Fillable Street Usage VILLAGE OF LINCOLNSHIRE

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Street Usage VILLAGE OF LINCOLNSHIRE

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U.S.A. forms for Village of Lincolnshire

BROWSE VILLAGE OF LINCOLNSHIRE (IL) FORMS

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1 Olde Half Day Road, Lincolnshire, IL 60069
www.lincolnshireil.gov
P: 847-883-8600
F: 847-883-8608
Page 1 of 3
OFFICE USE ONLY
Permit #:
APPLICANT INFORMATION
Name of event:
Sponsoring group:
Name of event director:
Address:
Unit #:
City:
State:
ZIP Code:
Phone:
Email:
Email:
Date(s) requested:
Time(s) requested:
Number of participants:
Has your group held an event in Lincolnshire before?
Yes
No
If “Yes”, when was the most recent event?
How many consecutive years has the event been held?
Medical personnel must be present during the entire event. Please list the names of the doctors
who will be participating:
1.
Phone:
2.
Phone:
3.
Phone:
• A cash bond of $1,000 is required and must be submitted at least 30 days prior to the event.
• A Certificate of Insurance must be provided to the village showing the application has coverage of
comprehensive general liability and automobile liability in a minimum amount of $1,000,000.
• There shall be a maximum of 1,000 participants and the event shall be limited to 3.1 miles / 5 km.
APPLICANT SIGNATURE
Signature:
Date:
Printed name:
The permit for the event proposed is hereby approved, based upon the information contained in
this application and the provisions of the Village Code and village Street Usage Policy. This permit
may be revoked for due cause or in the event of an emergency at the sole discretion of
the Village.
Public Works Director:
Date approved:
STAMP HERE
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1 Olde Half Day Road, Lincolnshire, IL 60069
www.lincolnshireil.gov
P: 847-883-8600
F: 847-883-8608
Page 2 of 3
STREET USAGE POLICY
Policy Statement
To provide limitation to the number of events held on Village streets and to establish guidelines for the
approval, pre-race coordination, race day set-up, and clean-up process.
Criteria for Use
Following are the criteria an organization must meet in order to use any of the facilities:
1. The organization must be not-for-profit and must have a significant relationship to the Lincolnshire
community. A significant relationship with the Village can be demonstrated by meeting one of the
following:
A. Having a membership of which 55% or more reside within the corporate limits of Lincolnshire.
B. Having a charter or other official recognition by a parent state or national organization which
designates it a Lincolnshire chapter.
C. The Corporate Authorities hereby find that the following organizations satisfy the foregoing criteria
in subparagraphs (A) and/or (B):
a. Friends of Ryerson Woods/River Committee of Lincolnshire
b. Lincolnshire Garden Club
c. Lincolnshire Community Nursery School
d. Lincolnshire Sports Association
e. Lincolnshire Swim Club
f. Riverside Foundation Auxiliary
g. Greater Lincolnshire Chamber of Commerce
h. School District# 103 Foundation
i. School District# 103 Parent-Teacher Organization
j. School District# 125 Foundation
k. Village Club of Lincolnshire
l. Houses of Worship
m. Homeowner association management offices that serve residential developments in
Lincolnshire.
n. Cub Scouts, Boy Scouts and Eagle Scouts Brownies & Girl Scouts
o. Y Princesses and Y Guides
p. League of Women Voters
q. Lincolnshire Morningstar Rotary Club
r. Toastmasters of Lincolnshire
s. Stand Strong Coalition
2. Being one of the following taxing bodies serving Village residents:
a. Lincolnshire-Riverwoods Fire Protection District
b. School District #103
c. School District #125
d. Vernon Area Public Library
e. Vernon Township
f. West Deerfield Township
3. Being one of the following entities serving the Village:
a. An organization or business whose purpose is to support and encourage business within
Lincolnshire.
b. Federal, State and Local Representatives for purposes of holding Town Meetings; which will not
be allowed within 30 days of an election if the representatives are running for office.
4. Being an organization which provides a recreational service within Lincolnshire
5. Being an organization which provides services for people with special needs:
a. Special Recreation Association of Central Lake County (SRACLC)
b. Riverside Foundation
If the organization does not meet the above criteria, then they shall have an opportunity to present to the
Mayor and Board of Trustees an explanation for consideration.
1 Olde Half Day Road, Lincolnshire, IL 60069
www.lincolnshireil.gov
P: 847-883-8600
F: 847-883-8608
Page 3 of 3
Number of Events
There shall an opportunity for three (3) events to be held on Village streets per year. Each event will be
limited to 1,000 participants. One each in the spring, summer, and fall. The spring designation will be the
months of March, April, and May. The summer will be June, July, and August. And the fall will be
September and October. There shall not be any activities allowed during November, December, January,
and February due to leaf collection, snow, and ice control programs. The awarding of a spring, summer,
and fall time slot shall be on a first come, first served basis. However, the previous year’s event shall have
priority over any new applicant.
Example: If an organization has held a run/walk in Lincolnshire for 10 consecutive years in the summer
and normally approaches the Village for approval in January, but a new organization requests the summer
time slot and their request is given to staff prior to the 10 year organization, then the Village would
contact the incumbent group and inform them of the potential competition and secure a commitment. If
the 10 year organization declines to request a reservation, then the new group would take over that time
slot and have first right of refusal power the following year.
Approval
The organization must present to the Mayor and Board of Trustees in writing its intent and ability to meet
the criteria as set forth. This information will be discussed at a committee of the Whole meeting and votes
on at a subsequent Village Board meeting.
1. The organization will be required to provide the Village with a Certificate of Insurance in the amount of
$1,000,000 to cover any liability.
2. A cash bond in the amount of $1,000.00 will be required for maintenance.
Pre-Race and Race Day Coordination
There shall be a single contact person the Village can communicate with during the entire process. This
person will make a presentation to the Mayor and Board of Trustees, hold a minimum of one meeting with
the Lincolnshire Police and Public Works Departments and Lincolnshire-Riverwoods Fire Protection District
personnel and be present on the race day for the event and final clean up. The start/finish and race course
area shall be returned to its original condition within eight hours of the completion of the event.
There shall be no advertising signage allowed and disruption of the neighborhood should be held to an
absolute minimum.
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Street Usage VILLAGE OF LINCOLNSHIRE

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Completed 13 July 2020

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