Fillable Texas Hosa Advisor Handbook Section E

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Texas Hosa Advisor Handbook Section E

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Secondary/Post‐SecondaryOfficerHandbook
SectionE
This section contains:
HOSA, TA Levels of Office
Duties of Officers
Becoming a HOSA, TA Officer
Nominating Committee Process
Election/Business Session
Resume Guidelines
Interviewing Pointers
Delivering an Effective Speech
HOSA, TA Leadership Timeline
Candidate Rating Sheets
Area Officer Coordinator
HOSA, TA Officer Application
Revised
2016
REVISEDJULY2016 E‐2
HOSA,TALevelsofOffice:
AreaOfficers:
Represent the geographical region of the state of Texas in which they reside and are members
in good standing at the local, state and national levels.
The Area Officers of HOSA, TA shall consist of:
President
Vice president
Secretary
Historian
Reporter
StateOfficers:
Represent the state of Texas, serving as the Executive Council, and are members in good
standing at the local, state and national levels.
The State Officers of HOSA, TA shall consist of:
President
Secondary vice-president
Post- secondary/collegiate vice president
Secretary
Historian
Reporter
InformationforNationalOfficerCandidates:
Candidates must have served as an state officer
National officer candidates must obtain the national application from the Texas Officer
Coordinator
National application must be completed and mailed to the Executive Director/ State Advisor by
the deadline stated.
Applications not postmarked by deadline will not be accepted
Executive Director/State advisor will submit application to national HOSA by the deadline
EachTexasHOSAchapte
r
may submit a maximum of:
•
Two (2) area officer candidates (secondary only)
•
One (1) state officer candidate
•
Two (2) national officer candidates (1 secondary and 1 Post-Secondary)
REVISEDJULY2016 E‐3
DutiesofAreaOfficers(SecondaryOfficersOnly)
President:
•
Serve as a representative for HOSA, TA as well as the area executive council
•
Serve as the presiding officer of all HOSA, TA Area meetings and functions
•
Develop an annual area program of work
•
Work to ensure the goals of HOSA, TA are accomplished
VicePresident:
•
Preside in the absence of the president and assume duties, if necessary
•
Serve as the Credentialing Committee chairman for area officer candidates
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
Secretary:
•
Record official minutes of meetings of the area executive council
•
Record attendance for each meeting
•
Submit official minutes to the State Secretary
•
Send correspondence as directed by the president
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
Historian:
•
Collect digital pictures from all active HOSA chapters in the area
•
Plan and develop a multimedia show for area conference
•
Submit a picture album of all area conferences to the State Historian
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
Reporter:
•
Work to ensure the accomplishment of the goals of HOSA, TA
•
Serve in any capacity as directed by the president
•
Submit a newsletter of each conference to the State Reporter
•
Maintain, update, and monitor social media related to HOSA
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
REVISEDJULY2016 E‐4
DutiesofStateOfficers
President:
•
Serve as the presiding officer of all HOSA, TA state meetings and functions
•
Serve as a voting member of the HOSA, TA board of directors
•
Develop an annual state program of work
•
Work to ensure the goals of HOSA, TA are accomplished
SecondaryVicePresident:
•
Preside in the absence of the president and assume duties, if necessary
•
Serve as a voting member of the HOSA, TA board of directors
•
Serve as chairman of the Credential Committee for officer state candidates
•
Work to ensure the goals of HOSA, TA are accomplished
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
Postsecondary/CollegiateVicePresident:
•
Serve as representative for the postsecondary/collegiate division, HOSA, TA
•
Serve as a voting member of the HOSA, TA board of directors
•
Work with the postsecondary/collegiate advisor to accomplish goals
•
Work to ensure the goals of HOSA, TA are accomplished
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
Secretary:
•
Record official minutes of meetings of the state executive council
•
Record attendance for each meeting
•
Send correspondence as directed by the president
•
Maintain and compile the Area minutes submitted
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
Historian:
•
Collect digital pictures from active HOSA members and chapters
•
Plan and develop a multimedia show for state conference
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
Reporter:
•
Complete E-Magazine articles for web posting
•
Maintain, update, and monitor Social Media related to HOSA
•
Work to ensure the accomplishment of the goals of HOSA, TA
•
Serve in any capacity as directed by the president
•
Work to ensure the goals of HOSA, TA are accomplished
REVISEDJULY2016 E‐5
THEPROCESSOFBECOMINGAHOSA,TAOFFICER:
QUALIFYINGCRITERIAFOROFFICERCANDIDATES
Active secondary & post-secondary/collegiate HOSA members with at least 1 year prior
membership in HOSA are eligible to seek office. Candidates MUST be currently classified as
a high school sophomore or junior health science student (secondary) or have at least one
year remaining prior to graduation (post-secondary). If elected, secondary officers must
maintain enrollment as a health science student.
Officer candidates must have the sponsorship of the school administration and local HOSA
advisor when seeking and while holding office.
HOSA, TA officers are important student ambassadors, leaders, and role models for HOSA
members. Members choosing to seek office must meet the qualifying requirements for holding
office as set forth in the HOSA Bylaws.
1. Online Texas HOSA Officer Exam: Secondary candidates seeking to hold an Area or
State office shall be required to take the online Texas HOSA Officer Examination during
the testing window of the Area Spring Leadership Conferences. The qualifying scores of
these examinations are determined by the President of HOSA, TA Board of Directors,
Texas HOSA State Advisor, and Texas Officer Coordinator. Candidates must be current
members of HOSA in good standing.
Post-secondary candidates will NOT test online during the testing window of the Area
Spring Leadership Conferences. Post-secondary candidates will take the State Officer
Exam, along with the endorsed secondary state candidates, on site, at the annual State
Leadership Conference.
The Texas Officer Candidate Examination questions will consist of:
60% HOSA
40% Parliamentary Procedure
The questions will be taken from the current editions of the following references:
Roberts Rules of Order Newly Revised
HOSA/HOSA, TA Bylaws (http://texashosa.org )
National HOSA/HOSA, Inc. Bylaws (http://www.hosa.org)
National HOSA website (http://www.hosa.org)
HOSA, TA website (http://texashosa.org )
HOSA, TA Student Handbook (current edition, http://texashosa.org )
National HOSA Handbook, Section A (http://www.hosa.org)
National HOSA Policy and Procedure Manual (http://www.hosa.org)
Texas HOSA Policy and Procedure Manual (http://texashosa.org )
REVISEDJULY2016 E‐6
2. HOSA, TA Officer Application:
Each candidate shall submit the required original documents of the Texas HOSA
Officer Application Packet to the address listed in the Conference Memo.
Applications must be postmarked before the registration deadline of the annual Area,
State and/or National Conference.
The National Officer packet may be obtained from the Texas Officer Coordinator after
candidates have received endorsement from the area and state Voting Delegates.
The words “Area Officer Application”, “State Officer Application” or “National
Officer Application” must be written on the envelope, along with the appropriate
Area number for Area Applications.
NO LATE APPLICATIONS WILL BE ACCEPTED.
The Application Packet shall include:
Secondary Candidates:
a. HOSA, TA Officer Candidate Application
b. Student/Parent Affidavit
c. Secondary Student Officer Advisor Affidavit
d. Secondary Administrator Affidavit
e. YouTube video link submission (see pg. E-8)
f. Resume following given format (see pg. E-12)
g. Two letters of endorsement
o One that can serve as a character reference
o One that can speak for the candidates overall professional credentials
h. Current transcript to include a detailed grade report.
i. HOSA, TA Travel Policy
j. HOSA, TA Officer Agreement
NOTE: SECONDARY OFFICER CANDIDATES ENDORSED FOR STATE OFFICE AT
THE AREA SPRING LEADERSHIP CONFERENCE, MUST RESUBMIT THEIR
OFFICER APPLICATION PACKET BY THE STATE CONFERENCE DEADLINE.
Post-Secondary Candidates:
a. HOSA, TA Officer Candidate Application
b. Post-Secondary Student Officer Advisor Affidavit
c. Post-secondary Administrator Affidavit
d. YouTube video link submission(see pg. E-8)
e. Resume following given format (see pg. E-12)
f. Two letters of endorsement
o One that can serve as a character reference
o One that can speak for the candidates overall professional credentials
g. Current transcript
h. HOSA, TA Travel Policy
i. HOSA, TA Officer Agreement
REVISEDJULY2016 E‐7
3. Conference registration is required. All secondary officer candidates must be
registered as an officer candidate for the Area Conference. If endorsed as a state
candidate at the Area Conference, it will then be necessary for those candidates to
register as an officer candidate for the State Conference.
All post-secondary officer candidates must be registered as an officer candidate for the
State Leadership Conference.
4. Nominating Committee Interview: All officer candidates will participate in an interview
with the Nominating Committee to seek nomination or endorsement from the committee.
REVISEDJULY2016 E‐8
YouTubeVideoInstructions
Tell us about yourself! You have two minutes via YouTube video to introduce yourself, tell your
HOSA story and why you want to be a Texas HOSA Officer! The YouTube video may be taped
at a location of your choosing and must include only you speaking. Use the two minutes
however you wish to introduce yourself to the Texas HOSA Membership and Nominating
Committee. .
Applicants may receive instruction in taping, editing and post-production from an outside source,
however, the work should be directed by the applicant. The video will be best viewed if it is
filmed horizontally; audio clear and recorded at a high quality volume.
This should not be a campaign speech nor mention the officer position you are seeking! This is
a chance for the Texas HOSA Membership and Nominating Committee to get to know you as
one of its applicants. Your video may be used during the Opening Ceremony of the Area Spring
Leadership Conference or during one of the General Sessions of the State Leadership
Conference.
Please submit your YouTube video link to hosaofficercoordinator@gmail.com by the
appropriate conference registration deadline!
REVISEDJULY2016 E‐9
NominatingCommitteeProcessfor
Area,StateandNationalCandidates
1. The nominating committee at each Area Spring Leadership Conference shall be
composed of the Area Executive Council (current elected area officers), a representative
from the HOSA, TA Board of Directors and the Texas Officer Coordinator.
The nominating committee for the State Leadership Conference will be composed of
the State Executive Council (current state officers), a representative from the HOSA, TA
Board of Directors, and the Texas Officer Coordinator.
If special circumstances exist for additional committee members, approval must be
granted by the HOSA, TA Board of Directors.
2. Conference Nominations:
Area candidates must be nominated at their own area conference to be slated
by the nominating committee.
State candidates must be nominated at their own area conference to be
endorsed, and nominated again at the state conference to be s l a ted.
Post-secondary candidates are to be nominated at the state conference.
Nomination at the area conference is not required for post-secondary candidates.
National candidates must be nominated at their own area conference and state
conference to be endorsed.
3. The Secondary Vice-President shall serve as the nominating committee chair. A
member of the HOSA, TA Board of Directors and the Texas Officer Coordinator will
observe the interview process of candidates for fairness and equity.
The Area Officer Coordinator will facilitate in the holding room during the interview
process at the Spring Leadership Conferences. A HOSA advisor will facilitate the holding
room at the State Leadership Conference.
4. The interview process of the nominating committee will be no longer than 10 minutes and
shall be timed. Interview times will be published in the conference agenda.
5. The nominating committee will ask the same questions to each candidate. (Please refer
to “Interview Pointers” for questioning procedures pgs. E 13-14)
6. In the event a current officer is seeking an office, he/she will not be able to serve
on the Nominating Committee.
REVISEDJULY2016 E‐10
7. Candidates must:
Have a one minute speech prepared for the Nominating Committee based on
the current year’s national theme.
8. The Nominating Committee shall base their recommended slate of officers on the before
mentioned Qualifying Criteria for holding a HOSA, TA office.
9. The Nominating Committee may choose to move a candidate to a higher or lower level of
office than was requested by the candidate in the HOSA, TA Officer Application. In
addition, the Nominating Committee has the discretion to slate a candidate for an officer
position other than the one they are seeking. The Texas Officer Coordinator is required
to seek approval from the student’s advisor before moving a student to an office other
than the one they are seeking.
10. The Nominating Committee Chair may choose to post at a designated location, or
announce the slate of officers to all candidates once all interviews have been conducted.
11. Officer candidates and all elected officers are to follow the Texas HOSA Officer uniform
policy (see below) or wear the Official HOSA Uniform from Awards Unlimited during the
nominating process, when conducting HOSA business, and during all general and
business sessions.
Texas HOSA Officer Uniform Policy:
Tailored navy blazer with emblem affixed over the heart.
Shirt/blouse for females (white tailored or short-sleeve white jewel neck
shell)
Shirt for males—white closed-neck, man-tailored dress shirt, suitable for
use with a tie
Accent for female members – maroon HOSA scarf or tie is optional but not
required
Accent for male officers – maroon long tie
Matching navy slacks for males and matching navy slacks or skirts for
females
Closed-toe blue or black shoes (hose optional)
12. No campaign materials will be allowed.
REVISEDJULY2016 E‐11
HOSA,TAOfficerElectionProcess
BusinessSession
1. Following receiving the nomination and being slated for an officer position, candidates will
attend the Business Session to complete the election process.
2. The Nominating Committee Chair will introduce the slate of officers to the assembly.
3. Candidates who are slated must give a 1-3 minute speech during the conference
business session. (see pg. E-15)
4. Fishbowl Questions: Following the candidate’s speech, each candidate will select 2
questions at random and choose one question to which he/she will respond. The candidate
will then be given a 30 second response time after the question has been read by the
Reporter to the Voting Delegates.
5. Those candidates for office who meet the qualifications and have been endorsed by the
Area/State Executive Council shall be elected by ballot by a majority vote of the Voting
Delegate Assembly.
6. In the event no candidate for an office receives a majority of the votes cast, there shall be a
runoff ballot between the two candidates receiving the largest number of votes for that office.
7. The voting delegates elect area (secondary only) and state officers and national officer
candidates during the area and state conferences. Newly elected area officers (secondary
only) begin their duties at installation and complete their year at the conclusion of their
area conference. Newly elected state officers begin their duties after installation, during the
closing session of the state conference, and complete their duties at the end of the state
conference the following year after the installation of the new officers.
8. Students elected to any HOSA, TA secondary office who will graduate prior to the end of the
term of office must forfeit their office.
9. HOSA, TA reserves the right to remove an officer from office if he/she is found to commit
academic dishonesty or failure to uphold a positive reflection of one’s position in anyways.
REVISEDJULY2016 E‐12
RésuméGuidelines
Paper Size: 8½ x 11 Format
Type of Paper: Plain white paper only with black type (typewriter or computer generated)
Resumes with the use of color paper, color pictures or color type will NOT accepted.
What MUST Be Included on Your Resume [In any order]:
•
Your full name, school, state and current grade level. [Do not use home address or phone
numbers]
•
HOSA Achievements: i.e. Offices Held [Local, State and National]
•
Number of Years You Have Been in HOSA
•
Other Achievements: i.e. Honors, Awards, and Offices Held in Other Organizations
•
Summary Statement explaining: “Why You Want to Be A HOSA Area/ State Officer”
Your one-page resume must include the above information but is not limited to only those
topics. It is acceptable but not required to use a photo, but the photo also must be black
and white.
The resume must be in a professional business format (not in a campaign flyer format).
Any Resume not in compliance with the above guidelines will not be accepted.
REVISEDJULY2016 E‐13
InterviewPointers
1. To assure fairness and consistency, each candidate at area/state will be asked the same
questions. The Texas Officer Coordinator shall decide which questions will be asked during
the interview. Credentialing officers may select one or more questions from each category,
followed by 4-5 questions from the mandatory questions:
•
HOSA Related
•
Leadership
•
Health Science Related
•
Parliamentary Procedure
•
Personal Activities
2. The interview questions will be from the following categories:
•
HOSA Related
•
The following sources may be helpful in preparation: http://www.texashosa.org;
http://www.hosa.org; HOSA, TA Student Handbook
•
Example questions:
•
What do you feel is the most important statement in the HOSA Creed?
Why?
•
If someone at school asked you “What is HOSA?” how would you
respond?
•
What were the six founding charter states in national HOSA?
•
Leadership
•
Think about the leadership experiences and skills you have developed through
your HOSA career and otherwise.
•
Example questions:
•
What leadership qualities promote success?
•
What motivated you to run for office?
•
What do you plan to contribute or accomplish if elected to serve?
•
Health Science Related
•
Reflect on your health science classes and experiences you have had.
•
Example questions:
•
What are your career goals? How will you achieve these goals?
•
What have you enjoyed studying the most in health science? Why?
•
What experiences have you had because of your health science courses?
•
Parliamentary Procedure
•
The following source may be helpful in preparation Robert’s Rule’s of Order,
Newly Revised
•
Example questions:
•
What is the official reference for parliamentary procedure?
•
What are the two types of committees?
•
What does the term “germane” mean?
REVISEDJULY2016 E‐14
•
Personal
•
Answers to question in this category will help the credentialing committee
understand the personality and an in-depth understanding of the candidate.
•
Example questions:
•
What activity has been the greatest challenge for you? Why?
•
What is the personal achievement of which you are most proud?
•
Describe a time when you had a disagreement with a superior, and what
you did to fix the problem.
•
Mandatory Questions
•
The following questions WILL be asked:
1. What office do you feel you are best suited for? Why?
2. What are the duties of the office that you would like to run for?
3. Briefly list the leadership training and officer activities that officers are
required to attend.
4. Other than health science, what is your favorite subject in school?
5. Tell us about your hobbies.
6. Are you willing to accept any officer position for which this committee feels
you are best suited?
7. Do you have any questions for the nominating committee?
3. State Officer Candidate Questions
•
There will be 3 situational questions asked to the state officer candidates in
addition to the previous interview questions. Answers to these questions will
provide an insight on the ability of the candidate to fulfill a position in the state
office.
•
Example questions:
You have been hired for your first job. At the time of hire, your employer
said that you could have time off for the state conference. When the
March schedule is posted, you realize that you are scheduled to work
during the conference. What do you do?
Your grades are falling and your advisor is refusing to allow you to
participate in any further HOSA activities until your grades improve. You
are scheduled to speak to a new HOSA chapter on the benefits of HOSA.
What will you do?
You have 2 minutes on a national television network. What would you say
about HOSA?
E-15
RevisedJuly2016
DeliveringanEffectiveSpeech
1. Campaign speeches should display the candidate’s qualifications for office as well as their
platform. The candidate’s platform should include goals, ideas and initiatives that will promote
the mission of HOSA, TA.
2. Great campaign speeches reflect a thorough understanding of the purpose of HOSA, TA.
Think of an appropriate theme, slogan, or acronym that helps voting delegates remember you!
Campaign speeches provide the opportunity for a candidate to inspire delegates to action and
win votes. Be creative!
3. Start early to prepare. 90% of successful speaking is determined by how well you have
thought through what you are going to say.
4. Make an outline that includes:
a. Introduction – start with something strong and relevant to get their attention (story,
quote, fact)
b. Body – include what is important to your audience and how you can serve their needs
as well as your credentials
c. Conclusion – summarize/reinforce the central theme and end with a clincher statement
5. Practice in front of the mirror, friends, parents, and the class. Effective speeches should
never be read. Use note cards only for key points to keep you on task.
6. Deliver with purpose and power! The presentation is more important than the words spoken.
First impressions are powerful, so dress appropriately and walk with crisp precision. Use
good eye contact, posture and hand gestures. Speak with conviction and enthusiasm. Vary
the tone of your voice, rate and volume. Speak clearly, enunciate and smile!
7. Stay relaxed! Manage nervousness by taking deep breaths prior to the speech, pause and
smile at the audience before speaking, and limit caffeine prior to speaking.
8. Contact a current officer! The best resource in preparing for the credentialing process is to
talk with a current HOSA, TA officer. They have a wealth of knowledge and experience to
share!
E-16
RevisedJuly2016
HOSA,TAOFFICERFUNCTIONS
Serving as an officer is a twelve-month commitment to HOSA, TA. It is essential that
members desiring to serve as an officer be able and willing to commit the time to
fulfill all the duties and responsibilities of a Texas HOSA officer. HOSA, TA has
wonderful leadership development opportunities for members elected to serve as an
area or state officer. Leadership training includes:
June:
HOSANationalLeadershipConference
State Officers – attendance optional, Area Officers – attendance
optional
Purpose: Up to a five day conference where State Officers serve as
voting delegates, attend the leadership academy for State Officers,
plan and organize the Texas meeting, and work with the Texas State
Advisor and Texas Officer Coordinator on duties as assigned.
Area Officers may serve as voting delegates if additional delegates
are needed to fill delegate positions. In addition, leadership training
sessions are available for Area Officers to attend.
All officers are accompanied by their school’s HOSA Advisor or district
approved chaperone for the duration of the conference.
July: HealthScienceProfessionalDevelopmentConference
State Officers – attendance required
Area Officers at invitation of the Texas Officer Coordinator –
attendance optional
Purpose: Three to four day conference to promote HOSA as a CTSO
to teachers and administrators, to facilitate conference presenters,
speak to new Health Science teachers on the importance of
incorporating HOSA into the classroom.
All officers are accompanied by their school’s HOSA Advisor or district
approved chaperone for the duration of the conference.
August: TexasHOSALeadershipDevelopmentInstitute
Area and State Officers – attendance required
Purpose: Three day conference to plan the officer team’s Annual
Program of Work which includes teambuilding, conference planning,
and leadership training.
Officers are accompanied by their school’s HOSA Advisors to work
with the following individuals to establish their Annual Program of
E-17
RevisedJuly2016
Work
o Area Conference Chairs for the Fall and Spring Leadership
Conferences
o Area Officer Coordinator
o Texas Officer Coordinator
o Leadership Trainer
o HOSA, TA Board of Directors
September – November: HOSA,TAAreaFallLeadershipConference
Area and State Officers participate in their own
Area Fall Leadership Conference – attendance
required
Purpose: One day conference planned and
facilitated by the Area Officer team for the members
of their Area. Conference content includes but is not
limited to leadership development, announcing the
Area’s Annual Program of Work, professional
networking, community service, and work-place
readiness skills.
Officers are accompanied by their school’s HOSA
Advisor to all officer functions and are under the
direction of the Area Officer Coordinator for
conference assignments.
Approval for overnight lodging for officers and
advisors for fall leadership conferences at least 50
miles from their home district may be approved, as
appropriate.
WashingtonLeadershipAcademy
State Officers – attendance required
Purpose: Three day State Officer leadership
conference emphasizing teambuilding, public
relations, networking with health professionals and
the promotion of HOSA to members of Congress.
Officers are accompanied by their school’s HOSA
E-18
RevisedJuly2016
Advisor to all officer functions and are under the
direction of the Texas Officer Coordinator for
conference assignments.
StateConferencePlanningMeeting
State Officer Team – attendance required
Purpose: Two day meeting with the State
Leadership Conference Chair, State HOSA Advisor,
Texas Officer Coordinator, and the conference
production company for the purpose of planning the
events of the State Leadership Conference.
Officers are accompanied by their school’s HOSA
Advisor to all officer functions and are under the
direction of the Texas Officer Coordinator for the
purpose of the meeting.
January – March: AreaSpringLeadershipConference
Area and State Officers attend the Spring
Leadership Conference of their Area –
attendance required
Purpose: Two day conference for the purpose of
providing leadership opportunities through
participation in the HOSA competitive events
program and the election process of HOSA officers.
Current area officers will conduct all general
sessions, serve on the Nominating Committee, and
the conduct the Voting Delegate Business Meeting.
Officers are accompanied by their school’s HOSA
Advisor to all officer functions and are under the
direction of the Area Officer Coordinator for
conference assignments.
E-19
RevisedJuly2016
March – April: StateLeadershipConference
Area Officers – optional but attendance is
strongly recommended.
Purpose: Area Officer Leadership Academy
– The first in a series of Leadership
Development opportunities only for Area
Officers. Academy includes 2 days of
training sessions and includes experiential
opportunities.
State Officers – attendance required
Purpose: Four day conference for the
purpose of providing leadership opportunities
to members in Texas, conduct all general
sessions, serve on the Nominating
Committee and conduct the Voting Delegate
Business Meeting.
Officers are accompanied by their school’s HOSA
Advisor to all officer functions and are under the
direction of the Texas Officer Coordinator for
conference assignments.
Other Events: HOSA,TABoardofDirectorsMeetings
State President, State Secondary Vice-
President, State Post-Secondary Vice-
President
Purpose: To represent the student membership
in establishing policies and procedures for the
structure and operation of HOSA, TA.
Officers are accompanied by their school’s HOSA
Advisor to the location of the meeting.
A minimum of 3 Board of Director’s meetings will
be held with any additional meetings deemed
necessary by the Board President.
E-20
RevisedJuly2016
HOSA,TA
OFFICERCANDIDATERATINGSHEET
Officer Candidate Name Area
Office Seeking
Date
Please use the following scale to rate the candidate’s interview:
1.
PROFESSIONAL IMAGE
Excellent Good Fair Poor
Proper greeting - introduction and
closing
Was the candidate well-groomed
and dressed appropriately?
Did the candidate have good
posture and poise?
2.
ATTITUDE
Excellent Good Fair Poor
Did the candidate show
enthusiasm during the interview?
Did the candidate display an
eagerness to serve?
Is the candidate committed to
attend all officer functions?
3.
CONTENT
Excellent Good Fair Poor
Did the candidate understand and
answer the questions
appropriately?
Did the candidate explain
relevant experience?
Did the candidate display
knowledge of HOSA?
4.
DELIVERY
Excellent Good Fair Poor
Did the candidate have good
voice quality?
Did the candidate maintain good
eye contact?
Did the candidate have good
diction and grammar?
E-21
RevisedJuly2016
NominatingCommitteeInterview
OfficerCandidate:______________________Interviewer:____________________
Question1
_______________________________________________________________________________
_______________________________________________________________________________
Question2
_______________________________________________________________________________
_______________________________________________________________________________
Question3
_______________________________________________________________________________
_______________________________________________________________________________
Question4
_______________________________________________________________________________
_______________________________________________________________________________
Question5
_______________________________________________________________________________
_______________________________________________________________________________
Question6
_______________________________________________________________________________
_______________________________________________________________________________
Question7
_______________________________________________________________________________
_______________________________________________________________________________
Question8
_______________________________________________________________________________
_______________________________________________________________________________
Question9
_______________________________________________________________________________
_______________________________________________________________________________
Question10
_______________________________________________________________________________
_______________________________________________________________________________
E-22
RevisedJuly2016
HOSA,TAOfficerApplicationPacketCheckSheet


1 Transcript Complete/Incomplete 
2.50‐4.0

2 LettersofRecommendation Complete/Incomplete 
A.Gavestrongexamplesofcandidate'sleadershipandcharacter
B.Positive,yetgeneric
C.Discreditsvalueofcandidate

3 Resume Complete/Incomplete 
A.Neat,concise,freeoferrors,followsformat
B.ShowsextensiveinvolvementinHOSA
C.Showsleadership
D.SummaryStatement
E.ShowsachievementinandoutsideofHOSA

4 CompletionofPacket Complete/Incomplete 
Containsallnecessaryitemsandwassentonorbeforeconference
registrationdeadline





Notes: __________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

E-23
RevisedJuly2016
AreaOfficerCoordinator
Starting Date: Texas Leadership Development Institute
Ending Date: Spring Leadership Conference closing session.
General Statement of Duties:
The HOSA Area Officer Coordinator shall be responsible for the activities and duties of the
student area officers. The HOSA Area Officer Coordinator must be an affiliated HOSA
member in good standing with HOSA, TA and employed by the school district. If the duties
of this position are not fulfilled, the board of directors will not authorize the payment of the
stipend.
Essential Job Functions:
To attend the officer Leadership Development Institute and any planning meeting
involving the student officers.
1. Facilitate student officers in pre-planning of fall and spring leadership conferences.
2. Monitor Officer Team progress through submitted monthly reports.
5. Encourage student officers to participate and meet the goals set by the state and
area officers.
3. Assure a quorum at all meetings.
4. Work with student officers on conference budget.
To guide the area officers in area, fall and spring leadership conference planning,
coordinating, and implementing of:
1 . General Sessions:
Stage set-up: 6 foot covered table, podium, chairs if needed…
Audio Visual: meet with facility director for sound, lighting and
equipment needs. Obtain a name and contact information.
Assure announcer for opening and closing sessions are secured
Assist officers and conference chair in selection and confirmation
of key note speaker
Read all scripts and assure revisions have been completed prior to
arriving at the conference
Direct all conference practice sessions.
2. Social events:
Plan, oversee set-up, control, and clean-up of the event
3. Advisor Appreciation Awards:
Any special awards from officers to their advisors need to be purchased by the
officer (flower, gift cards…)
4. Secure hotel reservations for area officers and officer advisors as needed.
5. Monitor conference budget for officer expenses.
6. Acquire any materials needed for officer duties at conferences.
Submit a request for payment form for any officer expenses incurred
7. Responsible for area officers meeting deadlines set by fall and spring leadership
conference chairs, as well as Texas Officer Coordinator.
E-24
RevisedJuly2016
Serve as a liaison between area student officers and area spring leadership chairs, Texas
Officer Coordinator and HOSA, TA Board of Directors.
1. Relay any correspondence from student officers to conference chairs.
2. Coordinate with Texas Officer Coordinator
3. Inform conference chair of personnel, and/or equipment needed for any general
sessions.
Facilitate meetings, chat rooms, and phone calls with officers.
Assist the area officers with presentations.
Assist the student officers in preparation for officer credentialing.
TOC will initiate the process for the stipend request upon completion of the Area Spring
Leadership Conference.
E-25
RevisedJuly2016
2016‐2017AreaOfficerCoordinators
A
rea
A
dvisor E-mail
A
ddress
1
BillieTolbert
btolbe@neisd.net
2
AlainaGarza
garza1@ccisd.net
3
KimberlyMiller
Kimberly.Miller@pisd.edu
4
GuadalupeTapia gmtapia@episd.org
5
MonicaHaverkamp monica.haverkamp@kellerisd.net
6
AprilBarker
Abarker@pasadenaisd.org
7
GwenMarshall gmarshall@sharylandisd.org
E-26
RevisedJuly2016
OfficerApplication
ThefollowingpagescontaintheTexasHOSAOfficerApplication.
OfficerCandidateInformationSheet
Student/ParentAffidavit
SecondaryAdvisorAffidavit
SecondaryAdministratorAffidavit
Post‐SecondaryAdvisorAffidavit
Post‐SecondaryAdministratorAffidavit
HOSA,TAOfficerTravelPolicy
HOSA,TAOfficerAgreement
AdditionalrequirementsoftheHOSA,TAOfficerApplication
include:
YouTubeVideoLinksubmission(seepg.E‐8)
Resume(seepg.E‐12forformatguidelines)
Twolettersofrecommendation
o Onetoserveasacharacterreference
o Onetospeakforoverallprofessionalcredentials
CurrentTranscriptverifyingenrollmentinaHealthScienceProgram
ThecompleteHOSA,TAOfficerApplicationmustbemailedtotheTexasOfficerCoordinator201CullenCourt,
LaPorte,Texas77571andpostmarkedbytheappropriateconferenceregistrationdeadline(seepg.E‐6for
completeinstructionsregardingthisapplication).
E-27
RevisedJuly2016
OFFICERCANDIDATE
INFORMATIONSHEET
Name: Current Grade Level:
Male/Female:
Area: Birth date:
Home Address:
City:_ State Zip Code:
Home Phone: (_ ) _ Cell Phone: ( )
E-mail:
(Information will be sent to you via your email address so please print legibly)
Please indicate the level of office you are seeking: ___ Area ___State ___National
Please indicate the officer position you are seeking:
Area office: ___President ___Vice-President ___Secretary
___Historian ___Reporter
State office: ___President ___Vice-President ___Post-secondary Vice-President
___Secretary ___Historian ___Reporter
Current Advisor
Advisor of record during term of office, if elected
__________
Institution/School
Home Address
City State Zip Code
Institution/School Phone: ( _)
Institution /School Fax: ( _)
Advisor Home Phone: ( ) Advisor Cell Phone: ( )
Advisor e-mail:
E-28
RevisedJuly2016
Student/ParentAffidavit
If elected, I agree to:
1. Fulfill all of the duties and functions of my office
2. Attend all officer leadership training
3. Attend and fulfill designated duties at planning meetings, fall leadership, area, state and
national leadership conferences.
4. Follow the Texas HOSA Uniform Policy (see below) or Official HOSA Uniform from Awards
Unlimited at all HOSA functions or as directed by the Texas Officer Coordinator.
HOSA, TA will only provide State Officers with an Official HOSA Uniform from Awards
Unlimited.
Texas HOSA Officer Uniform Policy:
Tailored navy blazer with emblem affixed over the heart.
Shirt/blouse for females (white tailored or short-sleeve white jewel neck shell)
Shirt for males—white closed-neck, man-tailored dress shirt, suitable for use with a
tie
Accent for female members – maroon HOSA scarf or tie is optional but not required
Accent for male officers – maroon long tie
Matching navy slacks for males and matching navy slacks or skirts for females
Closed-toe blue or black shoes (hose optional)
5. Maintain academic honesty and uphold a positive reflection of your school, state and
HOSA, TA
In the event I am unable to fulfill my official duties, I will resign from my position as an officer.

Candidate Signature / Date Parent/Guardian Signature / Date
E-29
RevisedJuly2016
SecondaryOfficerAdvisorAffidavit
TheAdvisorcompletingthisdocument,shouldbetheAdvisorofRecordduringthe
termofofficetobefulfilledbythestudentnamedbelow.
If my student, _______________________________, is elected to an area or state office, I agree to:
1. Affiliate the officer candidate with my HOSA chapter;
2. Work with the officer to assure that all responsibilities are performed professionally;
3. Assist the officer in completing assignments by the due date;
4. Assist the officer in making travel arrangements and obtaining financial support from the
school district;
5. Assist the officer with completing travel reports;
6. Assist the officer in preparing speeches, newsletters and other correspondence;
7. Serve as chaperone to the officer during travel, and stay at the same conference hotel as
the officer;
8. If the advisor is unable to support and travel with the officer; it is necessary for the advisor to
find a school employee to take over the advisor’s responsibilities;
9. Serve as the officer’s chaperone during travel, planning meetings, conferences and other
activities, attending all officers functions of the before mentioned;
10. Assist the officer in conducting area or state general and business sessions;
11. Work with Area Officer Coordinator and Texas Officer Coordinator to facilitate the duties of
the officer;
12. Inform the school/ administration of the officer and advisor duties.
Advisor Signature Date

Advisor email Cell Phone
Print Advisor Name Area
E-30
RevisedJuly2016
SecondaryAdministratorAffidavit
As the administrator of the school/ district for this HOSA officer candidate, I agree to the following if
is elected to serve as an area or state HOSA officer:
1. Support the officer, advisor or school employee in fulfilling their responsibilities and required
events.
Student officers and advisors must attend the following as indicated:
HOSA, TA Officer Events Required to Attend?
Area Officers State Officers
Health Science Professional Development Conference NO YES
HOSA, TA Leadership Development Institute YES YES
Fall Leadership Conference YES YES
Planning Meeting for Spring Leadership Conference YES NO
Planning Meeting for State Leadership Conference NO YES
Washington Leadership Academy NO YES
Spring Leadership Conference YES YES
State Leadership Conference NO YES
National Leadership Conference NO NO
Quarterly HOSA, TA Board of Directors Meetings
President, Secondary VP, Post-Secondary VP
NO
As
Indicated
2. Assist the officer and advisor in obtaining financial support for travel, lodging and meal
expenses.
3. Become familiar with the duties of the officer and advisor.
4. Support HOSA, TA board policy which states advisors and HOSA students must stay at the
designated conference hotel during their area and state leadership conferences.
5. Support students nominated for a national office by paying for expenses to the national
leadership conference. If elected to the position then national HOSA will cover all other
expenses including extended hotel stay, meals and travel home.
6. Under circumstances that the advisor is unable to attend or travel with the officer, a school
employee is required to fulfill the role of the advisor.
Administrator Signature Date
Print Administrator Name and position School/District
E-31
RevisedJuly2016
Post‐Secondary
Advisor
Affidavit
If my student, ___________________________________, is elected to a state office, I agree to:
1. Affiliate the officer candidate with my HOSA chapter;
2. Work with the officer to assure that all responsibilities are performed professionally;
3. Assist the officer in completing assignments by the due date;
4. Assist the officer in making travel arrangements and obtaining financial support from the
institution;
5. Work with Texas Officer Coordinator to facilitate the duties of the officer; and
6. Inform the school/ administration of the officer’s duties.
Advisor Signature Date
Print Advisor Name Institution
E-32
RevisedJuly2016
Post‐SecondaryAdministratorAffidavit
As the administrator of the institution for this HOSA officer candidate, I agree to the following if
_____________________________________________ is elected to serve as Texas HOSA Post-
Secondary/Collegiate officer:
1. Support the officer and advisor in fulfilling their responsibilities and attending required events.
HOSA, TA Officer Events Required to Attend?
Area Officers State Officers
Health Science Professional Development Conference NO YES
HOSA, TA Leadership Development Institute YES YES
Fall Leadership Conference YES YES
Planning Meeting for Spring Leadership Conference YES NO
Planning Meeting for State Leadership Conference NO YES
Washington Leadership Academy NO YES
Spring Leadership Conference YES YES
State Leadership Conference NO YES
National Leadership Conference NO NO
Quarterly HOSA, TA Board of Directors Meetings
President, Secondary VP, Post-Secondary VP
NO
As
Indicated
2. Assist the officer in obtaining financial support for travel, lodging and meal expenses.
3. Become familiar with the duties of the officer.
4. Support HOSA, TA board policy which states Texas HOSA officers must stay at the
designated conference hotel during their area and state leadership conferences.
5. Support students nominated for a national office by paying for the expenses to the
National Leadership Conference. If elected to the position, National HOSA will cover all
other expenses including extended hotel stay, meals and travel home.
Administrator Signature Date
Print Administrator Name and Position Institution
E-33
RevisedJuly2016
HOSA,TA
OFFICERTRAVELPOLICY
All officer expenditures for travel must have prior approval by the board of directors. Approval
will be based on the approved annual budget and the policies and procedures of the HOSA, TA Board
of Directors.
Reimbursements will be processed when the officer submits original receipts and a completed
Request for Payment form to the Texas HOSA area officer coordinator (secondary only). Officer
coordinator will send requests to the senior board member. After board approval, the receipts
will be submitted to the HOSA, TA accountant for payment. State officers must submit original
receipts to the Texas Officer Coordinator for approval and processing with the HOSA, TA accountant.
I have read and understand the rules pertaining to my office, the credentialing process,
and the campaign rules.
Candidate Signature / Date Advisor Signature / Date
Print Candidate Name Print Advisor Name
E-34
RevisedJuly2016
HOSA,TAOFFICERAGREEMENT
Instructions:
HOSA, TA requires that any candidate running for and/or holding office, whether elected or appointed,
agree to and sign the Officer Agreement below. Please submit your signed form to the chair of the nomi-
nating committee with your application.
Officer Agreement:
Consistent with my desire to take personal responsibility for my conduct, individually and as an officer of
HOSA, TA and as a member of a HOSA – Future Health Professionals, I agree to abide by the principles
contained in the HOSA, TA Bylaws (Section B of the Advisors Handbook) and the policies and procedures
as stated in the Officer Handbook (Section D of the Advisors Handbook). I will fully comply with my duties
to HOSA, TA under its governing documents bylaws. I will refrain from any form of derogatory, or
unethical conduct, and I understand that if I engage in such conduct, I may be removed from office.
Removal from Office:
Any officer who fails to adequately perform the duties of the office will be removed from office
Any officer who fails to attend any mandatory HOSA, TA Officer function (E16-E20) without just
cause (illness, death in immediate family, or an unforeseen emergency) shall be removed from
office by the Board of Directors and the Texas HOSA Officer Coordinator.
Any state officer whose behavior while in the performance of duties is contrary to the HOSA Code
of Conduct, or whose behavior is injurious to the image of this association shall be removed from
office.
Removal from office carries the obligation of repayment of chapter, district, and/or state funds used
to maintain the state officer in office.
A review panel of the Texas HOSA Officer Coordinator and the HOSA, TA executive council shall
be convened to assess each case which may result in removal from office.
Confirmation
I have read and agree to the terms and conditions as stated in the HOSA, TA Bylaws (Section B) and
Officer Handbook (Section D).
Name (Please Print)
Officer Position
Area (if applicable) _____ Division: ___Secondary ___Post-secondary
School
Officer Signature Date
Parent Signature
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Texas Hosa Advisor Handbook Section E

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