Fill - Free fillable Currentstuorg2018 Faculty Advisor Verification Form PDF form

EDITING TEMPLATE

Currentstuorg2018 Faculty Advisor Verification Form

1

Student Organization Recognition Packet

Fall 2018/Spring 2019

Included in this packet are the following forms:

- Officer Roster

- Membership Information

- Organization Roster

- Student Organization Bank Accounts

- Faculty Advisor Verification Form

- Policies and Procedures Compliance Form

- Hazing Policy Form

- Sign Approval Form

- Food Policy Approval Form

Please attach the most recent copy of your organization Constitution

and Bylaws.

For office use only - Date received: ___________________

2

STUDENT ORGANIZATION

OFFICER ROSTER FALL 2018/SPRING 2019

Organization Name: ___________________________________________________________

Mailing Address: ______________________________________________________________

Organization Email: ___________________________________________________________

President Information:

Name: _______________________________ E-mail Address: ___________________________

Cell Phone #: _________________________W Number: _______________________________

For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________

Officer Title: __________________________________________________________________

Name: _______________________________ E-mail Address: ___________________________

Cell Phone #: _________________________W Number: _______________________________

For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________

Officer Title: __________________________________________________________________

Name: _______________________________ E-mail Address: ___________________________

Cell Phone #: _________________________W Number: _______________________________

For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________

Officer Title: __________________________________________________________________

Name: _______________________________ E-mail Address: ___________________________

Cell Phone #: _________________________W Number: _______________________________

For Office Use Only: CUM GPA: __________ SEM GPA: __________ HRS. Enrolled: __________

* A student organization officer must meet the following grade requirement to be eligible to hold office:

- Be enrolled in a minimum of 12 hours (full time student)

- Have a minimum 2.5 semester GPA and a 2.5 cumulative GPA

For more information on this University policy go visit the Office for Student Engagement Student

Organizations/Greek Life Policies and Procedures manual at http://www.southeastern.edu/admin/ose/

*Please attach an additional sheet of paper with any additional officers.

3

STUDENT ORGANIZATION

MEMBERSHIP INFORMATION FALL 2018/SPRING 2019

This information will be used by the Office for Student Engagement on the website and in

various other forms to promote your organization and to assist students in searching for and

connecting with your organization.

Organization Name: ____________________________________________________________

Requirements for Membership:

Meeting Information (When, Where, Time, etc.):

Amount of Dues: __________________________________

Description of Organization:

Contact Information:

Website URL: _________________________________________________________________

Facebook Page: ________________________________________________________________

Twitter Name: ________________________________________________________________

Other Social Media: ____________________________________________________________

4

ORGANIZATION ROSTER OF MEMBERS

Name of Organization: __________________________ Semester/Year: _________________

Name

Last, First, Middle Initial

W Number

New Member

Y/N

I CERTIFY ROSTER IS CORRECT: ____________________________________________

Signature of President

5

FACULTY ADVISOR VERIFICATION FORM

FALL 2018/SPRING 2019

Name of Organization: _________________________________________________________________

Each student organization is required to have a faculty advisor who must be a member of the University’s

faculty or staff. Graduate students may not serve as faculty advisors.

Responsibilities of a Faculty Advisor:

1. Remain informed concerning the purposes and programs of the organization, and provide advice

on the planning and implementation of events and activities.

2. Be aware of all University policies and procedures regarding student organizations.

3. Meet with members, inter/national visitors, alumni advisors, Office for Student Engagement staff,

etc. as necessary.

4. Assist in the promotion of scholarship.

5. Attend organizational meetings and events as needed.

6. Regularly meet with the organization officers to establish mutual understanding and expectations.

7. Evaluate projects, performance, and progress; serve as a resource and provide feedback to the

officers of the organization.

8. Represent the organization and its interests to other faculty and staff.

9. Serve as a consistent link with the past and provide a historical perspective to assist the current

leadership in accomplishing goals.

10. Approve or disapprove activities of the organization through the Registration of Activities

process.

11. Contact the Office for Student Engagement if the organization could benefit from special

guidance or programming.

I understand and agree to perform the role of faculty advisor to the above listed organization. I

understand that I am the contact person responsible for working with this organization at Southeastern

Louisiana University.

Name: ____________________________________ Email: ___________________________________

Mailing Address: __________________________________ City, State, Zip: ______________________

Campus Phone #: ___________________________ Cell Phone #: _______________________________

______________________________________________ ________________________

Signature Date

The information provided will be kept on file in records located in the Office for Student Engagement. Access to

this information will be limited to an “as needed” basis. E-mail addresses will be used for regular correspondence

and will be published online.

6

STUDENT ORGANIZATIONS

MEMO:

DATE: July 26, 2018

TO: Student Organization Presidents

FROM: Office for Student Engagement

RE: Student Organization Bank Accounts

To be in compliance with the Louisiana’s Attorney General’s Opinion 94-167, the

Southeastern Controller’s Office must have a listing of all student organizations’ bank

accounts whose faculty/staff advisor is responsible and/or has any control over the receipt,

deposit, and/or expenditures of an organization’s funds.

Please fill in the information requested below and submit information along with your

organization’s Fall 2018 registration packet.

NAME OF ORGANIZATION: _________________________________________________________

NAME OF BANK: ___________________________________________________________________

NAME OF ACCOUNT: _______________________________________________________________

ACCOUNT NUMBER: ________________________________________________________________

1. SIGNATURE AUTHORITY: ____________________________________________________

Title: ______________________________________ Date: ____________________________

2. SIGNATURE AUTHORITY: ____________________________________________________

Title: ______________________________________ Date: ____________________________

7

STUDENT ORGANIZATIONS

MEMO:

DATE: July 26, 2018

TO: Student Organizations’ Presidents

FROM: The Office for the Dean of Students

RE: Registration of Activities and Alcohol Policy

All Southeastern student organizations are required to register their meetings and social

functions. Access to the registration of activities form is available on the website for the

Division for Student Affairs. In addition, if alcohol will be present at any

functions of the student organization, organizations are required to have their officers’ meet with

the Dean of Students (Student Union Room 2409, 549-3792) prior to final approval of these

events. Any organization that fails to adhere to the above mentioned

criteria will be denied social functions involving alcohol and may also face Code of Student

Conduct Violations. (For additional information, please refer to the SLU Student Handbook or

the SLU Student Organizations Policies and Procedures manual at

http://www.southeastern.edu/admin/stu_orgs/student_res/index.html

All student organizations are reminded that it is illegal for anyone under 21 years of age to use,

consume, possess and/or purchase alcoholic beverages. Alcoholic beverage is defined as any

beverage containing ½ or 1% or more alcohol by volume.

If you have any questions in regard to this policy, please refer to the Southeastern Student

Organizations Policies and Procedures Manual or contact the Office for the Dean of Students,

Room 2409 in the Student Union, 549-3792.

8

STUDENT ORGANIZATION POLICIES AND PROCEDURES MANUAL

COMPLIANCE FORM

(Please print names)

We, ___________________________________________________ (President’s name) and

____________________________________________________ (Officers’ name) of the

_____________________________________________ (Organization) do hereby affirm to

Southeastern Louisiana University that the organization, represented by our signatures, does

comply with the Student Organization and Greek Life Policies and Procedure Manual.

In order to insure that all members are aware of the requirements outlined in this handbook, we

affirm that:

• all members have been informed, in writing, of the requirements outlined in these

policies

• these policies are reviewed each Fall and Spring semesters with all members

President Signature: _________________________________________ Date: _____________

Officer Signature: ___________________________________________ Date: _____________

SIGN/FLYER/POSTER POLICY and APPROVAL FORM

A copy of all signs, flyers, posters, notices and/or advertisements (other than those through the

student newspaper and/or athletic programs) for the University community must be presented to

the Office for Student Engagement, in room 2307 of the Student Union, as appropriate for dis-

play, for approval.

 The posting of signs, notices, and/or advertisements on other than University bulletin

boards by individuals and/or organizations is PROHIBITED. This includes doors,

windows, hallways, walls of buildings, poles, and trees.

 Permission to post signs on the outside of buildings must be obtained from the building

coordinator.

 Yard signs and signs on wooden frames are not permissible on Southeastern’s campus

with the exception of those promoting major University events such as Graduation,

Orientation, Athletics, etc. Permission for University approved yard signs must be

obtained from the Office for Student Engagement.

 Display of sexually suggestive objects or pictures and/or discriminatory portrayal of

individuals are not allowed.

 Chalking on buildings and sidewalks is not allowed.

 Advertisements/flyers may not, under any circumstances, be placed on automobile

windshields or indiscriminately handed out to passers-by.

 University Police, Physical Plant, and building coordinators are authorized to remove

improperly posted signs/flyer, notices, and/or advertisements in accordance with this

policy.

 Authorized signs, once approved, will be allowed 2 days prior to the event, the

day(s) of the event, and must be removed the day after the event, even if the event

is a weekly occurrence. Failure to adhere to this policy may result in loss of

future sign privileges.

ORGANIZATION/BUSINESS: ___________________________________________________

INDIVIDUAL MAKING REQUEST: ________________ PHONE: ______________________

SIGN CONTENT (EXACT WORDING OR ATTACH SAMPLE):

____________________________________________________________________________

____________________________________________________________________________

CONTENT APPROVAL: ______________________________________

Office for Student Engagement

This form must be signed by the building coordinator who will advise concerning the appropriate

manner and place for posting signs. Permission must be granted by the building coordinator(s)

before the signs are to be posted.

LOCATION OF SIGN(S) SIGNATURE OF BUILDING COORDINATOR(S)

__________________________ _________________________________________

__________________________ _________________________________________

__________________________ _________________________________________

This form must be returned to the Assistant Vice President for Student Affairs, in room 2409 of

the Student Union, after being signed by Building Coordinators.

REMINDER: SIGNS ARE TO BE REMOVED BY THE DAY FOLLOWING THE EVENT ADVERTISED.

FINAL APPROVAL: _____________________________________ ________________

 Office for Student Engagement  Date Approved

Revised 1/5/16

9

Dean of Students

11/15/06

SOUTHEASTERN LOUISIANA UNIVERSITY

FOOD POLICY APPROVAL FORM

FOR FOOD RELATED ACTIVITY OR PURCHASE

Student Organization or Department Unit:________________________________________

Purpose of Activity:_______________________________ __________________________

Date of Activity: Time of Activity:_________________________________

Food to be Served:__________________________________________________________

Location of Activity:______________________________ __________________________

Food Will Be: [ ] Sold or [ ] Served Free

Is Food Being Donated?: [ ] No / [ ] Yes- Donor Name__________________________

Food Will Be Purchased From: [ ] Campus Dining

[ ] Vendor/Supplier

[ ] Not Applicable

Food Will Be Prepared By: [ ] Campus Dining

[ ] External Caterer

[ ] Student Organization or Departm ental Unit

[ ] Donor

Food Will be Served By: [ ] Campus Dining

[ ] External Caterer

[ ] Student Organization or Departm ental Unit

[ ] Donor

Budget Amount Available for Activity:______________ _____________

[ ] Actual / [ ] Estimated - Cost for Activity:___________________

Name of Full-Time Employee Responsible For Event:__ ____________________________

Name of Individual Who Has Attended the Food Safet y Class:________________________

Certificate of Insurance Attached For External Cate rer: [ ] Yes / [ ] No

Approval Form Submitted By: _______________________ Date_____________________

Approved Form To Accompany Purchase Requisition For Non-Campus Dining Purchase

__________________________________________________________________________

Activity or Purchase Approved By: _________________ __________________ _________

Director, Office for Student Engagement Date

Office for Student Engagement

Student Union RM 2307, SLU 10483, Hammond, LA 70402 | Phone:(985) 549-2120

Fax: (985) 549-3946 | student.engagement@southeastern.edu

10

Approved by President’s Staff October 31, 2017

11

Hazing Policy

Southeastern Louisiana University does not tolerate hazing including the physical, mental

or psychological abuse of any individual or individuals. All allegations of hazing will be fully

investigated by the University Police Department and/or the Office of Student Advocacy

and Accountability. Any group, and/or individuals within a group, found responsible hazing

may face disciplinary action up to and/or including expulsion from the University.

The University adheres to the Southeastern Louisiana University’s Hazing Policy,

University of Louisiana System’s policy on hazing(S-II.XXIII.-1); the Fraternity Executive

Association’s statement on hazing (also referred to herein as the Association and/or FEA

definition of and statement on hazing) and the Louisiana State Law (RS 17:1801).

Definitions and Regulations against Hazing

University of Louisiana System Policy on Hazing

Hazing shall be defined as:

A. Any action taken or situation created, whether on or off college or university property,

which is life-threatening to the individual or are intended to hurt or to humiliate physically

or mentally.

B. Kidnapping, paddling, slapping, branding, burning with cigarette, or any such activities

which are life-threatening to the individual or are intended to hurt or to humiliate

physically or mentally.

Approved by President’s Staff October 31, 2017

12

Louisiana Law on Hazing

R.S. 1801 Hazing Prohibited

Hazing in any form, or the use of any method of initiation into fraternal organizations in

any educational institution supported wholly or in part by public funds, which is likely to

cause bodily danger or physical punishment to any student or other person attending any

such institution is prohibited. Whoever violates the provisions of this Section shall be fined

not less than ten dollars nor more than one hundred dollars, or imprisoned for not less

than ten days nor more than thirty days, or both, and in addition, shall be expelled from

the educational institution and not permitted to return during the current session or term in

which the violation occurs.

Fraternity Executive Association (FEA): Statement on Hazing

The Fraternity Association which Social Greek Organizations defines hazing as any action taken

or situation created, intentionally, whether on or off fraternity premises, to produce mental or

physical discomfort, embarrassment, harassment or ridicule. Such activities and situations

include paddling in any form; creation of excessive fatigue; physical and psychological shocks,

quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside

the confines of the house; wearing, publicly, apparel which is conspicuous and not normally in

good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and

activities; late work sessions which interfere with scholastic activities; and any other activities

which are not consistent with fraternal law, ritual or policy or the regulations and policies of the

educational institution.

Southeastern Definition of Hazing

In an attempt to adopt a policy that is more inclusive for all community members, Southeastern

Louisiana has established the following definition of hazing:

Any activity that endangers the mental/physical health or safety of someone for the purpose of

initiation, admission into, affiliation with, or as a condition for continued membership in a group,

team, or organization regardless of the individual’s willingness to participate in the activity.

Hazing actions and situations include, but are not limited to the following:

1. Activities or events that facilitate rapid drinking, drinking games, intoxication or

impairment, and forced consumption of both palatable food and, or any other substance.

2. Any action taken or situation created that may cause pain, injury, excessive physical stress

or fatigue including, but not limited to the following: paddling, slapping, tackling, pushing,

and exercise that is not part of a reasonable all-organization athletic event.

3. Activities that involve the use of rope, string, elastic, or any device or material utilized to

restrain or confine an individual.

4. Activities involving lineups, interrogation, or verbal abuse.

5. Theft of property.

6. Transportation against an individual’s will (kidnapping) and/or abandonment at distant

locations.

7. Scavenger hunts.

Approved by President’s Staff October 31, 2017

13

8. Activities or expectations that are so time consuming as to significantly interfere with class

work, study time, and sleep.

9. Requirements that financially take advantage of individuals within the group (Requiring an

individual to purchase items as punishment).

10. The use of obscenities and vulgarities in dress, language or action.

11. Sexual degrading activities, including stripping, simulation of sexual acts or sexually

explicit cheers, chants, and songs.

12. Conducting any form of personal servitude including, but not limited to driving individuals

to class, cleaning another individual's room, serving meals to another individual, washing

another individual's car; etc.

13. Activities that cause psychological stress, including, but not limited to, any deception

designed to convince a student that he/she will not be initiated, will be removed, or will

injured during any activity.

14. Dressing alike in specific costumes or clothing (this does not apply to dress attire required

for business or ritual meetings).

15. Activities that cause psychological stress, including, but not limited to, any deception

designed to convince a student that they will not be made a member of the organization

or group, will be removed, or will be injured during the activity.

16. Forcing or requiring the violation of University Policy, Federal, State or local law, including

but not limited to, burglary, defacement, trespassing, animal cruelty, academic dishonesty,

and providing false or misleading information.

Enforcement of Hazing Policy

Any violation of the hazing policy shall be deemed a violation of the University’s Student Code

of Conduct. Thus, all allegations of hazing will be investigated by the Office of Student

Advocacy and Accountability and/or other appropriate law enforcement agencies. Individuals or

groups found responsible for violating the Hazing Policy may face disciplinary action including

expulsion from the University. The Vice President of Student Affairs, Chief Conduct Officer, and

Assistant Director of Advocacy and Accountability or designee may impose interim sanctions

immediately upon notice of charge of violation of the Hazing Policy.

The University will not tolerate retaliation by any individual or group (whether or not that person

was directly involved in the original incident) against any faculty, staff or student who reports,

participates in an investigation of, or is a complainant in a disciplinary proceeding involving the

allegation of hazing. Claims of retaliation will be investigated as a breach of the University’s

Hazing policy and may result in University sanctions.

Where Hazing Begins

Below are some considerations for determining if an activity constitutes hazing:

● Is the activity an educational experience?

● Does this activity promote and conform to the ideals and values of the organization or

group?

● Will this activity increase the individual’s respect for the organization or group?

● Is it an activity that the organization or group members participate in together?

Approved by President’s Staff October 31, 2017

14

● Would you be willing to allow parents or University officials to witness this activity?

● Does the activity have value in and of itself?

Why should you care about Hazing?

What individuals and groups may consider to be a perfectly harmless way of making

students learn their lesson in education, may, in the view of others, be an act that can be

criminal. Hazing is an offense punishable by law in more than 40 states. In addition, this

administration does not condone or accept hazing as a normal part of group member

education. The danger in hazing is that it gets out of hand. What begins as an innocent

prank can lead to disaster.

Student organizations and groups at Southeastern Louisiana University are expected to

be responsible community members and should seek alternative options that focus on the

positive aspects of being involved on campus. These include, but are not limited to the

following:

● Campus Involvement - encourage group members to get involved with other campus

organizations or groups.

● Community Service or Philanthropic Events that involve the whole group or membership

(not just new members).

● Wellness Activities (Intramurals, Group Classes at Pennington Student Activity Center).

● Team building exercises such as retreats, sporting events, or obstacle courses

● Mentoring.

● Leadership training that focuses on ethical leadership and positive group bonding.

● Attending campus or community events together.

Begin by asking about the values and characteristics that group members want to cultivate. For

instance, if you want to be a part of an organization in which everyone has a voice in defining the

purpose of the group, what types of activities allow everyone to express themselves and have a

role in the group? If leadership and community service are important group goals, what activities

allow members to work together in teams to build unity around that common purpose? Clarifying

group goals and values, and identifying activities that promote and express those goals and

values is a critical step.

Ultimately, hazing is a community issue with ripple effects beyond the immediate groups or

settings where it occurs. Hazing is a type of abuse that can interfere with the ability of children,

young adults, and adults to thrive as learners and as leaders, whether they’re in school, in a job,

in the military, or a part of any type of group or organization. Each member of any organization or

group has a responsibility to make a difference by being informed about hazing and committing

to hazing prevention.

Reporting Hazing Activities:

If you are being hazed or know someone in your student group or organization who is hazing or

being hazed, come forward and report in writing to any of the following offices:

● University Police Department:

○ 985-549-2222

○ police@southeastern.edu

Approved by President’s Staff October 31, 2017

15

○ Anonymous Reporting Form

● Office of Student Advocacy and Accountability

○ 985-549-2213

○ Incident Reporting Form

● Office of Student Engagement

○ 985-549-2120

○ student.engagement@southeastern.edu

● University Housing

○ 985-549-2118

○ universityhousing@southeastern.edu

● Athletic Department

○ 985-549-2395

○ lionscompliance@southeastern.edu

● University of Louisiana System

○ Louisiana System Anonymous Reporting Form

Many organizations and groups also have internal procedures for reporting hazing anonymously.

Please see your advisors and or coaches for information specific to your organization or group.

Additionally, any faculty member or staff member that becomes aware of possible hazing of

Southeastern Louisiana University students must immediately report the matter to one of the

offices listed above.

All groups and organizations are responsible for knowing, understanding, and

following the university Hazing Policy in addition to any specific governing

organizational or departmental requirements.

I have read and understand the Southeastern Louisiana University Alcohol and Hazing policies

and have distributed the information to the members of:

___________________________________________________

Name of Organization

I have also received a copy of the most up to date Student Organizations/Greek Life Policy and

Procedures Manual and understand that the “student organization” is responsible for complying

with all of the policies and procedures listed therein.

_________________________________________ _____________________________

Signature of President Date

All information contained in the packet must be complete and submitted to the Office for Student

Engagement, Student Union Room 2307 by 12:30 pm Friday, August 31, 2018 to be

considered a recognized organization at Southeastern for Fall 2018.

Download
Save PDF to desktop

Email
Email completed PDF

Send for Signing
Email for others to sign

Print
Print document

Me

NAME

EMAIL

Currentstuorg2018 Faculty Advisor Verification Form

View Audit Log
Print With Audit Log
Duplicate Document

Fill is the easiest way to complete and sign PDF forms online. Upload your own documents or access the thousands in our library.

Get started with our no-obligation trial. Cancel at any time.

Fill in and edit forms

Fill in your choosen form

Full e-signing supported

Sign the form using our drawing tool

Download or print completed PDF

Send to someone else to fill in and sign

card number

expiry date

CVC

$0 per month

No obligation
Cancel anytime