UWG
PROCEDURE
NUMBER: 9.8.1, Permissible Use
of
Alcohol
Authority:
UWG
POLICY
9.8
(Alcohol on Campus)
UNIVERSITY
of
~
West
Georgta
.
The Vice President
of
Business and Finance, pursuant
to
the
authority
of
UWG
Policy 9.8, establishes the
following procedures for compliance
with
UWG
Policy 9.8
on
alcohol
use
on-campus and at University events:
A. Definitions
1.
Affiliated
organizations-
An
organization, identified through a memorandum
of
understanding (MOU)
with
the University,
that
serves
to
raise funds, support,
or
awareness
to
UWG
or
its programs.
2.
Campus - UWG-owned
or
leased buildings, facilities, and public locations.
3.
Designated Responsible Employee - Full-time faculty, staff,
or
Food
Services employee (e.g. catering
manager) assigned by the Chief Business Officer
who
must
be
on-site
as
the primary point
of
accountability
for
alcohol
use.
This employee shall
not
be
consuming alcohol during the event
for
which they are
responsible.
4.
End
of
the
event-
the scheduled
time
at which patrons are expected
to
leave the event, typically at the
termination
of
the reserved
time
or the duration stated on the Banquet Event Order Form
(see
Appendix
B).
5.
Fundraising
Event-
a planned event which
has
a primary purpose
of
soliciting
or
gathering voluntary
contributions, whether or
not
the funds are generated through ticket
sales.
6.
Organizer-A
University
unit
that
organizes, sponsors, and/or supervises the University
of
West Georgia
event. This definition may include third parties/groups
that
rent facilities pursuant
to
a contractual
arrangement.
7.
Proper Identification - Shall have
the
same meaning
as
found
in
O.C.G.A.
§3-3-23(d): "any document issued
by a governmental agency containing a description
of
the person, such person's photograph,
or
both, and
giving such person's date
of
birth and includes,
without
being limited to, a passport, military identification
card, driver's license,
or
an
identification card authorized under Code Sections 40-5-100 through 40-5-104.
8.
Public Location - outdoor areas on campus
that
are typically continually accessible
to
the community-at-
large, including streets, sidewalks, parking lots, recreational areas and green spaces.
9.
Social
Event-A
planned event which
has
the primary purpose
of
gathering people
for
communal purposes,
including meetings, parties, planning, educational opportunities,
or
interest activities.
10. Tailgate
Event-
A social event occurring on-campus (usually
in
parking areas at
or
around the football
stadium, basketball pavilion,
or
other sports arenas) before, during, and after games and concerts.
11. Ticketed
Event-
An
event through which a patron purchases admission
to
an
on-campus venue featuring
amenities, food,
or
entertainment.
12.
Trained
Server-An
individual,
other
than a state employee, engaged
to
serve alcohol who
is
TIPS-trained
(Training Intervention Procedures
for
Servers)
or
has
an
equivalent certification
that
includes recognition and
intervention
of
intoxicated persons.
13.
University Unit - Any institutional department
or
office
that
reports through the chain-of-authority
to
the
University President, including divisions, colleges, schools, departments, and offices. For the
sake
of
this
Procedure, committees and task forces may
be
considered university units
if
they
are operating
in
accordance
with
their
charters, approved by a division vice-president.
14. University
of
West Georgia Events (or
UWG
Events) - Any event
or
activity on campus organized, sponsored,
or
supervised by a University
of
West Georgia unit,
or
affiliate. Exception: Events
or
activities organized,
sponsored,
or
supervised by a University
of
West Georgia student organization should refer
to
the Registered
Student Organization Handbook.
UWG
PROCEDURE
NUMBER: 9.8.1, Permissible Use
of
Alcohol
Authority: UWG
POLICY
9.8
(Alcohol Use Policy)
Page
2
B.
Authority
1.
The
AVP/Auxiliary Services
is
authorized to:
a.
Develop guidelines related
to
the service
of
alcoholic beverages per this procedure.
b.
Evaluate adherence
to
this procedure by any university unit.
2.
UWG
Departments are authorized
to
develop policies and procedures
for
their own event, provided they
meet
or
exceed the criteria communicated
in
this procedure.
C.
Procedures for University
of
West Georgia Events
1. General Requirements:
a.
Organizers
of
University
of
West Georgia events on-campus where alcohol
is
to
be
served must submit
an
Alcohol
Use
Request Form
(see
form
in
Appendix
A)
prior
to
the event
in
order
to
receive approval
from the Chief Business Officer.
The
Alcohol
Use
Request Form must
be
signed by all parties before
the Chief Business Officer may approve.
The
President, however, may approve requests
without
the
approval of,
or
in
the absence of, the Chief
Business
Officer.
b.
The
Chief Business Officer
or
designee may
assign
or
require a Designated Responsible Employee
for
UWG
events
that
are not supported by Trained Servers. It
is
within the purview
ofthe
Chief
Business
Officer
to
require police presence
or
security services
for
any on-campus event.
c.
Alcohol shall
not
be
served at ticketed events hosted by a University unit.
d.
Funding
for
alcoholic beverages must
be
from non-state sources.
The
University
is
not
permitted
to
purchase alcohol
or
alcohol services.
e.
Organizers must ensure that non-alcoholic beverages and food are provided
in
reasonable quantity,
in
the
same
general area,
and
for
the same time period,
as
the alcoholic beverages.
f.
Organizers must
use
Trained Servers
to
serve alcohol
for
all ticketed events, fundraising events;
organizers must
also
use
Trained Servers
to
serve alcohol
for
all social events
that
are open
to
the
community-at-large.
g.
Insurance may
be
required
for
ticketed events, and social event when Trained Servers are not used.
h.
Alcohol shall
not
be
served
or
available after the following time:
1. For events lasting one hour
or
less
- the availability
of
alcohol will
cease
at the end
of
the event.
2.
For events lasting between 1 and 3 hours - the availability
of
alcohol will
cease
30 minutes prior to
the end
of
the event.
3.
For events lasting 3 hours
or
longer -
as
determined
and
communicated
by
the Executive Director
of
Dining Services.
In
no
case
will the availability
of
alcohol
cease
less
than 30 minutes prior
to
the
end
of
the event.
2. Prohibited Activities
a.
The
sale
of
alcoholic beverages
is
not
permitted
on
campus.
b.
No
person shall conspicuously display open containers
of
alcoholic beverages (open beer
or
liquor
cans/bottles)
in
any public location on-campus, with the exception
of
approved tailgating events.
c.
Advertisement
of
alcoholic beverages on-campus
is
not permitted.
d.
With the exception
of
Food
Service vehicles, alcohol may not
be
transported
in
vehicles owned
or
rented
by
the university.
e.
Self-service
kegs
and
other common-usage containers
(such
as
punch bowls
or
frozen drink machines)
that dispense alcoholic beverages are
not
permitted.
f.
Organizers must ensure
that
no noticeably intoxicated person
is
provided
or
allowed
to
consume any
additional alcoholic beverages.
The
determination
of
any Trained Server
or
Designated Responsible
UWG
PROCEDURE
NUMBER: 9.8.1, Permissible Use
of
Alcohol
Authority: UWG
POLICY
9.8 (Alcohol Use Policy)
Page
3
Employee
that
an
attendee
is
intoxicated shall
be
final
and
followed by all servers at the Event. For
events permitted
without
Trained Servers, the organizer
or
Designated Responsible Employee shall
have the authority
for
making this determination.
3. Events
with
Student Attendees
The
following conditions apply
for
on-campus events including alcohol which students are invited
or
may
attend:
a.
Attendance at the event must
be
completely voluntary.
b.
The
prominent display
of
alcohol should
be
avoided.
c.
Access
to
the alcoholic beverages must
be
controlled through a central point
of
distribution.
d.
Organizers must ensure
that
all individuals being served alcohol are checked
for
Proper Identification
to
determine lawful drinking
age.
4. Special Event Considerations
a.
Co-sponsored Events
When alcohol service
for
a
UWG
Event
is
contracted by a group other than a University Unit, the group
shall
be
responsible
for
the alcohol-service operation
and
comply with all laws
and
policies.
b.
Tailgate Events
Alcohol will
be
permitted
for
private consumption at any major event
that
the President
has
designated
as
a Tailgate Event
without
the submission
of
the Alcohol
Use
Request Form . All other provisions
of
UWG
Policy 9.8
and
these procedures remain
in
effect. However, the following additional restrictions apply
to
alcohol consumption at Tailgate Events:
1. Consumption
is
restricted
to
designated tailgating areas and time periods only.
2. Alcoholic beverages are prohibited
on
public streets.
3.
Glass
containers are
not
allowed except
in
the original bottle.
4.
Opaque
cups
must
be
used
for
any beverages
that
are poured.
5. Drinking games (such
as
beer pong) are expressly prohibited.
6. Devices intended
to
accelerate the consumption
of
alcohol
(such
as
funnels) are prohibited.
c.
Fundraising & Ticketed Events
The
University shall
be
indemnified through Agreement
and
named
as
additional insured
for
fundraising
and
ticketed events
that
include alcohol service. University units should consider using
an
affiliated
organization
to
sponsor a fundraising, non-ticketed event.
d.
Social
Events
Organizers
that
desire
to
host a social event will either
be
required
to
contract
for
alcohol-pouring service
or:
1.
For University events -
be
assigned a Designated Responsible Employee.
2.
For third-party events - agree
to
be responsible and insure the event themselves. Organizers
shall provide
proof
of
insurance (host liquor liability) prior
to
the day
of
the event.
All provisions
of
UWG
Policy 9.8 and these procedures shall remain
in
effect.
D.
Enforcement
Unless
otherwise stated by law, each individual retains responsibility
for
his
or
her own actions at all times
regardless
of
his
or
her mental
or
physical state, even
if
altered by alcoholic beverages
or
other
drugs.
Persons
who violate applicable law may
be
subject
to
arrest
or
citation. University
of
West Georgia
UWG
PROCEDURE
NUMBER: 9.8.1, Permissible
Use
of
Alcohol
Authority:
UWG
POLICY
9.8 (Alcohol
Use
Policy)
Page 4
employees and students may also
be
referred
to
the
appropriate
UWG
authority
for
disciplinary sanctions
for
policy violations. Visitors who violate
the
law
or
University
of
West Georgia policies may also be required
to
leave
the
campus.
E.
Education, Counseling, and Treatment Resources
The University
of
West Georgia
is
strongly committed
to
supporting
the
rights
of
individuals who choose
not
to
drink, and
to
helping individuals
who
choose
to
drink
to
do
so
in a responsible manner. Educational
programs
for
students are presented each year by departments throughout
the
campus. Information about
counseling and
treatment
resources
for
University
of
West Georgia students and employees
is
available at
www.westga.edu/UWGCares.
Issued by the
Vice
President
of
Business
and
Finance,
the
1.lo
~a
y
of
:->ep:lemw
2016.
Sign
Previous
version
dated:
NIA
Reviewed by Chief Business Officer: [Signed]______________________________ Date: _________________________
Use Authorized Use DENIED
APPENDIX A
University of West Georgia Alcohol Request Form
[Third Parties will also complete a Facility Use Agreement]
The University of West Georgia recognizes the legality of alcohol use for individuals of appropriate age, but expects everyone to abide by
the expectations concerning alcohol outlined in UWG’s policy and procedures at www.westga.edu/policy. Before submitting this form,
you should review UWG 9.8, Permissible Use of Alcohol and its procedures. Please complete all sections, including required
signatures, before submitting this form to the Chief Business Officer at least ten (10) business days prior to your event. A copy of the
completed form must be available for inspection at all times at the site of the event. Completion of this form does not guarantee
authorization.
Organization
Name of sponsoring organization/department: ___________________________________________________________________
Name of organizer representative: __________________________________________________________________
Phone: ____________________ Email: ____________________________________ Date Submitted: ___________________
Event
Date of the event: ____________________ Location: ____________________________ Start/End time: _________________
Check one: Beer & Wine only: Full Bar: Proposed number of bar stations:
Will Students attend or have access to the Event? Yes: No:
Designated Responsible Employee must be at least 21 years of age
I have read the University’s Alcohol Use Policy (UWG Policy and Procedures 9.8) and agree to assume responsibility for strict
adherence to the appropriate laws and policies for serving alcoholic beverages.
Print name: _____________________________________ Student/Staff ID #: __________________________________
Signature: ______________________________________ Phone: _______________________ Date Signed: _______________
Check here if the Event is faculty/staff only, and access to alcohol will be self-service. Sign Sec. 1 below, and submit for approval.
SIGNATURES REQUIRED BELOW
Signatures confirm that the Organizer has discussed the Procedures for this event with necessary parties and that the Organizer
confirms that the arrangements comply with University Policy and State law.
A
ny outside vendor that provides alcohol must have on file a current pouring permit with Auxiliary Services and a completed
Facilities Use Agreement.
1. Faculty/Staff Advisorfor student organizations, Dean of Students; for Faculty, Department Chair
Print name: _____________________________________ Title: _____________________________________________
S
ignature: ______________________________________ Date: _____________________
__
2. Facilitythe director of the facility being used, or Auxiliary Services (Facility must contact Police and Risk Management of event)
Print name: _____________________________________ Title: ____________________________________________
Signature: ______________________________________ Date: _____________________
__
1