Vendor Justification Form page 1 of 1
Boston College
VENDOR JUSTIFICATION/PRICE VERIFICATION FORM (VJF)
A vendor is a supplier providing goods or services to Boston College.
Boston College uses the term “vendor” interchangeably with the term “contractor.”
Requisition #: Date:
Vendor:
Boston College requires vendor selection justification when a competitive process is not used for orders > $10,000 purchased with
University funds. It is a best practice to follow the requirements listed in the University Bid Policy. Any deviation from this policy
requires written justification, and evidence, from the requisitioner to Procurement Services to review prior to commitment of an
order. Procurement Services may want to negotiate pricing, terms and conditions with the vendor for sole source/non-
competitive purchases.
Order Thresholds
Check appropriate boxes and upload this form and documentation with your requisition into PeopleSoft.
>$10,000-$250,000 (Select vendor and bid type below)
Did not use a Contracted Vendor - Purchaser must complete sections below and include documentation as noted below.
Non-competitive purchase/bid: Procurement through solicitation of a proposal from only one source, therefore not
allowing vendor & price competition. Complete sections A.
Competitive purchase/bid: Minimum of two written bids received by Procurement Services. Same items priced
differently by several vendors. If only one bid is received, indicate bidder & complete Sections A
Procurement must conduct a formal bid process and obtain a minimum of three written bids. Contact
your Procurement Office for guidance.
SECTION A– Sole Source/Non-Competitive Bid
PI’s Signature is Required
If a noncompetitive purchase/bid check one or more of the following boxes:
Public emergency procurement will not permit a delay resulting from competitive solicitation.
The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to written request
from the non-Federal entity.
After solicitation of a number of sources, competition is determined inadequate.
Business Manager/PI’s Signature if Sponsored
Signature Date: Email Address:
Name (please print): Telephone Number:
Item or service is available only from a single source.
Please provide a written justification when a service or item is only available with the required quality from one source or only
one source can provide the items or service in the time frame required:
See list of contracted vendors on the Contracts and Standards page.
