What is Licensing?
Administering, enforcing and regulating licences, registrations, permits and related permissions
(called “authorisations”) within the remit of the Licensing service
Contact details specific to service
If you have any queries that are specific to Licensing please contact us via the following:
How we use your information for Licensing
The information we request is only used for the intended licensing purpose but if we intend to use it
for any other purpose we will normally ask you first. In some cases, the Council may use your
information for another purpose if it has a legal duty to do so, to provide a complete service to you, to
prevent and detect fraud, or if there is a risk of serious harm or threat to life.
Who will have access to my personal data?
Information is shared with other regulatory and enforcement authorities including, but not limited to,
other Council services; the police; HM Revenues and Custom; Home Office Immigration; NHS
services, and other local authorities when allowed to by law for the purposes of the administration and
enforcement of authorisations, and for the purposes of the prevention and detection of crime, public
safety, public health, protection of the environment and prevention of fraud.
Certain information about authorisations (including in particular your name and the address of any
premises to which an authorisation applies) may be published on a public register on our website
when we are required to by law. Authorisations that have to be determined by our Councillors will be
published in minutes on our website.
What information is processed?
We collect confidential personal information where required by law including names; addresses; dates
of birth; contact details; details of qualifications and occupations; nationality; ownership of land,
premises or property; previous criminal convictions; medical status; bank account and other financial
account details; details of family and other relationships where necessary.
All information will usually be retained in line with current Council retention policies.
Some information, for example criminal conviction information relating to an application for an
authorisation will be disposed of as soon as the relevant decision has been made in relation to that
We will keep information about any enforcement action we take for three years from the date of the
enforcement. Enforcement action means but may not be limited to warnings, requirements, simple
cautions, statutory notices, or prosecutions.
Summary of rights
You have a number of statutory rights to the information we hold on you, which include access, these
are explained in the “Summary of the data subject’s rights” section of our website found under
Alternatively you can request this information by email: firstname.lastname@example.org
Or by post:
The Information Governance Team
Cherwell District Council