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Church _________________________ City ___________________________ District __________________ Form 10
2018 Report of the Trustees (Form 10: page 1 of 5)
Trustees are elected by the Charge Conference to act as its agent in caring for the physical resources of the church
and for all legal matters. The Trustees report at least annually to the Charge Conference
(¶2550) about the state of the church’s property, equipment, investments and resources in their care. In all
matters, Trustees receive guidance from the Charge Conference (¶2529) before acting for the church.
Numbers in parentheses refer to paragraphs in the 2016 Book of Discipline.
IMPORTANT DOCUMENTS: Examples of important documents include Articles of Incorporation, Bylaws,
abstracts, deeds, mortgages, satisfaction of mortgage. These documents are needed when buying or selling
property or receiving bequests.
1.
Who is responsible for legal papers?
2.
Where are the papers filed?
a.
Articles and bylaws
b.
Deeds, abstracts, mortgages, leases, and others relating to property
c.
Other—list and give location
INCORPORATION
1.
Is the local church incorporated (¶2529.1)? Yes No
2.
Under which Minnesota statute is your church incorporated? 315 317A
See memo about incorporation on the Minnesota Annual Conference UMC web site at www.minnesotaumc.org/
corporate-legal-property. Both forms of incorporation require at least two different communication methods for a
Church/Charge Conference. Status 315 requires 15 days advance notice (with the exception of 30 days advance
notice if sale of property is involved). Status 317A requires 14 days advance notice.
Sample Articles of Incorporation can be found in the GCFA Legal Manual, Section 2: Local Church, page 30 at
www.gcfa.org/services/legal-services/legal-manual/.
3
.
If incorporated, is the name of your church the same as contained in your Articles of Incorporation? What is the
corporate name?
4.
If you are a 317A corporation, have you filed your annual renewal on-line with the Minnesota Secretary of
State’s office? Yes No
To check whether you are a corporation in Good Standing in compliance with Minnesota law, please visit the
Secretary of State’s web site at https://mblsportal.sos.state.mn.us/Business/Search by keying in the name of
your corporation. If no records are found, change Filing Status option to “Inactive” and search again.
Select one
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Church _________________________ City ___________________________ District __________________ Form 10
2018 Report of the Trustees Continued (Form 10: page 2 of 5)
ELECTION OF TRUSTEES AND OFFICERS OF THE CORPORATION
5.
On _______________, the Charge/Church Conference of_______________________________(name of
church) met and elected the following persons as Trustees (¶2525, 2526):
Name Term Expires Name Term Expires
6.
On_______________________, the above listed Board of Trustees met and elected the following officers
(¶2530) (*see note at end of form)
President:_____________________________________________________(Name)
Vice-President:_________________________________________________(Name)
Secretary:_____________________________________________________(Name)
PROPERTY INFORMATION:
7.
Name or names in which title for each piece of property is recorded, as shown by civil land records (¶¶2536,
2538). Please verify the name of the church as listed on each deed:
Name(s) Office Book Page
Church
Buildings
Church
Buildings
Parsonages
Other
Other
8.
Does each deed contain trust clause (¶2503)? Yes No
Select one
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Church _________________________ City ___________________________ District __________________ Form 10
2018 Report of the Trustees Continued (Form 10: page 3 of 5)
9.
Received during year for constructing and improving church buildings and parsonages, and how
expended:
Received through Amount Disbursements Amount
10.
Present Indebtedness:
Church Buildings $ ___________________________________________
Parsonages $ _________________________________________________
Other $ _______________________________________________________
11. Estimated Market value: Church
a. Buildings(s)
$_______________
b.
Furnishings and equipment $ ____________
c. Land
d. Total
$ ____________
$ ____________
12. Estimated Market value: Parsonage(s)
a. Buildings(s)
$ ____________
b.
Furnishings and equipment $ ____________
c. Land
d. Total
$ ____________
$ ____________
13.
How were the values for the above determined (insured value, county tax assessment, professional
appraisal or other)?
14.
Do you have a long-term plan in place for the replacement of facilities and equipment as they
deteriorate?
Yes No
Select one
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Church _________________________ City ___________________________ District __________________ Form 10
2018 Report of the Trustees Continued (Form 10: page 4 of 5)
INSURANCE
15. a. Insurance: (¶¶ 2533.2, 2550.7)
Item Insured/
Insurance
Replacement
Value
Amount
of
Coverage
Type of
Coverage
Company
Restricted by
Coinsurance?
(Yes or No and
amount)
When
Expires
Church Buildings $ $
Yes No
$
Parsonages $ $
Yes No
$
Church
Furnishings and
Equipment
$ $
Yes No
$
Parsonage
Furnishings and
Equipment
$
$
Yes No
$
Vehicles $ $
Yes No
$
General Liability $
Yes No
$
Worker’s
Compensation
Yes No
$
Directors and
Officers/ Errors
and Omissions/
Crime
$
Yes No
$
Professional
Liability Coverage
(Including Sexual
Misconduct)
$
Yes No
$
b. Have the buildings been inspected for fire and other safety hazards within the past year?
Yes No
c.
Is the amount of insurance adequate? Yes No
(to determine adequacy of coverage, please use the GCFA Insurance Worksheet found at
http:www.gcfa.org/media/1354/gcfa_insurance_worksheet_final_083116.pdf)
d.
Does the church have a Safe Gatherings policy? Yes No
Select one
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Church _________________________ City ___________________________ District __________________ Form 10
2018 Report of the Trustees Continued (Form 10: page 5 of 5)
16 a.
Has an annual accessibility audit for church properties been conducted (¶ 2533.6)? Yes No
(Attach report.)
b.
If needed, have you developed an accessibility plan? Yes (attach plan) No
(An example of an accessibility audit form may be found at http://www.gcfa.org/media/1348/
umc_accessibility_audit_2018.pdf.)
17
.
Detailed list of income producing property and permanent funds
(Attach as a supplement a statement “clarifying the manner in which these investments made a positive
contribution toward the realization of the goals outlined in the Social Principles of the church and showing
the investments are socially responsible. . . .’’ 2533.5 and 2550.9)
Item
Date
Received
Amount
Where
Invested
Income
How Income is Used
for Ministry
$ $
$ $
$ $
18. Estimated value of other assets (cash, investments, other property, etc.):
________________________________________________________________$ ______________________________
________________________________________________________________$ ______________________________
Signature of President or Secretary, Trustees ___________________________________________________
Date _________________________________________
Note:
For an incorporated church:
As was stated at the beginning of this form, Trustees are elected by the Charge Conference to act as its agent in caring for
the physical resources of the church and for all legal matters. As such, on legal documents such as deeds, mortgages and
forms from financial institutions requesting the signature of the president or secretary, this refers to the officers of the
corporation and should be the Trustees elected by the Trustees to fill those positions.
Select one
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