Fillable Contract Routing Sheet (Texas Woman's University)

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Contract Routing Sheet (Texas Woman's University)

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Contract Routing Sheet
INSTRUCTIONS FOR FORM
A contract routing sheet (CRS) is required for ALL contracts.
If all requested information is not submitted with the contract; the contract routing sheet and
any attachments will be returned to the department for completion. The contract will not be
reviewed until all necessary documentation is submitted.
• If the contract is for software,
licenses or web applications the following criteria must be met:
o All software and web applications must be reviewed by the Office of Technology (OoT)
prior to the contract being routed to the Contracts Department for review.
Please forward the Contract Routing Sheet to Cori Trevino and Todd Horkman
for review and signature prior to submitting all documents to
TWUContracts@twu.edu.
o Risk Assessment is needed for ALL software purchases.
If you do not have a copy of the risk assessment, please send an email to the
OoT Support Desk and open a ticket.
Once the risk assessment is obtained, attach a copy to the contract routing
sheet and contract and submit to TWUContracts@twu.edu.
• If the contract is on a 19 account; the contract routing sheet must be signed by the Office of
Research & Sponsored Programs prior to being forwarded to Procurement and Contract Services
(PCS).
• If the services or goods are being purchased as a Sole Source; the sole source form must be
completed, signed by your department, and forwarded to PCS along with the contract routing
sheet.
o Once PCS has reviewed and approved the form, the sole source form will be uploaded in
TBUY and you will not be required to attach the form when submitting the requisition.
• Most contracts require liability insurance to be provided by the vendor providing the service or
goods.
o The department must obtain a copy of the Certificate of Liability (COL) from the vendor
and forward it along with the contract routing sheet when submitting the contract to
PCS.
• If the contract is the result of an informal bid; you must attach copies of the quotes to the
contract routing sheet when submitting to PCS.
• Contracts, Contract Routing Sheet, and all applicable attachments should be emailed to
TWUContracts@twu.edu. Procurement and Contract Services will not be liable for contracts sent
through campus mail.
TEXAS WOMAN’S UNIVERSITY CONTRACT ROUTING SHEET
TWU Procurement and Contract Services 940-898-3535
Email completed form t
o twucontracts@twu.edu
Please complete the information below, down to the double line. Contract Routing Sheet must be signed by the department.
Vendor’s Phone
Vendor’s Email
Is
t
his a revenue contract?
Yes
No
Vendor TIN#:
Review/Approval:
Account Approver
Date:
REQUIRED ON ALL CONTRACTS - By signing, department is verifying that the contract addresses all of their business needs and that the
funding (if required) is in place.
Date:
Date:
Office of Technology
Review required on all web application or software contracts. Risk assessment documentation must be attached.
Office of Research & Sponsored Programs
Review required on all contracts using an account number beginning with 19.
Date:
Date:
Date:
Date:
Required signatory (unless delegated otherwise) on University contracts, amendments and renewals in the amount of $100,000 to $500,000.
Note, BOR approval is required if contract is greater than $500,000 per year or term is longer than 4 years (unless cancellation clause is 120 days or less).
All consulting contracts must go to BOR for approval. For consulting contracts greater than $25,000 on state funds, please call 898-3812
NOTES:
Contact Email:
Is this a new vendor?
If yes, please send completed New Supplier Form, W9,
and Vendor Electronic Funds (EFT) Authorization Form.
Forms can be found by clicking here.
Yes
No
Yes
No
Vendor’s Name
Vendor's Contact
Is Vendor a TWU employee or related to a current TWU employee?
No
Is
this contract a result of a Formal Bid
Ye
s
If yes, please enter the bid number
Description of Contract (50 char. max):
Department Account Number:
Is this an expense contract? Yes
Department Name:
No
Department Contact:
Procurement and Contract Services
REVIEW REQUIRED ON ALL CONTRACTS
Compliance and General Counsel
Review required on all contracts using non-standard contract form.
Risk Management
If applicable
Finance & Administration
Delegated signatory for all University contracts not exceeding $500,000.
President & Chancellor
Date
REV 7/18
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Contract Routing Sheet (Texas Woman's University)

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Completed 22 July 2020

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