Questions? Contact the Office of Student Life on your campus!
Activity Timeline
Students and sponsors should work closely on planning and implementing activities on campus. Items
marked with an asterisk (*) must be completed by the activity sponsor.
Review Planning Activities and Marketing Activities from the Student Activities Handbook for details.
6+ Weeks Out Get Approval
Read the Student Activities section of the Student Activities Handbook
Coordinate an activity sponsor (must be an EFSC employee)
Prepare a Student Activities Request with supporting documentation
Submit documentation to the Student Life Coordinator and present at next SGA meeting
Wait for official approval (Student Life Coordinator will email activity sponsor)
4+ Weeks Out Get Planning
Make room reservation(s) *
Place work order(s) for tables, chairs, trash cans, etc. *
Place IT Request(s) for music, computers, microphones, etc. *
Submit Independent Contracts or Purchase Requisitions for services or catering (if applicable) *
Make purchases and track in Event Budget *
Submit event contest and promotions *
Email marketing information to Communications & copy the Student Life Coordinator *
2+ Weeks OutGet Noticed
Get flyers stamped and post them on campus in approved areas
Make any remaining purchases *
Day-Of
Get there early to set up
Place tables, chairs and equipment as planned
Decorate as necessary
Post-Event
Return the room and borrowed items in the state they were received or better
Take down all event marketing on campus
Submit Post Event Report and Event Budget to the Student Life Coordinator
Present results at SGA meeting
Questions? Contact the Office of Student Life on your campus!
Activity Checklist
These are common items needed for most events or activities. Make sure to keep them in mind when
making purchases for your event!
Miscellaneous
Event instructions (how to sign in, earn food, complete activities, etc.)
Music / Microphone / Projector
Camera
Giveaways or prizes
Sign-in sheet with pens / Event tickets with submission jar / Stamp cards with stamps
Trash cans
Tables
Floorplan
Tablecloths
Frames / Flyer displays
Paper content
Food
Tablecloths
Gloves
Serve ware (platters, bowls, tongs)
Food labels (list allergies)
Plates
Napkins
Utensils (forks, knives, spoons)
Cups
Beverages (dispensers / cooler with ice)
Outdoors
Tents
Tablecloth clips / Paperweights
Tape