Fillable Texas HOSA Leadership Development Institute August 1-4, 2021 (Texas HOSA)

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Texas HOSA Leadership Development Institute August 1-4, 2021 (Texas HOSA)

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TO:
FROM:
DATE:
HOSA, TA State Officers, Area Officers, Advisors, Area, State and Fall Conference Chairs, and
Board Members
Janet Villarreal, Executive Director
Kelly Cowan, Texas Officer Coordinator
May 10, 2021
SUBJECT: Updated Texas HOSA Leadership Development Institute
The following are expected to attend:
Dates:
August 1-4, 2021
August 1-4, 2021
• Fall, spring and state conference chairs August 1-3, 2021
• All area and state officers
• Officer advisors
• HOSA, TA Budget Committee
• HOSA, TA Board of Directors
August 1-4, 2021
August 2-
4, 2021
In Person Arrival and Departure Times:
• Area/State Officers and their Advisors: Arrive Sunday, August
1 by 12:00pm (lunch provided);
Depart Wednesday, August 4 by 11:00 am.
• Conference Chairs:
o Fall, Spring and State: Arrive Sunday, August 1 by 12:00pm (lunch provided); Depart
Tuesday, August 3 by 11:00am.
• HOSA, TA Budget Committee: Arrive Sunday, August 1 by 12:00pm (lunch provided); Depart
Wednesday, August 4 by 11:00am.
• Board Members: Arrive Monday, August 2 by 12:00pm (lunch provided); Depart Wednesday,
August 4 by 11:00 am.
Texas HOSA
Leadership Development Institute
August 1-4, 2021
Advisors, After surveying districts across Texas and reviewing the current registration status of
participants for the Leadership Development Institute, Texas HOSA will not be offering a virtual
option for the conference. Current registration shows the majority of participants have indicated
they will be attending in person. Because of this, Texas HOSA has decided not to incur the
additional cost of streaming the event. Please let us know if you have any questions.
The Texas Leadership Development Institute (LDI). The LDI meeting will be held On August 1-4, 2021 at:
Hyatt Hill Country
9800 Hyatt Resort Dr
San Antonio, TX 78251
(210) 647-1234
The purpose of this meeting is to enable the new student officers to plan their ensuing year. Officers will
participate in leadership training, conference planning, and formulate a program of work. There will also
be training for area, state and fall leadership conference chairs, where they will receive training regarding
the planning and organizing of their conferences. This year, a virtual option has been added to the
conference.
Registration:
Registration opens May 3, 2021 through https://apps.hosa.org/. The deadline for registration is
May 27, 2021. PLEASE DO NOT CALL THE HOTEL TO MAKE RESERVATIONS. Texas HOSA will
make all reservations for attendees.
Conference Fees
Conference fees are all inclusive. The conference fees include registration, LDI t-shirt, conference
materials, lodging and meals (for in-person attendance).
Officer Advisors, Officers, Board of Directors
Conference Chairs
$550.00/person
$450.00/person
If your school/district is not able to provide funding for the conference, financial assistance is available
from Texas HOSA. A letter must be submitted to janet.villarreal@texashosa.org detailing the assistance
requested (travel, lodging, meals) and for whom (names of participants and school). Letters must be
received by the registration deadline, May 27, 2021.
Texas HOSA will not provide single room accommodations under financial assistance.
Advisors/Conference Chairs will be expected to share a double occupancy room. All officers will
be roomed in double accommodations as appropriate. Single room accommodations will be the
responsibility of the school/district or individual participant.
Any schools/districts that will be providing funding must submit payment by July 1, 2021 to the address
below.
Self-parking at the hotel is complementary.
Valet parking is approximately $20.00 per day and will not be reimbursed by HOSA,T.A.
Make all checks payable to HOSA, TA.
No PO’s will be accepted. Send registration fees to:
Smith and Rives, PC
P.O. Box 640
Monahans, TX 79756
Please DO NOT make your checks payable to the Hyatt Hill Country.
To be turned in on site:
HOSA Code of Conduct Form (Officers only)
Medical Liability Form (all participants)
Water Activity Waiver Form (Officers only)
Advisor Code of Conduct (Advisors/Conference Chairs/BODs)
Officers: At least one laptop per area
Conference chairs and Board Members: laptop
What to bring /wear:
Appropriate casual attire to include shorts of appropriate length, khakis, jeans
HOSA t-shirts
Sturdy tennis shoes/socks
Cameras
Avoid flip flops and sandals
Officers HOSA uniform for pictures
Advisors, conference chairs and board of directors – business attire and casual wear
HOSA CODE OF CONDUCT
A good reputation enables members to take pride in their organization. HOSA members have an
excellent reputation. Your conduct at any HOSA function should make a positive contribution to the reputation that
has been established. HOSA Conference participants are AWARE THAT:
1. HOSA follows the UIL rules and regulations established for secondary high schools.
2. STUDENT behavior should at all times be a positive reflection of your school and Texas HOSA.
3. Student conduct is the responsibility of the student and their advisor.
4. STUDENTS will abide by the HOSA Conference Attire Policy at all business sessions, general sessions,
c
ompetitive events, and other conference activities. HOSA conference name badges shall be worn at all times
when participating in HOSA conference activities.
5. STUDENTS are expected to attend all general sessions and other scheduled conference activities. Please be
prompt and show respect to those in the audience and on stage.
6. STUDENTS shall keep their advisors informed of their activities and whereabouts at all times.
7. STUDENTS who disregard the rules will be subject to disciplinary action and will be sent home at their own
expense. Parents will be notified.
8. STUDENTS may not purchase, consume, or be under the influence of alcohol or drugs at any time. Smoking or
using tobacco products at a school-related or school-sanctioned activity on or off school property is prohibited
at any time.
9. STUDENTS are to report any incidents, injuries or illness to their local or state advisor immediately.
10. STUDENTS are expected to observe the designated curfew. (Curfew is defined as being quietly in your own
assigned room by the designated hour.)
11. The student and his/her parents will be expected to pay for any and all damages relating to student behavior
which resu
lts in loss or damage to property.
12. Students and/or parents will be responsible for any long distance phone calls, charges to the room, etc.
13. I have read the above Code of Conduct for HOSA Conferences and agree to abide by the rules.
I, , hereby grant Texas HOSA permission to make photographs, videotapes, broadcasts, and/or sound recordings,
separately or in combination, of me and permission to use the said photographs, videotapes, broadcasts, and/or sound recordings for educational
and promotional purposes on any delivery system.
Printed Nam
e of Parent / Guardian Parent / Guardian Signature Date
Printed Name of Student Student’s Signature Date
HOSA,
T
A
Advisor’s and Chaperone’s CODE OF ETHICS
HOSA ADVISORS AND CHAPERONES ARE EXPECTED TO:
1. Project a positive and professional image of Texas HOSA to all those with whom they
interact.
2. Promote HOSA as a positive student experience; therefore, will act as a positive role model for
students in dress, voice, attitude, actions, and demeanor.
3. Be accountable to and for their students in all HOSA-related activities.
4. Understand and follow established processes within the HOSA organization that protect the
rights of al
l members.
5. PERFORM all assigned duties. Failure of an advisor to perform their duties may result in their
chapter being disqualified from conference activities by the Board of Directors.
HOSA advisors ar
e proud of the standard of excellence they maintain for themselves and their students.
Attendance at any HOSA function implies acceptance and practice of these standards.
I have read the
above
Code of
Ethics
for
HOSA Advisors/Chaperones
and
agree
to
accept
and
practice these
standards.
Signature Chapter number Date
Please check one
Advisor Chaperone
********************************************************************************
Plan of Action: For failure to follow the Advisor/Chaperones Code of Ethics.
Conference with the Board of Directors.
Consequences to be determined by the Board of Directors, up to notification sent
to the appropriate administrators.
I, , hereby grant Texas HOSA permission to make photographs,
videotapes, broadcasts, and/or sound recording, separately or in combination, of me
a
n
d permission to use the said photographs, videotapes, broadcasts, and /or sound
recordings for educational and promotional purposes on any delivery system
Advisor Signature/Date
MEDICAL LIABILITY RELEASE FORM
DIRECTIONS: Due to legal restrictions, it is necessary that all delegates, Chaperons, guest and HOSA advisors
complete this form as a prerequisite for eligibility to attend any HOSA Leadership Conference. The HOSA
chapter advisor should keep the original copy for Area and State Conferences. For National Conference, the
original forms are sent to the State Advisor who forwards them to National HOSA.
PLEASE TYPE OR PRINT ALL INFORMATION
Delegate’s
N
am
e:
P
a
ren
t
/Gu
a
r
d
i
a
n
’
s
Name:
Home Add
r
e
ss:
P
a
ren
t
/Gu
ard
i
a
n
T
e
l
ep
hone:
Hom
e:
W
o
rk:
D
e
l
egate
’s
Ph
ys
ici
a
n:
Ph
o
n
e
Nu
mbe
r:
Physician’s Address:
Alte
rn
ate Co
n
ta
ct:
Tel
ep
hon
e
Nu
mb
er:
Hom
e:
Work: __________________________________
Local Advisor:
School
N
am
e:
Student is covered by group or medical insurance? Ye
s
No__________
If yes, complete the following information:
Name of
insur
ed
:
Insurance Company: Group #:
P
o
li
cy#
:
Pl
ea
s
e completely describe any medical condition which may recur or be a factor in medical treatment:
a. Allegry:_______________________________________________________________________________
b. Physical Handicap:_____________________________________________________________________
c. Convulsions:___________________________________________________________________________
d. Medicine Reactions:_____________________________________________________________________
e. Blackouts:_____________________________________________________________________________
f. Disease of any kind:____________________________________________________________________
g. Heart or Lung problems:________________________________________________________________
h. Other(be specific):______________________________________________________________________
If currently taking medication, please provide the following information:
*
N
ame of med
ic
at
ion:
*
Prescri
b
in
g
Ph
ys
ici
a
n
a
n
d
Ph
o
n
e
Nu
mbe
r:
LIABILITY RELEASE: I certify that the information described above is accurate and complete to the best of
my knowledge. I understand that each individual is responsible for his/her own insurance coverage during
this trip. I hereby release the National HOSA Board of Directors, the National Staff, State and Local HOSA
Associations, and any designated individual in charge of the HOSA group or specific activity from any legal or
financial responsibility with respect to my personal or my student/child’s participation in or contact with any
known el
ement associated with an activity including competitive events.
PARENT/GUARDIAN: Please check one of the following and sign your name.
I give my permission for immediate medical treatment as required in the judgment of the
attending p
h
y
sician.
Notify me and/or any persons listed above as soon as possible.
I do not give permission for medical treatment until I have been contacted.
Parent/Guardian’s Signature
D
ate
(The
above
line must be
signed
by the
parent
or legal
guardian, regardless
of
applicant’s
age with the
exception of
post-secondary
applicants.)
D
e
l
egate
’s
Sign
at
ure
D
ate
Name: _________________________________ School: ____________________
HOSA, TA WATER ACTIVITIES
Student Liability Waiver Form
To be completed for every student delegate registered for the HOSA, TA Leadership Development Institute (LDI),
held at the Hyatt Hill Country Resort, August 1-4, 2021.
Parent(s) or legal guardian(s) of students participating in water activities during HOSA, TA LDI must read and sign
this document and return the completed form upon on-site registration at the Leadership Development Institute.
Your signature below indicates that you understand and agree to the terms of this waiver. If this has not been
received at time of on-site registration, your son/daughter will not be allowed to participate in any water activities
offered at the Hyatt Hill Country Resort.
In consideration of any and all privileges made available to my son/daughter, __________________________,
(print son/daughter’s name)
by the Hyatt Hill Country Resort and HOSA, TA, I agree to assume all risks associated with participation in any form
of recreational water activity during the conference. I acknowledge that use of the resort water recreational
facilities is done at the participants own risk, and a life guard will not be on duty. I hold the Hyatt Hill Country
Resort, HOSA, TA and the officers, employees, and agents of each of these organizations, harmless against all
liability and civil litigation in connection with this activity, regardless of cause. I understand the contents of this
Liability Waiver form and agree to see that my son/daughter adheres to the facility’s rules regarding use of the
water recreational facilities.
Parent or guardian name (print):
__________________________________________________________________________________________
Parent or guardian signature: ____________________________________________Date _________________
COVID -19 Acknowledgment and Personal Responsibility Policy
There is no higher priority of Texas HOSA than the health, safety and well-being of our members, staff, volunteers
and community partners. As we closely monitor the COVID-19 pandemic, we continue to make decisions with this
in mind. As part of theTexas HOSA community we all have a responsibility to help protect each other.
According to the CDC, COVID-19 is primarily spread from person to person through respiratory droplets produced
when coughing, sneezing or heavy breathing. Transmission is slowed by wearing a cloth face covering and/or
maintaining a distance of at least 6 feet between people. In compliance with current CDC recommendations, local
mandates and/or statewide protocol, all attendees of in person activities, meetings, conferences, gatherings and
competitions sponsored by Texas HOSA or when representing Texas HOSA at public or school-based activities are
asked to adhere to the following recommended guidelines:
• Seek medical attention, self-isolate and do not attend events if you are experiencing any of the
following COVID-19 symptoms:
▪ Fever (defined as a temperature greater than 100.4)
▪ Shortness of breath
▪ New loss of taste of smell
▪ Chills, muscle pain or sore throat
▪ New or worsened cough
▪ Nausea, vomiting diarrhea
▪ Runny nose or congestion
• Wear a cloth face covering at all times when in public areas.
• Be mindful of social distancing. Maintain a space of 6 feet between yourself and others if able. •
Wash your hands with soap regularly and frequently. If soap and water is not accessible, use hand
sanitizer
• Practice proper cough and sneeze etiquette.
• If you have been in close contact with someone known to have COVID-19, self-isolate for 14 days. •
Disinfect surfaces throughout the day that are touched regularly.
Attached is the Hyatt Hill Country's policy for Safety and Cleanliness. In addition, Texas HOSA will be providing
the following additional measures:
• Masks and hand sanitizer will be available for use as per current CDC recommendations
• Lodging accomodations will be no more than 2 persons to a room
• Meeting space for events and meals will be set to provide social distancing
However, Texas HOSA cannot guarantee that members and attendees will not be exposed or infected. Participants
acknowledge the highly contagious nature of COVID-19 and voluntarily assume the risk and responsibility for
exposure and infection.
I have read and understood Texas HOSA Acknowledgment and Personal Responsibility Policy and agree to adhere
to the guidelines set forth. I understand that this policy may be updated in accordance with changing CDC
and local guidelines and will be updated accordingly.
_________________________________________________ ________________________________ Signature
Date
I hope you, your family and
loved ones are staying healthy
and well.
Our priority for welcoming
guests, customers, and
colleagues back is doing it
with yoursafety andwellbeing
in mind.
Mark Hoplamazian
President and Chief
Executive Oicer
Hyatt Hotels Corporation
Cleanliness
accreditation at
all hotels
Our purpose at Hyatt—to care for people so they can be their best—is guiding
our decisions as we support you and your time with us.
Hyatt's Global Care & Cleanliness Commitment builds on our existing rigorous
safety and cleanliness protocols and includes:
Working group of
trusted medical
and industry
advisors
Dedicated Hygiene
& Wellbeing Leader
at each hotel
IMPLEMENTACCREDIT
CONSULT
SAFETY FIRST, WELLBEING ALWAYS
GLOBAL CARE &
CLEANLINESS COMMITMENT
*Use varies by hotel
Colleague wellness
and temperature
checks, according
to local guidance
Enhanced food
safety protocols
Colleagues required to wear
personal protection equipment
in all areas of hotel
Increased frequency
of sanitizing public
spaces with
electrostatic sprayers*
Guests strongly encouraged
to wear personal protective
equipment in all public areas
Spacing measures
and signage
Capacity
guidelines
at elevators
and all
public
spaces
Sanitizer stations
prominently placed
throughout hotel
Removal of certain
high-touch items
from guestrooms
Plexiglass partitions at
high engagement areas*
Rigorous cleaning
with hospital-grade
disinfectants
Enhanced amenities including
Exhale on Demand on guestroom
TVs, fitness equipment and spa
kits delivered to your room*
Additional measures are being taken in an effort to ensure the peace of mind and safety of you and our colleagues.*
CLEANLINESS AND SAFETY:
CARING FOR OUR GUESTS AND COLLEAGUES
LESS CONTACT, MORE CARE
New and enhanced digital amenities in the World of Hyatt app can put you in control of how you connect with us.*
WELLBEING WHERE YOU ARE
Our commitment also focuses on a more holistic sense of wellbeing including digital experiences designed to help you
feel, fuel and function from the comfort and convenience of your guestroom, home or transit in-between.
Virtually connect with Hyatt
colleagues until we can be
together again.
hyatt.com/together
Workout in-room with
Exhale on Demand
Curated
meditations
from Headspace
in the World of
Hyatt app
In-room
Chromecast
Food and
beverage
mobile
ordering
Request items
to your room
Contactless
check-in,
checkout and
hotel stay bill
Mobile Entry
*Availability varies by hotel.
Safety and cleanliness procedures implemented at each hotel may be adjusted in consideration of local practices, government requirements and guidance, and the situation where the hotel is
located. World of Hyatt app digital amenities are available at participating hotels. Hyatt®, World of Hyatt®, and related marks are trademarks of Hyatt Corporation or its affiliates.
© 2020 Hyatt Corporation. All rights reserved.
hyatt.com/care-and-cleanliness
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Texas HOSA Leadership Development Institute August 1-4, 2021 (Texas HOSA)

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Completed 13 May 2021

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