Fillable Erie Community College PERMIT AGREEMENT FOR USE OF (Erie Community College)

Fill Online, Printable, Fillable, Blank Erie Community College PERMIT AGREEMENT FOR USE OF (Erie Community College) Form

Use Fill to complete blank online ERIE COMMUNITY COLLEGE pdf forms for free. Once completed you can sign your fillable form or send for signing. All forms are printable and downloadable.

Erie Community College PERMIT AGREEMENT FOR USE OF (Erie Community College)

On average this form takes 26 minutes to complete

The Erie Community College PERMIT AGREEMENT FOR USE OF (Erie Community College) form is 9 pages long and contains:

  • 0 signatures
  • 0 check-boxes
  • 104 other fields

Country of origin: US
File type: PDF

U.S.A. forms for Erie Community College

BROWSE ERIE COMMUNITY COLLEGE FORMS

Related forms
Fill has a huge library of thousands of forms all set up to be filled in easily and signed.
Fill in your chosen form
Sign the form using our drawing tool
Send to someone else to fill in and sign.
find another form
 
Erie Community College
PERMIT AGREEMENT FOR USE OF COLLEGE FACILITIES
(Outside Organizations)
Date:______________
This permit agreement is made and entered into between the Board of Trustees of Erie
Community College and the County of Erie, (collectively herein referred to as “College”), and
____________________________________________________________________________ (“User”).
This permit is for the purpose of establishing an agreement between the College and the User regarding
the terms and conditions of the User’s use of
____________________________________________________________________ (College facilities)
for the _________________________________________________________________________event
to be held on ________________________ from ___:___ AM /PM to ___:___ AM /PM
at the College’s _______________________________ campus.
The user attests that such use is consistent with the Mission of the College and agrees to provide
remuneration for costs associated with the User’s use of the College’s facilities.
An admission fee will / will not be charged to attendees,
There will / will not be vendors present at the event,
The User will / will not require ECC concessions to be present,
The User will / will not be using special equipment
Requested special equipment/supplies are as follows:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
The User’s designated contact person for all purposes arising under this agreement is:
Name: _______________________________________________________________________
Title (if applicable): ___________________________________________________________
Name of Organization: ___________________________________________________________
who can be reached at:
Phone # ____________________________________________________________
E-mail address: ____________________________________________________________
Address: ____________________________________________________________
____________________________________________________________
____________________________________________________________
If the User has any questions regarding this agreement, the User may contact the Associate Vice
President for Security at (716) 270-5612 or the Administrative Aide for Maintenance at (716) 851-1481.
TERMS AND CONDITIONS FOR USE OF COLLEGE FACILITIES
The College grants a permit to the User and the User agrees to accept, and hereby does accept, the
permit for the use of the assigned College facilities under the conditions set forth within this permit
agreement:
1. The User shall be required to maintain a policy of Comprehensive General Liability Insurance
identifying Erie Community College and the County of Erie as additional period in the minimum
limits set forth in Exhibit “A”. The User further agrees to submit proof of Workers Compensation
and Disability Insurance in the form required by the College. Exhibit A is hereby incorporated by
reference into this agreement and the requirements contained therein shall be construed as necessary.
Also incorporated by reference is the College’s standard insurance certificate, Exhibit B, annexed
hereto, which shall be completed and submitted to the College no later than two weeks prior to the
event. FAILURE TO SUBMIT REQUIRED INSURANCE CERTIFICATES TIMELY
SHALL RESULT IN THE INABILITY FOR USER TO RENT COLLEGE FACILITIES.
2. In addition to and not in limitation of the insurance provisions set forth in this permit agreement, the
User agrees to defend, indemnify and hold harmless the County of Erie and Erie Community
College, their officers, agents and employees for any damages to the facility, its furnishings and
fixtures, or any part thereof, as well as for personal injuries to any person, due to any act of the User
or by any person attending the event(s), and/or by reason of the use granted by this agreement to the
User. In the event College property is damaged by reason of the use granted by this agreement, the
User shall accept and pay the College’s actual (or estimated) amount of the damage.
3. In addition to and not in limitation of the insurance provisions set forth in this permit agreement, the
User agrees to defend, indemnify and hold harmless the College, the County of Erie, their officers,
agents and employees, from any and all liability, damage, claims, demands, costs, judgments,
attorneys’ fees or loss arising out of this agreement and/or the User’s use of College facilities.
4. The College shall not be liable for any damage to, or loss to property of, the User or any group or
person present at the College facilities by reason of this permit agreement, unless such damage or
loss is the result of the sole negligence of the College. The College shall not be liable for
consequential damages in any form.
5. The College, in the exercise of it discretion, may terminate the permit at any time. If the College
chooses to terminate the permit, the College shall return to the User all or part of any payments that
have been made for the period of the permit prevented or interrupted, and the User hereby expressly
waives any claim for damages or compensation should the permit so be terminated.
6. The College reserves the right, in the exercise of its discretion, to refund all or part of any payments
made to the College for cancellations of this permit agreement by the User.
7. The User shall have complete control of its assigned area and special equipment and of admission to
its assigned portions of such facilities during the agreed upon dates of use, subject to safety, health,
and public order requirements as determined by the College. The User agrees to adhere to all
College terms and conditions, rules and regulations set forth in this permit agreement. User agrees
the use of helium balloons at any event is prohibited.
8. The user shall not advertise or indicate in any way that the college is a sponsor of the event unless a
written agreement evidencing such has been executed with the College prior to the event.
9. The College reserves the right to deny entry to or remove any participant of user’s group who
violates College policies and procedures or who otherwise poses a reasonable risk to the College.
10. The User agrees not to assign, transfer, convey, sublet, or otherwise dispose of this agreement, or its
title or interest therein, or its power to execute the same, to any other person, company, or
corporation without the prior express written consent of the College.
11. Upon the breach of any term, covenant, or condition of this permit agreement, or of any terms and
conditions and rules or regulations governing the use of the facilities, or upon the devolution of this
agreement by operation of law or otherwise, this permit agreement, at the option of the College, with
written notice to the User, shall terminate with the same force and effect as if the original term has
come to an end.
12. All rights and remedies of the College shall be cumulative and none shall exclude any other right or
remedy allowed by law and equity.
13. Notwithstanding anything in this permit contained, it is further mutually agreed that the College
shall have the right to revoke the permit herein granted in the event that prior to, or in progress of the
event(s), there is a clear and present danger as decided by the Vice President of the appropriate
campus or his/her designee, of substantial personal injury or property damage as a result of the
holding of the event contemplated by this agreement. In such event, the liability of the College,
therefore shall be and is hereby limited to, the repayment of the amount of fees and deposits paid by
the User in connection with the event(s) contemplated by this agreement.
14. With respect to the obligations of the College herein contained, this permit agreement shall be
deemed executory to the extent of the monies available to the College and no liability shall be
incurred by The College or the County of Erie beyond the monies available for the purpose hereof.
15. The User shall comply with the occupancy limits of the facility assigned.
16. If the facility is rendered unsuitable for the User’s activity due to force majeure, the College and the
User are released from their obligations under this agreement. Force majeure shall be defined as fire,
earthquakes, hurricanes, floods, acts of God, strikes, work stoppages and other labor disturbances,
riots, war, or any other act of any foreign nation, power of government, governmental agency or
authority, or any other cause like or unlike any cause mentioned which is beyond the control of the
College.
17. The Auxiliary Services Corporation of Erie Community College shall have the right of first refusal
for all food to be served on any College campus. This right of first refusal shall apply to events
conducted by third parties in College facilities. If the Auxiliary Services Corporation declines to
provide food service, any caterer to be used in College facilities must be approved by the Auxiliary
Services Corporation prior to the commencement of the event. Any approved outside caterer
must provide proper documentation of insurance. At no time will homemade food be permitted to
be distributed or sold in College facilities on any campus.
18. The User agrees to pay, in full, actual fees charged for use of college facilities. Fees are estimated on
the Erie Community College Estimated Fee Worksheet for Facilities Rental, attached hereto as
Exhibit C. The executed fee worksheet must be submitted to the College with payment of fees. Fifty
(50) percent of the fee is due to the College two (2) weeks prior to the event. FAILURE TO
TIMELY SUBMIT THE DEPOSIT WILL RESULT IN THE INABILITY FOR USER TO RENT
ECC FACILITIES. Actual expenses incurred may vary from the estimate. Such variation will be
reflected in an invoice issued by the College after the Event.
19. The User agrees to pay $________________________________ in exchange for the use of the
requested facilities designated herein, such agreement to be governed by the terms and conditions of
this permit agreement.
20. The terms of this permit agreement are severable if one or more provisions are determined illegal,
void, or unenforceable, the remainder of the provisions shall remain valid and enforceable.
21. This permit agreement is a full and complete representation of the agreement between the User and
the College.
22. Jurisdiction for any disputes arising out of this permit agreement shall lie in Supreme Court and Erie
County and New York State Law shall govern without regard to conflict of laws.
23. This permit agreement may not be modified except in writing signed by both parties.
_______________________________________ ________________________
Tracy A. Gast The User
Associate Vice President Security
Erie Community College
__________________ __________________
Date Date
Exhibit “A”
EXHIBIT
“B”
Non-Athletic Per-Hour # of hours Cost
Atrium - City Campus 150.00$ X =
Lecture Hall, Auditorium 100.00$ X =
Computer Laboratory 100.00$ X =
Classroom 40.00$ X =
Lobby 30.00$ X =
Cafeteria 100.00$ X =
Faculty Lounge 25.00$ X =
Parking Lot 50.00$ X =
Subtotal:
Athletic Per-Hour # of hours Cost
Burt Flickinger Athletic Center
Main Gymnasium 150.00$ X =
1/2 Gymnasium 100.00$ X =
Mini Gymnasium 75.00$ X =
Olympic Pool 200.00$ X =
-Lane Rental, Short Course 15.00$ X =
-Lane Rental, Long Course 20.00$ X =
1/2 Olympic Pool 125.00$ X =
Warm-up Pool 75.00$ X =
Dive Pool 40.00$ X =
Gymnasium (North & South) 75.00$ X =
Athletic Fields (North & South) (Per game) 50.00$ X =
Track 50.00$ X =
Stadium (includes press box, scoreboard, PA system,
bleachers and restrooms) 200.00$ X =
Subtotal:
Positions: Hourly Rate
# of hours (2 minimum) Cost
Supervisor 50.00$ X =
College Host 65.00$ X =
Security 40.00$ X =
Technicians 60.00$ X =
Maintenance 40.00$ X =
Engineer 40.00$ X =
Pool Timing Operator 35.00$ X =
Lifeguards 20.00$ X =
Student Assistant, Student Monitor 10.00$ X =
Announcer 65.00$ X =
Scoreboard Operator (per game) 20.00$ X =
Subtotal:
Grand Total:
NOTE: A DEPOSIT EQUAL TO 50% OF ESTIMATED RENTAL COSTS IS REQUIRED TWO (2) WEEKS IN ADVANCE FOR ALL  EVENTS.
PLEASE MAKE CHECKS PAYABLE TO ERIE COMMUNITY COLLEGE.
T
HESE CHARGES ARE ESTIMATED BASED ON YOUR NEEDS AND COLLEGE RENTAL POLICIES. YOUR FINAL BILL WILL REFLECT THE ACTUAL
EXPENSES INCURRED FOR THIS RENTAL. THIS FORM MUST BE SIGNED AND SENT BACK TO THE COLLEGE WITH THE REQUIRED DEPOSIT.
NAME OF USER: ____________________________________________________ NAME(S) OF EVENT(S):_____________________________________
USER REPRESENTATIVE (SIGNATURE): __________________________________
DATE: ____________________________________ DATE(S) OF EVENT(S):______________________________________
_________________________________ ____________
_______________________________________________ __________
AVP OF SECURITY (SIGNATURE) DATE DIRECTOR OF BUILDINGS AND GROUNDS (SIGNATURE) DATE
Erie Community College
Estimated Rental Fee Worksheet for Facilities
Exhibit C
Download
Save PDF to desktop
Email
Email completed PDF
Send for Signing
Email for others to sign
Print
Print document
Choose a Field
Click on a field and
select the person that should complete it
Want to add a signature?
You can add a signature field
and assign it to someone else
to sign
Choose a Field
Click on a field and
select the person that should complete it

Erie Community College PERMIT AGREEMENT FOR USE OF (Erie Community College)

This document is locked as it has been sent for signing.

You have successfully completed this document.

Other parties need to complete fields in the document. You will recieve an email notification when the document has been completed by all parties.

This document has been signed by all parties.

Completed 29 January 2021

Message

View Audit Log
Print With Audit Log
Duplicate Document