Surplus Property Workflow
Form
(Each party to retain copy of form for records)
2) Label items as follows:
a) Trash/Disposal
b) Scrap/Recycle
Remains until Surplus Property Admin arranges
for pickup by Plant Ops.
1) Approved
2) Not approved, return to Custodian
1) Approved
2) Not approved, return to Custodian
Property
Admin
Ops; arrange
for disposal
Ops; arrange
for sale as
scrap.
Custodian
and obtain
asset
1. Detailed description to include (all that
apply): manufacturer, model, year of
manufacture, serial number, mileage or
hours, and condition (working, non-
working), etc.
2. Is the item in working condition or not?
3. Does this item have any monetary
value? Estimated selling price?
4. Would this item be of interest to
collectors?
5. Does this item pose any environmental
issues?
6. Pictures of all sides (if possible).
Destruction
signed by 2
or Recycle
signed by 2
signed by 2
employees
Return to Surplus Property Administrator
Property
Admin
- If Capital Asset, to Business Office Fixed
Assets Personnel
- If SME, to responsible department or
department head
1. List on Gov Deals for 7 days for other
state institutions to claim.
2. After 7 days, items are open for public
auction.
3. If after 30 days items are not sold,
instruct plant ops to trash/dispose or
Surplus property is personal property which has been determined obsolete, outmoded, unusable or no longer usable by
the College, or property for which future needs do not justify the cost of maintenance and/or storage. Disposal of such
property must be in accordance with TBR Policy No. 4:02:20:00, Disposal of Surplus Personal Property.
