Fill - Free fillable BOD Meeting Agenda Packet For January 28, 2021 (Collin Central Appraisal District) PDF form

REGULAR

BOARD OF DIRECTORS MEETING

(CONDUCTED TELEPHONICALLY)

January 28, 2021

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December 17, 2020

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MINUTES

BOARDOFDIRECTORS

COLLINCENTRALAPPRAISALDISTRICT

Thursday,December17,2020

MEETINGLOCATION:

CentralAppraisalDistrictOffice

250EldoradoParkway

McKinney,Texas75069

MEMBERSPRESENT:

RonCarlisle,EarnestBurke,BrianMantzey,KenMaun,Wayne

MayoandGaryRodenbaugh

MEMBERSABSENT:

APPROVALOFMINUTES:

__________________________________________________

ChairmanSecretary

I. EXECUTIVESESSION

###### ###### ###### Saturday,January0,1900

####### ITEM#SUB#ITEMDESCRIPTION

####### ####### ####### Saturday,January0,1900

####### A. 0 CalltoOrder 7:00a.m.

####### ####### 1 Executive session was called to order by Chairman, Gary Rodenbaugh,

and he announced the meeting had been posted in the time and

mannerre

uiredb

law.

####### ####### 2TheChairmanannouncedthataquorumwaspresent.

####### ####### 0 Saturday,January0,1900

####### B. 0 ExecutiveSession

####### ####### 1 Consultation with attorney regarding pending or contemplated

litigation.PursuanttoTexasOpenMeetingsAct,Section551.071.

2 Deliberation regarding real property. Pursuant to Texas Open Meetings

Act,Section551.072.

####### ####### 3 Personnel matters. Pursuant to Texas Open Meetings Act, Section

551.074.

####### C. 0 Closeexecutivesession.

####### ####### No Action taken in executive session. Any action taken is outlined under

sectionII,SpecialMeetin

Boardclosedexecutivesessionat7:49a.m.

NATUREOFBUSINESS

SPECIALMEETING‐ConductedTelephonically@8:00a.m.

Page1

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MINUTES

BOARDOFDIRECTORS

COLLINCENTRALAPPRAISALDISTRICT

II. SPECIALMEETING

ITEM#SUB#ITEMDESCRIPTION

A. Calltoorder:8:00a.m.

1 Meeting was called to order by Chairman, Gary Rodenbaugh, and he

announced the meeting had been post ed in the time and manner

uiredb

law.

2TheChairmanannouncedthataquorumwaspresent.

B. ExecutiveSessionconductedpriortospecialmeeting.

C. Actiononitemsdiscussedinexecutivesession

1 No action taken under this agenda item. Refer to Agenda Item I for any

actionpertainin

toliti

ation.

2N/A

3 No action taken under this agenda item. Refer to Agenda Item J for any

actionpertainin

topersonnel.

####### 0 CONSENTAGENDA

####### ####### 0 Motion by Brian Mantzey to accept reports and approve action items

containedinConsentA

enda.SecondedbyRonCarlisle.Motioncarried.

####### D. 0 Action Taken: Board approved minutes from November 19, 2020 special

meetin

Saturday,January0,1900

E. ActionTaken:BoardreviewedtheNovember2020bills.

Saturday,January0,1900

F. Action Taken: Board reviewed and accepted the November 2020

financialreports.

####### ####### 0

####### G. 0 Action Taken: There were no checks at this meeting needing to be

nedbyChairman,GaryRodenbau

####### ####### 0

####### H. 0 Action Taken: Board reviewed and accepted the November 2020 report

ofchecksandelectronictransfersgreaterthan$25,000.

ENDOFCONSENTAGENDA

Page2

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MINUTES

BOARDOFDIRECTORS

COLLINCENTRALAPPRAISALDISTRICT

I. PendingComplaintstotheBoardofDirectors.

1 Ms. Jennifer B lum read a letter she sent to the Board of Directors on

November 19, 2020, as a response to attorney, Roy Armstrong's letter

of November 9, 2020. Brian Mantzey moved to dismiss the item with no

furtheraction.RonCarlislesecondedthemotion.Motioncarried.

2 Ron Carlisle moved to dismiss the complaint filed by Florence Agbora

with no further action by the Board of Directors. Brian Mantzey

secondedthemotion.Motioncarried.

Saturday,January0,1900

J. WayneMayomoved toextend ChiefAppraiser, Bo Daffin's,

contract. EarnestBurkesecondedthemotion.Motioncarried.

K. The Board received recommendation on changes to the Employee

Personnel Handbook. Brian Mantzey moved to approve the changes.

RonCarlislesecondedthemotion.Motioncarried.

L. The Board received recommendation on authorizing the chief appraiser

to execute a contract with the selected vendor for 2021 printing and

mailing services. Presentation was given by Ryan Matthews, Director of

Information Services Technology. Wayne Mayo moved to authorize

the execution of the contract as presented. Brian Mantzey seconded

themotion.Motioncarried.

M. The Board received recommendation on authorizing the chief appraiser

to execute a contract with Pitney Bowes to upgrade the District's mail

processing equipment and software. Mr.

Matthews made presentation.

Earnest Burke moved to approve authorizing the chief appraiser to

execute the contract as stated. Ron Carlisle seconded the

motion.

Motioncarried.

####### ####### 0

####### N.

0 The

Board received recommendation by Mr. Daffin's presentation

regarding 2021 funding for ARB independent legal counsel, pursuant to

Policy #1008. Brian Mantzey moved to approve the funding and Ron

Carlislesecondedthemotion.Motioncarried.

Reports

Michele Lake, Taxpayer Liaison Officer, reported there have been no

formal written complaints to be brought before the Board of Directors.

She stated that two pending complaintshadbeenvotedonand

dismissed.

Litigationupdateswereshared.Mr.Daffinstatedthefullreportwould

bepresentedattheJanuary2021meetin

Page3

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MINUTES

BOARDOFDIRECTORS

COLLINCENTRALAPPRAISALDISTRICT

ChiefAppraiser'sReport

Chief Appraiser, Bo Daffin, thanked the Board of Directors for a good

yeardurin

thedifficulttimesof2020.

III. AUDIENCE

A. Deputy Chief Appraiser, Kelly Lintner, addressed the Board and thanked

them on behalf of staff and herself for the steps the board had taken

durin

the

ast

ear.

IV. CCADstaffinattendance:

A. 0 BoDaffin

####### 0 KellyLintner

RobertWaldrop

TameraGlass

ToniBryan

ValerieHyden

BradRichards

DanaWilson

ElliotBensend

MartyWright

MicheleLake

PaulaBensend

RyanMatthews

StephanieCave‐Bernal

EricGrusendorf

ShawnTilley

WendyGilliland

BrianSwanson

Publicinattendance:

GingerMayo

LewisIsaacks,Saunders,Walsh&Beard–Attorneys,District’sLegal

Counsel

MarkWalsh,Saunders,Walsh&Beard–Attorneys,District’sLegal

Counsel

BobGarrey,Saunders,Walsh&Beard–Attorneys,District’sLegal

Counsel

JeniferS.Blum,JD

Page4

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MINUTES

BOARDOFDIRECTORS

COLLINCENTRALAPPRAISALDISTRICT

V. ANNOUNCEMENTOFNEXTREGULARSCHEDULEDMEETING

The next regular meeting is to be held on Thursday, January 28, 2021 at

7:00a.m.

VI. ADJOURNMENT

Chairman, Gary Rodenbaugh announced the Board had concluded its

business and the meeting was adjourned. The meeting adjourned at

8:43a.m.

Saturday,January0,1900

####### 0 Saturday,January0,1900

####### 0

Saturday,January0,1900

####### ####### 0 Saturday,January0,1900

Page5

BACK TO AGENDA



ILL

December 2020

BACK TO AGENDA

Num Date Name Original Amount Paid Amount

Dec 20

CH 12/15/2020 TCDRS -131,042.26 -131,042.26

CH 12/11/2020

DP INC -3,746.15 -3,746.15

CH 12/14/2020 NATIONWIDE RETIREMENT SOLUTIONS -5,087.50 -5,087.50

CH 12/28/2020 NATIONWIDE RETIREMENT SOLUTIONS -4,952.50 -4,952.50

CH 12/14/2020 TEXAS SDU CHILDSUPP -908.70 -908.70

CH 12/28/2020 TEXAS SDU CHILDSUPP -908.70 -908.70

DJ JE 12/02/2020

FFILIATED COM-NET, INC. 0.00 0.00

7745 12/09/2020

NDERSON, GARY L -250.00 -250.00

7746 12/09/2020

TOR, NEAL A -100.00 -100.00

7747 12/09/2020 BROOMBERG, CORINNE -100.00 -100.00

7748 12/09/2020 DODSON, MICHAEL -100.00 -100.00

7749 12/09/2020 FALTYS, DIANNE -120.00 -120.00

7750 12/09/2020 GALLAGHER, PATRICK W -100.00 -100.00

7751 12/09/2020 HANSON, THOMAS D -280.00 -280.00

7752 12/09/2020 HOBART-WELBORN, JANET -190.00 -190.00

7753 12/09/2020 KLICKMAN, JOHN MICHAEL -100.00 -100.00

7754 12/09/2020 LEWIS, THOMAS R -100.00 -100.00

7755 12/09/2020 MARKWARDT, ROY -100.00 -100.00

7756 12/09/2020 MCGEE, BEVERLY J -100.00 -100.00

7757 12/09/2020 MOLINA, ESTELA -90.00 -90.00

7758 12/09/2020 NICKELL, CHRISTOPHER -1,240.00 -1,240.00

7759 12/09/2020 PEARSEY, ALBERT RAY -100.00 -100.00

7760 12/09/2020 PHILO JR., ROBERT E -100.00 -100.00

7761 12/09/2020 ROBINSON, PATRICIA -310.00 -310.00

7762 12/09/2020 SADLER, BRADLEY J -90.00 -90.00

7763 12/09/2020 SINELLI, CHRISTINE -130.00 -130.00

7764 12/09/2020 SMITH, DELORES G -550.00 -550.00

7765 12/09/2020 SODERSTROM, DEAN C -1,180.00 -1,180.00

7766 12/09/2020 STAIF, CAROL LEE -190.00 -190.00

7767 12/09/2020 SWEGLES, DONALD -190.00 -190.00

7768 12/09/2020 TERILLI, CLAUDETTE ATKINS -100.00 -100.00

7769 12/09/2020 TURANO, LOUIS R -100.00 -100.00

7770 12/09/2020 TWIGG, STEPHEN G -220.00 -220.00

7771 12/09/2020 WARD, FORREST -100.00 -100.00

7772 12/09/2020 WOLFSON, LEWIS H -130.00 -130.00

7773 12/09/2020 WORMALD, ANITA B -100.00 -100.00

7774 12/09/2020 WYSASKI, JOHN -130.00 -130.00

7775 12/09/2020 YARBOROUGH, DAN

-220.00 -220.00

7776 12/30/2020 FALTYS, DIANNE -120.00 -120.00

7777 12/30/2020 LOVELL, CRAIG E -150.00 -150.00

7778 12/30/2020 NICKELL, CHRISTOPHER -660.00 -660.00

7779 12/30/2020 ROBINSON, PATRICIA -300.00 -300.00

7780 12/30/2020 SMITH, DELORES G -510.00 -510.00

7781 12/30/2020 SODERSTROM, DEAN C -720.00 -720.00

7782 12/30/2020 TWIGG, STEPHEN G -150.00 -150.00

7783 12/30/2020 YARBOROUGH, DAN

-180.00 -180.00

7784 12/30/2020 SMITH, DELORES G -54.95 -54.95

51555 12/01/2020 HAYNES LANDSCAPE & MAINTENANCE, INC -1,224.89 -1,224.89

51556 12/01/2020 MC PURE CLEANING, LLC -7,200.00 -7,200.00

51557 12/01/2020 SAUNDERS & WALSH, PLLC -125,082.00 -125,082.00

51558 12/01/2020 VANGUARD CLEANING SERVICES -1,000.00 -1,000.00

51559 12/01/2020 WELLSPRING INSURANCE AGENCY, INC -3,650.00 -3,650.00

51571 12/02/2020 COPYNET -1,960.47 -1,960.47

51572 12/02/2020 TAAO -270.00 -270.00

51573 12/08/2020 BUNDICK, FRAN

-720.00 -720.00

51574 12/08/2020 GILL, SHERRILLE -360.00 -360.00

51575 12/08/2020 NOEL, NICHOLAS B -360.00 -360.00

51576 12/08/2020 PENSON, OLIVIA K -360.00 -360.00

51577 12/08/2020

SSN TECHNOLOGY SERVICES, INC -224.60 -224.60

51578 12/08/2020 BENSEND, ELLIOT -1,375.55 -1,375.55

51579 12/08/2020 CAVE-BERNAL, STEPHANIE -73.00 -73.00

51580 12/08/2020 CDW-G -594.90 -594.90

51581 12/08/2020 DELL MARKETING -65,088.00 -65,088.00

COLLIN CENTRAL APPRAISAL DISTRICT

Board of Directors Check Detail Report

December 2020

Page 1

BACK TO AGENDA

Num Date Name Original Amount Paid Amount

51582 12/08/2020 ELLIOTT ELECTRIC SUPPLY -68.07 -68.07

51583 12/08/2020 MENDIZABAL, VICTOR -200.00 -200.00

51584 12/08/2020 PERDUE, BRANDON, FIELDER, COLLINS & MOTT 0.00 0.00

51585 12/08/2020 STAT PADS LLC -125.00 -125.00

51586 12/08/2020 TDLR -45.00 -45.00

51587 12/08/2020 TEXAS ARCHIVES -90.76 -90.76

51588 12/08/2020 WASTE CONNECTIONS OF TEXAS -169.06 -169.06

51589 12/08/2020 DISCOVERY BENEFITS -154.25 -154.25

51590 12/08/2020 PLANO OFFICE SUPPLY -749.80 -749.80

51591 12/14/2020 BLAYLOCK, GEAN KENT -360.00 -360.00

51592 12/14/2020 BORTON, BRIAN K -360.00 -360.00

51593 12/14/2020 BUNDICK, FRAN

-360.00 -360.00

51594 12/14/2020 HENRY, JAMES -360.00 -360.00

51595 12/14/2020 NOEL, NICHOLAS B -360.00 -360.00

51596 12/14/2020

T&T (MAIN LOCAL) -1,841.85 -1,841.85

51597 12/14/2020

T&T (MAIN LOCAL) -197.24 -197.24

51598 12/14/2020 CARENOW -360.00 -360.00

51599 12/14/2020 CINTAS FIRST AID -38.08 -38.08

51600 12/14/2020 COPYNET -1,711.60 -1,711.60

51601 12/14/2020 COPYNET -911.12 -911.12

51602 12/14/2020 COSTAR REALTY INFORMATION INC -4,984.00 -4,984.00

51603 12/14/2020 GILLILAND, WENDY -119.60 -119.60

51604 12/14/2020 KERBY & KERBY PLLC -250.00 -250.00

51605 12/14/2020 MCROBERTS & COMPANY -7,500.00 -7,500.00

51606 12/14/2020 MCROBERTS & COMPANY -4,000.00 -4,000.00

51607 12/14/2020 SOCIETY FOR HUMAN RESOURCE MGT -219.00 -219.00

51608 12/14/2020 TEXAS DEPARTMENT OF PUBLIC SAFETY -39.00 -39.00

51609 12/21/2020 BORTON, BRIAN K -360.00 -360.00

51610 12/21/2020 DIAZ, STEPHEN ERIK -360.00 -360.00

51611 12/21/2020 LANGAN, MATTHEW -360.00 -360.00

51612 12/21/2020 POLK, MATTHEW -360.00 -360.00

51613 12/21/2020 THIGPEN, LESLIE MICHAEL -360.00 -360.00

51614 12/21/2020

PPRAISAL INSTITUTE -1,480.00 -1,480.00

51615 12/21/2020

T&T MOBILITY -1,514.01 -1,514.01

51616 12/21/2020 CITY OF MCKINNEY -620.54 -620.54

51617 12/21/2020 COYLE, LANCE -400.00 -400.00

51618 12/21/2020 DMNMEDI

-3,612.00 -3,612.00

51619 12/21/2020 FISH WINDOW CLEANING -175.00 -175.00

51620 12/21/2020 MURLEY PLUMBING -727.94 -727.94

51621 12/21/2020 MYPRINTCHOICE -45.00 -45.00

51622 12/21/2020 SHI GOVERNMENT SOLUTIONS -6,578.70 -6,578.70

51623 12/21/2020 SHI GOVERNMENT SOLUTIONS -69,159.25 -69,159.25

51624 12/21/2020 WALLER, CORINNE ELISE -71.00 -71.00

51625 12/30/2020

FLAC -4,757.58 -4,757.58

51626 12/30/2020

T&T (FIBER) -3,453.00 -3,453.00

51627 12/30/2020 GILL, SHERRILLE -360.00 -360.00

51628 12/30/2020 HENRY, JAMES -360.00 -360.00

51629 12/30/2020 THIGPEN, LESLIE MICHAEL -360.00 -360.00

51630 12/30/2020 BLAYLOCK, GEAN KENT -360.00 -360.00

51631 12/30/2020 HENRY, JAMES -360.00 -360.00

51632 12/30/2020 THIGPEN, LESLIE MICHAEL -360.00 -360.00

51633 12/30/2020

T&T (U-VERSE) -170.31 -170.31

51634 12/30/2020 CARD SERVICE CENTER -2,422.22 -2,422.22

51635 12/30/2020 CHEEK, SHANE -48.67 -48.67

51636 12/30/2020 COPYNET -15,980.00 -15,980.00

51637 12/30/2020 GREEN MOUNTAIN ENERGY -4,722.60 -4,722.60

51638 12/30/2020 INSIGHTS -2,112.05 -2,112.05

51639 12/30/2020 SAUNDERS & WALSH, PLLC -82,146.54 -82,146.54

51640 12/30/2020 TIME WARNER CABLE -2,059.76 -2,059.76

51641 12/30/2020 TRUE PRODIGY TECH SOLUTIONS LLC -18,900.00 -18,900.00

51642 12/30/2020 VARIVERGE LLC -16,845.31 -16,845.31

51654 12/31/2020

T&T (MAIN LOCAL) -1,850.06 -1,850.06

51655 12/31/2020

T&T (MAIN LOCAL) -197.88 -197.88

51656 12/31/2020 BRYAN, TONI -86.61 -86.61

COLLIN CENTRAL APPRAISAL DISTRICT

Board of Directors Check Detail Report

December 2020

Page 2

BACK TO AGENDA

Num Date Name Original Amount Paid Amount

51657 12/31/2020 CCIM INSTITUTE -750.00 -750.00

51658 12/31/2020 CHEEK, SHANE -180.00 -180.00

51659 12/31/2020 CINTAS MAT SERVICE -287.72 -287.72

51660 12/31/2020 CINTAS SANI CLEAN -2,333.20 -2,333.20

51661 12/31/2020 COLLIN COUNTY CHAPTER TAAO -15.00 -15.00

51662 12/31/2020 DISCOVERY BENEFITS -154.25 -154.25

51663 12/31/2020 NEW BENEFITS -1,079.50 -1,079.50

51664 12/31/2020 PERDUE, BRANDON, FIELDER, COLLINS & MOTT -250.00 -250.00

51665 12/31/2020 PLANO OFFICE SUPPLY -1,803.32 -1,803.32

51666 12/31/2020 SAM'S CLUB -316.04 -316.04

51667 12/31/2020 SAUNDERS & WALSH, PLLC -3,590.75 -3,590.75

51668 12/31/2020 SHI GOVERNMENT SOLUTIONS -9,454.50 -9,454.50

51669 12/31/2020 SHI GOVERNMENT SOLUTIONS -1,152.30 -1,152.30

51670 12/31/2020 SHI GOVERNMENT SOLUTIONS -1,276.95 -1,276.95

51671 12/31/2020 SHI GOVERNMENT SOLUTIONS -151.57 -151.57

51672 12/31/2020 SHRED-IT USA LLC -109.68 -109.68

51673 12/31/2020 SOCIETY FOR HUMAN RESOURCE MGT -219.00 -219.00

51674 12/31/2020 STAPLES BUSINESS CREDIT -1,733.54 -1,733.54

51675 12/31/2020 TAAO -270.00 -270.00

51676 12/31/2020 TAAO -90.00 -90.00

51677 12/31/2020 TDLR -100.00 -100.00

51678 12/31/2020 VARIVERGE LLC -1,050.00 -1,050.00

51679 12/31/2020 WOOD, ROBERT -326.36

-326.36

Dec 20

-662,307.31

COLLIN CENTRAL APPRAISAL DISTRICT

Board of Directors Check Detail Report

December 2020

Page 3

BACK TO AGENDA



December 2020

BACK TO AGENDA



OAR

OFFI

CER’

SIG

TUR

UIRE

BACK TO AGENDA

Date:

To: B

rom: B

ect: B

ard of Di

Daffin,

eted

rectors

hief A

enditu

raiser

es re

uir

ure of B

ard Offic

1/21/2021

ITEM

DESCRIPTION

$ AMOUNT

CK #51711

TREPP, LLC

$49,000.00

BACK TO AGENDA



(

APP

OVE

THO

IZED

HIEF

BY B

N $

APPR

ARD

5,00

ISE

POLI

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, AS

December 2020

BACK TO AGENDA

Date:

To: B

rom: B

ect: B

ard of Di

Daffin,

eted

rectors

hief A

enditu

raiser

es over

25,000 a

roved

Chief

App

raiser

1/21/2021

For:

December 2020

ITEM

DATE

DESCRIPTION

$ AMOUNT

ACH

12/3/20

ADP (payroll and taxes)

$357,103.60

ACH

12/9/20

ADP (payroll and taxes) (sick buyback)

$115,997.63

ACH

12/15/20

TCDRS

$131,042.26

ACH

12/17/20

ADP (payroll and taxes)

$330,719.64

ACH

12/29/20

ADP (payroll and taxes)

$333,952.37

CK #51538

12/9/20

Blue Cross and Blue Shield

$102,744.85

CK #51557

12/11/20

Saunders & Walsh

$125,082.00

CK #51581

12/16/20

Dell Marketing

$65,088.00

CK #51623

12/28/20

SHI Goverment Solutions

$69,159.25

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

Conflict of Interest

Filing Requirements

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LOCAL GOVERNMENT OFFICER CONFLICTS

DISCLOSURE STATEMENT

FORM CIS

(Instru ctions for completing and filing this form are provided on the next page.)

OFFICE USE ONL

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This is the notice to the appropriate local governmental entity that the following local

government officer has become aware of facts that require the officer to file this statement

in accordance with Chapter 176, Local Government Code.

Name of Local Government Officer

Office Held

Name of vendor described by Sections 176.001(7) and 176.003(a), Local Government

Code

Description of the nature and extent of each employment or other business relationship and each family relationship

with vendor named in item 3.

List gifts accepted by the local government officer and any family member, if aggregate value of the gifts accepted

from vendor named in item 3 exceeds $100 during the 12-month period described by Section 176.003(a)(2)(B).

Date Gift Accepted ____________ Description of Gift _________________________________________________

ate Gift Accepted ____________ Description of Gift _________________________________________________

Date Gift Accepted ____________ Description of Gift _________________________________________________

(attach additional forms as necessary)

SIGNATURE

I swear under penalty of perjury that the above statement is true and correct. I acknowledge that the disclosure applies

to each family member (as defined by Section 176.001(2), Local Government Code) of this local government officer. I

also acknowledge that this statement covers the 12-month period described by Section 176.003(a)(2)(B), Local

Government Code.

Signature of Local Government Officer

Please complete either option below:

(1) Affidavit

NOTARY STAMP / SEAL

Sworn to and subscribed before me by

_______________________________________________

this the

_______

day of

__________________

___________

to certify which, witness my hand and seal of office.

Signature of officer administering oath

Printed name of officer administering oath

Title of officer administering oath

(2) Unsworn Declaration

My name is _____________________________________________________, and my date of birth is _______________________________.

My address is ________________________________________________, ___________________, _______, __________, ______________.

(street) (city) (state) (zip code) (country)

Executed in ___________________ County, State of ______________ , on the _______ day of _______________, 20______.

(month) (year)

Signature of Local Government Officer (Declarant)

Form provided by Texas Ethics Commission www.ethics.state.tx.us

Revised 8/17/2020

Texas Ethics Commission Link, click here

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LOCAL GOVERNMENT OFFICER CONFLICTS DISCLOSURE STATEMENT

Section 176.003 of the Local Government Code requires certain local government officers to file this form. A "local

government officer" is defined as a member of the governing body of a local governmental entity; a director, superintendent,

administrator, president, or other person designated as the executive officer of a local governmental entity; or an agent of

a local governmental entity who exercises discretion in the planning, recommending, selecting, or contracting of a vendor.

This form is required to be filed with the records administrator of the local governmental entity not later than 5 p.m. on the

seventh business day after the date on which the officer becomes aware of the facts that require the filing of this statement.

A local government officer commits an offense if the officer knowingly violates Section 176.003, Local Government Code.

An offense under this section is a misdemeanor.

Refer to chapter 176 of the Local Government Code for detailed information regarding the requirement to file this form.

INSTRUCTIONS FOR COMPLETING THIS FORM

The following numbers correspond to the numbered boxes on the other side.

1. Name of Local Government Officer. Enter the name of the local government officer filing this statement.

2. Office Held. Enter the name of the office held by the local government officer filing this statement.

3. Name of vendor described by Sections 176.001(7) and 176.003(a), Local Government Code. Enter the name of

the vendor described by Section 176.001(7), Local Government Code, if the vendor: a) has an employment or other

business relationship with the local government officer or a family member of the officer as described by Section

176.003(a)(2)(A), Local Government Code; b) has given to the local government officer or a family member of the officer

one or more gifts as described by Section 176.003(a)(2)(B), Local Government Code; or c) has a family relationship with

the local government officer as defined by Section 176.001(2-a), Local Government Code.

4. Description of the nature and extent of each employment or other business relationship and each family

relationship with vendor named in item 3. Describe the nature and extent of the employment or other business

relationship the vendor has with the local government officer or a family member of the officer as described by Section

176.003(a)(2)(A), Local Government Code, and each family relationship the vendor has with the local government officer

as defined by Section 176.001(2-a), Local Government Code.

5. List gifts accepted, if the aggregate value of the gifts accepted from vendor named in item 3 exceeds $100.

List gifts accepted during the 12-month period (described by Section 176.003(a)(2)(B), Local Government Code) by the

local government officer or family member of the officer from the vendor named in item 3 that in the aggregate exceed $100

in value.

6. Signature. Signature of local government officer. Complete this section after you finish the rest of this report. You

have the option to either: (1) take the completed form to a notary public where you will sign above the first line that

says “Signature of Local Government Officer” (an electronic signature is not acceptable) and your signature will be

notarized, or (2) sign above both lines that say “Signature of Local Government Officer (Declarant)” (an electronic

signature is not acceptable), and fill out the unsworn declaration section.

Local Government Code § 176.001(2-a): “Family relationship” means a relationship between a person and another

person within the third degree by consanguinity or the second degree by affinity, as those terms are defined by Subchapter

B, Chapter 573, Government Code.

Local Government Code § 176.003(a)(2)(A):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

***

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a

family member of the officer that results in the officer or family member receiving taxable income,

other than investment income, that exceeds $2,500 during the 12-month period preceding the

date that the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Form provided by Texas Ethics Commission www.ethics.state.tx.us

Revised 8/17/2020

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CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who

has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the

vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later

than the 7th business day after the date the vendor becomes aware of facts that require the statement to be

filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An

offense under this section is a misdemeanor.

Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated

completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which

you became aware that the originally filed questionnaire was incomplete or inaccurate.)

Name of local government officer about whom the information is being disclosed.

Name of Officer

Describe each employment or other business relationship with the local government officer, or a family member of the

officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form

CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,

other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction

of the local government officer or a family member of the officer AND the taxable income is not received from the

local governmental entity?

Yes No

Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or

other business entity with respect to which the local government officer serves as an officer or director, or holds an

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts

as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity

Date

ownership interest of one percent or more.

Form provided by Texas Ethics Commission www.ethics.state.tx.us

Revised 1/1/2021

Texas Ethics Commission Link, click here

BACK TO AGENDA

Revised 1/1/2021

Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/

Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties

based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an

agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

***

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a

family member of the officer that results in the officer or family member receiving taxable

income, other than investment income, that exceeds $2,500 during the 12-month period

preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

(ii) the local governmental entity is considering entering into a contract with the

vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts

that have an aggregate value of more than $100 in the 12-month period preceding the date the

officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship

with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local

governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the

officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any

gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator

not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental

entity; or

(B) submits to the local governmental entity an application, response to a request for proposals

or bids, correspondence, or another writing related to a potential contract with the local

governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a

family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

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Collin Central Appraisal District

MEM

ERS OF THE BOARD OF DI

RECTORS AND CHI

APPRAI

SER (i.e. District’s officer

s and district’s local public

officials):

District officers shall file the disclosure statements required by Chapter

176, Local Government Code, in circumstances where Chapter 176

requires the filing of such a statement.

Texas Ethics Commission Link, click here

POLICY NUMBER: 118

POLICY NAME: CONFLICT OF INTEREST

It is the policy of the Board of Directors of the Collin Central Appraisal District

(CCAD), due to the competitive nature of public purchasing and the

expenditure of significant tax dollars, to require that ethical standards of

conduct be followed in the District’s purchasing practices and that such

conduct is the foundation of all District functions. In addition to the specific

requirements of Chapters 171 and 176 of the Texas Local Government Code for

the officers of the District, this policy also establishes a general standard of

disclosure, for all employees, where a personal business interest and/or

financial interest and/or other interest or relationship creates a potential

conflict of interest.

LOCAL GOVERNMENT CODE, CHAPTER 176 DISCLOSURE

The intent of this policy section is to ensure that the Board, Chief Appraiser,

and certain District staff, to which the disclosure requirements have been

extended to include, comply with requirements of Chapter 176, Local

Government Code.

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2. EXTENDING APPLICATION OF CHAPTER 176 TO CERTAIN

STAFF:

The Deputy Chief Appraiser and Purchasing Agent(s) as authorized

under the District’s Purchasing Policy #117, shall file the disclosure

statements required by Chapter 176, Local Government Code, in

circumstances where Chapter 176 requires the filing of such a

statement.

3. CHAPTER 176 REQUIREMENT:

With exceptions, Chapter 176 requires a District officer, and other

district staff to which this policy extends the requirement, to file a

disclosure statement (form CIS – conflict of interest statement) when

the District considers or makes a contract with a person/business and

• the officer or the officer’s family member has received at least

$2,500 in income (other than dividends) from the employment or

other business relationship with the vendor in the previous 12

months; or

• the vendor has given the officer or the officer’s family members

gift(s) with a total value of more than $250 in the previous 12

months.

Chapter 176 does not require the officer or other District staff to which

the policy extends to file a disclosure statement covering gifts from

family members, political contributions, or food, lodging, or

entertainment accepted as a gift. A disclosure statement must be filed

within 7 days of the date the officer or other District staff to which the

policy extends becomes aware that a statement should be filed with

respect to an existing or prospective vendor.

In any circumstance that would require an officer or other District staff

to which the policy extends to file a disclosure statement (Form CIS),

the vendor must also file a conflict of interest questionnaire (Form CIQ)

with the District. This questionnaire must be filed by the 7

business

day after the vendor begins contract negotiations with CCAD, submits

an application, bid, RFP request, or similar document related to a

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potential conflict with CCAD. It must also be filed by the 7

business

day after the vendor becomes aware of a business relationship or gift

that triggers the requirement for a disclosure statement.

4. PUBLICATION OF FILED DISCLOSURE STATEMENTS OR

QUESTIONNAIRES REQUIRED BY CHAPTER 176:

The chief appraiser shall ensure that the District complies with Chapter

176 in publishing any filed statements or questionnaires on the

District’s website in the manner required by Chapter 176.

5. CUSTODIAN OF FILED DISCLOSURE FORMS:

The District’s records management officer (RMO) shall serve as the

custodian of filed disclosure forms.

6. TEXAS ETHICS COMMISSION FORMS:

Texas Ethic Commission forms CIQ and CIS are adopted by reference.

LOCAL GOVERNMENT CODE, CHAPTER 171 AFFIDAVIT,

ABSTENTION FROM VOTING AND VOTING ON BUDGET

The intent of this policy section is to ensure that the Board and Chief

Appraiser comply with requirements of Chapter 171, Local Government

Code.

7. MEMBERS OF THE BOARD OF DIRECTORS AND CHIEF

APPRAISER (i.e. District’s officers and District’s local public

officials):

District officers shall file the affidavit required by Chapter 171, Local

Government Code, in circumstances where Chapter 171 requires the

filing of such an affidavit.

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8. BUSINESS ENTITY DEFINITION:

171.001:

"Business entity" means a sole proprietorship, partnership, firm,

corporation, holding company, joint-stock company, receivership,

trust, or any other entity recognized by law.

9. SUBSTANTIAL INTEREST IN BUSINESS ENTITY DEFINITION:

“171.002:

(a) For purposes of this chapter, a person has a substantial interest in

a business entity if:

(1) the person owns 10 percent or more of the voting stock or

shares of the business entity or owns either 10 percent or

more or $15,000 or more of the fair market value of the

business entity; or

(2) funds received by the person from the business entity

exceed 10 percent of the person's gross income for the

previous year.

(b) A person has a substantial interest in real property if the interest

is an equitable or legal ownership with a fair market value of $2,500

or more.

under this section if a person related to the official in the first degree

by consanguinity or affinity, as determined under Chapter 573,

Government Code, has a substantial interest under this section.”

Relationship of Close Family Members

A District officer is considered to have the same interest in a business

entity and/or real estate that his close relatives have in that business

entity and/or real estate. As defined in Chapter 573, related in the

first degree by consanguinity (blood) or affinity (marriage) includes

the District officer’s spouse, father, father-in-law, mother, mother-in-

law, daughter, daughter-in-law, son and son-in-law.

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10. DISTRICT’S OFFICERS (i.e. local public officials)

REQUIREMENT TO FILE AFFIDAVIT AND ABSTAIN FROM

VOTE:

“If a local public official has a substantial interest in a business entity

or in real property, the official shall file, before a vote or decision on

any matter involving the business entity or the real property, an

affidavit stating the nature and extent of the interest and shall abstain

from further participation in the matter”, pursuant to Chapter 171.004.

11. VOTING ON DISTRICT’S ANNUAL BUDGET:

“The governing body of a governmental entity shall take a separate

vote on any budget item specifically dedicated to a contract with a

business entity in which a member of the governing body has a

substantial interest”, pursuant to Chapter 171.005.

12. CUSTODIAN OF FILED AFFIDAVITS:

The District’s administrative staff, assigned to act as the recorder at

the Board of Director’s meetings and assigned to act in a clerical

capacity in the creation/maintenance of the Board’s meeting minutes,

shall maintain a copy of filed affidavits in the official Board meeting

minutes file.

DISCLOSURE REQUIREMENTS FOR ALL EMPLOYEES

The intent of this policy section is to ensure that all employees properly

discharge their assigned duties and responsibilities in the best interest of

the District.

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13. GENERAL DISCLOSURE:

An employee shall disclose to his or her immediate supervisor a

personal financial interest, a business interest, or any other obligation

or relationship that in any way creates a potential conflict of interest

with the proper discharge of assigned duties and responsibilities or that

creates a potential conflict of interest with the best interest of the

District.

14. SPECIFIC DISCLOSURE:

Chief Appraiser:

The Chief Appraiser shall file an affidavit with the Board Chairman

disclosing a substantial interest, as defined by the Local Government

Code 171.002, in any business or real property that the Chief Appraiser

or any of his or her relatives in the first degree may have. The affidavit

will be maintained in the chief appraiser’s personnel file.

Licensed Fee Appraisers, Real Estate Brokers, Real Estate Agents,

Property Tax Consultants and other Real Estate and/or Business

License Holders:

Any employee that holds, or is a candidate for, a license or designation

related to the appraisal, inspection, construction, listing, sale, lease,

management or consulting of real estate and/or business personal

property, not required by the Texas Property Tax Code to perform his

or her job duties at the District, shall file an affidavit with the Chief

Appraiser disclosing the license or designation. The affidavit will be

maintained in the employee’s personnel file.

15. OUTSIDE EMPLOYMENT:

a. CCAD ‘Personnel Policies & Practices Handbook’

i. Included by reference, the same as being fully copied and

include herein.

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b. SPECIFIC PROHIBITION, UNDER THIS POLICY,

REGARDING OUTSIDE EMPLOYMENT:

i. This policy and the District’s outside employment policy in

its personnel handbook are intended to be read in unison.

This policy strengthens the mandate against conflicts of

interest, by the outright prohibition of employment in

sectors/areas of employment that can clearly be, or could

easily be perceived as conflicts, based on the nature of

CCAD’s primary role in the appraisal/property tax process.

ii. No employee, including the chief appraiser, fulltime staff,

part-time staff and temporary staff shall engage in any

phase of fee appraisal, inspection, listing, sale, lease,

management or consulting of real estate and/or business

personal property. This prohibition includes employment by

others and self-employment. The holder of a license or

designation shall not sponsor, employ or hang the license

or designation of anyone with and/or under their license or

designation. With emphasis added, the prohibitions in this

policy regarding outside employment include all

employment activities in and out of Collin Central Appraisal

District geographic boundaries.

iii. Single exception to ii. An employee that is a licensed real

estate broker or agent may represent them self, strictly

limited as follows:

1. Real estate being purchased, listed, sold or rented is

not located within Collin CAD boundary.

2. Activity is an isolated event that will not negatively

affect the performance of the employee as it relates

to his or her job at CCAD and does not cause issues

in the employee’s work schedule at CCAD.

3. The employee can only represent them self in a

personal real estate transaction that is not part of an

ongoing real estate investing, marketing,

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inspection or management business that the

employee is involved in. Such business

activity/employment is strictly prohibited by this

policy and the aforementioned employment policy in

CCAD’s ‘Personnel, Policies & Practices

Handbook’.

4. The employee shall file an affidavit with his or her

immediate supervisor, to be maintained in the

employee’s personnel file, identifying the property

and affirming that the employee’s activity complies

with the exclusion approved by this subsection iii.

Texas Local Government Code: Chapters 171 & 176

Date Adopted: September 22, 2011

Resolution #: 2011-22

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

Chief Appraiser

Property Owned Report

Policy # 118

BACK TO AGENDA

Collin

Central

Appraisal

District

CHIEF

APPRAISER'S

AFFIDAVIT

REQUIRED

BOARD

POLICY

#118

THE STATE OF TEXAS COUNTY OF COLLIN

I, Eugene "Bo" Daffin, as

chief

appraiser

the Collin Central Appraisal District, make this affidavit

and hereby under oath state the following:

I have a substantial ownership interest in a business entity

or real property,

defined by the Local

Government Code 1 71. 002, thJt

does not require an affidavit under Chapter

171

, since the business

interest or real estate

not the ~ubject

discussion, vote or decision

the Collin Central Appraisal

District. What constitutes a "substantial interest," "business entity," and "real property" are terms defined

in chapter

171

the Texas Local Government Code.

This affidavit is filed in accordance with Board Policy

# 118, section 14 to provide full disclosure and

transparency, even above the requirements

chapter

171

Texas Local Government Code, regarding

any business entity or real property that the

chief

appraiser, or

chief

appraiser's close relatives have

that are subject to appraisal for property

x purposes

Collin county.

I affirm that the business entity or real property referred to above is:

A vacant residential lot owned by Eugene and Linda Daffin.

1421 Red Oak Circle, Farmersville, TX

Legal: Willow Brook Park Estates #1, Blk B, Lot 25, 1.166 acres

Property ID: 1967076

A single family residence owned by Eugene and Linda Daffin.

2262 E. Brown St., Wylie, TX.

Legal: Meadow Heights Estates, Blk B, Lot 2, 1.846 acres.

Property ID 1564612

A single family residence (homestead), owned by Eugene and Linda Daffin

673 Crockett Drive, Lavon, TX.

Legal: Grand Heritage Club (CLA),

Blk

A, Lot

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The nature

my substantial interest in this business entity or real property is:

an ownership interest

percent or more

the voting stock or shares

the business entity;

an ownership interest

percent or $15,000 or more

the fair market value

the business entity;

funds received from the business entity exceed

percent

____

(my, his, her) gross income

For the previous year;

real property is involved and I have an equitable or legal ownership with a fair

market value

at least $2500;

a person who

related to me within the first degree

consanguinity (blood) or affinity (marriage)

has a substantial interest in the involved real property or business entity. I have also checked which

the above types

interests my relative has in the item.

Upon the filing

this affidavit with the Collin Central Appraisal District, I affirm that I shall replace this

filing with the appropriate affidavit required by chapter

171

and abstain from any future discussion, vote,

or decision involving this business entity or real property whatsoever, should an affidavit under chapter

171

become necessary.

~I~

d f

Signed this the

-"-'---- ay o

BEFORE ME, the undersigned authority, this day personally appeared

l'bo

f .f \

Y\.

and by oath swore that the facts herein above

-----

----

-------

(Name

affiant)

stated are true and correct to the best

his/her knowledge or belief.

Sworn to and subscribed before me on this the

t).,

/ day

, 20

cJ-

/ .

www.collincad.org

250 Eldorado Pkwy

McKinney, Texas 75069

Notary Public in and for the State

Texas

My commission expires:

o_,

'IP---+/_o_______c-r_j

d_O_~-

Metro 469-7 42-9200

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o/2

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Collin

Central

Appraisal

District

Collin Central Appraisal District

CHIEF

APPRAISER'S

AFFIDAVIT

REQUIRED

BOARD

POLICY

#118

THE STATE OF TEXAS COUNTY OF COLLIN

Eugene "Bo" Daffin, as chief appraiser

the Collin Central Appraisal District, make this affidavit

and hereby under oath state the following:

I have a substantial ownership interest

a business entity or real property, as defined by the Local

Government Code 171.002, that does not require

affidavit under Chapter 171, since the

business interest or real estate

not

the subject

discussion, vote or decision

the Collin Central

Appraisal District. What constitutes a "substantial interest," "business entity," and "real property" are

terms defined

chapter

171

the Texas Local Government Code.

This affidavit is filed

accordance with Board Policy #118, section 14 to provide full disclosure and

transparency, even above the requirements

chapter

171

Texas Local Government Code,

regarding any business entity or real property that the chief appraiser, or chief appraiser's close

relatives have that are subject to appraisal for property tax purposes

Collin county.

I affirm that the business entity or real property referred to above is:

SINGLE FAMILY RESIDENCE OWNED

ROBERT & JESSICA DAFFIN (HOMESTEAD),

(SON & DAUGHTER-IN-LAW)

1720 ROLLING MEADOW LN, JOSEPHINE, TX

PROPERTY ID 2637353 LEGAL: HIGH

MEADOW

ESTATES PH

II,

BLK A,

LOT

113

The

nature of

substantial interest

this business entity or

real

property

is:

ownership interest

10 percent or more

the voting stock or shares

the business entity;

ownership interest

10 percent or $15,000 or more

the fair market value

the business

entity;

_ funds received from the business entity exceed 10 percent

____

(my, his, her) gross

income for the previous year;

real property is involved and my son has

equitable or legal ownership with a

fair market value

at least $2500;

a person who is related to me within the first degree

consanguinity (blood)

affinity (marriage)

has a substantial interest in the involved real property or business entity. I have also checked which

the

above types

interests my relative has in the item.

Page 1

o/2

www.collincad.org

250 Eldorado Pkwy

McKinney, Texas 75069

Direct Line 469-742-9223

Metro 469-7 42-9200

Toll-Free 866-467-1110

Admin Fax 469-742-9209

Appraisal Fax 469-742-9205

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Upon the filing

this affidavit with the Collin Central Appraisal District, I affirm that I shall replace

this filing with the appropriate affidavit required by chapter

171

and abstain from any future discussion,

vote, or decision involving this business entity or real property whatsoever, should an affidavit under

chapter 1

become necessary.

Signed this the

;,,

day

of_~

~--~_

V'-

_ U_~

----------'

20~ .

Signat

!::,

fCh

~ ·

BEFORE ME, the undersigned authority, this day personally appeared

---------'-'B=---o=---_D---"-'---a.:_f_+-_i_~---=------

and by oath swore that the facts herein above

(Name

affiant)

stated are true and correct to the best

his/her knowledge

belief.

Sworn to and subscribed before

on this the d l

day

20~1.

www.collincad.org

250 Eldorado Pkwy

McKinney, Texas 75069

Notary Public in and for the State

Texas

comm1ss1on

a-o

d--.a.

Direct

Line

469-742-9223

Metro 469-7 42-9200

Toll-Free 866-467-1110

expires:

Page 2

of2

Admin Fax 469-742-9209

Appraisal Fax 469-742-9205

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

Ag Advisory Board

BACK TO AGENDA

dmin Fax 469-742-9209

ppraisal Fax 469-742-9205

250 Eldorado Pkwy

McKinney, Texas 75069

www.collincad.org

Metro 469-742-9200

Toll-Free 866-467-1110

Collin Central Appraisal District

January 4, 2021

TO: Board of Directors

FROM: Bo Daffin, Chief Appraiser

RE: Appointment of Ag Advisory Board

Section 6.12(a) of the Texas Property Tax Code

Sec. 6.12. Agricultural Appraisal Advisory Board.

(a) The chief appraiser of each appraisal district shall appoint, with the advice and

consent of the board of directors, an agricultural advisory board composed of three or

more members as determined by the board.

I am seeking your advice and consent, as required by the Tax Code, regarding the

appointment of the following gentlemen to the District’s Agricultural Appraisal Advisory

Board. They are all currently serving on this advisory board and it is my request that

you consent to their reappointment, as follows.

NAME TERM

Butch A

cock Januar

1, 2021

–

December 31, 2021

Scott Bourland Januar

1, 2021

–

December 31, 2022

Randall Brockman Januar

1, 2021

–

December 31, 2022



The Tax Code calls for staggered terms.

BACK TO AGENDA



Personnel Handbook

BACK TO AGENDA

dmin Fax 469-742-9209

ppraisal Fax 469-742-9205

250 Eldorado Pkwy

McKinney, Texas 75069

www.collincad.org

Metro 469-742-9200

Toll-Free 866-467-1110

Collin Central Appraisal District

January 21, 2021

TO: Board of Directors

FROM: Bo Daffin, Chief Appraiser

RE: Personnel Handbook Recommended Changes

At your December meeting, based on recommendations from me, following consultations with

our personnel attorney, the board adopted the revised Personnel Policies & Practices

Handbook. In follow-up reviews with the attorney, I am recommending the changes listed

below. I would categorize these changes as “clarifications” or “clean-up” to the language

adopted on December 17, 2020.

The changes will be shown in red text and/or as strike through of text.

Book Page # Comments

16 Vacation Fulltime: The sentence shown in red was previously outlined in

Sick Leave section of the book, and it was confusing to have the use of

vacation embedded in the Sick Leave section.

17 Vacation Part-Time: The sentence shown in red was previously outlined in

Sick Leave section of the book, and it was confusing to have the use of

vacation embedded in the Sick Leave section.

17 Sick Leave Fulltime: Clarifies purpose for sick leave. Clarifies that sick

leave cannot be used for vacation.

17 Strike through in last paragraph: Is now handled in vacation section as

referenced above.

18 Sick Leave Fulltime: Removes the use of Personal Time from use as sick

leave. See the reference below clarifying the specific use of Personal Time,

based on the original intent of the board, when the Personal Time provision

was added to the handbook.

18 Sick Leave Part-Time: Same provision as Fulltime employee.

18-19 Personal Time for Fulltime & Part-Time: Clarification of intent for Personal

Time.

28 Standard of Conduct (Attendance): Complete rewrite by the attorney to

clarify and strengthen this item.

29 Strike through of section of Attendance, based on rewrite recommended by

the attorney on page 28.

Attachment: Copy of Handbook, with recommended changes in red text.

BACK TO AGENDA

Link Pg. 16

Link Pg. 17

Link Pg. 18

Link Pg. 28

Link Pg. 29

COLLIN CENTRAL APPRAISAL DISTRICT

PERSONNEL

POLICIES & PRACTICES

HANDBOOK

REVISED DECEMBER 17, 2020 JANUARY 28, 2021

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WELCOME!

On behalf of all of your coworkers at the District, I would like to welcome you to the District

and wish you every success as a District employee. We are glad you have chosen to be

a member of the District team. We believe that each employee contributes to the District’s

growth and success and, in turn, the District wishes to provide maximum opportunity and

incentive for the growth and well-being of all of our employees and their families.

This manual was developed to describe some of the expectations of the District and to

outline the policies, programs, compensation and benefits available to eligible employees.

The District hopes that this manual is, and will continue to be, helpful to you so that you

will have a better understanding of the District’s philosophy, what we stand for, and the

way we operate. You should familiarize yourself with the contents of this manual as soon

as possible and direct any questions you may have to your supervisor or HR

representative.

Our growth as a District and as individuals depends upon adherence to these guidelines,

as well as respect for and cooperation with one another. We look forward to having you

as a part of our team.

Bo Daffin

Chief Appraiser

Collin Central Appraisal District

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DISTRICT INTRODUCTORY STATEMENT

This manual is designed to acquaint you with the Collin Central Appraisal District (“the

District”) and to provide you with information about working conditions, employee

compensation and benefits and some of the policies affecting your employment. You

should read, understand and comply with all provisions of this manual. No employee

manual can anticipate every circumstance or question that may arise, and as the District

grows, the policies may need to be changed. As a result, the District reserves the right

to revise, supplement or rescind any policy or portion of this manual, as it deems

appropriate. These changes will be communicated to you verbally or in writing and via

future revisions to the manual.

This manual is not intended to create any contractual obligation or legal right, nor does it

purport to be a complete statement of all District policies, which are stated more fully in

other documents. All the District employees are employed “at will,” which means that

either the employee or the District may end the relationship at any time, with or without

notice and with or without articulating a reason. The policies and procedures set forth in

this manual provide guidelines for management and employees during employment, but

do not create contractual rights regarding termination or otherwise. Only the Chief

Appraiser of the District has the authority to modify the "at will" employment arrangement

or make changes to the policies and procedures explained in this manual.

The policies and procedures apply to all employees except where specific appointment

and removal power is vested in the Board of Directors, members of appointed Boards

and persons employed under written contract with the District.

ONLY FULL TIME EMPLOYEES (WHO WORK TWO THOUSAND EIGHTY OR MORE

HOURS PER YEAR) ARE ELIGIBLE FOR THE FULL RANGE OF BENEFITS

DESCRIBED HEREIN, WHILE PART TIME EMPLOYEES (WHO WORK OVER NINE

HUNDRED HOURS PER YEAR) ARE ELIGIBLE FOR A LIMITED RANGE OF

BENEFITS.

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TABLE OF CONTENTS

PAGE

Welcome!

District Introductory Statement………………………………………………………………….i

Table of Contents ........ …………………………………………………………………………iii

EMPLOYMENT POLICIES

Equal Employment Opportunity Policy ............................................................................ 1

Policy for Employment of Disabled Individuals ................................................................ 1

Anti-Retaliation Policy ..……………………………………………………………………….. 1

General Terms of Employment ....................................................................................... 2

Tobacco Use ................................................................................................................... 2

Contract of Employment .................................................................................................. 3

Nepotism ......................................................................................................................... 3

Adjustment Period ........................................................................................................... 3

Personnel Records .......................................................................................................... 4

Hours of Work ................................................................................................................. 4

Overtime .......................................................................................................................... 4

Employment Status ......................................................................................................... 6

Lunch Break Periods ....................................................................................................... 6

Performance Appraisals .................................................................................................. 7

Transfer/Promotion Policies ............................................................................................ 7

Outside Employment ....................................................................................................... 8

COMPENSATION POLICIES

General ........................................................................................................................... 8

Overtime .......................................................................................................................... 8

Time Reporting ................................................................................................................ 9

Pay Periods and Payroll Deductions ............................................................................... 9

BENEFIT POLICIES

Employee Medical Insurance .......................................................................................... 9

Employee Ancillary Insurance ....................................................................................... 10

Contribution to Employee Health Savings Insurance .................................................... 11

Medical Reimbursements to Employees ....................................................................... 11

Insurance Coverage for Dependents............................................................................. 11

Medical & Ancillary Insurances are Subject to Continuation, Alteration or Elimination .. 11

Medical Insurance Coverage for District Retirees ......................................................... 12

Vision and Dental Insurance Coverage for District Retirees. ......................................... 12

Workers Compensation Insurance ................................................................................ 13

Retirement ..................................................................................................................... 14

Medicare Tax ................................................................................................................ 14

Holidays ........................................................................................................................ 14

Vacation (Full Time Employees) ................................................................................... 15

Vacation (Part Time Employees) ................................................................................... 16

Sick Leave (Full Time Employees) ................................................................................ 17

Sick Leave (Part Time Employees) ............................................................................... 18

Personal Days (Full Time Employees) .......................................................................... 18

Personal Days (Part Time Employees) ......................................................................... 18

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iii

TABLE OF CONTENTS

PAGE

LEAVE POLICIES

Bereavement Leave ...................................................................................................... 19

Family and Medical Leave ............................................................................................. 19

Basic Leave Entitlement ........................................................................................ 19

Employee Eligibility Requirements ........................................................................ 20

Definition of Serious Health Condition ................................................................... 20

Military Family Leave Entitlements ........................................................................ 20

Benefits and Protections ....................................................................................... 21

Use of Leave ......................................................................................................... 21

Substitution of Paid Leave for Unpaid Leave ........................................................ 22

Employee Responsibilities .................................................................................... 22

Medical Certification Process ................................................................................ 22

Procedures for Requesting Leave ......................................................................... 23

Protections ............................................................................................................ 23

FFCRA ……………………………………………..…………………………………… 23

Other Laws ............................................................................................................ 23

Sick Leave Under the FFCRA………………….…………………………………...………. 24

Non-FMLA Leave .......................................................................................................... 24

COBRA/Group Health Insurance Coverage .................................................................. 24

Jury/Witness Duty ......................................................................................................... 25

Military Leave ................................................................................................................ 25

Voting Leave ................................................................................................................. 27

Administration Leave with Pay ...................................................................................... 27

STANDARDS OF CONDUCT AND CORRECTIVE ACTION

Attendance .................................................................................................................... 27

Tardiness ...................................................................................................................... 28

Harassment ................................................................................................................... 28

Reasonable Accommodation……………………………………………………………...... 30

Alcohol and Drugs ......................................................................................................... 30

Alcohol and Controlled Substances/Illegal Drugs .................................................. 30

Definitions ............................................................................................................. 31

Testing .................................................................................................................. 31

Discharge .............................................................................................................. 32

Searches ................

............................................................................................... 33

Treatment Programs and Education ..................................................................... 34

Drug Statute Conviction ........................................................................................ 33

Complaint Procedure ..................................................................................................... 34

Personal Appearance .................................................................................................... 35

Disciplinary Action/Termination ..................................................................................... 35

Political Activity ............................................................................................................. 36

Telephone/Fax/Mail and Copier use.............................................................................. 36

Computers, Voicemail, E-mail and the Internet ............................................................. 37

E-mail and Internet Usage ............................................................................................. 38

Prohibited Activities ............................................................................................... 39

Monitoring of Electronic Messaging Systems & Privacy Information ..................... 39

Internet Access ..................................................................................................... 40

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TABLE OF CONTENTS

PAGE

Tobacco Use ...........

...................................................................................................... 41

Weapons ....................................................................................................................... 41

Driving Requirements .................................................................................................... 42

Solicitation ..................................................................................................................... 44

TERMINATION OF EMPLOYMENT

Resignation ................................................................................................................... 44

Reduction in Force ........................................................................................................ 45

Final Paycheck .............................................................................................................. 45

Acknowledgement and Acceptance Form ..................................................................... 46

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- 1 -

EMPLOYMENT POLICIES

Equal Em

ployment Opportunity.

The District is committed to a policy of equal

employment opportunity. This means that employment decisions affecting applicants and

employees will not be based upon an individual’s race, color, religion, gender, sex,

national origin, age, disability or any other unlawful basis. Employees who engage in

such unlawful discrimination will be subject to disciplinary action up to and including

discharge. If you feel you have been unlawfully discriminated against, you should notify

your supervisor, HR representative, the Chief Appraiser or any other person in

management whom you are comfortable in approaching.

Policy for Employment of Disabled Individuals. The District does not

discriminate in the hiring or promotion of qualified disabled persons. We will attempt to

make the facilities barrier-free and accessible according to state, federal and local

guidelines. We will attempt to accommodate the needs of our disabled employees when

the accommodation does not adversely affect other employees' safety or unduly burden

the District. Our goal is to provide a safe, accessible and comfortable work environment

for all employees, while meeting the needs of our customers.

Anti-Retaliation Policy. The District is committed to a fair and welcoming

workplace and has a strict policy against retaliation. The District encourages the reporting

of all perceived discrimination and/or harassment. It is the District’s policy to promptly

and thoroughly investigate such reports. The District prohibits retaliation against any

individuals who report discrimination or harassment, participate in the investigation of any

reported discrimination or harassment, or who engage in any other legally protected

activity. If you feel you have been unlawfully retaliated against, you should notify your

supervisor, HR representative, the Chief Appraiser or any other person in management

whom you are comfortable approaching.

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General Terms of Employment. The employment of all employees of the District

is at the will of the employee and the District. This means that the employee may resign

his employment for any reason or be discharged for any reason as determined by the

District, which is not in violation of any local, state or federal regulation.

If an applicant attempts to withhold information or falsify information on an application,

the applicant will be disqualified from further employment consideration. If the District

discovers at any point after an applicant is hired that the applicant falsified information on

their application, on their resume, or regarding diplomas and/or certifications completed,

the employee will be terminated immediately.

The District requires a physical, drug test and background check for all fulltime and part-

time applicants, and a drivers’ record check for all fulltime and part-time applicants

required to drive for the District, once a conditional offer of employment has been

extended by the hiring manager.

Tobacco Use. Effective February 23, 2012, the District will not hire individuals that

use, or test positive for using tobacco products. Current full-time and permanent part-

time employees, with an employment date of February 22, 2012, or earlier, are exempt

from this hiring requirement. However, should a full-time, part-time or temporary

employee cease their current employment and seek to be re-employed after the adoption

of this policy they must comply with the non-tobacco use hiring requirement.

Those individuals that serve on the Board of Directors, Appraisal Review Board, Ag

Advisory Board, commissions, committees, or other boards are not considered

employees of the District, therefore exempt from the District’s tobacco use policy, in

regard to their appointment. However, members of boards, commissions and committees

must comply with the District’s rule restricting tobacco use to designated areas.

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Contract of Employment or Employment Agreement. Unless in writing and

signed with the approval of the Board of Directors, no individual is authorized to make a

contract of employment or employment agreement, other than an employment agreement

between the Board of Directors and the Chief Appraiser, or to modify the written rules and

regulations of the District.

As a part of the hiring/employment process the chief appraiser or his authorized delegate

will routinely make a written job offer to a candidate being considered for employment,

but it must be fully understood that any offer of employment, whether written or verbal,

does not constitute a contract of employment, in any form or fashion.

Nepotism. While the District has no general prohibition against hiring relatives of

employees, for safety, security and morale reasons, the District has established some

restrictions on the employment of relatives. These restrictions are intended to avoid even

the appearance of unfair treatment of family members. Family members may not

supervise or otherwise influence the employment relationship of a family member. For

purposes of this policy, family members are defined as spouse, child, stepchild, parent,

stepparent (including spouse’s stepparent), siblings, parents-in-law, grandparents and

grandchildren of either the employee or the employee’s spouse. In certain circumstances,

this prohibition may apply to unmarried employees who share housing or are dating.

Adjustment Period. The District will consider the first three months of employment

in a non-exempt position as an adjustment or probation period. The adjustment period

for all exempt employees will be a period of six months. Both classes of employees will

revert to adjustment status upon assuming any other position than that for which originally

hired, in accordance with the above guidelines. Should you have difficulties or problems,

please talk to your supervisor.

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- 4 -

Personnel Records. A personnel record will be maintained on each employee of

the District. This file is the property of the District and its contents will be kept confidential

to the extent allowed by law. If you wish to review the contents of your file, present a

request in writing to the HR representative.

Changes in personal information, such as your address, telephone number, emergency

contact information, marital status, increase or decrease in family size, should be reported

to the HR representative in order to maintain accurate records for tax, payroll and

insurance purposes.

Hours of Work. The workweek at the District begins at 12:01 p.m. each Friday and

ends at 12:00 noon each Friday. In order to meet organizational needs, supervisors may

need to change work hours or request additional work time from exempt employees or

overtime from non-exempt employees. If overtime or additional work time is needed, the

supervisor will notify those individuals necessary to perform the work with as much

advance notice as is possible. You are expected to work the scheduled additional work

time or overtime unless you have an excuse that is satisfactory to your supervisor.

Continued failure to work scheduled additional work time or overtime may subject an

employee to disciplinary action up to and including discharge.

Overtime. Each position in the District has been designated as to whether it is an

exempt or non-exempt position. Non-exempt positions are eligible for overtime payment

or compensatory time, provided the number of hours worked in a week (12:01 p.m. Friday,

to 12:00 noon the following Friday) exceed forty hours. In order for a non-exempt

employee to be considered for overtime that employee must have the prior approval of

their supervisor to work the overtime and have worked forty hours in the period beginning

at 12:01 p.m. Friday, to 12:00 noon the following Friday in that week. Overtime, if

determined to be necessary to complete the business of the District may be considered

mandatory, if designated by the supervisor. No overtime payment of any kind will be

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- 5 -

made until the time worked exceeds forty hours. Overtime must be authorized in advance

by the immediate supervisor.

If a non-exempt employee elects to receive compensatory time, for overtime worked after

January 1, 2015, the compensatory time off must be taken within the same calendar year

it was earned, except for compensatory time earned during the month of December,

which at the employee’s option may be carried forward to use in the following calendar

year. At the discretion of the Chief Appraiser, based on work schedules needed to

accomplish tasks during the fourth quarter of the current calendar year, designated

compensatory time earned during the fourth quarter of the current calendar year may be

carried forward to use in the following calendar year. At the discretion of the Chief

Appraiser, when approving overtime for any period during the calendar year, the Chief

Appraiser may require that overtime be paid and not taken as compensatory time off. If

the Chief Appraiser does not designate “pay only” during the approval of designated

overtime, the employee will have the option to be paid or take compensatory time

off. Compensatory time can only be earned in one half (½) hour increments.

Compensatory time can only be taken in one half (½) hour increments. Employees may

only use earned compensatory time with the prior approval of their supervisor.

Unused compensatory time held by an employee , must be used during the calendar year,

unless otherwise authorized, in writing, by the chief appraiser

Earned compensatory time not used within the timeframes required by this Handbook will

be forfeited outright. Once an employee has elected to receive compensatory time, in

lieu of receiving payment for overtime, they cannot change their election.

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- 6 -

Employment Status. In order to meet its organizational needs, the District employs

a variety of types of employees as follows:

 Exempt. An exempt employee is one who is not subject to the minimum wage

and overtime requirements of the Fair Labor Standards Act, based upon the

types of duties performed.

 Non-Exempt. A non-exempt employee is one who is covered by the minimum

wage and overtime requirements of the Fair Labor Standards Act, based upon

the types of duties performed.

 Regular. Full and part-time employees who have satisfactorily completed the

applicable adjustment period.

 Full Time. Any employee who is regularly scheduled to work forty or more

hours per work week.

 Part Time. Any employee who is regularly scheduled to work less than forty

hours per work week.

 Temporary. Employees hired for a specific project, job or assignment with the

understanding that the employment is anticipated to end within a short time. If

a temporary employee becomes a regular employee, the temporary

employment time will be credited to the employee’s length of service to the

extent that it has been continuous.

 Probationary. An employee who has not completed the adjustment period, or

any employee who has otherwise been placed on probation for performance

reasons.

Lunch and Break Periods. Non-exempt employees who are scheduled to work

eight hours or more are entitled to take up to one hour without pay for a lunch break. Non-

exempt employees are also allowed paid rest breaks for personal needs such as smoking,

restroom stops or personal phone calls, so long as they do not become excessive.

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Performance Appraisals. The District supervisors will strive to provide employees

with informal performance appraisals on an ongoing basis, in the form of periodic

feedback. In addition to these informal appraisals, employees will be evaluated using a

formal written performance appraisal on an annual basis.

Transfer/Promotion Policies. It is the District’s policy to fill all vacant positions

from within, provided a qualified person can be found at the salary/hourly wage offered.

The Chief Appraiser will determine whether to post vacant positions internally or to

promote or transfer existing staff directly to a position. The decision to promote or transfer

directly shall be based on the Chief Appraiser and the management team's observation

of staff carrying out current work assignments and their potential to successfully meet the

requirements of the vacant position. Factors to be considered when selecting existing

staff to fill a vacancy may include education, training, professional certifications,

professional designations, experience in position(s) held within the District, prior work

experience, punctuality, attitude, work ethic, communication skills and other professional

attributes deemed appropriate for candidates being considered. Prior to discussions with

any potential candidate regarding an internal promotion or transfer, the Department

Director from the potential receiving department must notify the current Department

Director regarding the potential transfer or promotion. Additionally, the potential receiving

department’s Director, with approval of their Deputy Chief Appraiser, must consult with

the current Department Director regarding the Factors listed immediately above.

If the Chief Appraiser determines that a qualified candidate is not currently available

internally the position may be posted externally. A transfer not involving promotion or

demotion may be effective at any time for administrative convenience or upon request of

the employee and with the approval of the Chief Appraiser if the employee being affected

is qualified for the position.

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Outside Employment. An employee shall not engage in outside employment,

including self-employment, without having received prior approval, in writing, from the

Chief Appraiser.

In most cases, your ability to perform your job satisfactorily will be negatively affected by

holding other employment, in addition to your job at the District. The outside employment

may present a conflict of interest, if it involves work that is contrary to the mission and

goals of the District. Scheduling problems may arise when you are asked by your

supervisor to work overtime or on weekends or on a different shift. Your performance

may suffer if you are fatigued or distracted by your second job. For these reasons, you

must report any outside employment to your supervisor. The District reserves the right

to restrict outside employment, which may result in conflicts, performance or attendance

problems. When the outside job is terminated, notice must again be given to the Chief

Appraiser in writing.

COMPENSATION POLICIES

General.

The District’s compensation policy is to strive to pay wages that are

competitive with those in the community and the industry, recognizing individual effort

and contribution to the District’s success. The basis for an employee’s compensation will

be his or her knowledge, ability, scope of responsibilities and demands of the job. Wage

ranges are generally reviewed annually to maintain our competitive posture.

Overtime. Overtime pay is required for non-exempt employees whose hours worked

exceed forty in a workweek. Paid time off that is not worked, such as sick days, vacation,

personal days and leaves, is not counted as “hours worked” for the purpose of calculating

overtime. Employees are not allowed to work overtime unless it has been approved in

advance by a supervisor. Each employee’s timecard should be accurately recorded to

reflect all time actually worked. Under no circumstances should an employee work “off

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the clock,” and any such request from a District supervisor should be reported to

the HR

representative immediately.

Time Reporting. All non-exempt employees must keep accurate records of their

work time, using electronic timecards provided by the District, as this recordkeeping

provides the basis for your compensation. Employees must not record time for another

employee. Any employee who falsifies his or her own timecard or records time for another

employee will be subject to discipline up to and including immediate discharge. If you

make an error on your own timecard, contact your supervisor immediately. The employee

and the supervisor must note any changes on a timecard.

Pay Periods and Payroll Deductions. Employees are paid, via direct deposit,

on a bi-weekly basis. The District will have deducted amounts required by law, such as

those for federal income tax and social security (FICA), or ordered by a court, such as

garnishment of wages. The District will also deduct amounts authorized by the employee

in writing, such as for insurance premiums and credit union deposits. The District will not

authorize advances on paychecks or loans to employees. If you cannot pick up your

paycheck, you may send a representative who must present your written authorization

before your check will be released to him or her. If payday falls on a holiday, you will be

paid on the last scheduled workday prior to the holiday.

BENEFIT POLICIES

Employee Medical Insurance. Fulltime employees will be required to participate

in the District’s medical group insurance plan, except as provided below. This plan may

be is on a shared cost basis with both the District and the employee contributing part of

the cost of the premium. The cost to the employee, if any, will be determined on an annual

basis by the Board of Directors. Employees must complete the application at the time of

hiring and/or annually as required by the District and/or the medical insurance carrier.

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Employees may elect to decline the group medical insurance offered by the District only

under the following circumstances.

 The District’s contract with the health insurance company will permit less than

100% of its fulltime employees to be enrolled in the plan; AND

 The employee is covered under their spouse’s group policy that complies with the

Affordable Health Care Act; OR

 The employee is covered as a retiree on a previous employer’s group policy.

 The employee has military insurance coverage.

Additionally, if an employee enrolls in Medicare then they are not eligible to participate in

the District’s medical group insurance plan.

If an employee elects to decline the group medical insurance offered by the District, the

employee will not receive any form of compensation in lieu of the group medical insurance

benefit. A Summary Plan Description (“SPD”) of the health care insurance plan is

available from the HR representative.

Eligible employees shall receive insurance benefits as prescribed in the applicable

program booklets on the effective dates of that insurance. For further information on your

specific insurance benefits, consult the booklets given to each employee upon the

effective date of the coverage or check with the HR representative.

The District hereby certifies that it has adopted an amendment to incorporate the

provisions of the HIPPAA Privacy Rule at 45 C.F.R. 164.504 (f) (2) and the District has

agreed to be bound by the amendment and other applicable parts of the Privacy Rule.

Emplo

yee Ancillary.

Fulltime employees will be required to participate in the

District’s ancillary group insurance plans, except as provided below. Ancillary insurance

plans include dental, vision, telemedicine, long-term and short-term disability, term life

and AD&D, and long-term Care. These plans may be on a shared cost basis with both

the District and the employee contributing part of the cost of the premium. The cost to

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the employee, if any, will be determined on an annual basis by the Board of Directors.

Any cost for increasing the amount of term life insurance and/or increasing long-term care

benefits will be paid by the employee. Employees may elect to decline any of the ancillary

insurances offered by the District. If an employee elects to decline an ancillary insurance,

or all ancillary insurances, offered by the District, the employee will not receive any form

of compensation in lieu of the ancillary insurance benefit. Summary Plan Descriptions

(“SPD”) is are available from the human resources office. Eligible employees shall receive

insurance benefits as prescribed in the applicable program booklets on the effective dates

of that insurance. For further information on your specific insurance benefits, consult the

booklets given to each employee upon the effective date of the coverage or check with

the HR representative.

Contribution to Employee Health Savings Account. The District will make

monthly contributions to the Health Savings Account for fulltime employees that elect to

participate in the high deductible medical insurance plan, with an HSA. The amount of

contribution will be reviewed and set by the Board of Directors on a year-to-year basis.

Medical Reimbursements to Employees. The District will reimburse fulltime

employees that participate in the PPO medical insurance plan for medical deductible

expenses incurred and/or prescription copay expenses incurred. Medical copay

expenses incurred are not eligible for reimbursement. The maximum (up to) amount of

reimbursement will be reviewed and set by the Board of Directors on a year-to-year basis.

Insurance Coverage for Dependents. One-Hundred (100%) percent of the cost

of insurance offered to dependents of the District’s employees must be paid by the

employee.

Medical and Ancillary Insurances are Subject to Continuation,

Alteration or Elimination.

Medical and Ancillary insurances, granted as of the date

of this Handbook, must not be considered permanent. All medical insurance benefits

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offered to employees and their dependents may be continued, altered or terminated by

the Board of Directors, on a year-to-year basis, as the Board deems appropriate, subject

to compliance with the Affordable Health Care Act.

All ancillary insurance benefits offered to employees and their dependents may be

continued, altered or terminated by the Board of Directors, on a year-to-year basis, as the

Board deems appropriate.

Medical Insurance Coverage for District Retirees.

The District, in compliance

with the Local Government Code, Chapter 175, will offer employees that retire from the

District or employees that are entitled to receive retirement benefits from the District, the

opportunity to purchase medical insurance coverage for themselves and/or their

dependents, unless the person is eligible for group health insurance benefits coverage

through another employer. In accordance with Chapter 175, the employee must inform

the District of their election to continue coverage, on, or before, the employee’s last day

of employment with the District. The retiring employee will be responsible for 100% of

the cost of insurance premiums for themselves and their dependents. Insurance

premiums due from retirees must be received by the District not later than the 15

day of

the current month, for premiums due to pay for the next month’s insurance coverage. If

the 15

falls on a weekend or District holiday the date for receipt of premium payment

from the retiree will be the next business day.

Vision, Dental and Telemedicine Insurance Coverage for District

Retirees.

Vision, dental and telemedicine coverage will be offered to Collin CAD

retirees, under the following conditions:

 Retiree must have a minimum of eight (8) years vested with Collin CAD’s

TCDRS account.

 Retiree must be an active, fulltime employee of Collin CAD at the time of their

retirement or must be away from active service under FMLA or another

approved leave of absence

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 Retiree is responsi

ble for all cost for individual and/or dependent premiums.

 Retiring employee must elect, in writing, to continue coverage. The written

notice of their election must be received by the District on or before their final

day of fulltime employment.

 Insurance premiums due from retirees must be received by the District not later

than the 15th day of the current month for premiums due to pay for the next

month’s insurance coverage. If the 15th falls on a weekend or District holiday

the date for receipt of payment will be the next business day.

 If the retiree accepts subsequent employment where vision and/or dental

coverage is offered or enrolls in coverage through their spouse or through other

available sources, including independent coverage, the affected coverage

through the District will be terminated immediately.

 Availability of dental and/or vision and/or telemedicine insurance to retirees is

subject to whether the District offers these insurance benefits to its fulltime

employees and subject to whether the District’s contract with the insurance

provider, selected by the District, offers the option of retiree insurance

coverage.

Workers’ Compensation Insurance. The District provides Worker's

Compensation Insurance for its employees. This insurance provides limited coverage for

medical expenses and salary continuance if an employee is absent from work for more

than seven (7) days due to a compensable on the job injury. If you are injured on the

job, even if the injury appears to be minor, report the injury to your supervisor and human

resources immediately. Also, get the names of any witnesses who saw the injury happen.

Should the injury require medical attention, you may obtain a list of approved physicians

from human resources or the District’s insurance company. The District does not

determine compensable injury but relies on its Workers’ Compensation carrier to make

that determination. If you are eligible for a benefit, compensation will be sent to you for

the amount prescribed by law. Employees receiving payment under Workers’

Compensation will be placed on leave appropriate to their situation, non-pay status for a

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maximum of twelve weeks, at which time determination will be made concerning future

status.

Retirement.

The District is a member of the Texas County and District Retirement

System and all employees meeting the eligibility requirements of the TCDRS system, as

a general rule, must participate as a condition of employment. There is a deduction of

7% (pre-tax deduction) from the employee's salary and the District makes a matching

contribution. There are several optional plans for retirement and the employee should

consult the "Information Handbook-Texas County and District Retirement System" current

issue as well as the other sources available for the specific details. Employees who

terminate employment may request their contributed funds plus interest provided it is in

conformity with TCDRS policy.

Medicare Tax.

The District does not belong to the Federal Social Security System

except that portion that requires all employees who were hired after March 1986 to

contribute to the Medicare tax. This tax is currently 1.45% of an employee's gross salary.

The District matches this amount. It is intended that the District's Life, Health, Disability

and AD&D program will substitute for the Social Security program. This program, at

present, is funded entirely by the District for full time employees only.

Holidays.

The following are paid holidays for full time employees:

New Year’s Eve and New Year’s Day Labor Day

Martin Luther King, Jr. Day Veterans Day

Good Friday Thanksgiving Day and Friday After

Thanks

ivin

Memorial Day Christmas Eve and Christmas Day

Independence Day

Part time

employees who work over 900 hours per year are paid pro-rata to their time

worked compared to 2,080 hours. A part time person averaging 5.5 hours per day would

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be paid for 5.5 hours for each of the eligible holidays. Other holidays may be declared

by the Board of Directors either as a substitute for the above or in addition to. If a holiday

falls on a Saturday, the preceding Friday will be observed. If a holiday falls on a Sunday,

the following Monday will be observed. An employee in non-payment or disability leave

of absence status on the holiday or on the scheduled workday immediately preceding or

following the holiday shall not receive pay for said paid holiday.

Vacation (Fulltime Employees). No vacation, sick leave or personal time may

be accrued while in a leave of absence status. Vacation days for fulltime employees are

earned on the following basis:

Length of Service

Years

Hours Accr

ued Bi-

Weekly

Payment of Accrued

Leave at Termination

0 thru End of 1

3.08 hours (total of 80

hours each year)

Actual accrued, up to a

Maximum payment for

12 hours

Beginning of 2nd thru

End of 5

3.08 hours (total of 80

hours each year)

12 hours per year*

worked. Maximum

payment for 60 hours

Beginning of 6th thru

End of 15

4.62 hours (total of 120

hours each year)

12 hours per year*

worked. Maximum

payment for 180 hours

Beginning of 16

year

6.15 hours (total of 160

hours each year)

12 hours per year*

worked. Maximum

payment for 360** hours

*Years worked must be continuous in current employment term. If an employee

leaves the District and returns later to employment, the accrued hours formula will

start over. After first year of employment, years’ work is based on full year increments

from employment anniversary date and partial year will be dropped from calculation.

**360 hours calculated based on career employee tenure of thirty years, which is the

recommended career employee tenure typically used for our TCDRS modeling.

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Vacation may be taken in any increment at or above one-half hour. Employees may

use

accumulated vacation leave at any time with the prior approval of their supervisor. Prior

approval for vacation time should be requested at least two weeks in advance, when

possible. An employee may use accumulated vacation, with the approval of their

supervisor, for an absence from work due to an illness, injury, or medical procedure.

Employees who terminate in good standing will be paid for accrued and unused vacation

leave, as listed in the ‘Payment of Accrued Leave at Termination’ column above, based

on their length of service. Vacation may be used after ninety (90) days of employment.

Vacation is accrued bi-weekly, at the end of each pay period.

Vacation (Part-Time Employees). No vacation, sick leave or personal time may

be accrued while in a leave of absence status. Vacation days for part-time employees

are earned on the following basis:

Length of Service

Years

Hours Accrued Bi-

Weekly

Payment of Accrued

Leave at Termination

0 thru End of 1

2.12 hours (total of 55

hours each year)

Actual accrued, up to a

Maximum payment for 8

hours

Beginning of 2nd thru

End of 5

2.12 hours (total of 55

hours each year)

8 hours per year*

worked. Maximum

payment for 40** hours

Beginning of 6

thru

End of 15

3.19 hours (total of 83

hours each year)

8 hours per year*

worked. Maximum

payment for 120** hours

Beginning of 16

year

4.23 hours (total of 110

hours each year)

8 hours per year*

worked. Maximum

payment for 240** hours

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*Years worked but be continuous in current employment term. If an employee leaves

the District and returns later to employment, the accrued hours formula will start over.

After first year of employment, years’ work is based on full year increments from

employment anniversary date and partial year will be dropped from calculation

**Part-time hours calculated based on 66.67% of fulltime schedule above.