Effective: July 1, 1999
Revised: July 2011
Review Date: July 2013
Grant Proposal Clearance Form
Project Director (Principal Investigator) __________________________________________________
Co-Director (Co-Principal Investigator) __________________________________________________
Unit (Program/Office) Name(s) ________________________________________________________
Title of Proposal ____________________________________________________________________
Brief Description:
Agency or Organization to receive proposal: _____________________________________________
Agency or Organization Program Name: _________________________________________________
Type of application:
New
Continuation (If continuation, Banner Index #_____________)
Period of Support Requested: From _______________ to ______________
Business Services will assign a Proposal Preparation number when the proposal is first presented to
the Director.
Reviews/Certifications/Assurances
Yes No Will the project require renovations or modifications to current university facilities or additional
new space? (This includes expanded utility service to support additional equipment, e.g. computer, fume hoods, air
conditioning, etc.) If yes, please attach detailed description to this form and obtain approval of the Provost.
Yes No Will the project involve human subjects, animals, controlled substances, radioactive substances,
genetically altered materials or hazardous substances. If yes, please attach a detailed description to this form and
obtain approval of Business Services and Institutional Review Board (if applicable).
Yes No Do you as PD, any family member or any of the involved researchers or their family members
have consulting agreements, management responsibilities or substantial equity (greater than $10,000 in value or
greater than 5% total equity) in the sponsor, subcontractor or in the technology? If yes, please attach a detailed
description to this form and obtain approval of the Provost.
Yes
No Does this proposal involve participation of American Indian or other minority communities? If yes,
attach a detailed description to this form and obtain appropriate approvals from these communities.
Effective: July 1, 1999
Revised: July 2011
Review Date: July 2013
Proposed Budget
Sponsor
Total
MSU-Northern
Matching
Total
Grand Total
Salaries/wages
Benefits
Subcontracts
Contracted Services
Supplies/Expendables
Communications
Travel
Rent
Repair &
Maintenance
Awards
Equipment
Other
______________
______________
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Total Direct Costs
______________
______________
___________________
Indirect Costs
(____)
______________
______________
___________________
Total Project Cost
______________
______________
___________________
You may substitute a budget page(s) for this page in a different format if it is more
consistent with the requirements of the grantor.
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Effective: July 1, 1999
Revised: July 2011
Review Date: July 2013
Proposal Approvals
The project director (principal investigator) certifies that the statements on this clearance form are
true and complete to the best of his/her knowledge, and accepts the obligation to comply with
university policy and guidelines in conducting the project herein if a grant is awarded. The PD also
certifies that he/she is not delinquent on any federal debt.
Required signatures are those of the Project Director (Principal Investigator) and the Chancellor or the
Chancellor's designee. Other signatures signify that appropriate review of the proposal has been
completed.
Overruns - unresolved cost overruns on G & C projects will be covered from the PI and
Department's share of indirect cost collections. Primary responsibility for avoiding cost
overruns belongs to the PI.
We have reviewed the proposal and concur that the project complies with the University mission,
strategic initiatives, policies and guidelines.
_______________________________________________
Project Director / Date
_______________________________________________
College Chair/Dean /Supervisor /Date
_______________________________________________
Director of Business Services / Date
_______________________________________________
Provost Vice Chancellor for Academic Affairs/ Date
Final Approval For Submission
The Final Approval for Submission section will be completed by MSU-Northern Business Services.
Business Services will assign a Banner Account number if the grant is awarded.
________________________________________________
Budget Review / Date
________________________________________________
Chancellor / Date
This form, in duplicate, is required for all proposals prior to submittal to outside sponsors by any
member of Montana State University-Northern. It indicates to the administration and to the outside
sponsor that all appropriate officials of the University have approved the proposal.
You are strongly urged to work with Business Services early in the process. Such a procedure will save
you a great deal of time.