and will be relayed to the radio and television

stations.

8. Render rst aid, if necessary.

9. The principal will announce if further action is

required.

Safety Advisory

No students shall be sent home or released until the

order is received from the superintendent or designee.

General Staff Procedures

Power Failure

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Limit movement.

4. Wait for further instructions by the Site Incident Commander (Building Principal/Site Manager).

5. Be prepared to evacuate if advised to do so.

Safety and Emergency Procedures Manual 57

Public Assembly

Emergency

Preparedness

Deﬁnition

A public assembly is a meeting with an occupancy of

300 or more persons who are gathered in one area or

place in a building.

General

All facilities that contain an area where 300 or more

people may be assembled in one room are required

to maintain Emergency Preparedness Plans for the

orderly evacuation or shelter-in-place of the people

assembled at that location in case of an emergency.

Procedure

Initiate the Evacuation Plan. (See “Evacuation

Procedures.”)

1. Alert occupants to evacuate the building.

2. Take emergency supplies.

3. Dial 9, then 911, and report the situation.

4. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments.

5. Verify that the building is clear and that all the

occupants have evacuated.

6. Render rst aid, if necessary.

7. The principal or designee will meet the rst

responders and relay all pertinent information.

Initiate Shelter-in-Place Plan/lockdown proce-

dures. (See “Shelter-in-Place Procedures.” )

1. Alert occupants to implement shelter-in-place/

lockdown procedures.

2. Direct the occupants to the appropriate shelter-in-

place/lockdown location(s) within the building.

3. Dial 9, then 911, and report the situation.

4. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments.

5. The principal or designee will meet the rst

responders and relay all pertinent information.

Suggested Actions to Be Taken

Before an Assembly Occurs

1. Principal or designee will see that employees

or other personnel serving at a public event

are instructed and drilled in the duties they are

to perform during an emergency evacuation.

Records of training shall be kept in the princi-

pal’s ofce and made available to any re code

ofcial upon request.

2. Principal or designee shall be responsible for

ensuring that the posted occupant load is not

exceeded.

3. Principal or designee shall check all exits before

the public arrives to ensure that all exits are

clear and unlocked from the inside.

4. Flashlights shall be made available to employees

to assist occupants in the evacuation in case the

normal lighting or the emergency lighting fails.

5. Prior to the beginning of an event, the public

address announcer will point out emergency

exits and the need for aisles and exits to be kept

open.

6. Any re will be reported by activating the Fire

Alarm System. An announcement on the public

address sound system will be used to explain the

problem. Security and attendants will assist in

providing an orderly exit. Dial 9, then 911. Then

notify the Security/District Operations Center at

485-3121.

58 Jefferson County Public Schools

7. All assembly activities are supervised by the

principal or designee. Designated school person-

nel in attendance will:

a. Assist with crowd control.

b. Determine when the occupant load is

reached.

c. Be available for emergency situations.

d. See that the emergency evacuation proce-

dures are announced to the audience.

e. Inspect the Fire Alarm System and emergen-

cy lighting before the beginning of the sched-

uled performance.

8. The principal or designee shall provide trafc

control before and after an event.

Suggested Action When an

Emergency Occurs

1. The principal or designee shall implement build-

ing evacuation procedures.

2. Personnel who have been designated shall assist

with ashlights during evacuation.

3. Alert others who may have remained in the

building that the building is to be evacuated.

4. Dial 9, then 911, and the Security/District Oper-

ations Center at 485-3121.

5. Guide emergency vehicles to the proper entrance.

6. Keep people calm while they are moving toward

lighted exits.

7. Keep people informed to prevent panic.

8. Following an emergency evacuation, inter-

nal security will be implemented by school

personnel.

Crowd Manager

In assemblies where 1,000 people or more gather,

there shall be trained crowd managers at a ratio of 1

per 250 occupants. These managers shall be trained

on crowd-management techniques.

General Staff Procedures

Public Assembly Emergency Preparedness

A public assembly is a meeting of 300 or more persons who are gathered in one area in a building.

1. Be aware of the evacuation, shelter-in-place, and lockdown plans, and follow the appropriate proce-

dures for that particular assembly area.

2. Carry out assigned duties related to evacuating, shelter-in-place, or lockdown procedures for the

assembly area.

3. Ensure that all corridors and exit doors are cleared and unlocked.

4. Report to assigned assembly area, and account for all participants.

Safety and Emergency Procedures Manual 59

Severe Weather

(Tornado,

Thunderstorm,

Severe Winds)

Deﬁnition

A severe weather alert occurs when the National

Oceanic and Atmospheric Administration (NOAA)

issues a severe thunderstorm warning, tornado watch,

or tornado warning.

General

All school personnel must be aware of the emergency

procedures established for their building and must be

ready to react when necessary.

A safe area means a designated space including an

enclosed area with no windows, a basement or the

lowest oor using the interior hallway or rooms, or

taking shelter under study furniture.

Procedure

At the sound of an emergency siren, an alert from

the JCPS EARS, or any information indicating

that severe weather is present, immediately imple-

ment your emergency procedures.

Initiate the school’s Safe Area/Shelter-in-Place

Plan. (See “Shelter-in-Place Procedures.”)

1. Alert staff with the following announcement:

“All staff are to implement your severe weath-

er procedures immediately.”

2. Maintain sheltered positions, and remain in safe

area until the all-clear notice is received.

3. Dial 9, then 911 (9 must be pushed to access an

outside line) and the District Operations Center at

485-3121, if emergency responders are needed.

4. Notify the Security/District Operations Center

at 485-3121 if damage occurs; Security/Radio

Room personnel will notify the proper JCPS

departments.

5. Render rst aid if necessary.

6. The principal or designee will direct any other

action as required.

7. School personnel shall monitor the JCPS EARS

and local radio, television broadcasts, and/or

NOAA weather radios for additional information.

Severe Weather Emergency

Procedures

1. At the sound of an EMERGENCY WARN-

ING SIREN during severe weather conditions,

immediately implement your emergency proce-

dures and maintain sheltered positions in desig-

nated safe area until the all-clear notice is given.

2. For a TOR NA D O WATCH, review emergency

procedures and be prepared to implement them,

vacate outside portable buildings, check radio

and TV for additional information, and monitor

the JCPS EARS and NOAA weather radio. Des-

ignated school personnel should observe outside

weather conditions.

3. When a TORNADO WARNING is issued,

all school staff and students should implement

emergency procedures, including sheltering posi-

tions in designated safe area.

When a SEVERE STORM or SEVERE

THUNDERSTORM WARNING is issued,

all school staff and students should implement

emergency procedures, including sheltering posi-

tions in designated safe area.

When a SEVERE THUNDERSTORM/TOR-

NADO WARNING is issued during ARRIVAL

time, implement your emergency procedures and

maintain sheltered positions in safe area until the

all-clear is given. Entrances usually utilized for

entry should be monitored to allow bus riders,

car riders, and walkers to enter the building, if

feasible.

When a SEVERE STORM/THUNDER-

STORM or TORNADO WARNING is issued

at DISMISSAL time, all dismissal procedures

shall be held until warnings have expired. Imple-

ment your emergency procedures and maintain

shelter positions in safe area.

Know your plan.

4. When weather conditions in your area are severe,

follow procedures for a tornado warning. Imple-

ment evacuation from outside portable buildings

to sheltered positions inside the school. All staff

and students must proceed to designated areas,

assume an appropriate position, and remain until

the all-clear signal is received.

60 Jefferson County Public Schools

5. The District Operations Center’s radio opera-

tor will issue information as it becomes avail-

able from the NOAA, the Emergency Program

Information Circuit (EPIC) broadcast systems,

and local TV and radio broadcasts. School per-

sonnel shall monitor the JCPS EARS and local

broadcasts.

If there are questions concerning any drills, proce-

dures, plans, etc., please call Safety and Environmen-

tal Services at 485-3298 or 485-3698 for assistance.

Drills

Purpose

The purpose of severe weather drills is to ensure the

efcient and safe use of the occupied building. Prac-

tice drills ensure order and controlled movement to

prevent panic, which has been responsible for injuries

and loss of life.

Frequency

A minimum of two severe weather drills must be

held during the school year. The rst drill should be

held within the rst 30 instructional days , with the

second drill held in January. Addtional drills may be

completed.

Preinstructions to Faculty, Adult Personnel, and

Students

The faculty and all other adult school personnel

shall be assigned and informed of every detail of the

plan, such as the warning signal, safe areas, and all

procedures.

Each teacher is assigned a safe area for his or her

class. Appoint an aide to assist disabled students and

staff. Safe areas in the building are designated for

each classroom in the school.

The proper positions that students may take in shelter

areas are listed and explained below. One of these

positions should be used:

• Rest on knees, lean forward, and cover back of

head and neck.

• Sit on oor, cross legs, and cover back of head

and neck.

• If space does not permit use of the rst or sec-

ond suggested position, stand and cover back of

head and neck with crossed arms. Wraps or coats

should be used as coverings in case of a tornado.

• Open books can be used during an event for

cover.

• Students and teachers should remain in the

assigned safety areas until the all-clear signal is

given.

The Site Incident Commander (Building Principal/

Site Manager) of each building will be responsible

for preparing and posting all emergency procedures

for each classroom.

Teachers using corridors as shelter areas will be

responsible for the closing of any corridor door with-

in the area. Doors will be closed only after all stu-

dents are in a designated area.

Staff should be assigned to gather students from the

playground or from other outdoor areas during a tor-

nado warning or severe storm/severe thunderstorm

warning.

Selection of Protection or Safety Areas

Students who are housed in one-story buildings and

in portables shall be brought into the windowless

interior room or halls of the main building.

Students who are housed in two-story buildings

should be evacuated from the top oor to interior

rooms and halls on the lower oor.

Potentially Hazardous Elements

• Windows at the end of corridors, particularly

those facing south and west, are very dangerous.

They probably will be blown down the corridor.

• Acrylic or polycarbonate plastics are more resis-

tant to impact than glass, but the large panes may

pop out.

• Long-span rooms almost always have high ceil-

ings. Gymnasiums, cafeterias, and auditori-

ums should not be used for shelter-in-place

assembly areas unless prior approval has

been obtained.

• High walls often collapse into the long-span

areas, causing roofs, which depend on the walls

for support, to fall in.

• Lightweight roofs, such as steel deck, wood

plank, and plywood, will usually be lifted up and

partially carried away, with debris falling into

the room below.

• Heavier roofs, especially precast concrete planks,

may lift up, move slightly, and then fall. If the

support has collapsed, the heavy roof may fall

onto the oor below.

Safety and Emergency Procedures Manual 61

• Wind tunnels occur in unprotected corridors fac-

ing the oncoming winds, which usually come

from the south or west. Openings facing these

directions allow the winds to penetrate into inte-

rior spaces.

• Windward side walls, which usually are in the

south and west, receive the full strength of the

winds.

• Load-bearing walls are the sole support for oors

or roofs above.

• Masonry exterior walls higher than ten feet are

potentially hazardous.

Protective Elements

• The safest spaces are those with two or more of

these protective elements and with no potentially

hazardous elements.

• The lowest oor is usually the safest.

• Below-ground space is almost always the safest

location for shelter.

• Interior spaces often form a protective core. A

completely interior room protects against debris

and the wind-tunnel effect.

• Avoid interior partitions that contain windows.

• Short spans on the roof or oor structure usually

remain intact.

• Framed construction usually remains intact. Any

structural system that is rigidly framed together

is superior to load-bearing walls.

• Poured-in-place, reinforced concrete usually

remains after a storm.

• Generally, the heavier the oor or roof system, the

more resistant it is to being lifted and removed.

• Spaces that have no walls on the exterior of the

building (avoid interior spaces with large spans)

are to be checked also.

• Short spans: Seek out a number of smaller spaces.

• Portions of buildings supported by rigid structur-

al frames, such as steel, concrete, or wood, are

better than those portions that have load-bearing

walls.

Warnings

• Avoid spaces opposite doorways or opening into

rooms that have windows in the exterior walls,

particularly those facing south or west.

• Avoid interior locations that contain windows,

such as display cases, transoms above doors, and

door sidelights.

General Staff Procedures

Severe Weather

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. When you hear the severe weather announcement/siren, proceed at once to your safe area of the

building. (See “Shelter-in-Place” Section.)

4. Take the roll book or class roster to account for all students.

5. Assist those with special needs.

6. Assume appropriate shelter positions.

7. Doors in the safe area should be closed.

8. Swing area of doors should not be used for sheltering.

9. Secure glass doors open to prevent glass from shattering.

10. Take attendance, and report the information to the Site Incident Commander (Building Principal/

Site Manager).

11. Maintain sheltered position until the all-clear signal is given.

62 Jefferson County Public Schools

Substance Abuse

Emergency Overdose

A student who has taken an unidentied substance or

amount of substances is handled as any other emer-

gency medical procedure. Call EMS (if you are using

JCPS telephones, you should give school name and

location) at 9-911 and 485-3121.

The parent/guardian is to be notied about what has

been done and where the student is to be transported.

Deﬁnition

The JCPS Zero-Tolerance Policy on substance abuse

states that any student is in violation if he or she is

under the inuence of alcohol or other drugs, is in

possession of alcohol or other drugs, or is involved in

providing or selling alcohol or any other drug.

Procedure

Student

1. Call the Security and Investigations Unit at

485-3121.

Evidence

Denition

Evidence is any contraband/material (e.g., drugs,

alcohol, look-a-likes, or paraphernalia) conscated

from a student or found on site.

Procedure

1. Call the Security and Investigations Unit at 485-

3121 to request that district security personnel

respond to collect the evidence.

2. When the ofcer picks up the evidence, he or

she must sign a receipt or log to maintain the

chain-of-custody.

Staff Under the Inuence/in Possession/Trafcking

Prior to initiating any corrective discipline/progres-

sive assistance, the supervisor should review the

requirements associated with due process and just

cause. Each case has to be handled on an individual

basis.

For assistance, call the director of Employee Rela-

tions at 485-3151 and refer to the JCPS Policies and

Procedures Manual.

Other Adults Under the Inuence/in Possession/

Trafcking

Any other adults on school property who may be

under the inuence, in possession of, or trafck-

ing such a substance should be treated as intruders.

Assess the situation, and if necessary, call the police

to have them assist in handling the situation.

Safety and Emergency Procedures Manual 63

General Staff Procedures

Substance Abuse

Adult visitors on school property engaging in theses activities should be treated as intruders.

Emergency Overdose

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Assist the student or staff member until help arrives.

4. Provide a written statement to the Site Incident Commander (Building Principal/Site Manager).

Under the Inﬂuence, in Possession, and Trafﬁcking

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Share information of suspected abuse, possession of drugs, and/or alcohol on board property.

4. If possible, conne the individual to the immediate location or escort the student to the ofce.

5. Provide a written statement to the Site Incident Commander (Building Principal/Site Manager).

64 Jefferson County Public Schools

Suicide Ideation

Deﬁnition

Suicide ideation refers to a student or staff member

who admits to being suicidal (wanting to take his or

her own life or do harm to himself or herself) while

on the school site.

Procedure

Student/Staff

1. Maintain the student in the company of a certi-

ed district staff member until the parent/guard-

ian arrives at the school to accept custody. At no

time should this student be allowed out of this

staff member’s sight. (Caution: Do not use a

parent volunteer or classied staff to serve in this

role.)

2. Contact the parent/guardian to come to the school

immediately to take custody.

3. Once the parent/guardian arrives at the school,

impress upon him or her the need to seek medi-

cal/mental health assistance immediately to sta-

bilize the situation. (You may want to assist the

family in accessing services with acute psychiat-

ric or other emergency services.)

4. Document steps taken and to whom the student

is released.

5. If necessary, dial 9, then 911 (police or EMS),

and 485-3121. Refer to the emergency contact

information card; gather all signicant docu-

mentation, descriptions, and actions; and submit

this information to the police or EMS upon their

arrival.

General Staff Procedures

Suicide Ideation

The following procedure should be followed when a student or staff member indicates or admits to

being suicidal during the school day or during other school activities. This occurs when he or she,

verbally or in writing, makes statements as to a desire to hurt himself or herself or take his or her life.

1. Certied staff should supervise the student or staff member at all times.

2. Immediately notify the front ofce, identify yourself, and ask them to contact the school nurse if

applicable. If necessary, dial 9, then 911 (police or EMS) and 485-3121.

3. Give the location, the nature of the emergency, and any other pertinent information.

4. Escort the student or staff member to the ofce for parent or family notication and further admin-

istrative interventions.

5. Provide a written statement to the Site Incident Commander (Building Principal/Site Manager).

Safety and Emergency Procedures Manual 65

Terroristic Threatening

Procedures

1. Start identifying the individuals involved and gathering contact information.

2. Call the JCPS Security and Investigations Unit at 485-3121 for guidance on how to handle the incident.

3. The Security and Investigations Unit will initiate an investigation or contact the appropriate law enforce-

ment agency.

General Staff Procedures

Terroristic Threatening

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Gather information if staff members are experiencing any form of property loss or safety issues

related to any district activities.

66 Jefferson County Public Schools

Water Failure

Deﬁnition

A water failure occurs when normal, everyday activi-

ties are disrupted due to nonpotable water or loss of

water pressure.

General

In the event of a water failure, many factors need to

be taken into consideration. These would include, but

not be limited to, sanitation, food preparation, and

potable water needs.

Procedure

Should a water failure impact the school population,

do the following:

1. Initiate the BLIMT.

2. Keep staff informed.

3. Notify the Security/District Operations Center

at 485-3121 immediately; they will notify the

proper JCPS departments. (In most incidents

involving water failure, the Central Ofce has

prearranged plans in place with the Louisville

Water Company to allow school and other facili-

ties to continue normal operations. Each incident

will be evaluated by the Central Ofce to deter-

mine the appropriate steps to be taken.)

4. Check with the JCPS Safety and Environmental

Services Ofce before using water after a public

water failure has occurred.

5. The principal or designee will direct any other

action as needed.

General Staff Procedures

Water Failure

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Do not use or drink water until advised to do so by the Site Incident Commander (Building Prin-

cipal/Site Manager).

Safety and Emergency Procedures Manual 67

Weapons

Possession/

Armed Offender

Deﬁnition

An armed offender is a person possessing a weapon

capable of deadly force and whose intent is to pose a

threat, inict harm, or carry out a personal objective.

The armed person may be a student, staff member, or

community member.

The JCPS Code of Acceptable Behavior and Dis-

cipline forbids possession of, carrying, storing, or

using deadly weapons on school proper ty.

The Kentucky law governing this offense states that

unlawful possession of a weapon on school property

in Kentucky is a felony punishable by a maximum

of ve (5) years in prison and a ten thousand dollar

($10,000) ne. KRS 527.070

Procedure

1. Alert staff with the following announcement:

“All staff are to initiate lockdown procedures

immediately.”

2. Dial 9, then 911. Make sure the 911 operator

understands that there is an armed offender in

the building, his or her location, and any other

pertinent information. If possible, stay on the

line until you are instructed to disconnect by the

emergency operator.

3. Keep all students inside the classrooms until fur-

ther notice. All classroom doors should be locked

at the sound of the emergency signal.

4. Notify the Security/District Operations Center at

485-3121.

5. Notify all students outside their classrooms to

report to the safest classroom. All staff mem-

bers should make certain that any stray student

is brought into a locked area.

6. Staff and students outside the building should

report to arriving police or to the school’s alter-

native site.

7. All doors should remain locked; students and

staff should move away from doors and win-

dows, turn out the lights, and remain quiet until

the all-clear signal is given by the police or the

BL I M T.

8. Assist police as directed.

These procedures apply if the armed offender has

not threatened anyone with the weapon. If a threat is

made; then ALICE procedures apply.

68 Jefferson County Public Schools

General Staff Procedures

Weapons Possession (By a Student)

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. If possible, isolate the student from other students and staff.

4. Document the incident, and when appropriate, provide a written disciplinary referral.

General Staff Procedures

Weapons Possession

(By a Hostage, Intruder, Armed Offender, or Civil Disturbance/Gangs)

1. Immediately notify the front ofce, and identify yourself.

2. Give the location, the nature of the situation, and any other pertinent information.

3. Check the hallway immediately outside your room, and bring uninvolved, nonthreatening students

into your classroom or ofce. (See “School Security Levels” Sections.)

4. Close and lock all doors in Security Level 5.

5. Keep all students sitting on the oor away from doors and windows.

6. Turn off the lights in the classrooms and ofces.

7. Use caution and discretion in allowing individuals/students entry into the classroom.

8. Take attendance, and prepare a list of missing students and extra students in the room.

9. Upon notication, obtain the lockdown folder, and place the placards in the exterior window and in

the door window (or under the door and into the hall if there is no window in the door).

10. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member

or a police ofcer arrives with directions.

Safety and Emergency Procedures Manual 69

School Safety and Emergency

Procedures Plan

Effective Date: ___/___/___

Date Revised: ___/___/___

Discussed with school staff: Date: ___/___/___ Time ______________

(Revise/Update annually.)

Name of School/Site:

Main Building/Site Contact Person:

Main Contact Number:

Address:

General Directions:

70 Jefferson County Public Schools

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 71

Building Level Incident

Management Team

Command Structure

Responsibilities of Personnel

During and After an Emergency

All staff should inform their family members that

they may be required to remain at school to assist in

an emergency situation.

Building Level Incident

Management Team

List the names of the Building Level Incident Man-

agement Team (BLIMT) members, their positions,

and their duties in terms of responding to an emer-

gency and assisting the Site Incident Commander

(Building Principal/Site Manager) during an emer-

gency situation. Add other names, positions, and

duties as appropriate and in compliance with the

National Incident Management System (NIMS).

Team members should be cross-trained in the event

that a member is absent from the building during an

emergency or crisis event.

Principal/Site Manager

The Principal/Site Manager shall serve as the Site

Incident Commander (Building Principal/Site

Manager) and shall be responsible for the overall

direction of emergency procedures at the school or

building site. Responsibilities include the following:

• Take necessary steps to ensure the safety of stu-

dents, staff, and other individuals in the imple-

mentation of the school’s safety and emergency

procedures.

• Determine the appropriate emergency procedure

to initiate (i.e., Evacuation, Shelter-in-Place, and/

or Lockdown).

• Activate the BLIMT as needed.

• Arrange for the transfer of students, staff, and

other individuals when their safety is threatened

by a disaster.

• Work with emergency service personnel.

Depending on the incident, a community agency

(such as the police or re department) may have

jurisdiction over investigations, rescue proce-

dures, etc.

• Consult with the school nurse for medical deci-

sions where applicable.

Incident Command System

Site Incident Commander’s (Building Principal/

Site Manager’s) Name:

Position:

Direct Phone Number:

Cell Phone Number:

Who stands in for the Site Incident Commander

(Building Principal/Site Manager) when he or she

is not in the building?

Site Deputy Commander’s Name:

Position:

Direct Phone Number:

Cell Phone Number:

dept principal

72 Jefferson County Public Schools

The Site Incident Commander (Building Principal/

Site Manager) is dened as the on-site person who

assumes the overall command of the emergency inci-

dent. Given the magnitude of the incident or emer-

gency, he or she may assign the following roles and

duties to other members of the BLIMT:

• The Public Information Ofcer (PIO) works with

the media and distributes messages to the public

and local community.

• The Safety and Security Ofcer focuses on the

safety of all people who respond to the incident.

• The Liaison Ofcer serves as a link to external

partners and organizations and supports them.

• The Operations Ofcers handle key actions,

including rst aid, search and rescue, re sup-

pression, and securing the site.

• The Planning Ofcers gather information, think

ahead, and keep all team members informed and

communicating.

• The Logistics Ofcers nd, distribute, and store

all necessary resources, such as supplies and

people, to respond appropriately.

• The Finance/Administration Ofcers track all

expenses, claims, and activities and are the record

keepers for the incident.

The Site Incident Commander (Building Principal/Site Manager) assigns specic staff members to the

following roles and duties.

Speciﬁc Staff Duties/Roles

The Public Information Ofﬁcer works with the media and distributes messages to the public and local

community. (Possible choices: assistant principal, counselor, Family Resource and Youth Services Center

[FRYSC] coordinator, etc.)

Name: Position:

The Safety and Security Ofﬁcer focuses on the safety of all people responding to the incident. (Possible

choices: assistant principal, security monitor, etc.)

Name: Position:

The Liaison Ofﬁcer links to and supports external partners and organizations. (Possible choices: counselor,

FRYSC coordinator, etc.)

Name: Position:

The Operations Team handles key actions, including rst-aid, search and rescue, re suppression, and

securing the site. (Possible choices: assistant principal, plant operator, health teacher, school nurse, etc.)

Name: Position:

The Planning Team gathers information, thinks ahead, and keeps all team members informed and com-

municating. (Possible choices: school secretary, FRYSC coordinator, assistant principal, counselor, etc.)

Name: Position:

The Logistics Team nds, distributes, and stores all necessary resources, such as supplies and people, to

respond appropriately. (Possible choices: plant operator, counselor, FRYSC coordinator, food service per-

sonnel, etc.)

Name: Position:

The Finance/Administration Team tracks all expenses, claims, and activities and is the record keeper for

the incident. (Possible choices: school secretary, school bookkeeper, etc.)

Name: Position:

Safety and Emergency Procedures Manual 73

Public Information Ofﬁcer

• The PIO provides factual updates during an emergency situation. The PIO keeps students and staff

informed as appropriate. A decision as to whether an interim or full story is released is made by the Site

Incident Commander (Building Principal/Site Manager) in conjunction with the PIO and with the advice

of EMS, the re department, and/or police personnel when appropriate.

• It is imperative that only accurate, veried information of a public nature be shared. For this reason, it is

best to limit the spokesperson for the situation to one individual.

• All student and employee information, including names, is condential and cannot be shared with the

media. All media inquiries regarding students and employees must be referred to the district’s Public

Information Ofce at 485-3357.

• Although schools are public institutions, you have the right to limit access in the building and on school

grounds for the safety of students and staff and to avoid disruption of the instructional environment.

Reporters should be aware that they cannot interrupt classes, school programs, and school business and

cannot interfere with school and police investigations. If reporters forget, remind them politely.

Public Information Ofﬁcer:

Phone Number:

Radio Channel:

Cell Phone Number:

The primary duties of the PIO during an emergency are to contact the appropriate outside agency/agencies

and to perform other duties as directed by the Site Incident Commander (Building Principal/Site Manager).

Who stands in for the PIO when he or she is not in the building?

PIO Designee/Alternate:

Phone Number:

Radio Channel:

Cell Phone Number:

74 Jefferson County Public Schools

Building Administrative Secretary

and/or Bookkeeper

• The Building Administrative Secretary and/or

Bookkeeper is responsible for reporting an emer-

gency situation as directed by the Site Incident

Commander (Building Principal/Site Manager)

and/or Deputy Commander.

• He or she is responsible for enrollment cards,

medications (if applicable), and sign-out sheets

for off-site student release.

Building Administrative Secretary and/or Bookkeeper:

Phone Number:

Radio Channel:

Cell Phone Number:

The primary duties of the Building Administrative Secretary and/or Bookkeeper during an emergency are

to contact the appropriate outside agency/agencies and to perform other duties as directed by the Site Inci-

dent Commander (Building Principal/Site Manager).

Who stands in for the secretary and/or bookkeeper when he or she is not in the building?

Secretary and/or Bookkeeper Designee/Alternate:

Phone Number:

Radio Channel:

Cell Phone Number:

• He or she answers phones, assists in receiving

inbound calls, provides consistent information to

callers, and monitors the Emergency Alert Radio

System (EARS) broadcasts.

• He or she assists in the emergency as directed by

the Site Incident Commander (Building Princi-

pal/Site Manager).

Safety and Emergency Procedures Manual 75

School Nurse and/or CPR and First

Aid Responders

Where assigned, the School Nurse and/or CPR and

First Aid Responders will provide the following med-

ical support services during an emergency situation:

• Maintaining relevant medical supplies and

equipment

• Establishing, supervising, and coordinating the

site’s rst-aid station during an emergency

• Providing rst aid and CPR

• Dispensing medication

• Assisting the responding EMS

• Documenting the medical services provided

• Providing other functions as directed by the Site Inci-

dent Commander (Building Principal/Site Manager)

• Providing guidance/direction on when EMS should

be called and determining medical services needed

The school nurse must be a member of the

BLIMT.

School Nurse and/or CPR and First Aid Responders:

Phone Number:

Radio Channel:

Cell Phone Number:

The primary duties of the School Nurse and/or CPR and First Aid Responders during an emergency are to

contact the appropriate outside agency/agencies and to perform other duties as directed by the Site Incident

Commander (Building Principal/Site Manager).

Who stands in for the School Nurse and/or CPR and First Aid Responders when he or she is not in the

building?

School Nurse and/or CPR and First Aid Responders Designee/Alternate:

Phone Number:

Radio Channel:

Cell Phone Number:

76 Jefferson County Public Schools

Plant Operator/Custodian

The Plant Operator/Custodian shall be responsible

for the use of emergency equipment, the handling of

the building’s supplies, and the safe use of available

utilities. His or her duties also include:

• Surveying and reporting building and grounds

damages to the Site Incident Commander (Build-

ing Principal/Site Manager).

• Assisting with rescue operations as directed.

• Controlling the main shut-off valves for gas and

water as well as the main switches for ventilation

and electr icit y.

• Helping minimize hazards that result from bro-

ken gas and water lines or broken or downed

power lines.

• Assisting in the disbursement of supplies and

equipment and conserving usable water and oth-

er supplies.

• Assisting as directed by the Site Incident Com-

mander (Building Principal/Site Manager).

• Using his or her working knowledge of building

systems to assist the responding agencies, pro-

viding keys and access to other areas of the facil-

ity, and providing other pertinent information

concerning the overall operation of the building

facilities.

The Plant Operator must be a member of the

BLIMT.

Plant Operator/Custodian:

Phone Number:

Radio Channel:

Cell Phone Number:

The primary duties of the Plant Operator/Custodian during an emergency are to contact the appropriate

outside agency/agencies and to perform other duties as directed by the Site Incident Commander (Building

Principal/Site Manager).

Who stands in for the Plant Operator/Custodian when he or she is not in the building?

Plant Operator/Custodian Designee/Alternate:

Phone Number:

Radio Channel:

Cell Phone Number:

Safety and Emergency Procedures Manual 77

Food Services/Cafeteria Workers

Food Services/Cafeteria Workers’ duties include:

• Using, preparing, and serving—on a rationed basis—cafeteria food and water during an emergency or

disaster.

• Providing other assistance as directed by the Site Incident Commander (Building Principal/Site Man-

ager) during an emergency or disaster.

Food Services/Cafeteria Workers:

Phone Number:

Radio Channel:

Cell Phone Number:

The primary duties of the Food Services/Cafeteria Workers during an emergency are to contact the appro-

priate outside agency/agencies and to perform other duties as directed by the Site Incident Commander

(Building Principal/Site Manager).

Who stands in for the Food Services/Cafeteria Workers when they are not in the building?

Food Services/Cafeteria Workers Designee/Alternate:

Phone Number:

Radio Channel:

Cell Phone Number:

78 Jefferson County Public Schools

Administrative and Other Personnel Assignments

Assistant Principal: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

Assistant Principal: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

Counselor: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

Counselor: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

School Admin. Mgr.

(SAM): Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

School Nurse: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

FRYSC Coordinator: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

Plant Operator/

Custodian: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

Safety and Emergency Procedures Manual 79

Administrative and Other Personnel Assignments Continued

Security Staff: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

The school security staff will provide a heightened level of surveillance and security during an emer-

gency. The security staff will assist the Site Incident Commander (Building Principal/Site Manager) in

the analysis of the emergency.

Food Service

Representative: Phone Number: Radio Channel: Cell Phone Number:

Duties/Role Assigned During an Emergency:

80 Jefferson County Public Schools

Teaching Staff

Teachers’ duties include:

• Supervising students and all student-related pro-

cedures when responding to an emergency or

disaster.

• Providing the direct supervision of their students

in their designated assembly areas in accordance

with written notication or plans adopted by the

school or as directed in the Safety and Emergen-

cy Procedures Manual.

• Bringing their grade book and calling roll at the

assembly location and again after the evacua-

tion and/or shelter-in-place procedure has con-

cluded. The purpose of this is to account for all

students.

• Reporting missing students and staff to the Site

Incident Commander (Building Principal/Site

Manager).

• Assisting as directed by the Site Incident Com-

mander (Building Principal/Site Manager).

• Arranging for student restroom access during the

emergency as directed by the BLIMT.

• All teaching staff not assigned other specic

duties during an emergency or disaster will pri-

marily be responsible for the supervision of and

accounting for students.

Bus Drivers

Bus Drivers’ duties include:

• Supervising students if an emergency/disaster

occurs while students are on the bus.

• Transferring students to a new location as

directed.

• Using the bus radios as an emergency commu-

nication system during an emergency or disaster

as directed.

• Following procedures as required by their depart-

ment’s transportation policies for emergency

situations.

Auxiliary Emergency Staff

There are often individuals at schools who have expe-

rience or special training in areas that could help dur-

ing emergency situations. These special experiences,

skills, and background training (e.g., training in CPR

and rst aid, volunteer reghting, or law enforce-

ment) could be used during an emergency. They

could also assist with emergency incident training at

your school. Survey your staff to determine who has

the skills to assist your school, and incorporate those

individuals into the appropriate component of your

school’s safety and emergency planning.

List any other staff member who may be involved

in carrying out the building’s emergency procedures

and the duties they are expected to perform.

Name:

Radio Channel: Cell Phone Number:

Duties:

Name:

Radio Channel: Cell Phone Number:

Duties:

Name:

Radio Channel: Cell Phone Number:

Duties:

Name:

Radio Channel: Cell Phone Number:

Duties:

Safety and Emergency Procedures Manual 81

Out Building, Wing, or Floor Managers

List the types, phone numbers, uses, and locations of all buildings on the school campus. Identify the individ-

uals in each building and on each wing or oor who are responsible for assisting with emergency procedures.

This assistance may include conrming that the building or area is clear during evacuations, communicating

with people in the command structure and/or the building occupants, and reporting/accounting for occu-

pants. List their names and locations below.

Name:

Out Building, Wing, or Floor:

Name:

Out Building, Wing, or Floor:

Name:

Out Building, Wing, or Floor:

Name:

Out Building, Wing, or Floor:

Safety Advisory

These responsibilities are vital to safety and should be assigned to meet the needs of your specic school or

facility.

82 Jefferson County Public Schools

Administrative Emergency Response

When an emergency situation requires the evacuation and/or the sheltering-in-place of the entire school, the

following organizational aids should be considered.

• Signage and personnel should be used appropriately to help direct occupants, parents, news media, and

outside emergency responders to the appropriate locations (e.g., the assembly area, student release area,

public relations area, rescue areas, alternate site).

• Name and role tags should be used to identify the names and roles of staff members during an emer-

gency (e.g., rst-aid provider, student release personnel).

Scheduled BLIMT Meetings

After the initial development of the school’s emergency procedures plan, monthly meetings to review it are

recommended.

Safety and Emergency Procedures Manual 83

Utility/Ventilation Cut-Offs

Locations of the main gas cut-off:

Locations of the main electrical cut-off:

Locations of the main water cut-off:

Locations of the main ventilation system cut-off:

Locations of the sprinkler system cut-off (if equipped):

The Plant Operator must conduct an annual personal tour of the facility with all members of the BLIMT

to familiarize them with the locations and operation of the cut-off valves and electrical switches. The Plant

Operator will ensure that these valves and switches are clearly marked and included on the diagram of the

facility, which is attached to this manual.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 85

Utility Cut-Off Map Attachment

Include a map of the utility/ventilation cut-offs, sprinkler cut-offs, re alarm panel, re extinguishers, etc.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 87

Communication Systems

Inbound Calls

Consider how the building will be contacted by

outside sources (e.g., the police, re department,

EMS).

Main Building/School Telephone

Number: _____________________________

Cafeteria Telephone Number:

_______________________________________

Alternate Phone Numbers/Lines

Staff Building Position Phone No.

Cell Phones

If the school has a cell phone, list that number rst.

Then check with various administrators and teachers

for cell phone numbers that could be used during an

emergency situation, and list these numbers.

Staff Position Phone No.

External Communications/

Outbound Calls

• Dial 9 and then 911–Police, Fire, or EMS

• Dial 485-3121–JCPS 24-Hour Radio/Security

Room

Use the above phone numbers for all emergencies.

The JCPS Security/District Operations Center will

notify the appropriate JCPS District departments in

response to the building’s emergency needs.

Safety Advisory

In an emergency, call:

9-911: Police, Fire Department, and /or EMS

485-3121: JCPS 24-Hour Radio/Security Room

ERGON

Identify the location and operational procedures

of the ERGON security radio, if so equipped. The

ERGON security radio is monitored by the JCPS

Radio/Security Room and can be used as an alternate

emergency communication system.

NOAA

National Oceanic and Atmospheric Administration

(NOAA) weather radios have been distributed by the

Homeland Security Agency and can be monitored

along with television and radio station broadcasts.

NOAA should be used as a backup to the Emergency

Alert Radio System (EARS).

88 Jefferson County Public Schools

Code Red Alert

All JCPS facilities have been registered utilizing the

main building phone number to receive emergency

and severe weather notications from MetroSafe

or the National Weather Service utilizing the Code

Red Alert Emergency Alert System. This is a

rst alert emergency notication system based on

geographic areas and received in the form of a pre-

recorded phone message (at minimum). All school

principals and building managers should discuss

with any staff that may answer the phone line to

listen, document hazard and requested action, and

to immediately relay information to the appropriate

school administrator for response.

It should be noted that all existing communications

will remain; this is an additional geographic rst

alert emergency notication.

JCPS Emergency Alert Radio

System (EARS)

JCPS has a plan for the rapid dissemination of infor-

mation pertaining to emergencies. All schools are

contacted through the EARS. For your information,

EARS will be activated monthly. This test activation

will be performed randomly during the school day,

and telephone conrmation is required. Each school

has a designated Central Ofce number and contact

person to call after receipt of the test warning.

EARS is the initial method of communication in case

of an emergency. All emergency alert radios shall be

restored to normal operation as promptly as possible

after each test and shall be kept in normal condition

for operation at all times. Your safety and emergency

procedure guidelines should name who will reset

the emergency alert radio after a test. Should your

EARS fail, you must request a work order online

or by calling 485-3565 immediately.

Identify the location and person responsible for mon-

itoring the EARS.

Location: _________________________________

Responsible Personnel:

1. _______________________________________

2. _______________________________________

- USERS GUIDE –

KENWOOD

ALERT/EMERGENCY RADIO

Safety and Emergency Procedures Manual 89

- USERS GUIDE –

KENWOOD

ALERT/EMERGENCY RADIO

— USER’S GUIDE —

JCPS Emergency Alert Radio System

(EARS)

90 Jefferson County Public Schools

9. PTT (push-to-talk) Remove Microphone from holder. Press the button then speak into

the microphone, release to listen. Return microphone to holder

when finished.

(refer to page 2, “RADIO PROCEDURES”)

(Do not press the PTT button on the microphone when the led indicator is GREEN. The green led

indicates the radio channel is busy.)

WAIT FOR THE RADIO CHANNEL TO CLEAR!

------------------------------------------------------------

Emergency Alert Button

This button should be pressed when there is an immediate threat to the

safety and security of persons in the building. When this button is activated

it will be presumed that there is a need for immediate response from law

enforcement, and other first responders.

Response:

• All available POLICE will be dispatched to the location (expect

Lights & Sirens).

• All available Security and Investigation personnel will be

dispatched to location.

• This response cannot be cancelled until arriving units can assess

the situation.

---------------------------------------------------------------

Push To Talk (PTT) microphone Use the microphone to

contact the Radio Room directly when you need to talk with

security about emergencies or non emergencies.

Examples:

• Phone service is interrupted.

RADIO PROCEDURES

Situations requiring 911 services are to still use 911 services.

The Emergency Alert Button is NOT to be used in

lieu of 911 services.

1. (Power) Switch DISABLED

2. Volume UP/DOWN Increase/Decrease Speaker Volume.

3. LCD Display Displays Alert Messages.

4. Channel UP/DOWN DISABLED

5. LED Indicator Lights RED when Radio is Transmitting.

Lights GREEN when Channel is busy.

6. Emergency Alert Press and Hold for 4 seconds to transmit a “silent” Emergency

Alert to JCPS Security, then release. (The radio LCD display

will go “blank” for a moment to indicate a successful alert)

(refer to page 2, “RADIO PROCEDURES”)

7. Radio Monitor Press to ENABLE/DISABLE.

8. Silence Alert Tone Press to Silence the Alert/Message Tone.

USERS GUIDE

KENWOOD – ALERT/EMERGENCY RADIO

KENWOOD

SCHOOL NAME

Situations requiring 911 are to still use

the 911 services when phone service is

available.

The Emergency Alert Button is NOT

to be used in lieu of 911

Safety and Emergency Procedures Manual 91

9. PTT (push-to-talk) Remove Microphone from holder. Press the button then speak into

the microphone, release to listen. Return microphone to holder

when finished.

(refer to page 2, “RADIO PROCEDURES”)

(Do not press the PTT button on the microphone when the led indicator is GREEN. The green led

indicates the radio channel is busy.)

WAIT FOR THE RADIO CHANNEL TO CLEAR!

------------------------------------------------------------

Emergency Alert Button

This button should be pressed when th

ere is an immediate threat to the

safety and security of persons in the building. When this button is activated

it will be presumed that there is a

need for immediate response from law

enforcement, and other first responders.

Response:

•

All available POLICE will be dispatched to the location (expect

Lights & Sirens).

•

All available Security and Investigation personnel will be

dispatched to location.

•

This response cannot be cancelled until arriving units can assess

the situation.

---------------------------------------------------------------

Push To Talk (PTT) microphone Use the microphone to

contact the Radio Room directly when you need to talk with

security about emergencies or non emergencies.

Examples:

• Phone service is interrupted.

RADIO PROCEDURES

Situations requiring 911 services are to still use 911 services.

The Emergency Alert Button is NOT to be used in

lieu of 911 services.

92 Jefferson County Public Schools

Envelope ICON – Flashes on the LCD display when you receive an

Alert/Message, stays illuminated when messages

are stored in memory.

NEW

SECURITY BAS

SECURITY BASE

The ID of the radio originating the call.

The ID precedes the Alert/Emergency message.

(Security Base = JCPS Radio Room)

NEW

RADIO TEST

PRESS to silence the alert tone,

No further action is necessary.

NEW

SEVERE T - STO

SEVERE T-STORMS

PRESS to silence the alert tone,

Initiate appropriate procedures.

NEW

TORNADO WARN

TORNADO WARNING

PRESS to silence the alert tone,

Initiate appropriate procedures.

NEW

LOCK DOWN

PRESS to silence the alert tone,

Initiate appropriate procedures.

NEW

CHEMICAL RELEASE

PRESS to silence the alert tone,

Initiate appropriate procedures.

Safety and Emergency Procedures Manual 93

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 95

Internal Communications

Identify the staff members who should be called when an emergency occurs and their phone numbers.

Internal Contact Numbers

List the internal contact numbers to call in case of an emergency. (The rst number is the main number to

call.)

Name:

Phone No.:

Name:

Phone No.:

Name:

Phone No.:

Auxiliary Communication System/Two-Way Radio

If radios are available at your location, list the location of all radios and the individuals who will carry them

during an emergency.

Location:

Name:

Location:

Name:

Location:

Name:

Location:

Name:

Location:

Name:

Location:

Name:

The designated JCPS emergency channel for all two-way radios is 1. The school’s two-way radio fre-

quency will allow district personnel and community responders to communicate directly with the school and

monitor communications within the school.

Frequency: ________________________________

Designated Uses of the School’s Two-Way Radio Channels

Channel 1 JCPS Emergency Channel

Channel 2

Channel 3

Channel 4

96 Jefferson County Public Schools

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 97

Form a plan for disseminating information to the staff. Two-way radios, megaphones, runners, tones, and

intercom systems are important tools for the building principal to use to communicate effectively with build-

ing occupants.

Each school and/or JCPS facility will use three basic alarms/announcements to communicate that an emer-

gency exists that requires one of three responses to an incident. The three responses are Evacuation,

Shelter-in-Place, and Lockdown.

A. Evacuation—Fire, Internal Chemical Release, Etc.

In general, a re alarm will be used to evacuate the building. Additional announcements and communica-

tions will be made, depending on the specic emergency (e.g., internal gas or chemical release, bomb threat,

building collapse). The announcement should always direct occupants away from hazardous areas.

What re alarm brand and model is used at your facility?

_________________________________________

Where is the re alarm main control panel located?

_________________________________________

B. Shelter-in-Place/Safe Area—Severe Weather, External Chemical

Release, Etc.

The standard command/announcement should be, “All staff are to implement severe weather procedures

immediately,” or “All staff are to implement external chemical release procedures immediately.”

C. Lockdown Procedures—Intruder, Hostage, Armed Offender, Etc.

The standard command/announcement should be, “All staff are to implement the school’s lockdown proce-

du res imme diat ely.”

Emergency Alerts

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 99

In general, an evacuation of a building is necessary when there is a re; explosion; gas leak; and/or other

internal, life-threatening emergency that requires that the occupants immediately leave the building.

To ensure proper evacuation, the following must be identied:

Evacuation Procedures

Building Evacuation Routes/Exits

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit 1, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit 2, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit 3, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit 4, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit 5, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit 6, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit 7, and proceed to your assembly area.

If additional exit routes are needed, include them using the above format. Staff members from all areas need

to know their secondary evacuation route.

• Exit routes

• Potential hazards along those routes

• Where the occupants of the building will assemble

• Roll book or class rosters must be utilized for

accountability of all students

• An accounting procedure for staff must be includ-

ed in planning.

• That each occupant of the building is accounted for

• The location of the command post

• How and where to release students to parents

Each school must identify both a primary and secondary evacuation route. These evacuation routes shall be

posted in each room in the school. This can be accomplished by posting “Emergency Procedures” on page

119 with marked building oor plan.

100 Jefferson County Public Schools

Building Evacuation Routes/Exits

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

If additional exit routes are needed, include them using the above format. Staff members from all areas need

to know their secondary evacuation route.

Safety and Emergency Procedures Manual 101

Building Evacuation Routes/Exits

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,

_____, _____, _____, _____, _____, _____, _____

Use Exit ____, and proceed to your assembly area.

If additional exit routes are needed, include them using the above format. Staff members from all areas need

to know their secondary evacuation route.

102 Jefferson County Public Schools

Numbered Exits

The numbering of exits and placards was completed by the general maintenance department. Use those num-

bers when determining appropriate exits. If the numbering of exits has not been completed at your building,

Exit 1 starts at the main entrance looking at the front door from the exterior and the numbers for the exits

increase clockwise with every outside exit door being numbered. This will be consistent with other JCPS

facilities.

Designated Evacuation Routes to the Assembly Area

Describe the building’s evacuation routes, and include a map of these designated routes with attachments.

1. ___________________________________________________________________________________

_____________________________________________________________________________________

2. ___________________________________________________________________________________

_____________________________________________________________________________________

3. ___________________________________________________________________________________

_____________________________________________________________________________________

4. ___________________________________________________________________________________

_____________________________________________________________________________________

If descriptions of additional exit routes are needed, include them using the above format.

Safety Advisory

Evacuation Routes

Attach a map of your school’s evacuation routes with your school’s safety and emergency procedures plan.

Safety and Emergency Procedures Manual 103

Exterior Hazards

Specify the details and locations of potential hazards and the mitigation plan.

_____________________________________________________________________________________

Internal Hazards

Specify the details and locations of potential hazards and the mitigation plan.

_____________________________________________________________________________________

104 Jefferson County Public Schools

General Staff Procedures

Evacuation

1. Notify the front ofce of the release, and identify yourself.

2. Give the location, nature of the situation, and any other pertinent information.

3. The re alarm is sounded or verbal command is given, as required.

4. Immediately exit the building using the route designated for your location.

5. Assist those with special needs.

6. Close the door as you leave the room.

7. Bring the roll book or class roster to account for all students.

8. Once everyone has safely evacuated, proceed to the Assembly Area to be accounted for.

9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Manager) before

reentering the building.

Safety Advisory

The Emergency Procedures Form and a building oor plan with primary, secondary evac-

uation routes, and safe area properly identied must be posted in all rooms. (See sample

on page 105.)

The Staff Safety Procedures Supplement may be posted also or may be completed and

placed in the teacher’s handbook.

Safety and Emergency Procedures Manual 105

Assembly Area Components

An outdoor assembly area should be designated for evacuations. In the event of an evacuation, all students

and employees shall go to the designated assembly area. This assembly area should be free of overhead

obstruction (e.g., power lines, transformers, large trees) and away from power sources.

The classes should be placed in the assembly area in such a way that dismissal of students and staff will be

orderly and efcient. The class locations should be designated on a map of the site plan. Include the assembly

area location in the “Attachments” section.

Within close proximity of the assembly area, a student release station, rst-aid station, and command com-

munications station should be set up and shown on the site plan. All staff shall be aware of the location of the

assembly area as well as all stations. Include the student release, rst aid, command, and other stations in the

“At t a ch m ent s” section.

Safety Advisory

No student shall be dismissed until the appropriate procedures are implemented.

Transportation will be provided to another location or to home as required by the specic incident. The

assembly area is to be considered a waiting area until proper departments and agencies can respond.

Safety Advisory

No student shall be moved from the waiting area until the order is received from the superintendent or

designee.

106 Jefferson County Public Schools

Assembly Area Components (continued)

List the location of the outside assembly area and the location of each of the following stations. Include a map

of the assembly area with your attachments.

In the space provided below, indicate each classroom’s specic location in the outside assembly area.

Specic Classroom Locations:

_____________________________________________________________________________________

Command Post:

_____________________________________________________________________________________

First-Aid Area:

_____________________________________________________________________________________

Student Release Area:

_____________________________________________________________________________________

Potential Hazards Locations:

_____________________________________________________________________________________

Media Area:

_____________________________________________________________________________________

Be careful to coordinate news releases with the Site Incident Commander (Building Principal/Site Manager) since

he or she should approve them. All information should be accurate and related to the emergency incident.

Safety and Emergency Procedures Manual 107

Attachments

Include the locations of exit routes, hazards along routes and assembly area stations, classroom locations, command

post location, the rst-aid station, the student-release station, media station, etc. Include this information in attach-

ments for the school site plan.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 109

54 Jefferson County Public Schools



Emergency Procedures

Fire 



Signal: __________________________________________________

Do This: Immediately evacuate the building, and follow the

route below.

Tornado/Severe Weather Warning

Signal: _____________________________________________

Do This:At the direction of the building principal,

follow the route below to the designated safe area and

assume the sheltering position.

Lockdown

Signal:____________________________________________________________________

Do This:Close and lock the door. Refer to the Lockdown Procedures folder on the

back of the door.

Room: ______________________________ Date Posted: ____________________

www.jcpsky.net

Equal Opportunity/Afﬁrmative Action Employer Offering Equal Educational Opportunities

76742 WF Emergency Procedures Form 4/09rj



ATTACHMENT A

www.jefferson.kyschools.us

Equal Opportunity/Afﬁrmative Action Employer Offering Equal Educational Opportunities

110 Jefferson County Public Schools

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 111

ATTACHMENT B-1

Safety and Emergency Procedures Manual _

107

STAFF SAFETY

PROCEDURES

This page to be completed by Principal

LOCATION NAME: DATE:

Command/Communications

Building Managers:

#1 (NAME) (NUMBER), #2 (NAME) (NUMBER),

#3 (NAME)(NUMBER),#4 (NAME) (NUMBER),

Those responsible for questions and implementing the

emergency

procedures and working directly with

the

police/fire

departments/media:

In An Emergency Situation Call:

(LIST NAMES)

Responsible for calling 9-911 and

3121(security).

Shelter-In-Place

Severe Weather

Emergency Procedures:

1. When youhearthesevereweather signal/sirenproceed at once to

your designated area of the building (base ment).

2. Have students assume appropriate shelter positions.

3. Doors in shelter area should be closed.

4. Sw ing area of doors should not be used for sheltering.

5. Secure glass doors open to prevent glass from becoming missiles.

6. Maintain sheltered position until the ALL-CLEAR is given.

Communication Personnel & Floor managers (FM):

First

floor: (NAME) (FM) (NUMBER), (NAME) (FM) (NUMBER)---

Second floor:(NAME) (FM) (NUMBER), (NAME)

(NUMBER)--

Basement: (NAME) (FM) (NUMBER)

These individuals are responsible for sharing information and checking

their respective floor to ensure everyone is

accounted for during an emergency.

Two-way Radios: (LIST

NAMES)

Plant Operator: (NAME)(NUMBER)

Backup:

Responsible to cut off gas, water

and

electrical service, if

required:

Building Safety

Committee/Technical Staff

(LIST

NAMES)

Visitors’

Access

Main entrance

All visitors are to sign-in in the front lobby.

Safety/First Aid Kit Locations

Principal’s office, Sick room, Room 215, P.E.

office Contents: First Aid Kit, floor plan,

flashlights/batteries, Safety Procedures Manual

Shelter

Primary Shelter:

Basement

(KET area)

Secondary Shelter:

Use interior corridors and small interior

rooms if unable to proceed to the basement

(KET area).

Take additional

protective

action, such as getting

under

a desk or heavy

furniture.

Medical

Emergencies

Call Front Office

(NUMBER)

CPR/FIRST AID STAFF

(LIST NAMES)

External Chemical Leak

1. Initiate Shelter In Place

plan.

2. Shut all windows and

doors.

3. Disable heating,

ventilation, and air

conditioning units.

4. Turn on the radio and

television for additional

information.

5. Do not proceed outside

unless directed.

Earthquake

1. Duck, Cover and Hold On.

2. Utilize desks and tables

for shelter.

3. Re main in sheltered

position for at least 60

seconds after shaking

ceases.

4. Listen for instructions, be

prepared to evacuate if

instructed.

Evacuation

Fire, Bomb Threat, Building

Collapse,

Internal Gas or Chemical

Leak,

Explosions, Falling Aircraft,

etc.

Evacuation-Fire;

1. The fire alarm or verbal comma nd is

sounded/given, as required.

2. Close door as leaving room.

3. I mme dia tely exit the building using the

exit route designated for that area of the

building you are located in at the ti me

the alarm is sounded.

4. Once safely evacuated proceed to the

following location:

REPORT TO THE AUXILLERY

PARKING LOT TO BE ACCOUNTED

FOR!

Bomb or Internal Gas/C he mi cal Release

Evacuate the building immediately upon the

fire alarm/announcement

STAY CLEAR OF THE BUILDING ANDTHE

IMMEDIATE PARKING LOTS

SURROUNDING THE BUILDING

EMERGENCY EQUIPMENT, FIRE

TRUCKS AND/OR THE POLICE

WILL NEED TO ACCESS THE

BUILDING

WAIT FOR AN ALL CLEAR FROM THE

BUILDING MANAGER BEFORE

REENTERING THE BUILDING

Evacuation Route

VanHoose Exit:

Rooms: 103, 104,&106, 217, 217A,

218&219

KET/Gardiner

Lane Exit:

Rooms: 208, 207, 206, 205, 204 203,

202, 201, and the JCPS

Communication

Publications/KET

areas

Front Door Exit:

Rooms: 101, 102, 215, 214, 213, 209, 210,

211 and 222

Once safely evacuated fromthe building report

to your department locations or meeting points

to be accounted for.

DO NOT LEAVE YOUR DESIGNATED

AREA UNTIL DIRECTED

Actual

Evacuation

Site

South West Section of the

Auxiliary Parking Lot

Gardiner

Newburg

shop

Alternate

Site/Locations

Clear Channel

Communications

Meeting Points

Drills

Only

Basement Personnel:

side

First Floor Personnel:

sidewalk

Second Floor:

Building in the VanHoose Parking Lot.

Reporting:

department will account for employees

and report to Jean Morgan

Power Failure

1. Ensure safety of students.

2. Li mi t move ment.

3. Wait for further instructions by

building man ager.

4. Be prepared to evacuate if

advised.

Water Failure

1. Report water failure/probl ems to

the building manager

2. Do not use/drink water tilladvised

so by the building ma nager.

Rescue

Areas

The Stairwell Landings

If injured move to the VanHoose or

KET/Gardiner Lane stairwell landings.

Supplement to the JCPS Safety Procedures Manual

ATTACHMENT B-1

112 Jefferson County Public Schools

Staff Safety Procedures

This page to be completed by Principal

Criminal Activities/Others

Interventions/Support Services/Reporting

Abduction

1. Immediately notify the office. The office will notify 9-911 and

security at 3121.

2. Identify yourself.

3. Provide all pertinent information; person abducted, abductor,

witnesses, place, time, description of vehicle, etc.

4. Stay on the line.

5. Assist with any emotional response to the incident.

Hostage, Intruder, Armed Offender, or Civil

Disturbance/Gangs

Immediately notify the office. Give the location, nature of the

situation, and any other pertinent information.

Building Announcement:

“Please Initiate Your Lock-Down Procedures”

1. Attempt to have all persons report to the nearest safe room.

2. Keep all students inside their classroom.

3. Close and lock doors.

4. Staff and students should move away from doors and windows.

5. All doors should remain locked; students and staff remain

sheltered till the ALL-CLEAR is given or further instructions.

6. If the situation is contained in one section of the building,

evacuate the building if directed to a designated safe area.

7. Comply with police directives.

Physical/Sexual Assault

Fighting, Intimidation, Exhibitionism, Sexual Harassment,

Assault, Sexual Assault, Arson and/or Extortion

Physical assault is considered to be any intentional act of

hitting, pushing, sexual assault/attack, scratching, biting,

kicking, or any other such physical contact engaged in, by, or

directed toward another student, staff, or visitor to the facility,

which results or is intended to result in death, physical injury,

or mental/emotional damage.

1. Ensure safety of students/staff.

2. Isolate the situation, if possible.

3. Assist the victim, if possible.

4. Notify the principal/building manager.

Gather pertinent information.

Adult visitors on school property who engage in

assaultive behaviors should be treated as

intruders.

Since physical assault/sexual assault is a criminal act,

jurisdiction also exists with outside law enforcement, which

may be involved at any time by administrators, the student, or

their parents.

After-Hours Emergency Preparedness

After hours the designated building manager will be responsible to

monitor emergency alerts and implement emergency procedures.

1. Staff/occupants after hours are responsible to notify the

designee as to their presence in the building and follow

emergency procedures as directed by the designee.

Substance Abuse

A. Emergency Overdose

1. Call the office immediately, if the office cannot be reached call

9-911.

2. Assist student/staff until help/first aid provider arrives.

B. Under the Influence, in Possession/Trafficking

1. Notify the office of suspected abuse, possession of drugs and/or

alcohol on school property.

2. If possible confine student/escort student to the office.

3. Provide written referral to the office

4. Adult visitors on school property engaging in theses activities

should be treated as intruders.

Child Abuse, Neglect, Dependency

An abused or neglected child is defined by state law; as a child

whose health or welfare is harmed or threatened when the person

exercising custodial control/supervision of the child inflicts or allows

to be inflicted upon the child physical or emotional injury (other than

accidental means), sexual abuse/exploitation, abandonment and/or

fails to provide adequate care for the child’s well-being.

(Abbreviated)

1. Contact the Child Abuse CPS Hotline at 9-595-4550, or

if unavailable call 9-574-2465 Crimes Against Children

Unit.

2. Gather pertinent information concerning the nature of

the abuse/neglect and general information about the

child suspected of being abused/neglected.

3. Immediately notify the office.

Public Assembly Emergency Preparedness

A public assembly is a meeting of 300 or more persons who are

gathered in one area in a building.

1. Be aware of the evacuation/shelter-in-place plan and

follow the appropriate procedures for that particular

assembly area.

2. Carry out assigned duties related to evacuating/shelter-

in-place for the assembly area.

3. Ensure that all corridors and exit doors are cleared and

unlocked.

4. Report to assigned evacuation assembly area/account

for all participants.

Sabotage/Extortion

Notify the office and gather information if student or staff

members are experiencing any form of monetary/safety losses

relative to any school-related activities.

Threat of Violence

A threat of violence is any expression, verbal, or behavioral,

of the intent to inflict harm, injury, or damage to persons or

property. The threat of violence carries with it the implied

notions of a risk of violence and a high probability of harm or

injury.

1. If possible, intervene during the threatening

event.

2. Assists the student/staff being threatened, or

separate antagonists.

3. Call for staff assistance.

4. Notify the principal/building manager.

5. Adult visitors on school property who engage in

assaultive behaviors should be treated as

intruders.

Suicide Ideation

A student or staff member who indicates/admits to being

suicidal during school day and/or activities.

1. Certified staff should supervise the student at all times.

2. Notify the office immediately.

3. Escort the student to the office for parent notification

and further administrative interventions.

4. Document the incident.

Unwanted Attention/Stalking

Unwanted attention is conduct that includes persistent/repetitive

and unwelcome contacts with an employee, which contacts are

intended to have the effect of alarming, annoying, or harassing.

Stalking is similar to unwanted attention but includes the additional

element of a physical following or effort to be physically present

with or around the victim.

1. Avoid stalker or person giving unwanted attention.

2. Assist student/staff being stalked or given unwanted

attention.

3. Notify the principal/building manager.

4. Adult visitors on school property who engage in such

behaviors should be treated as intruders.

Weapons Possession

1. If possible, safely take possession of the weapon/dangerous

instrument.

2. If possible confine the student to the immediate location or

escort the student to the office.

3. Immediately report the incident to the office.

4. Document the incident and when appropriate provide a

written disciplinary referral.

ATTACHMENT B-2

Safety and Emergency Procedures Manual 113

Assembly Area Attachment

Include a map of primary and secondary evacuation routes to the assembly area. Identify the hazard locations

and types along these routes.

This page has been intentionally left blank.

Safety and Emergency Procedures Manual 115

Off-Campus Evacuation/Alternate Site

In some emergency situations, the occupants of

a building may need to assemble and/or take tem-

porary shelter at an alternate site. For these emer-

gency situations (when remaining at the school

location is no longer viable), it is important that

each school develop a plan for evacuating the occu-

pants of the building to an off-campus/alternate site.

In case of inclement weather, plans should be

made where practical to evacuate to an adja-

cent or alternate building(s) that could temporar-

ily house students and staff until transportation

is provided. Such alternate sites include church-

es, community centers, and recreation centers.

Facilities located in close proximity to the school

should be considered. If at all possible, the facility

chosen should be within a short walking distance of

the school and efforts should be made for someone

at the school to secure keys to the facility to avoid

delays in moving students to the site.

Information on providing transportation to and from

the alternate site should be included in the school’s

plan.

Alternate Site Location

If the building assembly area is not available, evacuate all students and staff to the following location.

Alternate Site Name: ____________________________________________________________________

Alternate Site Address: __________________________________________________________________

Alternate Site Contact Person: ____________________________________________________________

Alternate Site Phone Number: _____________________________________________________________

Alternate Site Conrmation Date: __/__/____

Drinking Water and Restrooms

The alternate facility should have access to water and

restrooms.

Student Release

A student release station for parents/guardians should

be located at a different site. When it’s deemed appro-

priate, students should be taken to the student release

and parent location. The parent should sign out each

student as he or she is released into the custody of

the parent.

Transportation/Assembly Plan

School transportation personnel should be aware of

the evacuation site as well as alternative routes to

relocate students. School staff also should carry a

student roster so that every student is accounted for.

List the location of the loading area for an off-cam-

pus evacuation.

_________________________________________

Safety Advisory

Off-Campus Alternative Evacuation/Assembly

The central ofce must be notied if an alternative evacuation/assembly is necessary. The Site Incident

Commander (Building Principal/Site Manager) or his or her designee must accompany the occupants to the

off-campus location.

116 Jefferson County Public Schools

Shelter-in-Place Procedures

In general, a shelter-in-place response to an emergency is necessary when a tornado; severe weather; an

external chemical leak; and/or other external, life-threatening emergency threatens the occupants of a

building requiring that they take shelter within the building to better ensure their safety.

Each school must identify severe weather safe zones and these areas must be reviewed by the local re

marshal. These safe zones shall be posted in each room of the school. This can be accomplished by posting

“Emergency Procedures” on page 119 with marked building oor plan.

Severe Weather

List the shelter location for specic classrooms/rooms during severe weather. All staff and students located in

outside portables shall proceed to the main building for shelter in severe weather conditions.

Rooms: ______, ______, ______, ______, ______, ______, ______, ______

Proceed to the following shelter location: ____________________________________________________