Fillable Form 6: MINISTRY OF FINANCE VALUATION DIVISION Ground

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Form 6: MINISTRY OF FINANCE VALUATION DIVISION Ground

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Instructions for the Completion of Return required under Section 29 of the Valuation of Land Act
Returns can be completed and submitted online at www.valuationdivision.gov.tt or manually. Before
you complete the Return, it may be useful to make copies of the documents to be attached first.
SECTION 1.
Please note that the Owner is the person whose name appears on the Title Document (Deed or Certificate of Title). Insert
the Owner’s details in BLOCK LETTERS and ensure that it is readable.
Insert the Owner’s mailing address in the format provided in BLOCK LETTERS.
Insert the Owner’s con
tact details and National ID or Passport or DP Number in BLOCK LETTERS.
If the Owner is a Corporation, insert the name and contact information of the person assigned to conduct this transaction on
the Company’s behalf under Contact Details.
SECTION 2.
2a. If the subject property is the same as the address of the owner as inserted in Section 1 above, then tick the box “Same as
Owner”.
If the subject property is different, then insert the address of the subject property in the format provided in BLOCK
LETTERS.
2b. If the subject property is occupied by someone other than the owner as inserted in Section 1, please insert the
Occupier’s Name, Contact Details and National ID or Passport or DP Number in BLOCK LETTERS.
SECTION 3. Tick the box or boxes which represent the property’s current use. “Land” or “Property” includes buildings
or any part of a building. “Homestead” means that there is one (1) residence on a parcel of land one half (1/2) acre or more
in size. “Mixed use lands” are used for more than one of the following purposes: residential, commercial,
agricultural. “Special Purpose” properties are those where buildings are designed to be used only for a specific purpose, e.g.
gas stations, hotels, hospitals, theatres, religious purposes, etc. “Unit” means a complete living area or office space which
can be occupied by one person or group of persons and which can command a rent on its own.
SECTION 4. Insert the details of the property’s ownership as found in the Title Documents.
SECTION 5. Insert the land area in the space provided. This should be taken directly from the Title Document. Tick
whether there is a building on the subject lands and if so, insert how many there are standing on the land.
For land with only residential buildings/living units, complete Sections 1-5, 6 and 8 only. For land with only commercial
buildings/units, complete Sections 1-5, 7 and 8 only. For agricultural land only complete Sections 1-5 and 8 only. For
mixed use lands, complete Sections 1-5, 6 and 7 (as applicable) and 8. Where there is need for more space to enter details
(e.g. to add more floors), please copy and attach the relevant section as necessary.
SECTION 6. If there exists more than one living unit/building, duplicate the entire Section 6 and complete for each
living unit/building and attach.
6a. Where there is a residential building on the parcel of land, please insert its details as shown. The area of each floor in the
building must be measured and provided in square meters.
6b. Tick the internal construction details which apply to the building. Tick as many as necessary.
6c. List any defects in the building, including structural defects.
6d. List the number of each type of room on each floor of the building. If the building has more than one living unit,
please fill out for each unit and change the heading of the column to state the unit name and location (GF Front Unit, FF
Rear Unit, GF No. 1, GF No.2).
Page 1 of 2
MINISTRY OF FINANCE
VALUATION DIVISION
Ground Floor, Churchill Court, 19, 29 & 29A Estate Trace,
6
th
Ave. Ext. Barataria Telephone: (868) 612-1715
Email: valdiv.pos@gov.tt
SECTION 7.
If there exists more than one commercial unit, duplicate the entire Section 7 and complete for each
unit/building and attach.
7a. For each commercial building/unit on the parcel of land, please insert its details as shown. The area of each floor in
the building must be measured and inserted in square meters. If any part of the mostly commercial building is being used
for another purpose, please tick yes. If not, tick No. If the building is being rented, please insert the number of units and
the Tenancy Details in the Table provided.
7b. Tick the internal construction details which apply to the building. Tick as many as necessary.
7c. List any defects in the building, including structural defects.
7d. For commercial buildings that have plant and machinery attached either to the inside or outside of a building, please
insert the details of the plant and machinery in the Table provided. Please copy, complete and attach as many pages as
necessary.
7e. List the number of each type of room on each floor of the building. Where there is need for more space to enter details
(e.g. to add more floors), please copy and attach the relevant section as necessary. If the building has more than one unit,
please fill out for each unit and insert in the heading of the column the unit name and location (e.g. GF Front Unit, FF
Rear Unit, GF No. 1, GF No.2). Please enter the Room Type as necessary if not found in the Table, for example,
Conference room, Storage Room.
7f. Tick which sundries are installed for each building or unit.
7g. Insert directions to the subject property using the closest main road as the starting point. A location map could
also be drawn or printed and attached to the Return.
SECTION 8. Sign and Date the Declaration. Please note that this is required in order for the Return to be valid
and complete. For companies, the signature of the company’s legal representative is required with the company’s
stamp.
Attach copies (not originals) of the documents listed at the top of the Return.
To submit the Return online, please visit our website at www.valuationdivision.gov.tt and click on “Fill in a Return”
at the top right of the webpage or “Online Return Portal” on bottom left side of the page. This will take you to a sign
up page for registration. After registration and log in, instructions will be provided on filling in the Return.
To submit the Return manually, place the Return and attachments in a sealed envelope with the name of
the owner/occupier, residential address of the owner/occupier, telephone contact and email address clearly written
on the envelope and deposit same at any of the drop boxes located at the Valuation Division Regional Offices or
Municipal Corporations listed in the Section 29 Notice issued by the Commissioner of Valuations.
Page 2 of 2
This Form MUST be completed in black or blue ink in BLOCK LETTERS.
Please attach copies only of the following documents to this Return.
□
One (1) form of Identification (ID/Passport/DP) for Owner and/or Occupier
□
Two (2) Photographs of Property (Front View and Side View)
□
Title Document (e.g. Title Deed/Certificate) (if available)
□
Lease Agreement (if available)
□
WASA Bill (if available)
□
Building Plans (if available)
□
Survey Plan (if available)
1.
Owner Details:
Owner Name:
Mailing Address of Owner:
Lot #: House #: LP#: MM#:
Street Name:
Town/Area/Community:
Postal Code: Apartment #: Building #:
City/Municipal Corporation:
Contact Details:
Land Line Number: Mobile Number:
Email:
National ID Passport DP
Instructions: For land with only Residential buildings/living units, complete Sections 1-5, 6 and 8 only. For land with
only commercial buildings/units, complete Sections 1-5, 7 and 8 only. For agricultural land only complete Sections 1-5
and 8 only. For mixed use lands, complete Sections 1-5, 6 and 7 as (applicable) and 8. Where there is need for more
space to enter details (e.g. to add more floors), please copy and attach the relevant section as necessary.
MINISTRY OF FINANCE
VALUATION DIVISION
Ground Floor, Churchill Court, 19, 29 & 29A Estate Trace, 6
th
Ave. Ext. Barataria
Telephone: (868) 612-1715 Email: valdiv.pos@gov.tt
RETURN
(Required under Section 29 of the Valuation of Land Act, Chap. 58.03)
Page 1 of 7
RESET FORM
2a. Property Details: Address of property to be assessed: Same as Owner:
□
Lot #: House #: LP#: MM#:
Street Name:
Town/Area/Community:
Postal Code: Apartment #: Building #:
City/Municipal Corporation:
Is the property occupied by someone other than the owner? Yes
□
No
□
If yes, please provide the details below:
2b. Occupier's Name:
Land Line Number: Mobile Number:
Email:
National ID Passport DP
3. Property Use Category (Please tick all that are applicable)
Residential
Commercial Agricultural Mixed Use
□
Land Only
□
Land Only
□
Planted Crops
□
Residential/Commercial
□
Single Family Dwelling
□
Office
□
Vacant Land
□
Residential/Agricultural
□
Multi-Residential
□
Retail
□
Livestock
□
Commercial/Agricultural
□
Townhouse
□
Special Purpose
□
Forest
□
Other
□
Homestead
□
Other:
4. Title/Ownership Details
Land: Freehold
□
Leasehold
□
Other
□
Certificate of Title: Volume: Folio: Deed #:
Was the property purchased within the last three (3) years? Yes
□
No
□
If yes, what was the purchase price?
5. Land Details:
Land Area (as stated in the Title Document) :
Does the property contain a building? Yes
□
No
□
If yes, how many?
Page 2 of 7
6a.
Residential: (To be filled out separately for each building or self-contained unit)
Building Completion Date: No of Floors:
Area: Basement: GF: FF: SF: Other:
Is any part of the building used for Commercial activities? Yes:
□
No:
□
Is the building being rented? Yes:
□
No:
□
If Yes, please provide the following details that are applicable:
6b. Building Details:
Flooring:
Ceramic Tiles
□
Timber
□
Carpet
□
Plyboard
□
Porcelain Tiles
□
Laminate
□
Reinforced Concrete
□
Other:
□
Clay Tiles
□
Vinyl
□
Terrazzo
□
Ceiling:
Drop Ceiling Tiles
□
Gypsum Board
□
Concrete
□
None
□
Decorative Plywood
□
Hardboard
□
PVC
□
Other:
□
Grooved Plywood
□
Celotex
□
Gypsum Tiles
□
6c.
Building Defects: (repairs required for roof, ceiling, walls, floors, electrical wiring, other)
Date from which the
occupier began
paying rent
dd-mm-yyyy
Service Charge per
month $
Current Rent Per
Month $
Name of Tenant/LesseeFloor
Page 3 of 7
6d. Accommodation on each floor:
6e. Sundries Available to the Building:
Air Conditioning: Central
□
Split Unit
□
Window Unit
□
Enclosed Garage
□
Pool: In Ground
□
Surface
□
6f. Directions to Property from the closest main road:
No. on SFNo. on FF Other:Room Type
Bedroom Only
No. on GF
Bedrooms with a Bathroom Attached
Bathroom (Toilet, Shower & Sink)
External bathroom/latrine
Half Bathroom (Toilet with Sink)
Kitchen
Living
Dining
Living/Dining
Porch
Carport/Garage
Shed
Laundry
Study
TV Room
Servant Quarters
Other:
Page 4 of 7
7a.
Commercial: (To be filled out separately for each building or self-contained unit):
Building Completion Date: No of Floors:
Area: Basement: GF: FF: SF: Other:
Is any part of the building not used for Commercial activities?
Yes:
□
No:
□
Is the building being rented?
Yes:
□
No:
□
If Yes, please provide the following details that are applicable: Total No. of Units:
7b. Building Details:
Flooring:
Ceramic Tiles
□
Timber
□
Carpet
□
Plyboard
□
Porcelain Tiles
□
Laminate
□
Reinforced Concrete
□
Other:
□
Clay Tiles
□
Vinyl
□
Terrazzo
□
Ceiling:
Drop Ceiling Tiles
□
Gypsum Board
□
Concrete
□
None
□
Decorative Plywood
□
Hardboard
□
PVC
□
Other:
□
Grooved Plywood
□
Celotex
□
Gypsum Tiles
□
7c.
Building Defects: (repairs required for roof, ceiling, walls, floors, electrical wiring & other)
Floor Name of Tenant/Lessee
Current Rent Per
Month $
Service Charge
per month $
Start of Payment
dd-mm-yyyy
Page 5 of 7
7d. List of installed Plant and/or Machinery:
Page 6 of 7
Item
No.
Name of Item or
(Brief Description or Purpose)
Manufacturer Model # Installed
Cost ($TT)
Date of Installation/
Commission
7e. Accommodation on each floor:
7f. Sundries Available to the Building:
Air Conditioning: Central
□
Split Unit
□
Window Unit
□
7g. Directions to Property from closest main road:
Signature: Date:
Room Type
(Insert as necessary)
Office
Office with a Bathroom Attached
Other:
8. Declaration: I declare that the information and particulars given by me in this Return are true and correct and that the
enclosures and documentary proof submitted are true copies of the original documents. I am fully responsible for the
accuracy of the same.
Bathroom (Toilet, Shower & Sink)
Half Bathroom (Toilet with Sink)
Kitchen
Page 7 of 7
✔
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Form 6: MINISTRY OF FINANCE VALUATION DIVISION Ground

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Completed 27 January 2022

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