Questions? Contact the Office of Student Life on your campus!
Activity Timeline
Students and sponsors should work closely on planning and implementing activities on campus. Items
marked with an asterisk (*) must be completed by the activity sponsor.
Review Planning Activities and Marketing Activities from the Student Activities Handbook for details.
6+ Weeks Out – Get Approval
□ Read the Student Activities section of the Student Activities Handbook
□ Coordinate an activity sponsor (must be an EFSC employee)
□ Prepare a Student Activities Request with supporting documentation
□ Submit documentation to the Student Life Coordinator and present at next SGA meeting
□ Wait for official approval (Student Life Coordinator will email activity sponsor)
4+ Weeks Out – Get Planning
□ Make room reservation(s) *
□ Place work order(s) for tables, chairs, trash cans, etc. *
□ Place IT Request(s) for music, computers, microphones, etc. *
□ Submit Independent Contracts or Purchase Requisitions for services or catering (if applicable) *
□ Make purchases and track in Event Budget *
□ Submit event contest and promotions *
□ Email marketing information to Communications & copy the Student Life Coordinator *
2+ Weeks Out – Get Noticed
□ Get flyers stamped and post them on campus in approved areas
□ Make any remaining purchases *
Day-Of
□ Get there early to set up
□ Place tables, chairs and equipment as planned
□ Decorate as necessary
Post-Event
□ Return the room and borrowed items in the state they were received or better
□ Take down all event marketing on campus
□ Submit Post Event Report and Event Budget to the Student Life Coordinator
□ Present results at SGA meeting
