Fillable Eastern Florida State College ETAC Approval Request Form (Eastern Florida State College)

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Eastern Florida State College ETAC Approval Request Form (Eastern Florida State College)

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Eastern Florida State College
ETAC Approval Request Form
When considering the adoption of software or learning platform that you are currently using or has not previously been reviewed and
approved by ETAC, faculty should use the following criteria to evaluate the requested program before submitting to ETAC for adoption.
CATEGORY
CRITERIA
COMMENTS
Electronic Materials
Websites
Videos
Hyperlinks
Fill out the Software/Learning Platform Selection Guidelines Request below
in its entirety and keep on file for your records.
A statement from SAIL will be provided to the faculty that should be
included in the Syllabus regarding the use of any electronic
materials/websites/videos or hyperlinks, as follows:
“It is my goal that this class be an accessible and welcoming experience for all
students, including those with disabilities that may impact learning in this class. If
anyone believes the design of this course poses barriers to effectively participating
and/or demonstrating learning in this course, please meet with me to discuss
reasonable options or adjustments. During our discussion, I may suggest the
possibility/necessity of your contacting EFSC’s disability/accessibility services
department (SAIL) to talk about reasonable academic accommodations. You are
welcome to talk to me at any point in the semester about course design concerns,
but it is always best if we can talk at least one week prior to the need for any
modifications. The instructional media and materials for this class are designed to
be accessible to all students. Students who are having difficulty accessing them
should contact the faculty member. “
Requests for this category do not need
to go through the ETAC Committee.
SAIL Statement shows there is a policy
and procedure in place in case of
student need and are handled on an
individual basis.
Software AND
Learning
Platforms
Fill out ETAC Approval Request Form in its entirety. MAKE SURE YOU GET
THE VPAT INFORMATION FROM THE PUBLISHER. THIS IS REQUIRED AND
THE PUBLISHER KNOWS IT. Please send completed forms to Michelle
Richard, ETAC Co-Chair, at richardm@easternflorida.edu.
The ETAC Committee will forward only
fully completed forms to both SAIL and
IT. Once approved/disapproved by
both Departments, ETAC will sign, scan
DEADLINES ARE AS FOLLOWS AND ARE STRICTLY ADHERED TO: FALL TERM - MAY 1ST
SUMMER TERM - FEBRUARY 1ST
SPRING TERM - OCTOBER 1ST
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for ETAC folder and original returned to
faculty for their records.
Approved List
Software/Learning Platforms that are currently in use should be on the
college’s approved list.
Please click the URL below to see the college’s approved list:
http://inside2.easternflorida.edu/dept/info-tech/Pages/approved-on-campus-
software.aspx
Software on the approved list do not
need to go through ETAC.
If your Software/Learning Platform is
on the approved list, but needs to be
integrated as an LTI in CANVAS, you will
need to go through the ETAC Process.
Vendor/Publisher Information: (Faculty please fill out)
Vendor/Publisher Name: _________________________________ Phone Number: _______________________
Vendor/Publisher Address: _____________________________________________
Software/Learning Platform Requested: _______________________________ VPAT INFORMATION___________________
Configuration Type: (manual/URL/PasteXML) ______________________________
Name of Tool: ____________________________________
Consumer Key: ___________________________________
Shared Secret: ___________________________________
Launch URL: _____________________________________
Domain: _________________________________________
Privacy (anonymous/e-mail only/name only/public): _________________________
License #: _________________________________________
Accessibility Section
Eastern Florida State College (EFSC) is committed to ensuring that information and technology provided through the College is
accessible in accordance with applicable law (including Section 504 and 508 of the Rehabilitation Act and Americans with
Disabilities Act). In addition, EFSC requires that all web based content adhere to WCAG 2.0 level AA. Consequently, EFSC
requires that all technology be reviewed to determine if these accessibility standards are in place prior to purchase and use.
*Accessibility Questions for publisher:
Please check:
1. Are all interfaces of your product fully compliant with Section 508 and/or WCAG 2.0 AA?
☐Yes ☐No
2. Has your product been subject to an accessibility conformance testing process?
☐Yes ☐No
3. Are accessibility features considered a functional requirement of your product?
☐Yes ☐No
If the answer to any of these questions is “No”, you may want to consider a different product.
**Review the VPAT:
How many subcategories are – supported? supported, with exceptions? not supported? TOTAL
________ ________ ________ ________
This
information will be used to determine to what percentage the product adheres to applicable accessibility criteria, as set forth in the VPAT.
Products meeting 95% or more of the accessibility criteria are considered fully accessible.
If the publisher does not have a VPAT available and/or the product is found to not be fully accessible, a different product should be
considered. In the rare event that no product which meets the need is fully accessible, then an Accessibility Exception Request
Form must be completed and submitted with an Alternate Accessibility Plan.
If you have any questions or require support while evaluating the accessibility of the product you are requesting, please contact:
Jessica Dillow, College-wide Accessible Technology Specialist, dillowj@easternflorida.edu, ext. 5939
Request Voluntary
Accessibility Template
(VPAT) or 508
Compliance
Statement from
publisher.
Ask the publisher the
questions listed
below.*
Review the VPAT
statement** and
publisher responses*
to determine if
product is fully
accessible.
Attach VPAT and
publisher answers to
completed EdTech
request and submit.
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Information Technologies Criteria: (Check all that apply).
Software/learning platform requires installation on the EFSC computers.
Software/learning platform site requires the use of a specific internet browser and version.
Software/learning platform requires EFSC to provide student and faculty technical support.
If the answer is yes to any of the criteria, listed above, a vendor representative must schedule a meeting with appropriate
information technologies staff members. A written report of this meeting and the recommendation from Information Technologies
must be obtained.
Software/learning platform requires administrative privileges for the end user to function properly.
Software/learning platform requires a college employee to assume administrator responsibilities of the software/learning platform.
Semester that software is needed: ________________________________
Department
Printed Name/Signature
Yes
No
Comments
SAIL
IT
Educational Technology Advisory Committee Approval
ETAC Chair ______________________________________
Printed Name: __________________________
ETAC Recommendation: Approved Not Approved
Faculty Signature: ________________________ Faculty Printed Name: ________________________
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Comments/
Contingent Upon:
Processing
After approval is obtained, the ETAC Committee will send a call ticket to IT Support to have the software installed.
ETAC Chair:
Date:
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Eastern Florida State College ETAC Approval Request Form (Eastern Florida State College)

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Completed 15 August 2020

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