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A
CADEMY
O
F
M
ODEL
A
ERONAUTICS
C
LUB
CH
ARTERING
G
UIDE
5161 East Memorial Drive, Muncie IN 47302
Telephone (765) 287-1256 | Fax (765) 286-3303
clubs@modelaircraft.org | www.modelaircraft.org
AMA Vision
We, the members of the Academy of Model Aeronautics, are the pathway
to the future of modeling and are committed to making modeling the
foremost sport/hobby in the world.
This vision is accomplished through:
• Affiliation with its valued associates, the modeling industry and
governments.
• A process of continuous improvement.
• A commitment to leadership, quality, education and scientific/technical
development.
• A safe, secure, enjoyable modeling environment.
AMA Mission
The Academy of Model Aeronautics is a world-class association of
modelers organized for the purpose of promotion, development, education,
advancement, and safeguarding of modeling activities.
The Academy provides leadership, organization, competition,
communication, protection, representation, recognition, education, and
scientific/technical development to modelers.
AMA Club Chartering Guide Page 3 of 16
What is a chartered club?
In the mid-1960s, AMA established a program that gave local AMA members the opportunity to
join together as a group, enjoy camaraderie, exchange modeling tips and tricks, and secure use
of flying sites.
Today AMA charters nearly 2,400 clubs throughout the United States and provides the clubs
with various programs and benefits.
Minimum requirements for chartering a club.
You need five (5) or more current AMA members.
Three or more of them must be 19 years or older.
At least three (3) members 19 years or older need to be willing to serve as club officers
1
,
one (1) of them being the club Safety Coordinator
2
.
The majority of your club activities relate to recreational and/or competitive modeling,
and its organizational operation is local (e.g., city, town, county, etc.) as opposed to a
regional or national level.
Provide a current set of your club bylaws.
Provide latitude/longitude information for your modeling site(s).
All of your club members actively participating in modeling activity are required to be AMA
members. Based on the Mutual Agreement of Understanding
between AMA and the Model
Aeronautics Association of Canada (MAAC), current MAAC membership is also acceptable.
The annual fee to charter a club is $40. After it is chartered, your club will receive a certificate as
proof of its chartered status with AMA. The club charter year starts on March 31. This runs
concurrently with the dates of the liability insurance coverage, which is provided at no extra cost
as a benefit to the club and the club officers.
AMA sends a charter renewal reminder in mid-January to all current clubs!
Let’s Get Started!
On the next few pages you will find information that will assist you with the chartering process
as well as provide you with material outlining club benefits and other important facts. Some of
these forms are required and others are optional, depending on your specific club situation.
Please make sure you have the name and AMA numbers for everybody involved readily
available.
Club Officers
Each club has the discretion to assign duties and responsibilities to its officers. This should be
reflected in your club’s bylaws. Occasionally clubs look for assistance to define these positions.
For your convenience, we have compiled some suggested duties and responsibilities
that you
can find under “Club Information” in the documents section on the AMA website.
When your club has a change in club officers, please immediately email us the updated
information. This allows us to update our records accordingly and will ensure that any important
mailing will be send to the correct individual. For record-keeping purposes we will need all
officer changes in writing.
1
Club officer positions can only be held by current Open members or Park Pilot members. Youth members may
also serve as an officer, as long as the club has three adult officers.
2
Safety Coordinator needs to have access to email.
AMA Club Chartering Guide Page 4 of 16
Please know your club’s charter number and include it in your communication with AMA. This
way we can make sure we provide you with the correct information.
AMA asks clubs to select one officer as the primary designated contact for AMA-related
business. This means he or she will receive all correspondence that pertains to the club such as
charter renewal mailings. Additionally, we publish the designee’s phone number and/or email
address in our online club search
, as a way for interested members to contact the club.
Tip: Use a free email service and establish a club-related email address such as
YourClubName@yahoo.com
that can be passed along to the next designated
contact person.
Club Membership and Rosters
Clubs are autonomous entities and have the discretion to limit their membership such as certain
modeling activities or a limit to the number of members allowed.
Important: All clubs are required to have an open membership as it relates to race,
color, creed, national origin, gender, age, or disability.
After your club has been chartered, you will be able to update your club membership roster
online. This feature is generally only available to club officers. Please let us know if your club is
designating a member who is not an officer to maintain the online roster so that we can update
our records. We will list this member as the “Membership Coordinator” for your club, which will
provide him or her with access to the online roster!
A current membership card is the club’s best assurance when verifying an individual’s
AMA/MAAC membership. However, there are other ways/documents to serve as proof. The
individual may show you a temporary 30-day receipt received at an AMA sanctioned event or at
a tradeshow. You can also verify membership status on the AMA or MAAC
websites.
Club Bylaws
Clubs are required to have a set of bylaws on file with AMA. Your bylaws should be in
compliance with AMA’s minimum recommendations
and all club matters need to be handled in
accordance with those bylaws. If your club makes any revision to its bylaws, please forward an
updated copy to AMA right away.
Safety Code Compliance
Safety rules are not an obstacle to the enjoyment of model flying; they help prove that model
fliers are the responsible people they proclaim to be. All AMA chartered clubs are charged with
the responsibility of ensuring that their modeling activities will be conducted in compliance with
AMA’s National Model Aircraft Safety Code
. Supplemental guidelines are referenced within the
Safety Code and can be obtained either from the AMA website or by contacting AMA
Headquarters.
Aeromodeling is a fun and fulfilling activity, but with it comes the responsibility of every
participant to exercise the same professionalism and caution one would expect to find in any
other aviation activity. The minimum amount of time and effort required to provide a safe
environment pays major benefits many times over.
Any incident involving model aircraft may result in property damage or bodily injury. Apart from
any direct harm, a less-obvious result is the poor image of model flying that results from media
coverage of such incidents, which may lead to public antagonism, and in some cases, to the
loss of flying facilities. This is why it is important that model fliers observe safety rules and take
a common sense approach.
AMA Club Chartering Guide Page 5 of 16
Any reckless, intentionally unsafe modeling operation may seriously limit the extent to which
AMA benefits may work to protect members, clubs, and property owners.
Club Insurance Benefits
Club Insurance Coverage: Chartering a club provides liability insurance benefits to the club
and the club officers. This is not only limited to an accident caused by flying models. A club can
also be sued for non-flying accidents that may occur at its flying field, meeting site, or a club
event. Such accidents may be caused by a club member, spectator, or someone else while
acting on behalf of the club, and may arise from conditions of the premises or other non-flying
activities. For this reason, liability coverage for AMA chartered clubs extends to claims arising
from model flying, as well as non-model flying accidents.
Club officers are provided primary liability insurance coverage for the duties they perform
associated with the club activities. The insurance industry calls this the “vicarious liability” for the
acts of others or accidents caused by others.
Important: AMA does not provide insurance coverage for
a) club-owned equipment (e.g., storage sheds, lawn mowers, etc.) or
b) Directors & Officers (D&O) coverage (claims resulting from decisions
regarding club policy, discrimination, environmental issues, etc.) Clubs
should check with local insurance providers if they are interested in
obtaining these items.
Flying Site Owner Insurance Coverage: Most property owners want to be assured that they
are protected if they allow a chartered club to use their property as a flying site, so they will ask
for an insurance certificate that will name the property owner as an “additional insured.” This
coverage safeguards the owner if he or she is named in a claim because of an accident caused
by an AMA member and/or club. Clubs can obtain this coverage for the charter year or for
specific event dates. There is a processing fee of $80/certificate for the charter year coverage or
$25/certificate for specific event coverage. Please complete this form
and submit along with the
appropriate payment.
The coverage provides up to $2,500,000 of primary liability insurance coverage to the flying site
owner. You may want to provide this summary page
with the program highlights to any current
or potential new site owner.
Flying Sites
Most charter clubs and model fliers are careful in their selection of flying sites, layouts, and
other operational practices. AMA has developed some suggestions giving clubs a starting point,
if needed. These suggestions are not mandatory requirements, and of course, do not guarantee
that no accident will occur. Clubs are welcome to use these recommendations, and can use
their discretion to modify any of the items based on their specific situation, e.g., types of aircraft
used, geographical location, obstructions, proximity of neighbors, etc. Click here
to see AMA’s
suggested RC flying site specifications.
AMA’s Flying Site Assistance Coordinator (FSAC) works with chartered clubs to help them
understand how to safeguard their flying sites and secure them, as well as help members and
clubs understand the need to look for another site—even while they are enjoying their current
site. AMA will continue to help clubs that have lost a site to locate and secure a new one. Email
the FSAC
or call at (765) 287-1256, extension 230.
AMA Club Chartering Guide Page 6 of 16
AMA Club Information
Club name ___________________________________________ Club # __________________
Club address _________________________________________________________________
Club mailing address if different from the designated contact officer’s address (e.g., PO Box):
____________________________________________________________________________
City _____________________________________________ State _________ Zip __________
Club website address __________________________________________________________
Please note: A club may not have legal rights to the website or its content if not registered directly to the club.
Club email ___________________________________________________________________
Check club’s major modeling interest(s) below:
Radio Control Control Line Free Flight Multi-Interest
My signature below signifies that my club is in full compliance with these requirements:
• I acknowledge that our AMA Charter Club requires every member who actively
participates in modeling operations to be an AMA member or a MAAC member.
• I further understand that we will need to submit a frequency management agreement or
a 2.4 GHz agreement if our flying site is located within three (3) miles of any preexisting
flying site (AMA Safety Code, Radio Control, #5).
• I have submitted a current copy of our club’s bylaws and agree that the club will abide by
it. If any revisions are made to the bylaws, I will forward an updated copy, marked with
the revision date, to AMA Headquarters.
3
• I attest that my club has an open membership regardless of race, color, creed, national
origin, gender, age, or disability.
________________________________ _______________________________
Club officer’s signature Please print name
When completing electronically, please indicate signature
by typing your complete name.
________________________________ ________________________________
Date AMA#
3
This is not applicable for MASC and UMASC.
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 7 of 16
Club Officers
Please designate one of your officers as the contact by marking the check box beside the officer
position. The designee will receive all club correspondence and his or her email and telephone
number will be published on behalf of the club. The president will be designated by default if no
selection or multiple selections have been made.
An officer can hold more than one position, such as secretary/treasurer, VP/safety coordinator, etc.
The Safety Coordinator is a required position must have access to email.
President Name __________________________________________ AMA # _________
Address ________________________________________________________
City ____________________________________ State _____ Zip ________
Day tel.: __________________________ Evening tel.: ___________________
Email __________________________________________________________
Vice President Name __________________________________________ AMA # _________
Address ________________________________________________________
City ____________________________________ State _____ Zip ________
Day tel.: __________________________ Evening tel.: ___________________
Email __________________________________________________________
Secretary Name __________________________________________ AMA # _________
Address ________________________________________________________
City ____________________________________ State _____ Zip ________
Day tel.: __________________________ Evening tel.: ___________________
Email __________________________________________________________
Treasurer Name __________________________________________ AMA # _________
Address ________________________________________________________
City ____________________________________ State _____ Zip ________
Day tel.: __________________________ Evening tel.: ___________________
Email __________________________________________________________
Safety Name __________________________________________ AMA # _________
Coordinator Address ________________________________________________________
City ____________________________________ State _____ Zip ________
Day tel.: __________________________ Evening tel.: ___________________
Email __________________________________________________________
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 8 of 16
Club Roster Form
Each member of the club who participates in club flying activities must be an AMA member (Junior,
Senior, Open, Park Pilot, Three-Month Trial, or Affiliate) or be a current member of the Model
Aeronautics Association of Canada (MAAC).
New clubs: List all club members.
Renewing clubs: List only new club members or club members who should be deleted from the
club roster.
Do not list club officers on this form.
Club officers are encouraged to update the roster online in the “Members Only” section of our
website www.modelaircraft.org. To update club rosters, you have to make sure that you have an
AMA Web account and that the account is linked to your membership. This is how the system will
verify that you are a current club officer. You can find some assistance on how to sign up and link
your membership at www.modelaircraft.org/membership/membership/gettingstarted.aspx
.
After you have completed that step, you should be able to access the roster.
If you are unable to take advantage of our online tools, please forward this sheet to AMA
Headquarters with your updates on a monthly basis.
Club officer completing form: ____________________________________________________
Please indicate if the member is being added or deleted by entering an X in the appropriate column.
AMA # Last name, first name, city, and state Add Delete
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 9 of 16
AMA # Last name, first name, city, and state Add Delete
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 10 of 16
Club Details
When interested modelers use the “Find a Club” tool, we attempt to provide them with the vital
information to find a club that fits their individual preferences and vice versa.
To help in this endeavor, please mark each box that applies to your club’s activities and benefits.
We appreciate your assistance in helping our new members join us in the world of model aviation!
Guest pilots welcome
General public welcome
AMA membership
required
No drugs/alcohol
No pets allowed
No smoking
Club sponsor required
Limited member count
Probationary period
________________
Model inspection
Other Club Benefits
Open membership
Club cookouts/picnics
Club newsletter
Informative programs
Regular club meetings
Events open to other
AMA clubs/members
Pilot instruction training
Other planned club
activities
Youth programs
Community events open
for general public to
attend/participate
Community involvement
(participate and promote
model aviation within
community)
Club-only events (club
members and family
only)
Does your flying site or website display AMA’s logo or other AMA-related materials other than
the AMA Safety Code?
Yes No
Does your club support or donate to charitable organizations (via events or otherwise)?
Yes No
Does your club have regular contact with your AMA district vice president or one of the
associate vice presidents?
Yes No
Additional Club Information (Limit of 255 characters)
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 11 of 16
Flying Site Information
The information we are requesting is to help us locate all of the flying site locations used by
AMA chartered clubs throughout the United States. We will associate these locations directly
with your club and publish the data on our website under the “Find a Club” tool. We understand
that some locations may have accessibility restrictions. Please indicate if the location cannot be
published.
If your club has multiple flying sites, please complete a copy of this form for each.
Flying site name (if multiple sites) _______________________________________________
GPS coordinates: Latitude _____________________ Longitude ___________________
Do not publish
Does your club own or rent/lease the property?
Own Rent/lease Other ____________________________
If the club does not own the property, who is the landowner?
Private Federal State County/city
Other _______________________
Does your club have a formal use agreement with the landowner?
Yes No
Is this flying site located within five miles of a public airport(s)
4
?
Yes No
Does your club have an agreement with the public airport as it pertains to model operations?
Yes (written agreement) Yes (verbal agreement) No Don’t know
Does your club want or need to provide liability insurance coverage to the landowner? (If club
owns property, coverage is automatically provided.)
Yes No
If Yes, please complete the application on the next page.
4
This should be measured from center of field using the official GPS coordinates for the airport. You can use online
websites such as Skyvector.com
to obtain official coordinates for airports in the US.
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 12 of 16
Application for Insuring Flying Site Owner
Club officer name and position ___________________________________________________
AMA will process your certificate request upon receipt. The insurance certificate will be mailed
to the property owner (or emailed if address is provided). The officer designated as the club
contact will automatically receive an email copy of the certificate for the club files.
There is a $80 charge for each “year-round” certificate issued to run concurrently with the club
charter. Date-specific certificates for events such as fun-flys, mall shows, etc., are available for
$25.
Please be as accurate as possible when completing this form. You may need to contact the
property owner to ensure you have the correct information.
Legal name of additional insured/property:
____________________________________________________________________________
Name and mailing address of the additional insured listed above:
____________________________________________________________________________
Address _____________________________________________________________________
City__________________________________________ State ________Zip_______________
Email _______________________________________________________________________
Site location/address:
Club meeting location only, no flying activities
____________________________________________________________________________
Year-round, $80 Event only, $25, date(s):_____________________________________
______________________________________________
Legal name of additional insured/property:
____________________________________________________________________________
Name and mailing address of the additional insured listed above:
____________________________________________________________________________
Address _____________________________________________________________________
City__________________________________________ State ________Zip_______________
Email _______________________________________________________________________
Site location/address:
Club meeting location only, no flying activities
____________________________________________________________________________
Year-round, $80 Event only, $25, date(s):_____________________________________
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 13 of 16
2.4 GHz Agreement
In 2008, the AMA Executive Council approved a process to waive – on a provisional
basis – the frequency-management agreement requirements as listed under item 6 in
the RC section of the current AMA Safety Code for club(s) operating exclusively on 2.4
GHz.
The __________________________________________________ (Club name),
AMA Charter #_____________, acknowledges and agrees that model operations by all
club members, guests, and visitors at ___________________________________
______________________ (site location) will be exclusively on 2.4 GHz.
The club will make every effort to inform all modeling participants of this requirement and
will enforce the 2.4 GHz usage. Unless prohibited, the club must post appropriate
signage at the flying site location
5
.
_______________________________________________ _________________
Club officer’s signature Date
When completing electronically, please indicate signature by typing your complete name.
5
Various signs stating “2.4 GHz use only” will be posted at the flying site, unless the property owner
prohibits any postings. Signs must be prominently displayed at least at the field entrance, with the
field rules and with the current Safety Code poster. Additional signage is recommended. The club may
consider installing a generic frequency board with an additional “2.4 GHz use only” posting.
Club name ___________________________________________ Club # __________________
AMA Club Chartering Guide Page 14 of 16
Club Chartering Payment Summary
1) Annual club charter fee $40.00
2) Certificate of insurance for year-round flying site ($80/certificate)
Please include completed application
__________ certificate(s) x $80.00 $__________
3) Certificate of insurance for event ($25/certificate)
Please include completed application listing the specific event date
__________ certificate(s) x $25.00 $__________
Total enclosed $__________
Payment type: Check MasterCard Visa Discover
Credit card __ __ __ __ - __ __ __ __ - __ __ __ __ - __ __ __ __ Exp. date ____/_____
Cardholder’s signature _________________________________________________________
Note: Attach check or money order payable to AMA, only for the amount shown on this form. If
you are enclosing any individual AMA membership enrollment forms, please submit a separate
check or money order.
AMA Club Chartering Guide Page 15 of 16
Save for Your Club Records
Academy of Model Aeronautics
5161 E Memorial Dr., Muncie, IN 47302
Tel.: (765) 287-1256; Fax: (765) 286-3303
AMA Club Secretary – ext. 291
clubs@modelaircraft.org
• Club charter (new and renewal),
• Insurance certificates for flying site
property owners, mall shows, etc.
• Club rosters
• Safety Code posters
• Introductory Pilot Program
• Turbine waiver information
• Disaster Relief program
Education – ext. 516
education@modelaircraft.org
• Take off and Grow (TAG) Program,
• Model Aviation School Clubs
(MASC)
• Scholarship programs
• Educational material
Membership Services – ext. 296
membership@modelaircraft.org
• Membership cards
• Address changes (individual
members)
Programs – extension 272
programs@modelaircraft.org
• Leader Clubs
• Flying Site Grants
• AMA promotional material for
events and mall shows
Public Relations – extension 277
publicrelations@modelaircraft.org
• Club Reward and Recognition
program
• Walk of Fame Brick program
Safety & Member Benefits – ext. 251
safety@modelaircraft.org
• Safety Code clarifications,
• General insurance questions
• Large Model Airplane (over 55
pounds)
Safety & Member Benefits – ext. 253
claims@modelaircraft.org
• Insurance claims (file a claim and
questions)
Supply and Service – ext. 212
shopama@modelaircraft.org
• Telephone/catalog orders
• Order forms,
• AMA Cubs (Delta Darts
Supply and Service – ext. 521
products@modelaircraft.org
• Custom trophies, plaques, and
apparel
Competition – ext. 232
competition@modelaircraft.org
• Event sanction
• Insurance certificates for sanctioned
events
• Contest Director (application)
Competition – ext. 230
tonys@modelaircraft.org
• Competition Regulation information
• Rules change requests
• Technical information
• Contest Board matters
Flying Site Assistance – ext. 230
fsac@modelaircraft.org
• Flying Site Assistance
Some Club-Related Documents on AMA’s Website:
Document No. Description
105 Official AMA National Model Aircraft Safety Code
510-A Safety Regulations for Model Aircraft Gas Turbines
515-A Required Safety Standards for Giant Scale Racing
520-A Large Model Airplane Program Requirement
525 Safety Code for Radio Control Combat
530 Safety Code for General Radio Control Racing
540-B Set-Back Distances for Sport Pylon Racing
540-D See and Avoid Guidance
550 First Person View (FPV) Operations
560 RC Operations Utilizing Failsafe, Stabilization, and Autopilot Systems
500-H Liability Insurance Protection Program for Paid Instructors
904 Application for Insuring Flying Site Owners
915 Flying Site Owner—Insurance Coverage Summary
500-I Insurance and Incorporation
505-A Local Clubs and Tax Exempt Status
n/a Your Club as a Nonprofit
505-B—505-J 501 (c)(7) Information Package
917 Introductory Pilot Program
706 Recommended RC Flying Site Specifications
535-B Sample: Flying Site Safety and Operational Rules
708 Leader Club Award Application
712 Flying Site Grant Application
714 Natural Disaster Assistance Program for Clubs
716 Club Recognition and Reward Program
These are just a few documents available for clubs and members. Please visit
www.modelaircraft.org/documents.aspx
to find additional information.
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LUB ARTERING UIDE CADEMY F ODEL ERONAUTICS

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Completed 13 October 2021

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