Bossier Parish Community College
State Liability Travel Transaction Log
CARDHOLDER NAME _______________________________________________________________
BILLING CYCLE ____________________________________________________________________
CARDHOLDER ACCOUNT NUMBER (LAST FOUR DIGITS) __________________________________
DATE VENDOR NAME BUSINESS PURPOSE AMOUNT
RECEIPT
Fund Orgn Account Program
TOTAL $
The Travel Card Log is to be used to help reconcile purchases/services made during the billing cycle by matching the paper memo statement received from the bank to the Travel Card Log and the documentation obtained from the vendors on
purchases/services. The documentation must be reviewed and certified by the cardholder as received or reported as a disputed item. Each charge/credit should be verified. The cardholder should then sign and date the Travel Card Log
and forward to his/her supervisor. The cardholder's supervisor or delegated reviewer must review all travel card transaction, documentation and paper memo statement. To document this review and approval, the supervisor/reviewer is to sign
and date the Travel Card Log. After Approval, the original documentation, Travel Card Log, and the paper memo statement are forwarded to the Accounts Payable office. The Accounts Payable Office is responsible for cost distribution and
record retention.
Cardholder Signature Supervisor/Reviewer Signature Accounting Signature
Date Date Date
