Fillable Outdoor Area Occupation Permit Application Form (City of Edinburgh Council)

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Outdoor Area Occupation Permit Application Form (City of Edinburgh Council)

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The Outdoor Area Occupation Permit Application Form (City of Edinburgh Council) form is 7 pages long and contains:

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1
Outdoor Area Occupation Permit
Application Form
PART 1.- LICENCE DETAILS
Premises licence number (if applicable)
Personal licence number (if applicable)
Name of voluntary organisation (if applicable)
PART 2 – APPLICANT DETAILS – all question must be completed; your application form cannot
be accepted unless every question has been completed. If not applicable, please enter N/A
Title
(i.e. Dr, Mr, Mrs, Ms etc)
Forename Names
Surname
Business or Company Name
(if applicable)
Contact Address
House name
Street number
Flat no
Street name
Postcode
Contact Phone No
Mobile Phone No
Contact email address
Date of Birth
Place of birth
PART 3 - PREMISES DETAILS
Premises name
Street number
Street name
Postcode
Premises contact phone no
email Address
2
PART 4 – PROPOSED AREA OF OCCUPATION – Please provide a clear, Ordnance Survey
based plan outlining the proposed area for tables and chairs in red, and the premises boundary in
blue.
A detailed site plan showing the precise location and proposed setting out of the tables and
chairs. Once the Permit is agreed this must be adhered to.
Provide dimension details of the area/s your tables and chairs will occupy - multiply the length by
breadth to find the area (i.e. L x B)
Length (L)
Breadth (B)
area 1
area 2
area 3
area 4
area 5
Total area (in m²) of occupation
Please tick ✓
Has a building survey been carried out within the last 12 months
YES
NO*
* if no, a risk
assessment must
be carried out
PART 5 – DURATION - Please tell us what days and times you wish to put tables and chairs out
(For example: Monday to Friday 9am to 5pm, Saturday and Sunday 10am to 4pm)
Note - standard operating hours outwith the Grassmarket area are from 9am – 9pm daily. You
can apply for an extension to operate until 10pm.
standard operating hours within the Grassmarket area are from 12noon – 9pm daily. You cannot
request an extension to operate until 10pm within the Grassmarket area (see guidance notes)
Start Date
End Date
Days and Times (in 24hr format) – note standard operating hours are 9am to 9pm daily
From
until
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
3
PART 6 – PROPOSED NUMBER OF TABLES AND CHAIRS - Please see guidance note for
details of what is acceptable
Number of tables
Number of chairs
Additional equipment within the tables and chairs area – please provide details
Parasols
No
Yes*
* If Yes, please provide details below
PART 7 – BARRIERS - describe the type of barriers you intend to use. Please see guidance note
for details of what is acceptable. Note if these are not provided your application will be refused
description
4
CHECKLIST
The checklist must be fully completed in order to submit your application.
I have provided the following - please tick ✓
Completed application form
Where a shortened consideration period is requested -
reasons for the reduced timescales are attached
The relevant application fee
See guidance notes for fees
A site plan indicating proposed area of occupation – must
include dimensions and dimensions of remaining footway
Note: (if 3m unobstructed footway
is not available for pedestrians to
get passed the application will be
refused
A Layout diagram showing exact positions of tables and
chairs
A fully completed wind management plan
Confirmation that the current public liability insurance is
sufficient to cover the outside area where the tables and
and chairs are being placed
Confirmation that a site notice is currently being displayed
and will remain in place for 14 days
Signature of Applicant /Agent (delete as appropriate)
Date
Print Name:
CORRESPONDENCE DETAILS – please provide details of where all correspondence relating to
this application should be sent
Name
Address
Postcode
contact phone no
email address
Table and Chairs Consent
Wind Management Plan Template & Related Info
Nominated person(s) :-
*
*
*
*
Contact telephone numbers
Land – ( ) Mobile - ( )
Weather conditions
Weather forecast from the following websites or information sources have been checked prior to trading:
*
*
*
*
*
Prior to Trading
Compare the predicted wind strengths (from information sources) against the operational wind speed
limits of the temporary structure(s), this should include canopies, parasols, screens, etc.
If the wind speeds are forecast to be higher than operational limits, then trading or use of the structures
may have to be curtailed / cancelled.
Day of Trading
Structures should be weighed down with ballast/weights relative to the predicted wind gust speed. This
information can be either supplied by the manufacturer or by an engineer.
To ensure that any structures are dismantled in good time if the weather begins to worsen and to avoid
any accidents, a maximum wind speed should be set. If the wind picks up to 75% of that speed, the
structures should start to be dismantled before the wind becomes too strong to do this safely.
Maximum wind speed is * _________________________________________
*Use the wind speed specified by manufacturer or by engineer
Therefore, 75% of maximum windspeed is ** ____________________________
**Choose a wind speed at which trading / use of structures will cease.
These wind speeds can be expressed using any unit of measurement, however a Beaufort W ind Scale is
attached for reference.
NB: The chosen wind speed must be consistent with the information above
.
Beaufort Wind Scale
Developed in 1805 by Sir Francis Beaufort of
England
Force
Wind
(mph)
WMO
Appearance of W
ind Effects
Classification
On the Water
On Land
0
Less
than 1
Calm
Sea surface smooth and mirror-like
Calm, smoke rises vertically
1
1-3
Light Air
Scaly ripples, no foam crests
Smoke drift indicates wind
direction, still wind vanes
2
4-7
Light Breeze
Small wavelets, crests glassy, no
breaking
Wind felt on face, leaves rustle,
vanes begin to move
3
8-12
Gentle Breeze
Large wavelets, crests begin to break,
scattered whitecaps
Leaves and small twigs constantly
moving, light flags extended
4
13-18
Moderate
Breeze
Small waves 1-4 ft. becoming longer,
numerous whitecaps
Dust, leaves, and loose paper
lifted, small tree branches move
5
19-24
Fresh Breeze
Moderate waves 4-8 ft taking longer form,
many whitecaps, some spray
Small trees in leaf begin to sway
6
25-31
Strong Breeze
Larger waves 8-13 ft, whitecaps common,
more spray
Larger tree branches moving,
whistling in wires
7
32-38
Near Gale
Sea heaps up, waves 13-20 ft, white foam
streaks off breakers
Whole trees moving, resistance
felt walking against wind
8
39-46
Gale
Moderately high (13-20 ft) waves of
greater length, edges of crests begin to
break into spindrift, foam blown in streaks
Whole trees in motion, resistance
felt walking against wind
9
47-54
Strong Gale
High waves (20 ft), sea begins to roll,
dense streaks of foam, spray may reduce
visibility
Slight structural damage occurs,
slate blows off roofs
10
55-63
Storm
Very high waves (20-30 ft) with
overhanging crests, sea white with
densely blown foam, heavy rolling,
lowered visibility
Seldom experienced on land,
trees broken or uprooted,
"considerable structural damage"
11
64-72
Violent Storm
Exceptionally high (30-45 ft) waves, foam
patches cover sea, visibility more reduced
Large trees uprooted
12
73+
Hurricane
Air filled with foam, waves over 45 ft, sea
completely white with driving spray,
visibility greatly reduced
Widespread damage occurs
TABLES AND CHAIRS CONSENT
NOTICE OF APPLICATION
Roads (Scotland) Act 1984 Section 59
SITE NOTICE
NOTICEIS HEREBYGIVEN THAT
Full Name of applicant or
Company / Partnership
Address of Premises
Postcode
Has applied to the City of Edinburgh Council (CEC) for the Grant / Renewal
of a Tables and Chairs Permit
To operate between: ___________________ and __________________________
The hours of operation will be 0900hrs to 2100hrs, 7 days per Week
An extension to the above hours has/ has not been requested until 2200hrs
Any objection relating to this application should be addressed to:
Business Services/ Transport Managers
Place
Transport
Business Centre G4, Waverley Court, 4 East Market
Street, Edinburgh, EH8 8BG
Objections must be lodged within 14 days of the date application was lodged with
CEC Date _ / _ / _
Objections must be in writing and must specify the grounds of the concern(s), the
name and address of the person making it and must be signed by that person or
their agent.
This site notice must be displayed prominently in a position clearly visible to the
public and within a 20 metre radius of the above premises.
This site notice must be displayed for a period of 14 days from the date of
application was lodged with the City of Edinburgh Council
Applicant’s
Signature
Date
/ /
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Outdoor Area Occupation Permit Application Form (City of Edinburgh Council)

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Completed 30 July 2020

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