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Newstuorgfinal16 Application for

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NEW STUDENT
ORGRANIZATION
RECOGNITION PACKET
Office for Student Engagement
CHECKLIST FOR
NEW STUDENT ORGANIZATION
RECOGNITION PACKET
____________________________________________________
Name of Organization
SEMESTER: ___________________ YEAR: ________________________
To be recognized and receive all of the privileges of a registered student organization, the
organization must submit the following information to the Office for Student Engagement,
Student Union 2307, for approval.
In Application:
• New Student Organization Recognition Form: ___
• Officers Roster/Information: ___
• Membership Roster: ___
• Faculty Advisor Verification Form: ___
• Membership Information: ___
• Bank Account Information: ___
• Policies and Procedures Compliance Form: ___
• Hazing Policy: ___
Please Attach:
• Two Letters of Recommendation: ___ (From Faculty, Staff Member, and/or Administration)
• Proposed Constitution and By-Laws: ___ (Please utilize the sample Constitution provided under
Organization Resources on the Student Organization website)
Office Use Only
Packet was received in the Office for Student Engagement: ______________________
Date
Reviewed in the Office for Student Engagement: _________________________________________
Person Reviewing
Director of the Office for Student Engagement: _______________________________________
NEW STUDENT ORGANIZATION RECOGNITION FORM
Name of Organization: ___________________________________________________________
Contact Person: ___________________________________________
Address: _____________________________________________
Telephone #: _____________________
Type of Organization
(Please Check One)
____ Service ____ Religious ____ Honors
____ Departmental ____ Special Interest ____ Councils
____ Sports ____ Subsidiary ____ Other
Purpose/Statement of the Organization:
Please Check One:
National ___ Local ___
If Local, will you seek National Affiliation? Yes ___ No ___
List National Address, if Applicable: ______________________________________________________
Discrimination Clause:
Name of Organization: _______________________________________________ does not
select nor restrict its membership on the basis of race, color, national origin, or disability.
Signature of the President: ________________________________ Date: __________________
NEW STUDENT ORGANIZATION OFFICERS ROSTER
Organization Name: ___________________________________________________________
Mailing Address: ______________________________________________________________
Organization Email: ___________________________________________________________
President Information:
Name: _______________________________ E-mail Address: ___________________________
Cell Phone #: _________________________W Number: _______________________________
For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________
Officer Title: __________________________________________________________________
Name: _______________________________ E-mail Address: ___________________________
Cell Phone #: _________________________W Number: _______________________________
For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________
Officer Title: __________________________________________________________________
Name: _______________________________ E-mail Address: ___________________________
Cell Phone #: _________________________W Number: _______________________________
For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________
Officer Title: __________________________________________________________________
Name: _______________________________ E-mail Address: ___________________________
Cell Phone #: _________________________W Number: _______________________________
For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________
* A student organization officer must meet the following grade requirement to be eligible to hold office:
- Be enrolled in a minimum of 12 hours (full time student)
- Have a minimum 2.5 semester GPA and a 2.5 cumulative GPA
For more information on this University policy go visit the Office for Student Engagement Student
Organizations/Greek Life Policies and Procedures manual at http://www.southeastern.edu/admin/ose/
*Please attach an additional sheet of paper with any additional officers.
ORGANIZATION ROSTER OF MEMBERS
Name of Organization: __________________________ Semester/Year: _________________
A minimum of 10 currently enrolled Southeastern Louisiana University is required.
Name
Last, First, Middle Initial
W Number
New Member
Y/N
I CERTIFY ROSTER IS CORRECT: ____________________________________________
Signature of President
FACULTY ADVISOR VERIFICATION FORM
Name of Organization: _________________________________________________________________
Each student organization is required to have a faculty advisor who must be a member of the University’s
faculty or staff. Graduate students may not serve as faculty advisors.
Responsibilities of a Faculty Advisor:
1. Remain informed concerning the purposes and programs of the organization, and provide advice
on the planning and implementation of events and activities.
2. Be aware of all University policies and procedures regarding student organizations.
3. Meet with members, inter/national visitors, alumni advisors, Office for Student Engagement staff,
etc. as necessary.
4. Assist in the promotion of scholarship.
5. Attend organizational meetings and events as needed.
6. Regularly meet with the organization officers to establish mutual understanding and expectations.
7. Evaluate projects, performance, and progress; serve as a resource and provide feedback to the
officers of the organization.
8. Represent the organization and its interests to other faculty and staff.
9. Serve as a consistent link with the past and provide a historical perspective to assist the current
leadership in accomplishing goals.
10. Approve or disapprove activities of the organization through the Registration of Activities
process.
11. Contact the Office for Student Engagement if the organization could benefit from special
guidance or programming.
12. Be present at designated social functions of the organization per the University policies and
procedures or as required by the Assistant Vice President for Student Affairs.
I understand and agree to perform the role of faculty advisor to the above listed organization. I
understand that I am the contact person responsible for working with this organization at Southeastern
Louisiana University.
Name: ____________________________________ Email: ___________________________________
Mailing Address: __________________________________ City, State, Zip: ______________________
Campus Phone #: ___________________________ Cell Phone #: _______________________________
______________________________________________ ________________________
Signature Date
The information provided will be kept on file in records located in the Office for Student Engagement. Access to
this information will be limited to an “as needed” basis. E-mail addresses will be used for regular correspondence
and will be published online.
MEMBERSHIP INFORMATION
This information will be used by the Office for Student Engagement on the website and in
various other forms to promote your organization and to assist students in searching for and
connecting with your organization.
Organization Name: ____________________________________________________________
Requirements for Membership:
Meeting Information (When, Where, Time, etc.):
Amount of Dues: __________________________________
Description of Organization:
Contact Information:
Website URL: _________________________________________________________________
Facebook Page: ________________________________________________________________
Twitter Name: ________________________________________________________________
Other Social Media: ____________________________________________________________
STUDENT ORGANIZATIONS
MEMO:
DATE: July 26, 2016
TO: Student Organization Presidents
FROM: Office for Student Engagement
RE: Student Organization Bank Accounts
To be in compliance with the Louisiana’s Attorney General’s Opinion 94-167, the
Southeastern Controller’s Office must have a listing of all student organizations’ bank
accounts whose faculty/staff advisor is responsible and/or has any control over the receipt,
deposit, and/or expenditures of an organization’s funds.
Please fill in the information requested below and submit information along with your
organization’s New Student Organization Recognition Packet.
NAME OF ORGANIZATION: _________________________________________________________
NAME OF BANK: ___________________________________________________________________
NAME OF ACCOUNT: _
______________________________________________________________
ACCOUNT NUMBER: ________________________________________________________________
1. SIGNATURE AUTHORITY: ____________________________________________________
Title: ______________________________________ Date: _
___________________________
2. SIGNATURE AUTHORITY: ____________________________________________________
Title: ______________________________________ Date: ____________________________
STUDENT ORGANIZATIONS
MEMO:
DATE: July 26, 2016
TO: Student Organizations’ Presidents
FROM: Jim McHodgkins
Assistant Vice President for Student Affairs
RE: Registration of Activities and Alcohol Policy
All Southeastern student organizations are required to register their meetings and social
functions. Access to the registration of activities form is available on the website for the
Assistant Vice President for Student Affairs. In addition, if alcohol will be present at any
functions of the student organization, organizations are required to have their officers’ meet with
the Assistant Vice President for Student Affairs (Student Union Room 2409, 549-3792) prior to
final approval of these events. Any organization that fails to adhere to the above mentioned
criteria will be denied social functions involving alcohol and may also face Code of Student
Conduct Violations. (For additional information, please refer to the Southeastern Student Code
of Conduct or the Southeastern Student Organizations Policies and Procedures Manual at
http://www.southeastern.edu/admin/stu_orgs/student_res/index.html
All student organizations are reminded that it is illegal for anyone under 21 years of age to use,
consume, possess and/or purchase alcoholic beverages. Alcoholic beverage is defined as any
beverage containing ½ or 1% or more alcohol by volume.
If you have any questions in regard to this policy, please refer to the Southeastern Student
Organizations Policies and Procedures Manual or contact Mr. Jim McHodgkins, Assistant Vice
President for Student Affairs, Room 2409 in the Student Union, 549-3792.
STUDENT ORGANIZATION POLICIES AND PROCEDURES MANUAL
COMPLIANCE FORM
(Please print names)
We, ___________________________________________________ (President’s name) and
________________________________________________ (Officers’ name) of the
_____________________________________________ (Organization) do hereby affirm to
Southeastern Louisiana University that the organization, represented by our signatures, does
comply with the Student Organization and Greek Life Policies and Procedure Manual.
In order to insure that all members are aware of the requirements outlined in this handbook, we
affirm that:
• all members have been informed, in writing, of the requirements outlined in these
policies
• these policies are reviewed each Fall and Spring semesters with all members
President Signature: _________________________________________ Date: _____________
Officer Signature: ___________________________________________ Date: _____________
HAZING POLICY
Southeastern Louisiana University does not tolerate the physical, mental or psychological abuse
of any individual or individuals. Any group suspected of participating in such hazing abuse will
be fully investigated and, if found guilty, action will be taken against the organization.
Individuals within a group found guilty of hazing may face suspension or expulsion from the
University.
The University will not tolerate retaliation by any individual (whether or not that person was
directly involved in the original incident) against any faculty, staff or student who reports,
participates in an investigation of or is a complainant in a disciplinary proceeding involving the
allegation of hazing. Claims of retaliation will be investigated as a breach of the University’s
hazing policy and may result in University sanctions.
The University adheres to the University of Louisiana System’s policy on hazing, Section XXIV,
and the Fraternity Executive Association’s statement on hazing (also referred to herein as the
Association and/or FEA definition of a statement on hazing).
For additional information, please refer to the Southeastern Student Code of Conduct or the
Southeastern Student Organizations Policies and Procedures Manual at
http://www.southeastern.edu/admin/stu_orgs/student_res/index.html.
I have read and understand the Southeastern Louisiana University Alcohol and Hazing policies
and have distributed the information to the members of:
___________________________________________________
Name of Organization
I have also received a copy of the most up to date Student Organizations/Greek Life Policy and
Procedures Manual and understand that the “student organization” is responsible for complying
with all of the policies and procedures listed therein.
_________________________________________ _____________________________
Signature of President Date
All information contained in the packet must be submitted to the Office for Student
Engagement, Student Union 2307 to begin the recognition process.
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