1. CENTRAL OFFICE BUDGET ‐ DATE STAMP
The day the FED is received by a central office Budget Analyst, it will be date stamped in this area. Once the FED is
entered into FBMS, it will be dated and signed by the central office Budget Analyst.
2. REGIONAL BUDGET OFFICE ‐ DATE STAMP
The day the FED is received by a regional office Budget Analyst, it will be date stamped in this area. Once the FED is
entered into FBMS, it will be dated by the regional office Budget Analyst here.
3. REQUESTING ORGANIZATION TITLE
Select the organization from the dropdown menu. If one is not listed on the dropdown menu, then select the blank space
at
the very bottom and fill in the organization.
4. REQUESTED FUNDING CHANGE
Fill out the requested funding change. The amounts are derived from Excel Upload worksheet. The upload sheet must
balance to zero for both Version 0 and Version 1. Note: Both V0 and V1 columns on the FED do not need to equal
each other as the Budget Office loads authority in the holding account and programs may wish to move all
funding from the .000000 holding account to a .999900, but in total both Versions must remain in balance.
5. AUTHORITY
Select the correct appropriations authority from the drop down menu for the corresponding appropriation. If the
appropriate authority language is not included in the dropdown, then select "Other (Specifiy)" and type the authority in.
6. CENTRAL OFFICE BUDGET PROCESS
Select from the dropdown the budget "process" used to distribute funding. In almost all cases, it will be "Transfer"
that is selected. All "Entry" and "Return" documents are completed by Central Office.
7. REPROGRAMMING TYPE (LEGISLATIVE FIELD)
Select from the dropdown the "reprogramming type" used to reprogram funds.
8. JUSTIFICATION/PURPOSE
Explain the purpose of the movement of funds and what the funds will be used for. Attach all pertinent backup
documentation. Please be descriptive.
9. CONDITIONS
No additional entry is required unless additional conditions are required by the program.
10. CENTRAL OFFICE BUDGET ‐ SIGNATURE BLOCK
The FED must be signed by the central office program staff and managers who oversee the accounts listed on the FED.
A dropdown menu is listed on the "Requested By" signature block. Please select the appropriate title or select the blank
space and fill in the title. It must also be signed by a central office Budget Analyst and Division Chief. Finally, it must be
signed by the Director for the Office of Budget and Performance Management.
11. CENTRAL OFFICE PROGRAM/BIE/REGIONAL OFFICE/OSG ‐ SIGNATURE BLOCK
The FED should be signed by the tribe, superintendents, regional budget staff, regional directors, and/or Director of Self
Governance and Bureau of Education when appropriate.
FBMS Entry Document (FED) Instructions
This FBMS Entry Document (FED) is used for funds distribution for budget processes (Entry, Transfers, and Returns) and
for Reprogrammings. The proper use of each field on the FED is described below. (Note: In order for the document to be
accepted, the following conditions must occur: 1) All fillable cells in the FED form must be completed. 2) The
appropriate authority must be selected. 3) The document must also have all the appropriate signatures based upon
the action requested.
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