LIABILITY
The exhibitor agrees to make no claim,
for any reason whatsoever, against
ASCA, the Washington State Conven-
tion Center or any other contractors
for loss, theft, damage or destruction
of goods, or for any injury to self or
employees. Nor will claim be made for
any damage of any nature or character,
including damage by reason of failure
to provide space for the exhibit, or for
removal of the exhibit or for failure to
hold the conference as scheduled. Due
to liability issues no one under 18 will
be allowed in the exhibit hall or break-
out session rooms.
UNOCCUPIED SPACE
Should any rented exhibitor space
remain unoccupied on the opening
day or should any space be forfeited
due to failure to make payment, ASCA
reserves the right to rent that space to
any other exhibitor or use that space for
such purposes as it may see fit without
any liability on its part. This clause shall
not affect the obligation of the exhibitor
to pay the full amount specified in the
space rental agreement should ASCA not
resell the space.
ACCEPTABILITY
OF EXHIBITS
ASCA reserves the right to refuse to
sell exhibit space to any company
it deems objectionable or at cross
purposes to the association’s mission.
Additionally, ASCA reserves the right
to require exhibitors to remove pro-
motional materials from the show floor
that are deemed objectionable.
FIRE, SAFETY
AND HEALTH
The exhibitor agrees to accept full
responsibility for compliance with local,
city and state fire, safety and health
ordinances regarding the installation
and operation of equipment.
Necessary fire precautions will be the
responsibility of the exhibitor.
DAMAGES TO
PROPERTY
Exhibitors are liable for any damage
caused to building floors, walls,
columns or tables or to any other
exhibitor’s property. Exhibitors may
not apply paint, lacquer, adhesive or
any other coating to building columns,
floors, walls or tables.
CANCELLATIONS
In the event written notification of
intent to cancel is received by the
exhibits coordinator by April 1, 2020,
all sums paid by the exhibitor, less a
service fee of $100 per booth, will be
refunded. Between April 2, 2020, and
May 30, 2020, a 50 percent penalty
will be forfeited. No refunds will be
granted after June 1, 2020. All storage
and handling charges due to failure
to remove exhibit materials from the
EXHIBITOR GUIDELINES
display or storage area at the conclusion
of the move-out period shall be the
responsibility of the exhibitor. If move-
in and move- out are not conducted
during scheduled time, a fee may be
assessed.
GUIDELINES FOR
DISPLAY RULES &
REGULATIONS
A standard booth (10' x 10') will have
an 8' back drape and 3' side rails. For
endcaps, only the center 10' may be 8'
tall. The front of a booth (5' from the
aisle to the middle of a booth) may
not extend any higher than 42", so as
not to obscure the sight line of other
exhibitors. Side rails must not exceed
36" to prevent any obstructions that
would interfere with the view of the
other booths. High counters must be
placed at least 2' back from the booth
entrance, so as not to cause aisle traffic.
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