APPENDIX A – UWG Procedure 6.4.2
DISCLOSURE/REQUEST FOR APPROVAL TO ENGAGE IN EXTERNAL ACTIVITY
Instructions. Employees are encouraged to participate in professional activities (e.g. consulting, teaching,
speaking, etc.) that do not interfere with the regular and punctual discharge of official duties, keeping primary
professional loyalty, time, and energy for the University. The specific responsibilities and professional activities
that constitute an appropriate commitment will differ across Colleges/Schools and departments, but they
should be based on a general understanding between the employee and supervisor.
Pursuant to University and Board of Regents policies, a full time University employee must submit this
completed form to his/her supervisor before engaging in external activities.
Form Guidelines.
1. All employees must complete this form:
• at the time of hiring
• upon transfer to a new positon at UWG
• each year at the time of the employee’s performance evaluation
• when any information contained in a previous form needs to be changed or modified, when the
employee engages in a separate activity from the one previously reported
2. A form must be completed for each separate activity.
3. Not Required. A form is not required to be filed for activities undertaken by a faculty member employed
on an academic year contract for activities which begin after the end of spring semester and are
completed before the beginning of the succeeding fall semester, unless that faculty member is employed
to teach one or more courses at the University during that summer semester. Similarly, all employees
are not required to file this form for “Single-Occasion Activities” (activities involving only a few hours,
generally less than one work day, and not recurring on a regular basis or on an established schedule).
4. When an employee undertakes appropriate outside activity, the following conditions are expected to be
observed as part of the employee’s University obligations:
a. Follow established policies and process prior to engaging in any outside activity.
b. Engage only in outside activities that are not in conflict with the employee’s position, that reflect
positively on the department or academic unit and the University, and that do not compete directly
with previously with University needs.
c. Do not use your University position to actively promote outside activities.
d. Do not use University resources (space, equipment, personnel, or other University property) for
outside activities, except where explicit permission has been obtained and appropriate arrangements
for reimbursement have been established.
e. Be prepared to account for the actual amount of time devoted to outside activities and their
appropriateness.
[FORM to be COMPLETED – NEXT PAGE]
