PERSONALLY - PROCURED MOVE (PPM) CHECKLIST AND EXPENSE CERTIFICATION
I UNDERSTAND THE PENALTY FOR WILLFULLY MAKING A FALSE
STATEMENT OF CLAIM IS A MAXIMUM FINE OF $10,000, MAXIMUM
IMPRISONMENT OF FIVE YEARS, OR BOTH (U.S.C., TITLE 18,
SECTION 287).
A COMPLETE PPM CLAIM PACKAGE WILL INCLUDE THE FOLLOWING DOCUMENTS (If Applicable):
All documents submitted MUST be LEGIBLE and COMPLETE. Illegible or incomplete submissions will be returned for corrective action.
This "PPM Checklist and Expense Certification" - completed, signed and dated.
DD Form 1351-2, properly completed
Advice of Payment (AOP) for PPM advance operating allowance requested AND received (available at https://myPay.dfas.mil)
Completed DD Form 2278 - to include:
blocks 10a/b customer signed/dated, blocks 10c/d counselor signed/dated
Official Travel Orders - include all amendments and/or endorsements issued. USN: Enlistment Contract or Officer Home of Record report
Weight tickets MUST meet Service specific requirement (See ** Below) and be
Certified,
Legible,
Unaltered, and
Adequately descriptive (i.e. FULL/EMPTY 2008 Dodge Ram Pickup with Privately Owned Trailer (POT) etc.)
Include customer identification; Last Name, EMPLID/SSN (last 4)
EACH conveyance (trip/vehicle) used to haul property must be supported by a FULL and EMPTY weight ticket
** Service Specific Requirements for Weight Tickets: USAF, USA, USN, and USMC require a FULL and EMPTY weight ticket obtained at either Origin, Destination
or a combination thereof. USCG: EMPTY and FULL weight tickets must be obtained at Origin. USAF, USA, USN, USMC: TDY - a new FULL and EMPTY weight
ticket for each leg. PBP&E (Pro Gear) - complete weight calculator and approved by the Origin counseling office. Local Move - One EMPTY AND FULL weight
ticket for each trip/vehicle.
Copy of Contract(s) - identifies:
Customer/Family Member; Detailed equipment description; Payment in full
Copy of paid receipts for eligible expense claimed below - receipts must reflect customers last name, EMPLID/SSN (last 4), item description, unit
price, quantity, date, name and address of store, etc. (i.e. fuel receipts that reflect only a pre-paid dollar amount do NOT qualify)
Copy of privately-owned vehicle (POV) or trailer (POT), Boat, or Motorcycle registration(s) used for hauling personal property; borrowed POV or
POT additionally requires a signed, dated statement by registered owner authorizing use of POV/POT for your HHG movement
> Ensure documents requiring signature and date are signed and dated by the customer and/or PPSO as required.
> Keep a complete copy of your submitted PPM packet - to include receipts (IRS can audit tax records up to 6 years).
> The PPM incentive payment is taxable income. Eligible operating expenses (see notes below) can reduce the taxed portion of your incentive.
NOTE 1: EXPENSES ELIGIBLE: Rental trucks, trailers, hand/appliance dollies, and furniture pads; weighing fees; authorized moving company services;
tolls and parking fees; POV gas and oil that will not be reimbursed as mileage (TDY) or MALT (PCS/PDT); packing/crating materials.
NOTE 2: EXPENSES NOT ELIGIBLE: but are not limited to; Auto tow dollies, auto tow bars/hitches, auto transports; any type of insurance, sales tax,
general repairs; general maintenance, meals and lodging; POV gas and/or tolls that will be reimbursed in conjunction with customer/dependent personal
travel (i.e. mileage allowance for travel), are not eligible to be claimed as PPM operating expenses.
ENSURE ALL OPERATING EXPENSES LISTED BELOW ARE SUPPORTED BY PAID RECEIPTS AND/OR CONTRACTS
(EXPENSES WHICH DO NOT MEET ELIGIBILITY REQUIREMENTS MAY BE DEDUCTED)
Contracted expenses (rental truck, trailer, moving services, etc.):
Rental equipment/materials (hand/appliance dolly, furniture pads, etc.):
Consumable packing materials (boxes, wrapping paper, tape etc.):
Weighing fees:
Gas (label receipt to identify vehicle/s fueled):
Tolls (label receipt to identify vehicle):
Oil (excludes oil change or service):
TOTAL:
I CERTIFY THE ABOVE EXPENSES WERE LEGITIMATELY INCURRED DURING MY PERSONALLY-PROCURED MOVE AS IDENTIFIED BELOW:
Authority: 5 U.S.C. 5701-5742, 37 U.S.C. 451-495, and E.O. 9297. ROUTINE USES: To substantiate incentive payment claims for movement of household
goods. DISCLOSURE: Voluntary; failure to furnish data may result in partial or total denial of claim and/or improper tax application. NOTE: Expenses
verified on this statement reduce taxable income reported on form W-2 and may not be claimed again as moving expenses. Federal tax withholding will
be 25% of profit (entitlement less eligible operating expenses).
Signature
Power of Attorney (POA) or informal letter of authorization signed by the member/employee
USN Requires FMS Form 2231 Direct Deposit
Date
NAME
From: To:Move Date:
Other (list)
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signature
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