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Health Protection
Environmental Health Services
Guide and Pool Safety Plan
for
Pool Operators
September 2015
Guide and Pool Safety Plan
September 2015 Page 2
This document has been created and revised through the collaboration of the Provincial
Recreational Water Committee with the input of multiple members within the following Health
Authorities:
Fraser Health
Vancouver Coastal Health
Vancouver Island Health
Interior Heath
Northern Health
Layout & design support was provided by Patricia Buchanan and staff from Fraser Health,
Health Protection.
Disclaimer
The contents of this document are intended to be used as a guide to create a Pool
Safety Plan as required by the Pool Regulation (BC Reg.296/2010). This document
should be used in conjunction with other reference materials such as the Pool
Regulation, the BC Guidelines for Swimming Pool Operations and the BC Guidelines for
Swimming Pool Design and other information, some of which is provided in the
Appendices. The guide is designed for commercial pools and public pools.
This document cannot address every situation that may occur in a pool facility. Whether
an issue is addressed in the pool safety plan or not it is necessary to comply with the
Pool Regulation and always operate the pool facility in a safe manner. Failure to do so
may result in legal actions.
Note: When there is a discrepancy between the Pool Regulation and any other
document the Pool Regulation shall prevail.
Guide and Pool Safety Plan Table of Contents
September 2015 Page 3
Pool Safety Plans ................................................................................................. 5
Section 1 – Pool Information ............................................................................... 7
1.1 Pool Administration / Information ....................................................... 8
1.2 Pool Details ..................................................................................... 10
1.3 List of Equipment and Amenities ..................................................... 11
Section 2 – Emergency Procedures ................................................................. 12
2.1 Site Plan ......................................................................................... 13
2.2 Emergency Response Phone Numbers .......................................... 13
2.3 Emergency Response Procedures .................................................. 15
2.4 Emergency Equipment .................................................................... 22
2.5 Evacuation Procedures ................................................................... 23
2.6 Facility Signage ............................................................................... 24
2.7 Incident Reporting Forms ................................................................ 25
Section 3 – Pool Operation and Maintenance .................................................. 26
3.1 Operating Permit ............................................................................. 27
3.2 Staff and Operator Training ............................................................. 27
3.3 When to Close the Pool to Swimmers ............................................. 28
3.4 Pool and Hot Tub Water Chemistry ................................................. 28
3.5 Pool and Hot Tub Test Kit and Reagents ........................................ 31
3.6 Pool and Hot Tub Water Chemical Adjustment ............................... 32
3.7 Safe Handling of Chemicals used in Water Chemistry .................... 34
3.8 Maintenance of Mechanical Equipment ........................................... 35
3.9 General Pool Maintenance .............................................................. 37
3.10 Pool Cleaning Schedule .................................................................. 41
3.11 Pool Construction, Repair, Renovation or Alteration ........................ 42
Section 4 – Lifeguarding ................................................................................... 42
4.1 Qualifications .................................................................................. 44
4.2 Training ........................................................................................... 45
4.3 Lifeguard to Patron Ratios ............................................................... 45
4.4 Lifeguard Procedures ...................................................................... 46
Table of Contents
Guide and Pool Safety Plan Table of Contents
September 2015 Page 4
Appendices – Index
Appendix 1 – Web Links: Additional Resources ................................................... 48
Appendix 2 – Bather Load Calculations ............................................................... 50
Appendix 3 – Pool Data Sheet: Flow Rate Location ............................................. 51
Appendix 4 – Diagram: Flow Meter Location ........................................................ 54
Appendix 5 – Sample Forms – Incident Reporting ............................................... 55
Appendix 6 – Reagent Shelf Life .......................................................................... 57
Appendix 7 – Pool Water Testing and Maintenance Log ...................................... 58
Appendix 8 – General Maintenance Checklist ...................................................... 64
Appendix 9 – Pool and Hot Tub Signs .................................................................. 65
Appendix 10 – Fecal / Vomit / Body Fluid Response Protocol .............................. 69
Guide and Pool Safety Plan Pool Safety Plans
September 2015 Page 5
Pool Safety Plans
Section 13 of the Pool Regulation (BC Reg. 296/2010) requires that a pool operator must develop a
comprehensive written pool safety plan customized for his/her facility that provides information about the
actions to ensure the health and safety of pool patrons.
Maintenance technicians and pool staff should participate in the development of the pool safety plan, due
to their familiarity with the operations of the pool on a day-to-day basis.
The plan is to be reviewed and updated as appropriate, or at least annually.
The plan is to be made readily available to pool staff. Each staff member is to be trained in the pool’s
general safety protocols and the use of the equipment they are responsible for using and maintaining. It
is the pool operator’s responsibility to ensure compliance with the plan by all staff members.
The plan will be reviewed by your Environmental Health Officer.
Additional information and web links are provided to the Pool Regulation, BC Guidelines for Swimming
Pool Design and BC Guidelines for Pool Operation in Appendix 1.
What is a Pool Safety Plan?
It is a written plan specific to each facility / pool that provides information and describes actions to
protect the health and safety of pool users.
Main components the plan must include are:
o Procedures to be followed in the event of a serious injury, emergency or incident.
o The type of lifesaving, lifeguarding and first aid equipment and if required the number of
lifeguards and other staff that are to be on duty while the pool is in use.
o Operating procedures for the pool.
o A schedule of cleaning and maintenance for the pool.
o Staff training.
What do I need to do as a Pool Operator?
Write a pool safety plan that is specific to my facility.
o It is a good idea to involve maintenance technicians and pool staff to help create these
plans, as they are familiar with how the pool runs on a day to day basis.
Train my staff in accordance with this written plan.
Guide and Pool Safety Plan Pool Safety Plans
September 2015 Page 6
Review and update the plan on an annual basis and make required changes as needed.
Have the pool safety plan reviewed by my Environmental Health Officer.
Remember: You may already have a lot of this information in place for your pool.
The pool safety plan simply helps you to bring it all together in a
single location.
Make the plan easy to use by keeping it in a binder with tabs for
each section.
Guide and Pool Safety Plan Section 1 – Pool Information
September 2015 Page 7
Section 1 – Pool Information
Section 1
Pool Information
Index
1.1 Pool Administration / Information ...................................................... 8
1.2 Pool Details .................................................................................... 10
1.3 List of Equipment and Amenities .................................................... 11
Guide and Pool Safety Plan Section 1 – Pool Information
September 2015 Page 8
Section 1 – Pool Information
The intent of this section is to provide easy access to specific details of each pool in your
facility.
Check all boxes that apply to your facility and fill in the missing information. If you do not have
an up to date data sheet, you may need to do calculations.
1.1 Pool Administration / Information
Facility Name
Facility Address
Pool Safety Plan Prepared by
Last Reviewed / Updated by (Required to be done at least once a year)
Pool data sheets, engineered plans and/or pool drawings should be included if available.
(Your Environmental Health Officer may be able to provide some of these documents)
Location of Pool Data Sheets (It is recommended that a laminated copy be posted in the filter room)
Location of Engineered Plans and/or Pool Drawings
Additional Information (if required)
Contact Information
Facility Owner/Property
Management/Strata:
Name:
Phone Number:
Cell Number:
Facility Manager:
Name:
Phone Number:
Cell Number:
Operator/Maintenance:
Name:
Phone Number:
Cell Number:
Guide and Pool Safety Plan Section 1 – Pool Characteristics
September 2015 Page 9
Staff Trained in Pool Safety Plan (Update as required)
By initialing below I acknowledge that I have reviewed the pool safety plan and understand the sections relevant to my duties.
Staff Name
Title
Section Relevant to Duties
Month/Year
Initials
Guide and Pool Safety Plan Section 1 – Pool Characteristics
September 2015 Page 10
1.2 Pool Details (Provide details for each pool in the facility)
Pool Name or
Description
(e.g. main pool,
hot tub)
Pool 1
Name
Facility/Premises#
Pool 2
N/A
Name
Facility/Premises#
Pool 3
N/A
Name
Facility/Premises#
Date Constructed:
Date Constructed:
Date Constructed:
Pool Type
Indoor Outdoor
Indoor Outdoor
Indoor Outdoor
Commercial pool:
At least 61cm (2ft) deep, owned/operated by educational, recreational, business
enterprise or strata and only for use by members, tenants, patrons, etc. of the
enterprise or strata and their guests.
Public pool:
At least 61 cm (2ft) deep, available for swimming, recreational bathing or
physiotherapy and is not a commercial pool.
Choose one of the following:
Public Pool
Commercial Pool
Hot Tub
Spray Pool (Recirculating)
Spray Pool (Non-recirculating)
Wading Pool (< 61 cm depth)
Choose one of the following:
Public Pool
Commercial Pool
Hot Tub
Spray Pool (Recirculating)
Spray Pool (Non-recirculating)
Wading Pool (< 61 cm depth)
Choose one of the following:
Public Pool
Commercial Pool
Hot Tub
Spray Pool (Recirculating)
Spray Pool (Non-recirculating)
Wading Pool (< 61 cm depth)
Months of
Operation
12 months or
List months of operation:
12 months or
List months of operation:
12 months or
List months of operation:
to
to
to
Bather Load
(refer to Appendix 2)
Area of Pool
Volume
Depth
Minimum
Maximum
Minimum
Maximum
Minimum
Maximum
Flow Rate
Refer to Appendix 3
for Data Sheet Flow
Rate Location
Refer to Appendix 4
for typical flow meter
locations
Correct flow meter readings confirm flow through the main drain will not create a suction
hazard and is adequate for the correct turnover rate. The flow rate can be found on the pool
data sheet.
All pools should have at least one flow meter.
Hot tubs should have at least two flow meters.
Pools with water features may have additional flow meters.
Pool recirculation
Water features
or
Hot tub recirculation
Hot tub hydro air
Pool recirculation
Water features
or
Hot tub recirculation
Hot tub hydro air
Pool recirculation
Water features
or
Hot tub recirculation
Hot tub hydro air
Guide and Pool Safety Plan Section 1 – Pool Characteristics
September 2015 Page 11
1.3 List of Equipment and Amenities
Items listed should be discussed in the Operation,
Maintenance and/or Prevention sections in further detail.
Pool 1
Pool 2
Pool 3
Choose all that apply (
):
Diving Board(s)
Starting Blocks
Slides over 10 ft. height
Slides under 10 ft. height
Portable Stairs
Ladder(s) #
Rope Swing(s)
Climbing Wall
Chair Lift
Ramp Entry
Sauna
Steam Room
Inflatable Play Equipment
Spectator Seating
Underwater Lighting
Underwater Platforms
Bulkhead
Other Features (list)
Choose all that apply (
):
Diving Board(s)
Starting Blocks
Slides over 10 ft. height
Slides under 10 ft. height
Portable Stairs
Ladder(s) #
Rope Swing(s)
Climbing Wall
Chair Lift
Ramp Entry
Sauna
Steam Room
Inflatable Play Equipment
Spectator Seating
Underwater Lighting
Underwater Platforms
Bulkhead
Other Features (list)
Choose all that apply (
):
Diving Board(s)
Starting Blocks
Slides over 10 ft. height
Slides under 10 ft. height
Portable Stairs
Ladder(s) #
Rope Swing(s)
Climbing Wall
Chair Lift
Ramp Entry
Sauna
Steam Room
Inflatable Play Equipment
Spectator Seating
Underwater Lighting
Underwater Platforms
Bulkhead
Other Features (list)
This space may be used to record additional information and/or details that are specific to your pool. Add additional sheet if
space is insufficient.
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 12
Section 2 – Emergency Procedures
Section 2
Emergency Procedures
Index
2.1 Site Plan ......................................................................................... 13
2.2 Emergency Response Phone Numbers .......................................... 13
2.3 Emergency Response Procedures ................................................. 15
2.4 Emergency Equipment ................................................................... 22
2.5 Evacuation Procedures .................................................................. 23
2.6 Facility Signage .............................................................................. 24
2.7 Incident Reporting Forms ............................................................... 25
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 13
Section 2 – Procedures in the Event of a Serious Injury, Emergency of Incident Report Form
The intent of this section is to:
Develop written procedures so that you and your staff know how to efficiently and safely
handle injuries, emergencies or incidents in your facility.
Describe the equipment that is required and the emergency procedures for staff to follow for
each type of situation.
Describe preventative measures to reduce the risk of emergencies occurring.
Remember: Staff must be trained in the implementation of the emergency response
procedures.
2.1 Site Plan
2.2 Emergency Response Phone Numbers
It is very important to have easy access to emergency response numbers and to keep the
list current.
Section 2 – Emergency Procedures
You should post a site plan, diagram or outline of the entire facility in a visible area
and by the emergency phone. The site plan should include the locations of the
following if applicable:
Alarms (fire and horns / intercom, etc.)
Emergency phones
Emergency exits
Specialized Emergency Equipment
Emergency vehicle access
Attach a copy to the back page or include at the back of the Pool Safety Plan
binder.
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 14
Use this template to create an Emergency Contact List for your facility and post a copy in a
visible location as well as by the Emergency Phone.
Emergency Contact List (Post next to the telephone or in another visible location if no telephone available)
First Responders
Ambulance
911 or ( )
Fire Department
( )
Police
( )
Building Contacts Trained in First Aid / Emergency Response / CPR
( )
Cell phone ( )
( )
Cell phone ( )
( )
Cell phone ( )
( )
Cell phone ( )
( )
Cell phone ( )
( )
Cell phone ( )
( )
Cell phone ( )
Additional Contact Information
Local Hospital
( )
Poison Control
( )
Public Health Department
( )
Pool Company
( )
Gas Company
( )
( )
( )
Above list reviewed and updated by:
Print Name Print Date (yyyy/mm/dd)
( )
( )
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 15
2.3 Emergency Response Procedures
It is important to remember that:
Emergency response procedures should be easy to follow.
Incidents should be recorded in the daily log book.
o Major incidents should be recorded on an Incident Report form. Sample
forms are provided in Appendix 6. These forms may be changed to meet
your facility needs.
Complete the emergency phone script as provided on the following page or write your own
script and then post in a visible location (i.e. where phone number and site plan are
located).
Facilities with Emergency Phone at Pool Side
Facilities with No Emergency Phone at Pool Side
Provide an emergency phone script. Include the facility address and all details
required to assist in locating the pool site.
Post in view of the emergency phone.
The location of nearest telephone or individual(s) on duty with a phone, cell phone,
satellite phone, or emergency radio should be indicated on site plan. (e.g.
concierge, manager, front desk, strata member, etc.).
If a telephone is not available please indicate that no phone is available and that
people should use their personal cell phones in case of an emergency.
Provide other systems/alternate methods of alerting emergency responders as
applicable. (e.g. location of alarms/horns/intercom devices etc.)
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 16
In Case of an Emergency
Use Emergency Phone and follow script
No Emergency Phone on site – Please Use
Cell Phone or
Example of emergency phone script
1. Dial 911 and specify police, ambulance or fire.
2. State Who You Are along with the address and the phone number you are calling
from:
- Hello, I’m at
(name) (facility)
- The address is
(facility street address)
- The swimming pool phone number is
(facility phone number)
3. State the nature of the situation. If there is a fire, advise them of the chemical
storage room location
4. Tell them the best way to come to the facility: (Provide directions i.e. front entrance through
the parking lot)
5. Ask what their estimated time of arrival is.
6. Send someone (i.e. front desk staff)
to meet and direct emergency personnel to scene.
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 17
Facility Emergency Response
The following table provides examples of various types of injuries and/or events that may occur at
your facility. Emergency response plans can help you identify practices to reduce risk of emergencies
occurring.
As a pool operator, make sure you advise patrons that have been injured to see their doctor, even if
they are feeling well. For example, a head injury could be serious.
Note: This list does not cover all possible incidents therefore you may need to change it to
meet your facility needs.
Type of Incident
Facility Procedure
(insert procedure)
Prevention
(may include)
Medical Emergencies
Near Drowning /
Drowning
Additional sheet attached
- Signage posted
- Staff Training
- Pool Monitoring
- Ensure all pool changes are approved
- Access points secure (refer to B.C.
Guidelines for Swimming Pool Design)
- Depth markings visible
- Water Quality
- Other
Major Incidents
Chest pain
Spinal and/or head injury
Broken bones or sprains
Seizures
Allergic reactions
Additional sheet attached
- Signage posted and enforcement
- Staff Training
- Other
Minor Incidents/First Aid
Additional sheet attached
- Signage posted
- Patron Education
- First Aid Kit well stocked
- No glass on deck
- Other
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 18
Type of Incident
Facility Procedure
(insert procedure)
Prevention
(may include)
Heat-Related Incidents
Additional sheet attached
- Hot Tub Max 40ºC
- Signage posted
- Tempering valves and taps on showers
- Clock to monitor time spent in hot tub
- Access to tempered water to cool down
- Staff monitoring of hot tub, sauna, steam
room areas
- Provide shaded area at outdoor pools
- Other
Health / Hygiene Emergencies
Fecal/Vomit/Blood Body
Fluid Incidents
(Refer to Appendix 1 for link to
US CDC Protocol)
(Refer to Appendix 11 for
Health Authority sample
protocols)
Additional sheet attached
- Signage posted
- Patron education
- Develop procedures for different types of
incidents
- Other
Disease Outbreaks
(e.g. rashes, eye or ear
infection, athlete’s foot, fungal
infections)
Advise the health department if
there are 2 or more complaints
of the same nature.
Additional sheet attached
- Signage posted and enforced
- Exclude patrons as per required signage
education (I.e. if patrons are obviously ill;
have diarrhea and/or communicable
diseases
- Minimize dirt from entering pool (i.e. no
shoes on pool deck, no dirt draining from
planters)
- At hand sinks / showers ensure soap is
provided
- Follow pool safety plan cleaning
procedures
- Balance pool chemistry
- Prevent animals from entering pool
enclosure
- Other
Patron Related Emergencies
Entrapped Person
Additional sheet attached
- Physical inspection (i.e. no gaps between
3.5 – 9 inches, no catch points)
- Signage
- Patron education
- Develop procedures (i.e. provide scissors
in first aid kit)
- Other
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 19
Type of Incident
Facility Procedure
(insert procedure)
Prevention
(may include)
Suction Hazards
Additional sheet attached
- Flow through main drain not to exceed 1½
ft/sec (flow meters regularly checked)
- Inspection of main drain, skimmers
- Develop procedures for shutting down
pumps
- Main drain replaced “like for like” (Pool
Reg. 10(2)(k) – pool water must not pass
through any drain grate at a speed greater
than 46 cm per second when the pool is
operating at the design flow rate)
- Equalizer lines disabled
- Other
Hostile Person
Additional sheet attached
- Staff training (i.e. to recognize and handle
people influenced by drugs and/or alcohol)
- No drinking, no alcohol or drugs
- Other
Missing Person
Additional sheet attached
- Parents supervise children
- Patron education
- Other
Facility Emergencies
Gas Leak
Additional sheet attached
- Know where and how to shut off gas at the
meter
- Maintenance (i.e. leak prevention; check
for corrosion)
- Monitoring systems as required (i.e.
propane, natural gas, chlorine, ozone)
- Staff training
- Other
Chemical Spill
Additional sheet attached
- Staff training and personal protective
equipment (PPE)
- Knowledge of chemicals and chemical
interactions
- Proper storage
- Material Safety Data Sheets (MSDS)
- Other
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 20
Type of Incident
Facility Procedure
(insert procedure)
Prevention
(may include)
Fire
Include:
- Evacuation plan
- Site plan including the
location of alarms, exits,
specialized equipment,
etc.
- Chemical room door
clearly marked, inform
fire dept. of chemical
storage
Additional sheet attached
- Staff training
- Fire alarms and extinguishers
- Exit sign clearly marked
- Maintenance / inspection checklist
- Other
Power Failure
Additional sheet attached
- Staff training
- Emergency lighting tested and functioning
- Emergency generator
- Other
Sewer Back Up
Additional sheet attached
- Staff training
- Other
Electrical Discharge
Additional sheet attached
- Monthly ground fault circuit interruptor
checks of underwater lights
- Ground wires in good condition
- Other
Air Quality
(Plan for the worst case
scenarios for chemical spills
and mixtures of chemicals)
Additional sheet attached
- Staff education
- Maintain pool chemistry
- Clean and maintain ventilation system
- Monitor warning signs (i.e. log air quality
complaints)
- Other
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 21
Type of Incident
Facility Procedure
(insert procedure)
Prevention
(may include)
Natural Disasters
Lightning
Additional sheet attached
- Be proactive (i.e. check procedures for
your facility)
- Close outdoor pool in thunderstorm
- Other
Flood, Earthquake, Other
- Staff training
- Other
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 22
2.4 Emergency Equipment
All pool facilities are required to have various types of emergency, safety and first aid
equipment to help respond to injuries and/or incidents.
Staff should know where all emergency equipment is located and be appropriately
trained to use it. Emergency equipment must be routinely checked as per
manufacturer’s specifications.
Fill in the following table to record all emergency equipment and its location.
Emergency Equipment (Check all that apply)
Location(s)
For Both Public and Commercial Pools
A non-conductive reaching pole/hook at least
3.5 meters in length mounted at poolside. *
A throwing ring, attached to a line of at least 6
mm in diameter and having a length of at least
half the width of the pool plus 3 meters mounted
at poolside. *
Basic First Aid Kit (Recommended)
Other
Additional Equipment for Public Pools (Please refer to BC Guideline for Pool Operations)
First Aid Kit
A spine board (with at least 3 straps and a head
securing device)**
Oxygen equipment (400 litres or greater) with
regulator and protective carrying case and a
spare oxygen tank **
Full set of airways **
Automated External Defibrillator (A.E.D.) **
Personal protective equipment including pocket
mask and gloves.
Eye wash stations.
Other
* Required under regulation.
** Lifeguards, assistants or other personnel must be trained in their use.
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 23
2.5 Evacuation Procedures
A good evacuation procedure is important for all pool facilities. It is important to consider
extreme weather conditions when writing the evacuation plan.
For example, include procedures required if you need to evacuate the building when you
have:
patrons in bathing suits in the middle of winter
special needs patrons
different age groups (i.e. preschool children or elderly)
it is also important to know:
- escape routes, routes to nearest hospital, etc.
- know the meeting area / Muster station
Staff should be familiar with evacuation procedures. Evacuation procedures should be
practiced and dates should be recorded.
Evacuation Procedure
Should include procedures for poor weather conditions, persons with
special needs, age groups, etc. Attach building plan with evacuation routes
and designated meeting areas.
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 24
2.6 Facility Signage
The Pool Regulation requires specific signs to be posted in visible locations. Signs can help
prevent health risks, injuries, and accidents. Consider the needs of your facility to determine
which additional warnings or instructions are required. Pool signs may be available from
your Environmental Health Officer.
It is important to know the signs posted in your facility and to keep them in good condition.
The following table provides a checklist for required and recommended signs for pools and
hot tubs.
Required Signage (Pool Regulation / Guidelines)
Check all that
apply
Pool Rules (Refer to Appendix 10)
(must be posted in a prominent position within the pool enclosure)
Hot Tub Rules (Refer to Appendix 10)
(must be in easy view of all users of the hot tub)
No Lifeguard on Duty – children must be supervised by an adult
(Refer to Appendix 10) (must be posted at each entrance to the pool)
Emergency Numbers and Facility Address Posted by the Phone
(Hospital / Ambulance / Police / Fire)
Location of Phone
Location of First Aid Kit
Location of Exits
Recommended Signs (Additional examples from BC Guideline for Pool Operation)
Bather Load
Diving Area Rules
Pool Slide Rules
Emergency Procedures for Patrons
Chemical Storage Room (sign on the door)
No Animals Allowed Except Guide Animals
No Glass in Pool Area
No Use While Under Influence
Must have clean and appropriate bathing attire as determined by
Pool Management
Guide and Pool Safety Plan Section 2 – Emergency Procedures
September 2015 Page 25
2.7 Incident Reporting Forms
Operators must ensure that the following types of records are kept and available onsite for
inspection by the health officer upon request:
All complaints and injuries sustained at or within the pool.
All occurrences of fecal and vomit contamination at or within the pool.
The following are two examples of incident reporting forms (Refer to Appendix 6).
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 26
Section 3
Pool Operation and Maintenance
Index
3.1 Operating Permit ............................................................................ 27
3.2 Staff and Operator Training ............................................................ 27
3.3 When to Close the Pool to Swimmers ............................................ 28
3.4 Pool and Hot Tub Water Chemistry ................................................ 28
3.5 Pool and Hot Tub Test Kit and Reagents ....................................... 31
3.6 Pool and Hot Tub Water Chemical Adjustment ............................... 32
3.7 Safe Handling of Chemicals used in Water Chemistry .................... 34
3.8 Maintenance of Mechanical Equipment .......................................... 35
3.9 General Pool Maintenance ............................................................. 37
3.10 Pool Cleaning Schedule ................................................................. 41
3.11 Pool Construction, Repair, Renovation or Alteration ....................... 42
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 27
Section 3 – Pool Operation
and Maintenance
The intent of this section is to:
Provide written operating and maintenance procedures to ensure the health and safety of
pool patrons and staff.
Provide information regarding the equipment and supplies needed and how to handle them
correctly and safely.
3.1 Operating Permit
Every pool that is being operated must have a valid operating permit issued under the Pool
Regulation. You are required to post the permit in a prominent place on the premises. It is a
good idea to keep a copy of the permit in your pool safety plan binder.
3.2 Staff and Operator Training
The following are examples of training that staff and operators may consider taking:
New staff training regarding pool safety plan and orientation to facility.
Pool course(s) (refer to Appendix 1 for website links):
o BC Recreation and Parks Association (BCRPA) Course –
www.bcrpa.bc.ca/poolop
o Recreation Facilities Association of BC Level 1 and 2 – www.rfabc.com
o Health Authority Swimming Pool Training – refer to health authority websites
for training schedules
o Resident Managers Training Institute – Certified Swimming Pool Course –
www.rmti.ca/cspo
o Lowry School of Pool and Spa Chemistry
o Advanced Lifeguard Training (ALT International) – www.aquaticpro.com
o National Swimming Pool Foundation courses
Lifeguarding
Swimming Instruction
First Aid
Specialization first aid equipment training
WHIMS
Injury prevention program (i.e. back care)
WorkSafe BC training for new and young workers
PoolSafe BC
Violence in the Workplace
Section 3 – Pool Operation and Maintenance
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 28
3.3 When to Close the Pool to Swimmers
All staff should know when to close a pool. The safety of the swimmers must always be
considered when making this decision. When in doubt, close the pool (keep ‘POOL CLOSED’
signs handy), assess the situation, seek guidance from other professionals if needed to
correct the problem. Only reopen the pool when you know it is safe to do so or you have had
it inspected and cleared by your local Environmental Health Officer or other professional.
The following are some of the conditions that require pool closure. Add additional items to
meet the needs of your facility.
In the presence of vomitus or feces (refer to Appendix 11).
When minimum sanitizer level cannot be maintained.
When water is too cloudy to see the pattern of the main drain.
When the recirculation system is not working.
When there is a power outage.
When superchlorinating or shocking (free chlorine more than 10 ppm).
When any hazardous situation exists that could negatively impact the health and
safety of swimmers.
When adding chemicals directly to the pool.
Other
3.4 Pool and Hot Tub Water Chemistry
It is important to check your pool chemistry on a regular basis to maintain pool water
parameters within the acceptable ranges. This will help:
Promote adequate disinfection and good water clarity.
Keep pool chemistry balanced.
Reduce corrosion and scaling (i.e. this lowers long term costs).
It is your responsibility as the pool operator to test pool chemistry as required by the Pool
Regulation. The table on the following page provides the minimum testing frequencies for
each pool chemical.
Remember your pool may need more frequent testing depending on the bather load,
temperature, type of use and type of pool.
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 29
Operators must ensure a daily record is kept for each pool. The record must be available
onsite for inspection by the health officer upon request. Records must include:
Results of pool water tests performed.
The amount and types of chemicals added to the pool water.
Records are to be retained related to the maintenance of mechanical equipment. All records
are to:
Indicate the date and time the test or corrective action was taken.
Include the name of the individual conducting the test and making the entry.
Be readily available for review on request of the Environmental Health Officer.
A sample pool and hot tub testing and maintenance log is in Appendix 8, which may be
copied and adopted.
Good record-keeping helps develop a historic record that can be used to resolve problems,
track chemical use, troubleshoot unexpected results and respond to adverse events. For
example, it is very helpful to know the exact amounts of chemical required to affect a
particular amount of change in pool chemistry.
It is important to use a test kit that will test all the required parameters that need to be tested
on a daily or weekly basis.
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 30
Pool Water Chemistry Requirements
Parameters requiring testing
Minimum Testing
Frequency
Test results required
Disinfectants
Disinfectant
1
2
Water temp ≤ 30ºC
Water Temp >30ºC
Free Available Chlorine or
2 x / day
0.5 ppm or greater
1.5 ppm or greater
Chlorine Cyanurate (stabilized
chlorine) or
2 x / day
1.0 ppm or greater
2.0 ppm or greater
Bromine
2 x / day
1.5 ppm or greater
2.5 ppm or greater
Other Parameters
pH
2 x / day
Within range of 7.2 – 7.8
Combined Chlorine
2 x / day
Less than 1 ppm
Alkalinity
1 x / week
Within range of 80 – 120 ppm
Cyanuric Acid
3
1 x / week
Less than 80 ppm
Calcium Hardness
4
1 x / week
180 – 220 ppm
1
Depending upon the product used, one of the listed disinfectant levels must be checked. Although the testing procedures are
the same, required levels of disinfectant are higher if stabilized chlorine is used.
2
Recommend testing every 4 hours during periods of heavy use as well as before and after.
3
Check only if adding Cyanuric Acid or using a stabilized form of Chlorine.
4
Not specified in Pool Regulation, but recommend at least weekly.
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 31
3.5 Pool and Hot Tub Test Kit and Reagents
Provide step by step written instructions on how to use the pool test kit. Keep a copy
of your instructions in your pool safety plan and one in your test kit. Water often
damages instructions.
All reagents have a limited shelf life and you need to know what the shelf life is.
Complete the shelf life table below. (Refer to Appendix 7).
Write the correct “expiry date” on each bottle (i.e. add 6 months to the date of
purchase).
Store your reagents according to the manufacturer’s directions. Do not switch the
reagent caps. Store in a cool, dark place, to avoid temperature fluctuations.
Make sure your color comparator and vials are in good condition (i.e. no discoloration
or cracks).
Name and Model of Test Kit
(may attach procedures for testing and calibration)
Name of Reagent
Manufacturer’s Recommended
Shelf Life
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 32
3.6 Pool and Hot Tub Water Chemical Adjustment
Additional sheet attached
N/A Maintained by pool company
If maintained by onsite staff, provide step by step written instructions on how to adjust pool
chemistry from start up:
Additional sheet attached
N/A Maintained by pool company
If chemistry is adjusted by a staff member provide product specific procedures for
troubleshooting the problems below:
Chemicals must be used according to label instructions and in compliance with
WorkSafeBC. Knowing your pool volume will help determine how much of each chemical to
use. Post the pool volume where the chemicals are stored so that it is handy for
calculations.
If an outside company maintains the pool, describe when the company should be called to
trouble shoot the problem and who is responsible to make the call. This is particularly
important on weekends and holidays.
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 33
(Attach additional sheets as required)
Troubleshooting Problem
Product
General Procedures (e.g. describe
dilutions and rates of application or use
product label information and customize
to your pool)
Disinfectant too high (pool volume,
chemical name and quantity used)
Disinfectant too low (pool volume,
chemical name and quantity used)
Combined chlorine too high
pH too high
pH too low
Alkalinity too high
Alkalinity too low
Cyanuric acid too high
Cyanuric acid too low
Cloudy Water
Other
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 34
3.7 Safe Handling of Chemicals used in Water Chemistry
Provide step by step written procedures for the safe handling of chemicals and storage.
Describe how to safely add chemicals directly to the pool. If you are a small facility with few
chemicals on site then only basic information may be needed. The greater the volume of
chemicals used, the more detailed this section needs to be. (Refer to Appendix 1)
Chemicals Used in Water Chemistry
Essenital Information / Precautions
E.g. Sodium hypochlorite
(i.e. Corrosive, causes severe eye injury, skin burns, respiratory burns. Use
protective gear to handle, do not mix with muriatic acid, chlorinator tank
requires containment.)
Always read and follow label directions
Use a highlighter to make the important items easier to find
on the Material Safety Data Sheet (MSDS).
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 35
3.8 Maintenance of Mechanical Equipment
Installation and operating manuals are located .
Record in daily log or when maintenance has been done.
Use the following table as a guide to make your own facility Mechanical Maintenance
schedule. The list provides examples of equipment that may be found in your facility and is
not intended to be a complete list.
Equipment
What Needs to be Checked
Maintenance
Frequency
Date Checked
Filters
Model # / Type:
Filter media functioning: No
grease building up in sand
Replace sand
every 2 years
Backwash gauges
Chemical Feeder
Model # / Type:
(i.e. tubing)
(i.e. build up of minerals, clogging)
Ozone
Model # / Type:
Pumps
Model # / Type:
(i.e. hair and lint strainer)
Cavitation, unusual noise
Leaks
Water Heater
Model # / Type:
(i.e. scaling/corrosion)
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 36
Equipment
What Needs to be Checked
Maintenance
Frequency
Date Checked
Ventilation
Model # / Type:
(i.e. vents dirty, etc.)
Ultraviolet
Model # / Type:
Ultraviolet Light Tube
Model # / Type:
Model # / Type:
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 37
3.9 General Pool Maintenance
Write a detailed maintenance schedule specific to your facility. This can be done by
describing the daily and long term tasks associated with a job description or it can be done by
outlining the tasks that need to be done in the facility as a whole, as below (Refer to Appendix
9):
Opening Procedures
Closing Procedures
Daily Task List
Procedures for Draining the Pool
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 38
Weekly Task List
Monthly Task List
Yearly Task List
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 39
Seasonal Pool Opening Procedures
Seasonal Pool Closing Procedures
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 40
Operation and Maintenance Responsibilities Related to Facility
Duties
(i.e. Clean deck; test pool chemistry; monitor and repair
equipment as needed, etc.)
Person, Job Title or
Company
(i.e. Joe Smith; Building
Engineer; housekeeping;
ACME Pool Company,
etc.)
Backup Person,
Job Title or
Company
Training Required for Job Duties
(Refer to Appendix 5 for examples)
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 41
3.10 Pool Cleaning Schedule
Area
Chemical, Cleaner or Other
Products Used
How to Handle Safely (refer to MSDS)
List all the critical information including personal
protective equipment
Cleaning
Frequency
Person or
Position
Responsible
Floors
Change Room
Showers/Washrooms
Halls
Pool Deck
Floor/Deck Drains
Other:
Surfaces
Benches/Lockers, etc.
Shower Walls
Toilet Bowls
Sinks/Mirrors
Other:
Pool Basin
Tiles at water mark
Skimmer baskets
Vacuuming
Other:
Supplies
Toilet paper/towels
Soap
Other:
Other Areas
More complex pools will require more complex cleaning procedures.
Always read and follow label directions.
Material Safety Data Sheets (MSDS) Location
Guide and Pool Safety Plan Section 3 – Pool Operation and Maintenance
September 2015 Page 42
3.11 Pool Construction, Repair, Renovation or Alteration
The new Pool Regulation defines “construction” as including the design, installation, repair,
renovation and alteration of a pool. It also states that a person must not construct a pool
unless the person holds a construction permit and complies with the terms and conditions of
that construction permit.
In some cases your health officer may waive the requirement for a construction permit if
repairs or alterations are:
Performed for emergency purposes.
So minor that they do not pose a risk to the public.
o Some examples would be replacing small areas of floor or deck tiles (i.e. less than
10m
2
), replacing a pool fixture with a new pool fixture that would be considered a
like for like replacement (i.e. flow meters, chlorinators, boilers, heaters, UV, ozone
systems etc.)
A construction permit will usually be required for:
New pool construction
Major renovations including resurfacing the pool basin
Replacement of main drains and/or their covers, sumps, pumps, filters, chlorinators,
etc. that are not “like for like”.
Installation of slides, play equipment and other pool features including railings, ladders
or stairs.
Replacement of pool deck and/or changeroom floor surfaces (i.e. over 10m
2
).
Construction permits must be applied for by using the appropriate form provided by your local
health officer and completed by a P.Eng. or P.Architect. The form must be accompanied by
any plans and/or specifications for the construction and a completed Pool Data Sheet that
includes all updates.
Remember
Always contact your local Health Authority prior to making
any changes or repairs to your pool or hot tub.
Guide and Pool Safety Plan Section 4 – Lifeguarding
September 2015 Page 43
Section 4
Lifeguarding
Index
4.1 Qualifications .................................................................................. 44
4.2 Training .......................................................................................... 45
4.3 Lifeguard to Patron Ratios .............................................................. 45
4.4 Lifeguard Procedures ..................................................................... 46
This section is not required for
Commercial Pools
Guide and Pool Safety Plan Section 4 – Lifeguarding
September 2015 Page 44
Section 4 – Lifeguarding
Lifeguarding needs are different for every facility. You need to provide details specific to your facility and
expand upon this section of the pool safety plan as necessary.
The intent of this section is to:
Describe the training required for Lifeguards in your facility.
Describe the opportunities for in-service and other training for staff.
Provide staffing levels and schedules for all times that the facility is in use.
Develop written lifeguarding procedures for your facility.
4.1 Qualifications
The onus is now on the public pool operator to hire lifeguards that are appropriately trained for
their position and nature of responsibilities. This will help ensure the safety of pool patrons.
Lifeguard Qualifications
o Is at least 16 years of age.
o Is trained in the procedures and in the use of the equipment described in the pool
safety plan.
o Is responsible for the conduct and safety of pool patrons.
o Is performing no duty other than pool surveillance.
Additional Person
o On duty within the swimming facility and available to assist the lifeguard in an
emergency.
o Trained in the procedures and in the use of the equipment described in the pool
(Guidelines recommend regular in-service training and training in CPR).
o Designated by the operator for this purpose.
Lifeguarding Information
Name
Age
Phone #
Training
Notes
Section 4 – Lifeguarding
Guide and Pool Safety Plan Section 4 – Lifeguarding
September 2015 Page 45
4.2 Training
Training can include but is not limited to, regular in-services, specialized training such as scuba
and other training through agencies such as Royal Lifesaving Society, Red Cross or YMCA.
Training and In-service Registry
Staff Name
Phone #
Type of Training /
In-service Completed
Date
4.3 Staffing Requirements
A public pool operator must ensure that, when the pool is open to the public, pool supervision is
provided by at least one lifeguard and any additional lifeguards as required by the pool safety
plan.
There must also be at least one additional person who is trained in the procedures and use of the
equipment described in the pool safety plan – and designated by the operator for this purpose –
on duty within the swimming facility available to assist the lifeguard in an emergency.
However, if the pool is being used only for aquatic instruction, both an aquatic instructor providing
close supervision of the persons being instructed and at least one other person, both trained in
the emergency procedures and in the use of the emergency equipment described in the pool
safety plan, must be on duty.
Describe the Lifeguard to Patron Ratios for Your Facility
Number of
Swimmers
Number of
Lifeguards
Number of
Assistants
Notes
Guide and Pool Safety Plan Section 4 – Lifeguarding
September 2015 Page 46
4.4 Lifeguard Procedures
Communication
o Describe any communication protocols between staff, use of public address
systems, use of whistles, use of radios, hand signals, etc.
Positions and Rotations
o Describe any procedures for lifeguarding such as, what areas to check.
o Provide guidelines for use and supervision of play equipment (refer to the
prevention protocols in Section 2.2 Itemized Incident Response).
o Describe any restrictions related to age and adult supervision required.
Describe Lifeguard Procedures for Your Facility
Lifeguard Procedures
Notes
Guide and Pool Safety Plan Appendices Index
September 2015 Page 47
The following Appendices are provided as a resource to help write your pool safety plan. The
Appendices can also be used for future reference.
Appendix 1 – Web Links: Additional Resources .................................................. 48
Appendix 2 – Bather Load Calculations ............................................................... 50
Appendix 3 – Pool Data Sheet: Flow Rate Location ............................................ 51
Appendix 4 – Diagram: Flow Meter Location ....................................................... 54
Appendix 5 – Sample Forms – Incident Reporting .............................................. 55
Appendix 6 – Reagent Shelf Life ......................................................................... 57
Appendix 7 – Pool Water Testing and Maintenance Log ..................................... 58
Appendix 8 – General Maintenance Checklist ..................................................... 64
Appendix 9 – Pool and Hot Tub Signs ................................................................. 65
Appendix 10 – Fecal / Vomit / Body Fluid Response Protocol ............................. 69
Appendices - Index
Guide and Pool Safety Plan Appendix 1
September 2015 Page 48
Appendix 1 – Web Links: Additional Resources
Web Links: Additional Resources (Please note this is not an exhaustive list)
Web Link
Pool Regulation
http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/296_2010
BC Pool Guidelines:
B.C. Guidelines for Swimming Pool Design
http://www.health.gov.bc.ca/protect/pdf/bc-pool-design-guidelines.pdf
B.C. Guidelines for Swimming Pool Operations
http://www.health.gov.bc.ca/protect/pdf/bc-pool-operations-guidelines.pdf
BC Ministry of Health
Recreational Water
http://www.health.gov.bc.ca/protect/ehp_recreational_water_quality.html
Pool Courses
Fraser Health
www.fraserhealth.ca
Vancouver Coastal Health
www.vch.ca
Resident Managers Training Institute Certified
Swimming Pool Operators Certificate Course
http://www.rmti.ca/cspo
Lowry School for Pool and Spa Chemistry
http://www.lowryschools.com
Recreational Facilities Association of BC
http://www.rfabc.com
BC Lifesaving Society
www.lifesaving.bc.ca
ALT International
http://www.leisurerecgroup.com
BC Ministry of Health - BC Health Link Files
#39: Safety Tips for Swimmers
http://www.healthlinkbc.ca/healthfiles/hfile39.stm
#27b: Hot Tubs: Safe Water Quality
http://www.healthlinkbc.ca/healthfiles/hfile27b.stm
#27a: Hot Tubs: Health & Safety Tips
http://www.healthlinkbc.ca/healthfiles/hfile27a.stm
Guide and Pool Safety Plan Appendix 1
September 2015 Page 49
Web Link
WorkSafe BC Resources
PoolSafe BC
http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/poolsafebc.pdf
Emergency Response
http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/emergency_response_guide.pdf
Staff Safety – Violence Prevention
http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/take_care.pdf
Chlorine Gas
http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/chlorine.pdf
Confined Space
http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/bk80.pdf
WHIMIS
http://www.worksafebc.com/publications/health_and_safety/whmis/assets/pdf/whmis_basics.pdf
Lockout Procedures
http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/lockout.pdf
Working Alone
http://www.worksafebc.com/publications/health_and_safety/by_topic/assets/pdf/BK131.pdf
US Center for Disease Control (CDC)
Fecal Incident Response
http://www.cdc.gov/healthywater/pdf/swimming/pools/fecal-incident-response-recommendations.pdf
National Swimming Pool Foundation (USA)
General References
http://www.nspf.org/en/resources.aspx
Guide and Pool Safety Plan Appendix 3
September 2015 Page 50
Appendix 2 – Bather Load Calculations
Bather Load Calculations
The bather load for your pool can be found on your Pool Data Sheet and may also be noted on your Pool
Permit. If you are not able to find your pool data sheet, then you can calculate the bather load for your
pool using the information below.
Swimming Pools
Imperial: Maximum bathing load = (D/27) + (S/10)
Where D = area of swimming pool in sq ft where the water depth is more than 5 ft
Where S = area of swimming pool in sq ft where the water depth is less than 5 ft.
Pool depths of less than 2 ft shall not be considered in the calculations.
Metric: Maximum bathing load = (D/2.5) + (S/0.93)
Where D = area of swimming pool in sq m where the water depth is more than 1.5 m
Where S = area of swimming pool in sq m where the water depth is less than 1.5 m.
Pool depths of less than 60 cm shall not be considered in the calculations.
Hot Tubs
Bather load for hot tubs may be determined at a rate of 30 cm (2 ft) of seating per person. (BC
Guidelines for Pool Design – June 2014)
Spray Parks
The bather load for spray pools should be 1 person per m
2
of spray pad surface. (BC Guidelines for Pool
Design – June 2014)
Guide and Pool Safety Plan Appendix 3
September 2015 Page 51
Appendix 3 – Pool Data Sheet: Flow Rate Location
Location of Flow Rate Information
Pool Data Sheet – Sample 1 (Page 1 of 2)
Continued on page 2
24
For Reference Only:
Example Calculation
Jet Suction Velocity
(24 + 100) x .385
2 x 42 = 0.56 cps
Recirculation Flow = 24 IGPM
Hydro Air Flow = 100 IGPM
Note: 1 IGM = 1.2 US GPM
(most flow meters are US GA)
Flow rate
found here
100
Guide and Pool Safety Plan Appendix 3
September 2015 Page 52
Pool Data Sheet – Sample 1 (Page 2 of 2)
Guide and Pool Safety Plan Appendix 3
September 2015 Page 53
Location of Flow Rate Information
Pool Data Sheet – Sample 2
Flow rate
found here
Guide and Pool Safety Plan Appendix 4
September 2015 Page 54
Appendix 4 – Diagram: Flow Meter Location
Diagram: Flow Meter Location
The location of flowmeters in a typical hot tub or pool with play equipment.
Timothy – Question to Committee:
Should this diagram be added to the specific section it pertains to?
Guide and Pool Safety Plan Appendix 5
September 2015 Page 55
Appendix 5 – Sample Forms – Incident Reporting
Sample Forms – Incident Reporting
Example 1Appendix 6 – Sample Forms: Incident Reporting Minor Accident Report
Individual Information
Name:
Age:
Address:
Date of Accident:
Time of Accident:
Location of Accident
Describe Where and What Occurred
Shallow End
Deep End
Diving Boards
Pool Deck / Sidewalk
Change Rooms
Outside Pool Grounds
Open Lawn
Fence
Among Trees
Wading Pool
Paddling Pool
Hot Tub
Other (please specify)
Action Immediately Taken:
(Include equipment used)
Site and Nature of Injury: (Include
condition of subject and first aid)
Names and Addresses of other
Witnesses:
Involved:
Witnesses:
Other:
Other Staff on Duty for that
Activity or Time Period:
Name:
Name:
Name:
Name:
Name and Position of Person Making Report:
Name:
Position:
Signature:
Date Signed:
Guide and Pool Safety Plan Appendix 5
September 2015 Page 56
Example 2
Incident Reporting Form
Date:
Time:
Person filling out form:
Individuals involved (attach another sheet if more space is needed)
Name
Contact #
Age
( )
( )
( )
Description of what occurred (attach another sheet if more space is needed)
Actions taken (attach another sheet if more space is needed)
Follow up needed Yes No
Follow up completed or incident resolved (Date)
Notes:
Manager or person in charge
Print name
Signature
Guide and Pool Safety Plan Appendix 6
September 2015 Page 57
Appendix 6 – Reagent Shelf Life
Reagent Shelf List
Some reagents are coming out with expiry dates. However, if the reagent does not have an expiry date,
the table below lists the suggested reagent shelf life for common test kits in use. Please note that one
test kit is not endorsed over another and information is simply provided as examples.
Taylor Test Kit Reagents
www.taylortechnologies.com/ChemistryTopicsCM.SAP?ContentID=26
Name of Reagent
Shelf life
(months)
R-0001 DPD #1
6
R-0002 DPD #2
6
R-003 DPD#3
6
R-0008 Total Alkalinity
6
R-0012 Hardness
6
R-0007 Thiosulphate
12
R-0009 Sulphuric acid
12
R-0010 Calcium Buffer
12
R-0011L Calcium indicator Liquid
12
R-0013 Cyanuric Acid
12
R-0854 Total hardness
12
R-0870 DPD Powder
12
R-0871 DPD Titrating Reagent
12
R-0004 Phenol red
12
La Motte Test Kit Reagents
The La Motte website has detailed information on how to determine the reagent shelf life.
www.lamotte.com/support/reagent_refills_shelf_life.html
Guide and Pool Safety Plan Appendix 7
September 2015 Page 58
Appendix 7 – Pool Water Testing and Maintenance Log
Pool Water Testing and Maintenance Log – Sample 1 Page 1 of 2
Dates Year Name of Pool Location
Date Time
Initials
Free Chlorine
Total Chlorine
Combined Chlorine
pH
Total Alkalinity
Calcium Hardness
Cyanuric Acid
Flow Rate
Clarity
Temperature
Comments/Notes
1. Chemicals Added / amount
2. Make-up water added
3. Backwashed / cleaned filters
4. Vacummed
5. Mechanical breakdown
6. Swimmer incident or complaint
7. Fecal accidents
8. Other tests / maintenance / issues
Note: Bather load to be based on # of patrons in pool at time of testing.
Guide and Pool Safety Plan Appendix 7
September 2015 Page 59
Pool Water Testing Maintenance Log - Page 2 of 2
Recommended Parameters for Swimming Pool and Hot Tub Water Chemistry Parameters:
Parameters
Minimum
Maximum
Test Frequency
Free Chlorine (<30ºC)
0.5 ppm
5.0 ppm
Min. 2x/day
Chlorine Cyanurate (<30ºC)
1.0 ppm
5.0 ppm
Min. 2x/day
Bromine (<30ºC)
1.5 ppm
5.0 ppm
Min. 2x/day
Combined Chlorine
< 1.0 ppm
< 1.0 ppm
Min. 2x/day
pH
7.2
7.8
Min. 2x/day
Total Alkalinity
80 ppm
120 ppm
At least weekly
Calcium Hardness
180 ppm
220 ppm
Weekly
Cyanuric Acid (outdoor pools only)
30 ppm
50 ppm
At least weekly
Notes:
Guide and Pool Safety Plan Appendix 7
September 2015 Page 60
Pool Record Sheet (Weekly) – Sample 2
Guide and Pool Safety Plan Appendix 7
September 2015 Page 61
Guide and Pool Safety Plan Appendix 7
September 2015 Page 62
Guide and Pool Safety Plan Appendix 7
September 2015 Page 63
POOL WATER PARAMETERS
Disinfectant
Type of Residual
Temperature
(Minimal ppm level)
30°C
> 30°C
Chlorine (Unstabilized) **
F A C
0.5 ppm
1.5 ppm
Chlorine cyanurate (i.e. pucks) **
F A C
1.0 ppm
2.0 ppm
Bromine **
Bromine
1.5 ppm
2.5 ppm
Parameter
Required Range
Ideal Range
Free Available Chorine (FAC) **
(see above)
Minimum: (see above)
Maximum: 5ppm
Combined Chlorine (CAC) **
< 1.0ppm
0 ppm
Cyanuric Acid *
< 80 ppm
30 - 50 ppm
pH **
7.2 - 7.8
7.2 - 7.8
Total Alkalinity (TA) *
80 – 120 ppm
80 – 120 ppm
Calcium Hardness (CH)
N/A
180 – 220 ppm
TDS
N/A
200 – 800 ppm
Temperature
Swimming Pool
37°C (98°F)
37°C (98°F)
Hot Tub
40
°
C (104°F)
40
°
C (104°F)
Adjustment Summary
Parameter
To Increase
To Decrease
T A
Add Sodium
Bicarbonate
Add Muriatic Acid
C H
Add Calcium Chloride
Dilute with soft water
pH
Add Sodium Carbonate
(Soda Ash)
Add Muriatic Acid
or Sodium Bisulphate
* Pool Regulation requires at least weekly testing
** Pool Regulations requires at least twice a day testing
Guide and Pool Safety Plan Appendix 8
September 2015 Page 64
Appendix 8 – General Maintenance Checklist
General Maintenance Checklist
The following are some of the items that should be included in your schedule (add items as required):
Pool basin
Checked for entrapment hazard (gap between 3.5 and 9”)
Check water intakes for possible suction hazards
Check for any safety hazard such as sharp projections
Main drain is secure and in good repair
Checked for signs of deterioration (missing tiles, cracks etc.)
Skimmer basket cleaned
Handrails, ladders, deck equipment secure
Water level is correct for removal of floating debris
Depth markings clearly visible
Steps are clearly marked in a contrasting color
Floors are in good condition with non slip surfaces, free of pooled water, free of ice in
freezing conditions
Adequate fencing, doors, gates, alarms to prevent unauthorized entry
Drinking water fountain is operational
First aid kit well stocked
Rescue equipment in good condition and easily accessible
Signage is in place
Permit posted
Shower temperature < 49ºC
Ground fault circuit interrupter for underwater lights functioning
Backflow prevention devices are functional (i.e. air gap, reduced pressure backflow assembly,
hose bib vacuum breaker, annual testing or reduced backflow assembly)
Clock working and in place
Adequate lighting for pool area
Pool temperature ≤ 37ºC
Hot tub ≤ 40ºC
Flow meters working properly
Drains secured, not broken
Floating weirs
Guide and Pool Safety Plan Appendix 9
September 2015 Page 65
Appendix 9 – Pool and Hot Tub Signs
Pool Sign Sample
Guide and Pool Safety Plan Appendix 9
September 2015 Page 66
Hot Tub Sign Sample
Guide and Pool Safety Plan Appendix 9
September 2015 Page 67
Warning – No Lifeguard on Duty
Guide and Pool Safety Plan Appendix 9
September 2015 Page 68
Health and Safety Rules – Provincial Example
Guide and Pool Safety Plan Appendix 10
September 2015 Page 69
Appendix 10 – Fecal / Vomit / Body Fluid Response Protocol
Fecal / Vomit / Body Fluid Response Protocol
Insert procedures specific to your facility and/or your local health department.
You may also refer to the US Center for Disease Control (CDC) website to help you create your
facility response protocol.
Weblink:
http://www.cdc.gov/healthywater/pdf/swimming/pools/fecal-incident-response-
recommendations.pdf
Note: Clean up Protocol for Tot Pools and Baby Vomit
Vomiting in the very young may not be a sign of illness and therefore may not
need to follow the standard clean up protocol for vomit. In such cases the
infant’s parents should be interviewed to determine if the incident was part of a
pattern of illness. If it appears the infant was ill, then standard vomit protocol
should be followed.
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Health Protection (Island Health)

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Completed 25 November 2020

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